Homeless - RE

Contents

Introduction

Use this report to generate an extract for the STUDENT INFO and SERVICE DELIVERY PAHCI Spreadsheet. This extract includes the student’s last and first name. You must manually remove these fields prior to pasting the data into the STUDENT INFO and SERVICE DELIVERY PAHCI Spreadsheet. These fields are included for troubleshooting in PowerSchool.

Pennsylvania's Homeless Children's Initiative (PAHCI) uses a statewide evaluation of programming and outcomes related to the education of homeless children and youth. This statewide evaluation is a requirement of the federal funds that support the program. The purpose of the evaluation is to examine the implementation and outcomes of PAHCI; determine the services homeless students, their families, and schools receive; and to examine academic outcomes of school-age students identified as homeless.

Selection Criteria

Selection criteria determine which database records are used in the report. For the Pennsylvania State Audit Report, student records are selected.

School Selection

The report selects records from the Schools table where a student included in the report had an active enrollment during the reporting period.

Student Selection

The report selects the student records to use based on the following criteria:

The student is not excluded from the state reporting process.
The student has a Date of Identification between the start and end date selected on the report interface.
The student will remain on the report from the time identified through the end of the school year.

Report Input

For help with report generation and navigation, see How to Find and Generate a Report.

Field	Description
Use	If run at the district level, choose one of the following from the pop-up menu: Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria. Current School Only – Includes all records associated with the current school that meet the selection criteria. District Wide – Includes all records on the PowerSchool server that meet the selection criteria. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Processing Options	Choose a time to run the report from the pop-up menu: In Background Now (Recommended) – Execute the report immediately in the background. ASAP – Execute the report in the order it is received in the Report Queue. At Night – Execute the report during the next evening. On Weekend – Execute the report during the next weekend. On Specific Time – Execute the report on the date and time specified.
Specific Date/Time	Enter a date using the format mm/dd/yyyy or mm-dd-yyyy in order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2008 @ 10 AM: 05.
Report Start Date	Enter the first day of the school year as the start date for the reporting period. Students with a Date of Identification equal to or after this date are included on the report.
Report End Date	Enter the last day of school as the end date for the reporting period. Students with a Date of Identification equal to or after this date are included on the report.
Field Delimiter	Select the field delimiter for the extract file.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type
1	State Student Number	The student’s state-assigned identification number, extracted from Start Page > Student > State/Province – PA > PA SecureID.	[Students]State_StudentNumber	Alpha-numeric
2	Local Student Number	The student’s locally assigned identifier, extracted from Start Page > Student > Demographics.	[Students]Student_Number	Alpha-numeric
3	Last Name	The student’s last name is extracted, extracted from Start Page > Student > Demographics.	[Students]Last_Name	Alpha-numeric
4	First Name	The student’s first name, extracted from Start Page > Student > Demographics.	[Students]First_Name	Alpha-numeric
5	Date of Birth	The student’s date of birth, extracted from Start Page > Student > Demographics. Format: YYYY-MM-DD	[Students]DOB	Numeric
6	Gender	The student’s gender, extracted from Start Page > Student > Demographics. Format: YYYY-MM-DD	[Students]Gender	Alpha-numeric
7	Date of Identification	The student’s Date of Identification, extracted from Start Page > Student > State/Province – PA > Homeless. Format: YYYY-MM-DD	[S_PA_STU_Homeless_X]Identification_Date	Numeric
8	Method of Identification	The student’s method of identification, extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Identification_Method	Alpha-numeric
9	Precipitating Event	The student’s precipitating event, extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Precipitating_Event	Alpha-numeric
10	Unaccompanied Youth	The student’s unaccompanied youth value, extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Unaccompanied_Youth	Alpha-numeric
11	Student Status	The student’s current homeless status, extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Student_Status_Value	Alpha-numeric
12	LEA of Origin	The student’s LEA of origin, extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]LEA_Origin	Alpha-numeric
13	Date of School Enrollment	The student’s date of school enrollment following Precipitating Event, extracted from Start Page > Student > State/Province – PA > Homeless. Format: yyyy-mm-dd	[S_PA_STU_Homeless_X]School_Enrollment_Date	Alpha-numeric
14	LEA of Current Enrollment	The student’s LEA associated with their current enrollment, extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] LEA_Current_Enrollment	Alpha-numeric
15	School of Current Enrollment	The student’s school of current enrollment, extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] School_Current_Enrollment	Alpha-numeric
16	Current Grade Level	The student’s current grade level, extracted from Start Page > Student > Transfer Info > Edit Enrollment.	[S_PA_STU_X]State_Grade_Code [Students]Grade_Level	Alpha-numeric
17	Current Nighttime Residence Status	The student’s current nighttime residence status, extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_X]PIMS_Homeless_Code	Alpha-numeric
18	Eligibility for homeless services	Indicates (Blank/Yes) if this student is eligible for homeless services. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Eligibility_Homeless_Services	Alpha-numeric
19	School Selection	Indicates (Blank/Yes) if this student is eligible for school selection services. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]School_selection	Alpha-numeric
20	Transportation	Indicates (Blank/Yes) if this student is eligible for transportation services. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Transportation	Alpha-numeric
21	School Records	Indicates (Blank/Yes) if this student is eligible for school-record services. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]School_Records	Alpha-numeric
22	Immunizations	Indicates (Blank/Yes) if this student is eligible for immunization services. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Immunizations	Alpha-numeric
23	Other Medical Records	Indicates (Blank/Yes) if this student is eligible for other medical record services. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Other_Medical_Records	Alpha-numeric
24	Other Barriers	Indicates (Blank/Yes) if this student is eligible for other barrier services. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Other_Barriers	Alpha-numeric
25	Post-Secondary Plans	The student’s post- secondary plans. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Homeless_Post_Secondary_Plans	Alpha-numeric
26	Did student receive direct supplemental services this month?	Indicates (Blank/Yes/Unknown) if this student received direct supplemental services this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Direct_Supplemental_Services	Alpha-numeric
27	Tutoring or other instructional support	The funding source for the tutoring or instructional services received by this student displays, if applicable. This field value is n/a if the student did not receive tutoring or instructional services. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Tutor_Funding	Alpha-numeric
28	Expedited Evaluations	The funding source for the expedited evaluations received by this student displays, if applicable. This field value is n/a if the student did not receive expedited evaluation services this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Expediated_Evaluations_Funding	Alpha-numeric
29	Referrals for medical, dental, and other health services	The funding source for the medical, dental, and other health service referrals received by this student displays, if applicable. This field value is n/a if the student did not receive medical, dental, and other health service referrals this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Med_Dental_Health_Ser_Referral	Alpha-numeric
30	Transportation	The funding source for the transportation services received by this student displays, if applicable. This field value is n/a if the student did not receive transportation services this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Transportation_Funding	Alpha-numeric
31	Early Childhood Programs	The funding source for the early childhood program services received by this student this month displays, if applicable. This field value is n/a if the student did not receive early childhood program services this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Early_Childhood_Programs	Alpha-numeric
32	Assistance with participation in school programs	The funding source for assistance with participation in school programs received by this student displays, if applicable. This field value is n/a if the student did not assistance with participation in school programs this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] School_Program_Part_Assist	Alpha-numeric
33	Before-, after-school, mentoring, summer programs	The funding source for before and after-school program services, mentoring program services, and/or summer program services received by this student displays, if applicable. This field value is n/a if the student did not assistance for before and after-school program services, mentoring program services, and/or summer program services this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Before_After_School_Funding	Alpha-numeric
34	Obtaining or transferring records necessary for enrollment	The funding source for obtaining or transferring the necessary records for enrollment by this student this month displays, if applicable. This field value is n/a if the student did not receive services for obtaining or transferring the necessary records for enrollment this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Obtaining_Records_Funding	Alpha-numeric
35	Coordination between schools and agencies	The funding source for obtaining or transferring the necessary records for enrollment by this student displays, if applicable. This field value is n/a if the student did not receive services for obtaining or transferring the necessary records for enrollment this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Coord_School_Agency_Funding	Alpha-numeric
36	Counseling	The funding source for the counseling services received by this student displays, if applicable. This field value is n/a if the student did not receive counseling services this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Counseling_Funding	Alpha-numeric
37	Addressing needs related to domestic violence	The funding source for addressing the student’s needs related to domestic violence for displays, if applicable. This field value is n/a if the student did not require assistance with domestic violence issues. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Domestic_Violence_Funding	Alpha-numeric
38	Clothing to meet a school requirement	The funding source for clothing to meet a school requirement displays, if applicable. This field value is n/a if the student did not require clothing to meet a school requirement. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Clothing_Funding	Alpha-numeric
39	School Supplies	The funding source for school supplies received by the student displays, if applicable. This field value is n/a if the student did not receive school supplies funding. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] School_Supplies_Funding	Alpha-numeric
40	Referral to other programs and services	The funding source for referrals to other programs and services received by the student displays, if applicable. This field value is n/a if the student did not receive funding for referrals to other programs and services. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Prog_Services_Referral_Funding	Alpha-numeric
41	Emergency assistance related to school attendance	The funding source for emergency assistance related to school attendance received by the student. This field value is n/a if the student did not receive emergency assistance related to school attendance. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Emergency_Assist_Attn_Funding	Alpha-numeric
42	Other Services	The funding source for other services received by the student displays, if applicable. This field value is n/a if the student did not receive other services this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X]Other_Services_Funding	Alpha-numeric
43	Please describe the other services provided that do not fall into the preceding categories.	A description of the funding for other services received by this student displays, if the Other Services field value is not blank. This field value is n/a if the student did not receive other services this month. This value is extracted from Start Page > Student > State/Province – PA > Homeless.	[S_PA_STU_Homeless_X] Other_Services_Description	Alpha-numeric

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