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NJ State Assessment Registration Report

Introduction

This report is used to generate the New Jersey State Assessment Registration file to send to NJ SMART.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.

Student Selection

  • The student is actively enrolled into a valid ELA or math class on the Report Snapshot Date OR the student has a test code override populated in Student Selection > State/Province - NJ > NJSLA
  • The student is included in State Reporting and is included in NJ SMART extracts.
  • The student does not have an Exit Date before an Entry Date.

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Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Schools to Include

Choose one of the following:

  • Current School Only to include all student records associated with the current school meets the selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list.
  • All Schools to include all student records on the PowerSchool server that meet the selection criteria.

Students to Include

The default option is All Students. Select this option to begin the report query with all students.

Choose The Selected [number] Students Only option to begin the report query with the currently selected students only.

Report Snapshot DateEnter the date used to extract the student enrollment records. Students are included in the extract if their current enrollment date matches the snapshot date.
ELA/Math Schedule Block

Choose one of the following from the pop-up menu:

  • All - Run the report for the full school year. This option is the default.
  • Fall - Run the report for only the fall block.
  • Spring- Run the report for only the spring block.
  • NJ- ACCESS for ELLs or DLM Spring Administration
Default Test FormatChoose either Paper or Online from the pop-up menu to indicate the default test format.
ELA/Math Output Assessment Session Location in File as BlankChoose Yes or No from the pop-up menu. If Yes is selected, the Session Location field will be blank for all students.
Output Students DCID in File

Choose Yes or No from the pop-up menu.

Note: Do not submit to PARCC/NJ SMART with DCID in file.

Include Students with Unassigned SIDs

Choose Yes or No from the pop-up menu. If Yes is selected, the report will include students without a defined ID.

Include Non Public StudentsChoose Yes or No from the pop-up menu. If Yes is selected, the report will include non-public students.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item

Data Element

Description

[Table]FieldName

Field Type

Field Length


Test AdministrationAn indication of the state assessment administration period.

Calculated

Report Parameter Page

Alpha2

State Assessment Testing Site DistrictThe county and district code for the state testing site.

[S_NJ_STU_X]PARCC_Testing_Site_County

[S_NJ_STU_X]PARCC_Testing_Site_District

[S_NJ_SEC_X]CountyCodeAssigned

[S_NJ_SEC_X]DistrictCodeAssigned

Numeric3

State Assessment Testing Site SchoolThe school code for the state testing site.

[S_NJ_STU_X]PARCC_Testing_Site_School

[S_NJ_SEC_X]SchoolCodeAssigned

Numeric3

State Assessment Accountable District

The county and district responsible for specific state assessment services and/or instruction of the student.

This field value is extracted from the PreID ASK/ACCESS tab, found at Student Selection > State/Province – New Jersey > PreID ASK/ACCESS.

[S_NJ_STU_X]Access_AccountableCounty

[S_NJ_STU_X]Access_AccountableDistrict

If the field is blank, calculated based on District/County Code – Resident found on the NJS SID tab.

Alpha-numeric

6


State Assessment Accountable School

The county and district responsible for specific state assessment services and/or instruction of the student.

This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. If this field is blank on the NJS PreID tab, the Alternate School Code is extracted. If the Alternate School Code field is blank, the school code is extracted.


[S_NJ_STU_X]Access_AccountableDistrict

If the field is blank, calculated based on School Code – Resident found on NJS SID tab.

Numeric

3


State Identification Number

This field contains the state-assigned ID for this student. This field value is extracted from the NJS SID tab, Student Selection > State/Province – NJ > NJS SID.

[Students]State_StudentNumber

Numeric

10


Local Identification Number

This field contains the identification number used by the district to identify the student.

[Students]Student_Number

Alpha-numeric

20


Student Assessment IdentifierThe student's state-assigned NJSLA identifier.[S_NJ_STU_X]PARCC_Student_IdentifierN/AN/A

Last Name

The student’s last name. This field value is extracted from the Demographics page, Student Selection > Demographics.

Note: If populated, the report will extract the student's legal last name.

[Students]Last_Name

[StudentCoreFields]PSCore_Legal_Last_Name

Alpha

30


First Name

The student’s first name. This field value is extracted from the Demographics page, Student Selection > Demographics.

Note: If populated, the report will extract the student's legal first name.

[Students]First_Name

[StudentCoreFields]PSCore_Legal_First_Name

Alpha

30


Middle Name

The student’s middle name. This field value is extracted from the Demographics page, Student Selection > Demographics.

Note: If populated, the report will extract the student's legal middle name.

[Students]First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

Alpha

30


Date of Birth

The student’s date of birth. This field value is extracted from the NJS SID tab, Student Selection > State/Province – New Jersey > NJS SID.

Format: YYYYMMDD

[Students]DOB

Date

10


Gender

The student’s gender. This field is extracted from the NJS SID tab, Student Selection > State/Province – New Jersey > NJS SID.

If populated, the report will extract the [Students]Gender which may be different from the Legal Gender.

[Students]Gender

[StudentCoreFields]PSCore_Legal_Gender

Alpha

1


Home LanguageThe name of the primary language or dialect that students use to communicate at home.



Grade LevelThe student's grade level at the date of the assessment.[Students]Grade_LevelAlpha-numeric2

EthnicityThis field contains the student’s ethnicity. This value is extracted from Student Selection > Demographics.

[Students]FedEthnicity

Alpha

1

Race - American Indian

A value of Y indicates this student’s race is American Indian.This value is extracted from Student Selection > Demographics.

[StudentRace]RaceCd = I

Alpha

1


Race - Asian

A value of Y indicates this student’s race is Asian.This value is extracted from Student Selection > Demographics.

[StudentRace]RaceCd = A

Alpha

1


Race - Black

A value of Y indicates this student’s race is Black.This value is extracted from Student Selection > Demographics.

[StudentRace]RaceCd = B

Alpha

1


Race - Pacific

A value of Y indicates this student’s race is Pacific Islander. This value is extracted from Student Selection > Demographics.

[StudentRace]RaceCd = P

Alpha

1


Race - White

A value of Y indicates this student’s race is White. This value is extracted from Student Selection > Demographics.

[StudentRace]RaceCd = W

Alpha

1


Race - MultiA value of Y indicates the student is multiracial. This value is extracted from Student Selection > Demographics.[StudentRace]RaceCdAlpha-numeric1

Filler Field 2FillerFillerFillerFiller

English Learner

Identifies the student an English Learner (EL).

Note: EL is synonymous with ELL for purposes of this collection.

[S_NJ_STU_X]State_ELL_StatusAlpha1

Title III ELL StatusIndicates the student's enrollment in a Title III ELL program.[S_NJ_STU_X]PID_Title3StatusAlpha1

Gifted and TalentedIndicates the student's participation in a Gifted and Talented program.[S_NJ_STU_X]Gifted_And_TalentedAlpha1

Migrant Status

A value of Y indicates that this student meets the criteria for a migrant student. This field is extracted from NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID.

[S_NJ_STU_X]Migrant_TF

Alpha

1


Economic Disadvantage Status

A value of Y is displayed in this field if this student is identified as economically disadvantaged. A student is economically disadvantaged if the student is eligible for the free and reduced lunch program (lunch status equals F, FDC, T, or R).

This field is extracted from the Lunch page, Student Selection > Lunch.

[Students]lunch_status

Blank will extract for lunch status values other than F, FDC, T, or R.

Alpha

1


Students with Disabilities 504 EligibilityIndicates that the student is receiving services under Section 504.[S_NJ_STU_X]PID_504_TFAlpha1

Primary Disability Type

Indicates the student's primary disability.

[S_NJ_STU_X]SpecialEd_ClassificationAlpha2

ELL Exempt From Taking LALIndicates that the student is an English Language Learner in his or her first year of enrollment in United States schools and therefore is not required to participate in the language arts literacy test section.

[S_NJ_STU_X]PID_LEPExemptLAL_TF

Alpha1

Homeless Status

A value of Y indicates the student lacks a fixed, regular, and adequate residence, pursuant to N.J.S.A. 18A-7B 12 and N.J.A.C 6A-17-2.3. This field is extracted from NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID.

[Students]Homeless_Code

Alpha

1

Exempt From PassingThis is marked yes ONLY for a high school student who has an IEP who is taking the NJSLA and whose IEP states that he or she is NOT REQUIRED to MEET the state assessment proficiency requirement in order to graduate with a diploma.

[S_NJ_STU_X]PARCC_Exempt_From_Passing


Alpha1

NJ ELL Status

Indicates the student's current or former status as an ELL.

Note: If the student is currently an ELL but the student's parent or guardian refused services, the report extracts a value of "R"

[S_NJ_STU_X]State_ELL_StatusAlpha3

Former IEPAn indication of a student's previous IEP status. Default value is Null.[S_NJ_STU_X]Former_IEP

Alpha-numeric

2


Special Education Placement

This field contains the placement group in which the student with the disability is currently receiving special education and related services. This field value is extracted from the NJS SpEd tab, Student Selection > State/Province – New Jersey > NJS SpEd.

[S_NJ_STU_X]Special_Education_Placement

Numeric

2


State Assessment NameThe name of the state assessment for which the submitted record should be reported for registration.

[S_NJ_STU_X]State_Assessment_Name


Numeric1

Date First Enrolled in US SchoolThe month, day, and year of an ELL student’s initial enrollment into a United States school, regardless of country of origin.[S_NJ_STU_X]ASMT_First_Enroll_In_US_SchoolDate10

ELL AccommodationA value of Y indicates that ELL accommodations are required for the given assessment.[S_NJ_STU_X]PARCC_ELL_Paper_AccomAlpha1

Paper Tier

Indicates the Tier information, if known, for paper tests. Valid values:

  • A = Up to 4.0 proficiency level in Reading and Listening
  • B = Up to 5.0 proficiency level in Reading and Listening
  • C = (Awaiting definition, will update upon receipt)
  • ‘-‘ (dash)= Kindergarten or Alternate
  • Blank

Note: This field is populated for ACCESS for ELLs only. All other tests will output a blank.

[S_NJ_STU_X]ACCESS_Tier_Paper_TestsAlpha1

Alternate ACCESS Tester

A value of Y indicates that Alternate Materials should be sent for the student.

Note: This field is populated for ACCESS for ELLs only. All other tests will output a blank.

[S_NJ_STU_X]Alternate_ACCESSAlpha1

StateField13Placeholder field.N/AN/AN/A

FillerField3Placeholder field.N/AN/AN/A

FillerField4Placeholder field.N/AN/AN/A

Session NameThe description of the testing site.

[S_NJ_STU_X]PARCC_Session_Location_ELA

[S_NJ_STU_X]PARCC_Session_Location_Math

[S_NJ_STU_X]ASMT_Exclude_ELA

[S_NJ_STU_X]ASMT_Exclude_Math

Alpha-numeric50

Class Name

The description of a group of students/class rosters.

Derived from the student course and section enrollment unless the override field is populated on the NJSLA student page.

Alpha-numeric

45


Test AdministratorThe unique identifier of the person overseeing the assessment session in the setting (test administrator). This will correspond to the NJ SMART SMID.

[S_NJ_STU_X]PARCC_Examiner_SMID_ELA

[S_NJ_STU_X]PARCC_Examiner_SMID_Math

Numeric8

Staff Member Assigned

The unique identifier of the student’s assigned teacher. This will correspond to the NJ SMART SMID.

[S_NJ_SSF_X]SchoolStaffDCID

or

Value from Override Field

Numeric10

Test Code

Code corresponding to the test the student is taking.

See the Appendix for a list of valid test codes.

[S_NJ_STU_X]PARCC_ELA_Test_Code

[S_NJ_STU_X]PARCC_Math_Test_Code

[S_NJ_STU_X]ASMT_Exclude_ELA

[S_NJ_STU_X]ASMT_Exclude_Math

Alpha-numeric5

Test Format

The format used for the test. Valid values:

  • P = Paper Based Testing
  • O = Computer Based Testing

[S_NJ_STU_X]PARCC_Test_Format

[S_NJ_STU_X]ACCESS_Test_Format_Override

Alpha1

NJSLA RetestA Y or N value which indicates whether or not the student is retaking the ELA and/or Math assessment.[S_NJ_STU_X]PARCC_RetestAlpha1

First High School Math AssessmentA Y or N value indicates whether this is the required high school mathematics assessment as defined for federal accountability.
Alpha1

Frequent BreaksA value of Y indicates that the student is allowed to take breaks upon their request during the testing session.[S_NJ_STU_X]ASMT_Frequent_BreaksAlpha1

Alternate LocationA value of Y indicates that the student is tested at a specifically assigned location.[S_NJ_STU_X]ASMT_Alternate_LocationAlpha1

Small Testing GroupA value of Y indicates that the student is tested at a separate location with a small group of students with matching accessibility features or accommodations.[S_NJ_STU_X]ASMT_Small_GroupAlpha1

Specialized EquipmentA value of Y indicates that the student is provided specialized equipment or furniture needed for a successful testing environment.[S_NJ_STU_X]ASMT_Special_EquipAlpha1

Specified Area or SettingA value of Y indicates that the student is tested in a specialized area or setting.[S_NJ_STU_X]ASMT_Specified_AreaAlpha1

Time of DayA value of Y indicates that the student is tested during a specific time of day based on his or her individual accommodations.[S_NJ_STU_X]ASMT_Time_of_DayAlpha1

Answer MaskingAs part of an Assessment Personal Needs Profile, a value of Y specifies the type of masks the user is able to create to cover portions of the question until needed.[S_NJ_STU_X]ASMT_Answer_MaskingAlpha1

Read Assessment AloudA value of Y indicates that the student reads the assessment aloud or uses an external device to read it aloud.[S_NJ_STU_X]ASMT_Read_AloudAlpha1

Color Contrast

As part of the Assessment Personal Needs Profile, this field indicates access for preference to invert the foreground and background colors. Valid values:

  • 01 = black-cream
  • 02 = black-lblue (Light Blue)
  • 03 = black-lmagenta (Light Magenta)
  • 04 = white-black
  • 05 = yellow-blue
  • 06 = dgray-pgreen (Pale Green)
  • 07 = Color Overlay
  • Blank
[S_NJ_STU_X]ASMT_Color_ContrastNumeric2

ASL VideoA value of Y indicates that ASL content is provided through a human signer or video.[S_NJ_STU_X]ASMT_ASL_VideoAlpha1

Screen ReaderA value of Y indicates that a Screen Reader Application is used to deliver an online test form for ELA or Math for blind testers.[S_NJ_STU_X]ASMT_Screen_Reader

Alpha

1


Non-Screen ReaderA value of Y indicates that an Assistive Technology (AT) Application is used to deliver an online test form for ELA and Math for students without visual impairments.[S_NJ_STU_X]ASMT_Non_Screen_Reader

Alpha

1


Closed Captioning ELA

A value of Y indicates that closed captioning and subtitling on a television, video screen, or other visual display to provide additional or interpretive information is required for the student.

[S_NJ_STU_X]ASMT_Closed_Caption_ELA

Alpha

1


Refreshable Braille Display ELAA value of Y indicates that the student uses external device which converts the text from the screen reader into braille.[S_NJ_STU_X]ASMT_Refresh_Braille_ELA

Alpha

1


Alternate Representation PaperA value of Y indicates that the student requires paper and pencil test format as an approved accommodation.[S_NJ_STU_X]ASMT_Alt_Rep_Paper

Alpha

1


Large Print PaperA value of Y indicates that the student requires a large print test booklet which is provided with text increased 150% to 18 point font.[S_NJ_STU_X]PARCC_Large_Print_Paper

Alpha

1


Braille with Tactile Graphics Paper

Indicates whether or not a student requires a hard copy braille test booklet provided with embedded tactile graphics.

[S_NJ_STU_X]ASMT_Braille_Tactile_PaperNumeric2

SpeechToTextandWordPredictionA value of Y indicates that a student needs to log into Co:Writer and Read&Write software (separate license required) for use with TestNav.
Alpha1

Human SignerA value of Y indicates that a human signer signs the test directions to the student.[S_NJ_STU_X]ASMT_Human_Signer

Alpha

1


Answers Recorded PaperA value of Y indicates that the student records answers directly in the test book and a test administrator transcribes the student's responses into the answer book or answer sheet.[S_NJ_STU_X]ASMT_Answers_Recorded_Paper

Alpha

1


Braille Response

Indicates that a blind or visually impaired student has his or her response is captured by a Braille Writer or Notetaker. Valid values:

  • 01 = Braille Writer
  • 02 = Braille Notetaker
  • Blank
[S_NJ_STU_X]ASMT_Braille_ResponseNumeric2

Calculation Device and Mathematics Tools

Indicates that the student is allowed to use a calculator as an accommodation including for items in test sections designated as non-calculator sections. Valid values:

  • C = Uses Calculator on non-calculator section
  • T = Uses Mathematics tools on non-calculator section
  • B = Uses both calculator and mathematics tools on non-calculator section
  • Blank
[S_NJ_STU_X]PARCC_Math_Tools

Alpha

1


Constructed Response ELA

Indicates that the student's response is captured by an external Speech to Text device, external AT device, Human Scribe or Signer for Constructed Response item types. Valid values:

  • 01 = Speech-to-Text
  • 02 = Human Scribe
  • 03 = Human Signer
  • 04 = External AT Device
  • Blank
[S_NJ_STU_X]PARCC_Constructed_Response_ELANumeric2

Selected Response ELA

Indicates that the student's response is captured by an external Speech to Text device, external AT device, Human Scribe or Signer for Selected Response or Technology Enhanced items types. Valid values:

  • 01 = Speech-to-Text
  • 02 = Human Scribe
  • 03 = Human Signer
  • 04 = External AT Device
  • Blank
[S_NJ_STU_X]ASMT_Selected_Response_ELANumeric2

Response Math

Indicates that the student's response is captured by an external Speech to Text device, external AT device, Human Scribe or Signer for Selected Response or Technology Enhanced items types. Valid values:

  • 01 = Speech-to-Text
  • 02 = Human Scribe
  • 03 = Human Signer
  • 04 = External AT Device
  • Blank
[S_NJ_STU_X]ASMT_Math_ResponseNumeric2

Monitor Test ResponseA value of Y indicates the test administrator or assigned accommodator monitors proper placement of student responses on a test book/answer sheet.[S_NJ_STU_X]ASMT_Monitor_Response

Alpha

1


Word PredictionA value of Y indicates that the student uses a word prediction external device that provides a bank of frequently or recently used words as a result of the student entering the first few letters of a word.[S_NJ_STU_X]ASMT_Word_Prediction

Alpha

1


Directions Clarified in Native LanguageA value of Y indicates that the test administrator clarifies general administration instructions only for English Learners.[S_NJ_STU_X]ASMT_Directions_Clarified

Alpha

1


Directions Read Aloud in Native Language

Indicates that the test administrator reads aloud, and repeats as needed, test directions in students’ native language. Valid values:

  • ARA = Arabic
  • CHI = Chinese (Mandarin)
  • HAT =Haitian Creole
  • NAV = Navajo
  • POL = Polish
  • POR = Portuguese
  • RUS = Russian
  • SPA = Spanish
  • UD = Urdu
  • VIE = Vietnamese
  • HT = Human Translator
  • BEN = Bengali
  • KOR = Korean
  • Blank
[S_NJ_STU_X]ASMT_Directions_AloudAlpha3

English Learner Accommodated Response

Indicates that the student's response is captured by an external speech-to-text device or human scribe. Valid values:

  • 01 = Speech to Text
  • 02 = Human Scribe
  • Blank
[S_NJ_STU_X]ASMT_Math_Response_ELAlpha2

Translation of Math

Indicates that math assessment is given in a language other than English. The applies only to paper administration only. Valid values:

  • SPA = Spanish
  • Blank
[S_NJ_STU_X]PARCC_Translation_Math_PaperAlpha3

Word-to-Word DictionaryA value of Y indicates that the student uses a published word-to-word hand-held dictionary.[S_NJ_STU_X]ASMT_DictionaryAlpha1

Text-to-Speech

Indicates that text is read aloud to the student by means of the embedded TestNav8 text-to-speech software. Valid values:

  • 01 = Text-to-Speech English for ELA/L Text and Graphics
  • 02 = Text-to-Speech English for Math Text and Graphics
  • 03 = Text-to-Speech English for Math Text Only
  • 04 = Text-to-Speech Spanish for Math Text and Graphics
  • 05 = Text-to-Speech Spanish for Math Text Only
  • Blank
[S_NJ_STU_X]ASMT_Text_To_SpeechNumeric2

Human Reader or Signer

Indicates that the student requires a human reader or signer for the assessment. Valid values:

  • 01 = HumanSigner
  • 02 = HumanReadAloud
  • Blank

[S_NJ_STU_X]ASMT_Human_Signer

[S_NJ_STU_X]ASMT_IH

[S_NJ_STU_X]ASMT_LH

[S_NJ_STU_X]ASMT_RI

[S_NJ_STU_X]ASMT_RL

Alpha2

Unique AccommodationA value of Y indicates a required accommodation that is not listed in the NJSLA Test Accessibility Features and Accommodations Manual but is identified in the student’s IEP, 504 plan or EL plan.[S_NJ_STU_X]ASMT_Unique_AccommodationAlpha1

Emergency Accommodation

Indicates an emergency accommodation for a student who incurs a temporary disabling condition that interferes with test performance shortly before or during the NJSLA assessment window. Valid values:

  • 01 = Human Scribe
  • 99 = Other
  • Blank
[S_NJ_STU_X]ASMT_Emergency_AccommodationAlpha2

Extended Time

Indicates that the student requires extended testing time. Valid values:

  • EL = English Learner
  • IEP504 = IEP and/or 504 Both = English Learner and IEP and/or 504
  • Blank

[S_NJ_STU_X]ASMT_Extended_Time

[S_NJ_STU_X]ASMT_Extended_Time_Math

Alpha6

End of RecordFillerFillerFillerFiler

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