Student Digital Resources (SFTP)
Introduction
This report allows you to report students' digital access data including information about the student's home internet capabilities, learning device used, internet access, and internet performance.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.
The report selects records based on the following criteria:
- The student is enrolled in the specified reporting date range.
- The student is not excluded from state reporting.
- The student's school of enrollment is not excluded from state reporting.
- One or more Student Digital Resources records exist for the student in the specified reporting date range.
Report Input
Navigation: Start Page > Student Selection > Student Digital Resources.
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Select Schools | Choose one of the following:
Note: The All Schools option is only available when running the report from the District Office. |
Students to Include | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running report. |
Display Headers | Choose one of the following from the pop-up menu:
|
| Start Date | Enter the start date for the report. |
| End Date | Enter the end date for the report |
SFTP connections | Choose an SFTP connection from the pop-up menu to have the report output uploaded automatically. Please refer to the System Administrator portion of the PowerSchool Administrator User Guide for details on how to create an SFTP connection for use with this new report parameter. Note: Remote connection requires PowerSchool 7.1.4 or higher. |
NOTE: When using the 'start date' and 'end date' input parameters, this will select any and all records within the date range. Depending upon the date range selected, this may send multiple records for the same student (if their digital resources have been updated). To only send new records to the state, select a start date that is one day after your last submission to the state.
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
The records are sorted by student number, then survey date (oldest to newest). The student digital record will be saved if it has the Survey Date and at least one survey question populated.
Item # | Data Element | Description | [Table]FieldName | Max Length | Format |
1 | District Code (Required) | The 6-digit BEDS District Code is reported. Charter and nonpublic schools, state agencies, state-operated schools, and childcare institutions should report 8nnnnnnn (8 followed by the last 7 digits of their institution code). | If Pref NY_CHARTER_NP = 0 then ‘NY’ concatenated with Pref NY_BEDS_CODE If Pref NY_CHARTER_NP = 1 and [S_NY_SCH_X]DistrictLocationCode is blank then ‘8’ concatenated with Pref NY_BEDS_CODE If Pref NY_CHARTER_NP = 1 and [S_NY_SCH_X]DistrictLocationCode is not blank then ‘8’ concatenated with [S_NY_SCH_X]DistrictLocationCode | 8 | Alphanumeric |
2 | Location Code (Required) | The student’s building of enrollment code. The value from the Location Code on the Transfer Info page is reported, if populated. | S_NY_STU_X]LocationCode [S_NY_SCH_X]BOCESBuilding | 6 | Alphanumeric |
3 | School Year Date (Required) | This value is reported as June 30th of the school year. Term at the top of the page and choose the appropriate term from the pop-up menu. | [Terms]LastDay | 10 | Alphanumeric |
4 | Student ID (Required) | Unique identifier assigned to the contact by the Local Education Agency (LEA) reporting the data. Use 9 numeric characters, left padded with zeros. | [Students]NY_LocalStudentID or [S_NY_STU_X]PreviousStudentNumber [Students]Student_Number | 12 | Alphanumeric |
| 5 | Reporting Date | LEFT BLANK | NA | 10 | Alphanumeric |
| 6 | Primary Learning Device Type Code | What is the device your child uses most often to complete learning activities away from school? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork. | [S_STU_LEARNINGPREF_C]DeviceType | 25 | Alphanumeric |
| 7 | School Provided Device Type Indicator | Did the school district issue your child a dedicated school or district owned device for their use during the school year? | [S_STU_LEARNINGPREF_C]SchProvidedDeviceIndicator | 3 | Alphanumeric |
| 8 | Primary Learning Device Provider Code | Who is the provider of the primary learning device identified in field 6? (This can be a school-provided device or another device, whichever the student is most often using to complete their schoolwork.) | [S_STU_LEARNINGPREF_C]PriLrnDeviceProvider | 25 | Alphanumeric |
| 9 | Primary Learning Device Access Code | Is the primary learning device (identified in field 6) shared with anyone else in the household? | [S_STU_LEARNINGPREF_C]PriLrnDeviceProvider | 25 | Alphanumeric |
| 10 | Primary Learning Device Sufficiency Indicator | Is the primary learning device (identified in field 6) sufficient for your child to fully participate in all learning activities away from school? | [S_STU_LEARNINGPREF_C]LrnDeviceSuffiIndicator | 3 | Alphanumeric |
| 11 | Internet Access in Residence Indicator | Is your child able to access the internet in their primary place of residence? | [S_STU_LEARNINGPREF_C]InternetInResidence | 3 | Alphanumeric |
| 12 | Internet Access Barrier Code | What, if any, is the primary barrier to having sufficient and reliable internet access in your child’s primary place of residence? | [S_STU_LEARNINGPREF_C]InternetAccessBarrier | 25 | Alphanumeric |
| 13 | Internet Access Type Code | What, if any, is the primary barrier to having sufficient and reliable internet access in your child’s primary place of residence? | [S_STU_LEARNINGPREF_C]InternetAccess | 20 | Alphanumeric |
| 14 | Internet Performance Code | In their primary residence, can your child complete the full range of learning activities, including video streaming and assignment upload, without interruptions caused by slow or poor internet performance? | [S_STU_LEARNINGPREF_C]InternetPerformance | 25 | Alphanumeric |
| 15 | Survey Date( Required) | The date of the survey. | [S_STU_LEARNINGPREF_C]EffectiveDate | 10 | Date |