Continuing Education - Register of Enrolment in the International and Indigenous Languages Elementary (IILE) Program
Information from Ministry
Used to record enrolment and attendance only for day school pupils in Junior Kindergarten to Grade 8 who are enrolled in the in the International & Indigenous Languages Elementary (IILE) Program
This register must be used to record the attendance of all pupils enrolled in an IILE program both during the school year and during the summer. Pupils enrolled in private schools can be included in this register.
Selection Criteria
Teacher Course Section Selection
For the School(s) selected on the report run page, process each International & Indigenous Languages Elementary Program class. Use the session term dates based on the term at the top of the report run page to get the students enrolled. Get the Session dates based on the term associated with the section.
Process all Selected School(s), [Sections]schooled = School ID Parameter. Schools will not be included if Exclude From State Reporting or School is closed flag is set. Only active schools are processed.
Process all sections where Courses or Sections Register Type equals 'International/Indigenous Languages Elementary Progam'
[S_ON_SEC_X]Register_ Code or [S_ON_CRS_X]Register_Code has a value of IL
Exclude sections where Independent Study Class Flag is checked.
[S_ON_SEC_X]IsIndependentStudy_Class is empty or 0 (not equal 1)
Only process sections for selected terms. If the report is run at the school level, the default is to run for all terms in the selected year for that school. If the report is run at the district level, all terms for the selected year and for each selected term will be processed.
Courses are sorted on the report based on the parameter. Fields used are
Course: [Courses]Alt_Course_Number, or if empty [Courses]Course_Number
Campus: [S_ON_SEC_X]Campus – length of 50
Room: [Sections]Room
Student Selection
For each Course Section, get students enrolled (get all Students who have CC Enrollments in the Section where the Independent Study Class Flag is not selected).
The report does not consider a student to be enrolled in a class on any day associated with a school enrolment (i.e. Students or ReEnrollments record) with an attendance type (i.e. EnrollmentType field) = 'EX'. This may have the effect of excluding the student from the report if, as a consequence, he has no days considered as enrolled in the class.
Students for which [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status is undefined are considered "Pupils of the Board."
Pupil's Day School
The Pupil's Day School is selected based upon the following rules:
If the student is enrolled at a Night school, then Pupil's Day School should be empty.
If a student is enrolled at a Summer school, then Pupil's Day School should be the student's latest day school.
If a student is enrolled at a Day school, then Pupil's Day School should be this school.
Report Input
For help with navigation and running the report, refer to How to Find and Generate a Report.
Field | Description |
Select School | Choose which school to run the submission report for.
|
Current Student Selection | Select one of the following:
|
Select Term to Print | School Level: Options are any terms for the year associated with the currently selected term. The default is every term will be selected. District Level: Option is 'All Terms'. |
Sort By | Course Code, Room # or Campus |
Select Course Section | Choose one or more course section(s) for which you want to run the submission report. This is a list of course section(s) available for the selected Term(s). |
Mailing Address | If selected, the report uses the student’s mailing address if populated. Otherwise, the report uses the student’s home address. If not selected, the report uses the home address. |
Print Summary Page | Select this checkbox to print a summary group for each included school at the end of the report. School groups are ordered by BSID. For details, see Continuing Education - Report Summary Page. |
Print Course Detail | Select this checkbox to print a summary group for each included course at the end of the report. This option is available only when the Print Summary Page option is selected. |
Report Output
Information from Ministry
The “total enrolment” in a course must include all pupils who attended course sessions. This number is not reduced if a pupil withdraws before completing the course.
For funding purposes, the hours of classroom instruction are limited to 2.5 hours per week during the school year and 2.5 hours per day during the summer.
The register does not print if there are no student details (i.e. no students have registered/enrolled in the class). Each of the fields displayed in the output of the report is described below. Refer to Understanding the Report Output Table for a definition of each column in the table.
Data Element | Description | [Table]FieldName | |
Fields appearing at top of page | |||
Display: Course Number Section Number Course Name | Appears under the title of the Register | [Sections]Course_Number - [Sections]Section_Number [S_ON_CRS_X]Course_Name OR if empty [Courses]Course_Name | |
Display: Sort Method | Appears on top right corner of report pages For each course display ‘Sort by Course’, ‘Sort by Campus’ or ‘Sort by Room’ | [Courses]Alt_Course_Number OR if empty [Courses]Course_Number Campus: [S_ON_SEC_X]Campus (max length of 50) Room: [Sections]Room | |
School | School Name (60 characters maximum) | If defined [S_ON_SCH_X]Alt_School_Name, otherwise [Schools]Name Based on Report Input Parameter | |
Instructor | Lead Teacher on Sections. First lead teacher assigned to the class. | Lead Teacher: [UsersCoreFields] PSCore_Legal_First_Name, [UsersCoreFields] PSCore_Legal_Last_Name if blank [Users]First_Name [Users]Last_Name When [SchoolStaff]ID = [SectionTeacher]TeacherID [Roledef] ID = [SectionTeacher ]roleID [Roledef]islocked =1 [SectionTeacher]SectionID = [Sections]ID [Terms]ID = [Sections]TermID And [Terms]FirstDay between [SectionTeacher]Start_Date and [SectionTeacher]End_Date | |
Location of Course | The name of the school where the course is taught. Is only displayed when the alternative name is not empty; otherwise, location is empty | [Schools]Name - displayed ONLY when [Schools]alt_school_name is not empty. Otherwise, location remains empty. | |
Campus Number | [S_ON_SEC_X]Campus | ||
COURSE DATA | |||
International/Indigenous Languages Elementary | The language taught. | [S_ON_SEC_X]ConEd_InternationalLanguage, if defined ELSE [S_ON_CRS_X]ConEd_InternationalLanguage When International/Indigenous Languages Elementary is ‘OTH’: If [S_ON_SEC_X]ConEd_InternationalLanguage is defined, THEN [S_ON_SEC_X]ConEd_InternationalLanguage -[S_ON_SEC_X]OtherLanguageDesc, ELSE [S_ON_CRS_X]OtherLanguageDesc | |
Dates | |||
Start | Start date of Course Section | [S_ON_SEC_X]ConEd_SectionStartDate, if defined else Date[Terms]FirstDay when [Sections]TermID = [Terms]ID | |
Finish | End date of Course Section | [S_ON_SEC_X]ConEd_SectionEndDate, if defined else [Terms]LastDay when [Sections]TermID = [Terms]ID | |
Days | |||
Sun., Mon., Tue., Wed., Thur., Fri., Sat. | Day of week course meets | Calculated by getting Section Meeting cycle days and looking at Calendar_day to find which days course meets. | |
Time of Day | |||
Start | Start Time Note: The start time in the database is saved as Number of Seconds after midnight. Note: If a ConEd_SectionStartTime is entered, then it will override this value. | [S_ON_SEC_X]ConEd_SectionStartTIme if defined else Convert [Bell_Schedule_Items]Start_Time Hour = When trunc([Bell_Schedule_Items]Start_Time/3600) > 12 then trunc([Bell_Schedule_Items]Start_Time/3600) – 12 Else trunc([Bell_Schedule_Items]Start_Time/3600) Minutes = mod([Bell_Schedule_Items].start_time,3600) /60 | |
Start a.m. p.m. | Time Start AM PM | When [Bell_Schedule_Items]Start_Time/3600 > 12 then PM Else AM | |
Finish | Finish Time Note: The end time in the database is saved as Number of Seconds after midnight. Note: If a ConEd_SectionEndTime is entered, then it will override this value. | [S_ON_SEC_X]ConEd_SectionEndTime if defined else Convert [Bell_Schedule_Items]End_Time Hour = When trunc([Bell_Schedule_Items]End_Time /3600) > 12 then trunc([Bell_Schedule_Items]End_Time/3600) – 12 Else trunc([Bell_Schedule_Items]End_Time/3600) Minutes = mod([Bell_Schedule_Items]End_Time,3600) /60 | |
Finish a.m. p.m. | Time Finish AM PM | When [Bell_Schedule_Items]End_Time/3600 > 12 then PM Else AM | |
Delivery Code (1,2,3, 4 or 5) –Check One (The appropriate “delivery code” (1 to 5) must also be checked for classes offered from September to June) | |||
1 | ConEd Delivery Code of 1 – After School | [S_ON_SEC_X]ConEd_Delivery_Type [S_ON_CRS_X]ConEd_Delivery_Type | |
2 | ConEd Delivery Code of 2 – Before School or Lunch Time | [S_ON_SEC_X]ConEd_Delivery_Type [S_ON_CRS_X]ConEd_Delivery_Type | |
3 | ConEd Delivery Code of 3 – Integrated Extended-Day Program | [S_ON_SEC_X]ConEd_Delivery_Type [S_ON_CRS_X]ConEd_Delivery_Type | |
4 | ConEd Delivery Code of 4 – Late-Afternoon and Evening Program | [S_ON_SEC_X]ConEd_Delivery_Type [S_ON_CRS_X]ConEd_Delivery_Type | |
5 | ConEd Delivery Code of 5 – Weekend | [S_ON_SEC_X]ConEd_Delivery_Type [S_ON_CRS_X]ConEd_Delivery_Type | |
6 | ConEd Delivery Code of 6 - Summer | [S_ON_SEC_X]ConEd_Delivery_Type [S_ON_CRS_X]ConEd_Delivery_Type | |
September to June Hours of Classroom Instruction | |||
Number of Sessions | Number of Sessions that this course meets for a school that is not summer. Include all sessions (including cancelled). | Calculate sum of in-session days between [S_ON_SEC_X]ConEd_SectionStartDate and [S_ON_SEC_X]ConEd_SectionEndDate, if defined Subtract days associated with CEUNFUNDED where [Schools]IsSummerSchool not equal 1 and [S_ON_SEC_X]ConEd_SectionStartDate < July 1 and [S_ON_SEC_X]ConEd_SectionEndDate <= July | |
Hours per Session | Hours per Session Rounded to two decimal places. Note:
| [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets in school that is not summer [Bell_Schedule_Items]Period_ID = [Period]ID AND [Period]Period_Number for school/year = [SectionsMeeting]Period_Number AND [SectionsMeeting]SectionID = [Sections]ID [Schools]IsSummerSchool not equal 1 | |
Total number of hours | Total number of hours for a school that is not summer. | Calculated Number of Sessions X Hours per Session | |
Total Enrolment | Count all students with CC Enrollments in a Course Section between September and June (count is not reduced for students that withdraw) for a school that is not a summer school. | Count Students with CC Enrollment in International/Indigenous Languages Elementary courses [cc]dateenrolled <= June 24 and [cc]dateenrolled >= [S_ON_SEC_X]ConEd_SectionCourseStartDate [cc]dateenrolled < [S_ON_SEC_X]ConEd_SectionEndDate, if defined [cc]dateleft > [S_ON_SEC_X]ConEd_SectionStartDate, if defined where [Schools]IsSummerSchool not equal 1 and [S_ON_SEC_X]ConEd_SectionStartDate < July 1 and [S_ON_SEC_X]ConEd_SectionEndDate <= July 1 | |
Summer Hours of Classroom Instruction | |||
Number of Sessions | Number of Sessions that this course meets for a summer school. Include all sessions (including cancelled). | Calculate sum of in-session days between [S_ON_SEC_X]ConEd_SectionStartDate and [S_ON_SEC_X]ConEd_SectionEndDate, if defined [Schools]IsSummerSchool = 1 Subtract days associated with CEUNFUNDED where Class section starts on or after July 1 | |
Hours per Session | Hours per Session Rounded to two decimal places. Note:
| [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets for school and summer term. [Bell_Schedule_Items]Period_ID = [Period]ID AND [Period]Period_Number for school/year = [SectionsMeeting]Period_Number AND [SectionsMeeting]SectionID = [Sections]ID [Schools]IsSummerSchool = 1 | |
Total number of hours | Total number of hours for a summer school. | Calculated Number of Sessions Summer X Hours per Session Summer | |
Total Enrolment | Count of distinct students with cc enrollments in a Course Section in the summer term (count is not reduced for students that withdraw) | Count of students with cc enrollment in International/Indigenous Languages Elementary Elementary courses taken for diploma purposes [cc]dateenrolled >=June 25 and [cc]dateenrolled >= [S_ON_SEC_X]ConEd_SectionCourseStartDate [cc]dateenrolled < [S_ON_SEC_X]ConEd_SectionEndDate, if defined [cc]dateleft > [S_ON_SEC_X]ConEd_SectionStartDate, if defined where [Schools]IsSummerSchool = 1 and (Class section starts on or after July 1 OR (Class section starts prior to July 1 AND Class section ends after July 1)) | |
PUPIL DATA | |||
Number of Pupils as of end of October | |||
Number of Pupils as of end of October | Eligible students enrolled in the course anytime on or before October 31 | Count of students not in summer school where [cc]dateenrolled <= Oct 31 | |
Number of Pupils September to June | |||
Number of Pupils September to June | Eligible students first enrolled in the course before June 25th. | Count of students not in summer school where [cc]dateenrolled < June 25 | |
Number of Pupils Summer | |||
Number of Pupils | Eligible students first enrolled in the course on or after June 25. | Count of students in summer school where [cc]dateenrolled >= June 25 | |
STUDENT REGISTER DATA | |||
Month and Day1 To Month and Day45 Day | In-Session Date for Section | [Calendar_Day]date_value | |
Pupil Name | Pupil Name as last Name, First Name Display up to 40 characters of Student last name First Name
| Use [S_ON_STU_X]Legal_First_Name and [S_ON_STU_X]Legal_Last_Name, if exists. Otherwise [Students]First_Name and [Students]Last_Name Middle Name is not needed | |
OEN | OEN | [Students]State_StudentNumber | |
Day School Pupil | Student's Attendance Type Valid Values are FT or PT if student registered into a day school, otherwise blank. In Quad/Octomester model, student attendance type is calculated based on the sum of the student FTE in all schools the student was enrolled in the semester. If Total FTE >= 0.7 then Student Attendance Type is FT otherwise PT. | ||
Pupil’s Day School | Student's day school. The Pupil's Day School is calculated as follows:
Under District Office\District information If "Pupil's Day School Override" flag is set On the Pupil's Day School will be overridden and set to to [S_ON_STU_X]Previous_School_Name. | If the student is enrolled at a Night school, then Pupil's Day School will be blank. If student is enrolled at a Summer school, then Pupil's Day School will be the student's latest day school.[S_ON_STU_X]Previous_School_Name and IF the student does not have an entry in [S_ON_STU_X]Previous_School_Name, THEN the report will output blank If student is enrolled at a Day school, then Pupil's Day School will be this school..[Students/Reenrollments]SchoolID is used to get the [S_ON_SCH_X]Alt_School_Name or [Schools]Name If [Prefs]Name=ON_Override_Pupil_Day_School is 1 then Pupil's Day school is overridden with [S_ON_STU_X]Previous_School_Name | |
Pupil 's board residence status | Pupil 's board residence status | [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status | |
Pupil's Home address/ Telephone Number | Students home address and telephone number Mailing or home address depending on the 'Mailing Address' option on the report input page. If length of Street and length of City <= 43 characters, use Street and ‘, ‘ and City and Zip. Otherwise use 45 characters of Street and ‘ ‘ and Zip. | Address: If 'Mailing Address' is selected use:
if at least one of these fields is not empty. Otherwise, use:
Telephone: [Students]Phone_Number | |
Attendance of Session | |||
Month and Day1 To Month and Day45 Attendance | The report prints ' - ' when the student is not present in the first session(s). The report will start recording 'A' for days the student is absent after his first attendance day for the course. Cancelled sessions are counted for funding purposes, even if the cancelled session was before the student started the course. C is displayed for sessions that are cancelled before the student's first attendance in class or during the student's enrollment in the class. | See Derived Fields: Attendance | |
Number of Sessions recognized for funding - See Sessions Recognized and Eligible for Funding. | |||
September to June | Number of sessions recognized for funding in the class from September to June 24. Sessions cancelled before the student starts the class are counted. | Derived based on attendance between [Terms]FirstDay and [Terms]LastDay Where [cc]dateenrolled < June 25 | |
Summer | Number of sessions recognized for funding in the class on or after June 25. Sessions cancelled before the student starts the class are counted. | Derived based on attendance between [Terms]FirstDay and [Terms]LastDay Where [cc]dateenrolled >= June 25 | |