NJ State Assessment Registration Report
Introduction
This report is used to generate the New Jersey State Assessment Registration file to send to NJ SMART.
Selection Criteria
Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis of report results when the report does not return the correct records.
Student Selection
The student is actively enrolled into a valid ELA or math class on the Report Snapshot Date OR the student has a test code override populated in Student Selection > State/Province - NJ > NJSLA
The student is included in State Reporting and is included in NJ SMART extracts.
The student does not have an Exit Date before an Entry Date.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Schools to Include | Choose one of the following:
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Students to Include | The default option is All Students. Select this option to begin the report query with all students. Choose The Selected [number] Students Only option to begin the report query with the currently selected students only. |
Report Snapshot Date | Enter the date used to extract the student enrollment records. Students are included in the extract if their current enrollment date matches the snapshot date. |
ELA/Math Schedule Block | Choose one of the following from the pop-up menu:
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Default Test Format | Choose either Paper or Online from the pop-up menu to indicate the default test format. |
ELA/Math Output Assessment Session Location in File as Blank | Choose Yes or No from the pop-up menu. If Yes is selected, the Session Location field will be blank for all students. |
Output Students DCID in File | Choose Yes or No from the pop-up menu. Note: Do not submit to PARCC/NJ SMART with DCID in file. |
Include Students with Unassigned SIDs | Choose Yes or No from the pop-up menu. If Yes is selected, the report will include students without a defined ID. |
Include Non Public Students | Choose Yes or No from the pop-up menu. If Yes is selected, the report will include non-public students. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Data Element | Description | [Table]FieldName | Field Type | Field Length |
Test Administration | An indication of the state assessment administration period. | Calculated Report Parameter Page | Alpha | 2 |
State Assessment Testing Site District | The county and district code for the state testing site. | [S_NJ_STU_X]PARCC_Testing_Site_County [S_NJ_STU_X]PARCC_Testing_Site_District [S_NJ_SEC_X]CountyCodeAssigned [S_NJ_SEC_X]DistrictCodeAssigned | Numeric | 3 |
State Assessment Testing Site School | The school code for the state testing site. | [S_NJ_STU_X]PARCC_Testing_Site_School [S_NJ_SEC_X]SchoolCodeAssigned | Numeric | 3 |
State Assessment Accountable District | The county and district responsible for specific state assessment services and/or instruction of the student. This field value is extracted from the PreID ASK/ACCESS tab, found at Student Selection > State/Province – New Jersey > PreID ASK/ACCESS. | [S_NJ_STU_X]Access_AccountableCounty [S_NJ_STU_X]Access_AccountableDistrict If the field is blank, calculated based on District/County Code – Resident found on the NJS SID tab. | Alpha-numeric | 6 |
State Assessment Accountable School | The county and district responsible for specific state assessment services and/or instruction of the student. This field value is extracted from the NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. If this field is blank on the NJS PreID tab, the Alternate School Code is extracted. If the Alternate School Code field is blank, the school code is extracted. | [S_NJ_STU_X]Access_AccountableDistrict If the field is blank, calculated based on School Code – Resident found on NJS SID tab. | Numeric | 3 |
State Identification Number | This field contains the state-assigned ID for this student. This field value is extracted from the NJS SID tab, Student Selection > State/Province – NJ > NJS SID. | [Students]State_StudentNumber | Numeric | 10 |
Local Identification Number | This field contains the identification number used by the district to identify the student. | [Students]Student_Number | Alpha-numeric | 20 |
Student Assessment Identifier | The student's state-assigned NJSLA identifier. | [S_NJ_STU_X]PARCC_Student_Identifier | N/A | N/A |
Last Name | The student’s last name. This field value is extracted from the Demographics page, Student Selection > Demographics. Note: If populated, the report will extract the student's legal last name. | [Students]Last_Name [StudentCoreFields]PSCore_Legal_Last_Name | Alpha | 30 |
First Name | The student’s first name. This field value is extracted from the Demographics page, Student Selection > Demographics. Note: If populated, the report will extract the student's legal first name. | [Students]First_Name [StudentCoreFields]PSCore_Legal_First_Name | Alpha | 30 |
Middle Name | The student’s middle name. This field value is extracted from the Demographics page, Student Selection > Demographics. Note: If populated, the report will extract the student's legal middle name. | [Students]First_Name [StudentCoreFields]PSCore_Legal_Middle_Name | Alpha | 30 |
Date of Birth | The student’s date of birth. This field value is extracted from the NJS SID tab, Student Selection > State/Province – New Jersey > NJS SID. Format: YYYYMMDD | [Students]DOB | Date | 10 |
Gender | The student’s gender. This field is extracted from the NJS SID tab, Student Selection > State/Province – New Jersey > NJS SID. If populated, the report will extract the [Students]Gender which may be different from the Legal Gender. | [Students]Gender [StudentCoreFields]PSCore_Legal_Gender | Alpha | 1 |
Home Language | The name of the primary language or dialect that students use to communicate at home. | |||
Grade Level | The student's grade level at the date of the assessment. | [Students]Grade_Level | Alpha-numeric | 2 |
Ethnicity | This field contains the student’s ethnicity. This value is extracted from Student Selection > Demographics. | [Students]FedEthnicity | Alpha | 1 |
Race - American Indian | A value of Y indicates this student’s race is American Indian.This value is extracted from Student Selection > Demographics. | [StudentRace]RaceCd = I | Alpha | 1 |
Race - Asian | A value of Y indicates this student’s race is Asian.This value is extracted from Student Selection > Demographics. | [StudentRace]RaceCd = A | Alpha | 1 |
Race - Black | A value of Y indicates this student’s race is Black.This value is extracted from Student Selection > Demographics. | [StudentRace]RaceCd = B | Alpha | 1 |
Race - Pacific | A value of Y indicates this student’s race is Pacific Islander. This value is extracted from Student Selection > Demographics. | [StudentRace]RaceCd = P | Alpha | 1 |
Race - White | A value of Y indicates this student’s race is White. This value is extracted from Student Selection > Demographics. | [StudentRace]RaceCd = W | Alpha | 1 |
Race - Multi | A value of Y indicates the student is multiracial. This value is extracted from Student Selection > Demographics. | [StudentRace]RaceCd | Alpha-numeric | 1 |
Filler Field 2 | Filler | Filler | Filler | Filler |
MultilingualLearner
| Identifies the student an English Learner (EL). Note: EL is synonymous with ELL for purposes of this collection. | [S_NJ_STU_X]State_ELL_Status | Alpha | 1 |
TitleIIIMLStatus
| Indicates the student's enrollment in a Title III ELL program. | [S_NJ_STU_X]PID_Title3Status | Alpha | 1 |
Gifted and Talented | Indicates the student's participation in a Gifted and Talented program. | [S_NJ_STU_X]Gifted_And_Talented | Alpha | 1 |
Migrant Status | A value of Y indicates that this student meets the criteria for a migrant student. This field is extracted from NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [S_NJ_STU_X]Migrant_TF | Alpha | 1 |
Economic Disadvantage Status | A value of Y is displayed in this field if this student is identified as economically disadvantaged. A student is economically disadvantaged if the student is eligible for the free and reduced lunch program (lunch status equals F, FDC, T, or R). This field is extracted from the Lunch page, Student Selection > Lunch. | [Students]lunch_status Blank will extract for lunch status values other than F, FDC, T, or R. | Alpha | 1 |
Students with Disabilities 504 Eligibility | Indicates that the student is receiving services under Section 504. | [S_NJ_STU_X]PID_504_TF | Alpha | 1 |
Primary Disability Type | Indicates the student's primary disability. | [S_NJ_STU_X]SpecialEd_Classification | Alpha | 2 |
ML Exempt From Taking ELA | Indicates that the student is an English Language Learner in his or her first year of enrollment in United States schools and therefore is not required to participate in the language arts literacy test section. | [S_NJ_STU_X]PID_LEPExemptLAL_TF | Alpha | 1 |
Homeless Status | A value of Y indicates the student lacks a fixed, regular, and adequate residence, pursuant to N.J.S.A. 18A-7B 12 and N.J.A.C 6A-17-2.3. This field is extracted from NJS PreID tab, Student Selection > State/Province – New Jersey > NJS PreID. | [Students]Homeless_Code | Alpha | 1 |
Exempt From Passing | This is marked yes ONLY for a high school student who has an IEP who is taking the NJSLA and whose IEP states that he or she is NOT REQUIRED to MEET the state assessment proficiency requirement in order to graduate with a diploma. | [S_NJ_STU_X]PARCC_Exempt_From_Passing | Alpha | 1 |
NJ ML Status
| Indicates the student's current or former status as an ELL. Note: If the student is currently an ELL but the student's parent or guardian refused services, the report extracts a value of "R" | [S_NJ_STU_X]State_ELL_Status | Alpha | 3 |
Former IEP | An indication of a student's previous IEP status. Default value is Null. | [S_NJ_STU_X]Former_IEP | Alpha-numeric | 2 |
Special Education Placement | This field contains the placement group in which the student with the disability is currently receiving special education and related services. This field value is extracted from the NJS SpEd tab, Student Selection > State/Province – New Jersey > NJS SpEd. | [S_NJ_STU_X]Special_Education_Placement | Numeric | 2 |
State Assessment Name | The name of the state assessment for which the submitted record should be reported for registration. | [S_NJ_STU_X]State_Assessment_Name | Numeric | 1 |
Date First Enrolled in US School | The month, day, and year of an ELL student’s initial enrollment into a United States school, regardless of country of origin. | [S_NJ_STU_X]ASMT_First_Enroll_In_US_School | Date | 10 |
ML Accommodation
| A value of Y indicates that ELL accommodations are required for the given assessment. | [S_NJ_STU_X]PARCC_ELL_Paper_Accom | Alpha | 1 |
Paper Tier | Indicates the Tier information, if known, for paper tests. Valid values:
Note: This field is populated for ACCESS for ELLs only. All other tests will output a blank. | [S_NJ_STU_X]ACCESS_Tier_Paper_Tests | Alpha | 1 |
Alternate ACCESS Tester | A value of Y indicates that Alternate Materials should be sent for the student. Note: This field is populated for ACCESS for ELLs only. All other tests will output a blank. | [S_NJ_STU_X]Alternate_ACCESS | Alpha | 1 |
StateField13 | Placeholder field. | N/A | N/A | N/A |
FillerField3 | Placeholder field. | N/A | N/A | N/A |
FillerField4 | Placeholder field. | N/A | N/A | N/A |
Session Name | The description of the testing site. | [S_NJ_STU_X]PARCC_Session_Location_ELA [S_NJ_STU_X]PARCC_Session_Location_Math [S_NJ_STU_X]ASMT_Exclude_ELA [S_NJ_STU_X]ASMT_Exclude_Math | Alpha-numeric | 50 |
Class Name | The description of a group of students/class rosters. | Derived from the student course and section enrollment unless the override field is populated on the NJSLA student page. | Alpha-numeric | 45 |
Test Administrator | The unique identifier of the person overseeing the assessment session in the setting (test administrator). This will correspond to the NJ SMART SMID. | [S_NJ_STU_X]PARCC_Examiner_SMID_ELA [S_NJ_STU_X]PARCC_Examiner_SMID_Math | Numeric | 8 |
Staff Member Assigned | The unique identifier of the student’s assigned teacher. This will correspond to the NJ SMART SMID. | [S_NJ_SSF_X]SchoolStaffDCID or Value from Override Field | Numeric | 10 |
Test Code | Code corresponding to the test the student is taking. See the Appendix for a list of valid test codes. | [S_NJ_STU_X]PARCC_ELA_Test_Code [S_NJ_STU_X]PARCC_Math_Test_Code [S_NJ_STU_X]ASMT_Exclude_ELA [S_NJ_STU_X]ASMT_Exclude_Math | Alpha-numeric | 5 |
Test Format | The format used for the test. Valid values:
| [S_NJ_STU_X]PARCC_Test_Format [S_NJ_STU_X]ACCESS_Test_Format_Override | Alpha | 1 |
NJSLA Retest | A Y or N value which indicates whether or not the student is retaking the ELA and/or Math assessment. | [S_NJ_STU_X]PARCC_Retest | Alpha | 1 |
First High School Math Assessment | A Y or N value indicates whether this is the required high school mathematics assessment as defined for federal accountability. | Alpha | 1 | |
Frequent Breaks | A value of Y indicates that the student is allowed to take breaks upon their request during the testing session. | [S_NJ_STU_X]ASMT_Frequent_Breaks | Alpha | 1 |
Alternate Location | A value of Y indicates that the student is tested at a specifically assigned location. | [S_NJ_STU_X]ASMT_Alternate_Location | Alpha | 1 |
Small Testing Group | A value of Y indicates that the student is tested at a separate location with a small group of students with matching accessibility features or accommodations. | [S_NJ_STU_X]ASMT_Small_Group | Alpha | 1 |
Specialized Equipment | A value of Y indicates that the student is provided specialized equipment or furniture needed for a successful testing environment. | [S_NJ_STU_X]ASMT_Special_Equip | Alpha | 1 |
Specified Area or Setting | A value of Y indicates that the student is tested in a specialized area or setting. | [S_NJ_STU_X]ASMT_Specified_Area | Alpha | 1 |
Time of Day | A value of Y indicates that the student is tested during a specific time of day based on his or her individual accommodations. | [S_NJ_STU_X]ASMT_Time_of_Day | Alpha | 1 |
Answer Masking | As part of an Assessment Personal Needs Profile, a value of Y specifies the type of masks the user is able to create to cover portions of the question until needed. | [S_NJ_STU_X]ASMT_Answer_Masking | Alpha | 1 |
Read Assessment Aloud | A value of Y indicates that the student reads the assessment aloud or uses an external device to read it aloud. | [S_NJ_STU_X]ASMT_Read_Aloud | Alpha | 1 |
Color Contrast | As part of the Assessment Personal Needs Profile, this field indicates access for preference to invert the foreground and background colors. Valid values:
| [S_NJ_STU_X]ASMT_Color_Contrast | Numeric | 2 |
ASL Video | A value of Y indicates that ASL content is provided through a human signer or video. | [S_NJ_STU_X]ASMT_ASL_Video | Alpha | 1 |
Screen Reader | A value of Y indicates that a Screen Reader Application is used to deliver an online test form for ELA or Math for blind testers. | [S_NJ_STU_X]ASMT_Screen_Reader | Alpha | 1 |
Non-Screen Reader | A value of Y indicates that an Assistive Technology (AT) Application is used to deliver an online test form for ELA and Math for students without visual impairments. | [S_NJ_STU_X]ASMT_Non_Screen_Reader | Alpha | 1 |
Closed Captioning ELA | A value of Y indicates that closed captioning and subtitling on a television, video screen, or other visual display to provide additional or interpretive information is required for the student. | [S_NJ_STU_X]ASMT_Closed_Caption_ELA | Alpha | 1 |
Refreshable Braille Display ELA | A value of Y indicates that the student uses external device which converts the text from the screen reader into braille. | [S_NJ_STU_X]ASMT_Refresh_Braille_ELA | Alpha | 1 |
Alternate Representation Paper | A value of Y indicates that the student requires paper and pencil test format as an approved accommodation. | [S_NJ_STU_X]ASMT_Alt_Rep_Paper | Alpha | 1 |
Large Print Paper | A value of Y indicates that the student requires a large print test booklet which is provided with text increased 150% to 18 point font. | [S_NJ_STU_X]PARCC_Large_Print_Paper | Alpha | 1 |
Braille with Tactile Graphics Paper | Indicates whether or not a student requires a hard copy braille test booklet provided with embedded tactile graphics. | [S_NJ_STU_X]ASMT_Braille_Tactile_Paper | Numeric | 2 |
SpeechToTextandWordPrediction | A value of Y indicates that a student needs to log into Co:Writer and Read&Write software (separate license required) for use with TestNav. | Alpha | 1 | |
Human Signer | A value of Y indicates that a human signer signs the test directions to the student. | [S_NJ_STU_X]ASMT_Human_Signer | Alpha | 1 |
Answers Recorded Paper | A value of Y indicates that the student records answers directly in the test book and a test administrator transcribes the student's responses into the answer book or answer sheet. | [S_NJ_STU_X]ASMT_Answers_Recorded_Paper | Alpha | 1 |
Braille Response | Indicates that a blind or visually impaired student has his or her response is captured by a Braille Writer or Notetaker. Valid values:
| [S_NJ_STU_X]ASMT_Braille_Response | Numeric | 2 |
Calculation Device and Mathematics Tools | Indicates that the student is allowed to use a calculator as an accommodation including for items in test sections designated as non-calculator sections. Valid values:
| [S_NJ_STU_X]PARCC_Math_Tools | Alpha | 1 |
Constructed Response ELA | Indicates that the student's response is captured by an external Speech to Text device, external AT device, Human Scribe or Signer for Constructed Response item types. Valid values:
| [S_NJ_STU_X]PARCC_Constructed_Response_ELA | Numeric | 2 |
Selected Response ELA | Indicates that the student's response is captured by an external Speech to Text device, external AT device, Human Scribe or Signer for Selected Response or Technology Enhanced items types. Valid values:
| [S_NJ_STU_X]ASMT_Selected_Response_ELA | Numeric | 2 |
Response Math | Indicates that the student's response is captured by an external Speech to Text device, external AT device, Human Scribe or Signer for Selected Response or Technology Enhanced items types. Valid values:
| [S_NJ_STU_X]ASMT_Math_Response | Numeric | 2 |
Monitor Test Response | A value of Y indicates the test administrator or assigned accommodator monitors proper placement of student responses on a test book/answer sheet. | [S_NJ_STU_X]ASMT_Monitor_Response | Alpha | 1 |
Word Prediction | A value of Y indicates that the student uses a word prediction external device that provides a bank of frequently or recently used words as a result of the student entering the first few letters of a word. | [S_NJ_STU_X]ASMT_Word_Prediction | Alpha | 1 |
Directions Clarified in Native Language | A value of Y indicates that the test administrator clarifies general administration instructions only for English Learners. | [S_NJ_STU_X]ASMT_Directions_Clarified | Alpha | 1 |
Directions Read Aloud in Native Language | Indicates that the test administrator reads aloud, and repeats as needed, test directions in students’ native language. Valid values:
| [S_NJ_STU_X]ASMT_Directions_Aloud | Alpha | 3 |
MultilingualLearner Accommodated Response | Indicates that the student's response is captured by an external speech-to-text device or human scribe. Valid values:
| [S_NJ_STU_X]ASMT_Math_Response_EL | Alpha | 2 |
Translation of Math | Indicates that math assessment is given in a language other than English. The applies only to paper administration only. Valid values:
| [S_NJ_STU_X]PARCC_Translation_Math_Paper | Alpha | 3 |
Word-to-Word Dictionary | A value of Y indicates that the student uses a published word-to-word hand-held dictionary. | [S_NJ_STU_X]ASMT_Dictionary | Alpha | 1 |
Text-to-Speech | Indicates that text is read aloud to the student by means of the embedded TestNav8 text-to-speech software. Valid values:
| [S_NJ_STU_X]ASMT_Text_To_Speech | Numeric | 2 |
Human Reader or Signer | Indicates that the student requires a human reader or signer for the assessment. Valid values:
| [S_NJ_STU_X]ASMT_Human_Signer [S_NJ_STU_X]ASMT_IH [S_NJ_STU_X]ASMT_LH [S_NJ_STU_X]ASMT_RI [S_NJ_STU_X]ASMT_RL | Alpha | 2 |
Unique Accommodation | A value of Y indicates a required accommodation that is not listed in the NJSLA Test Accessibility Features and Accommodations Manual but is identified in the student’s IEP, 504 plan or EL plan. | [S_NJ_STU_X]ASMT_Unique_Accommodation | Alpha | 1 |
Emergency Accommodation | Indicates an emergency accommodation for a student who incurs a temporary disabling condition that interferes with test performance shortly before or during the NJSLA assessment window. Valid values:
| [S_NJ_STU_X]ASMT_Emergency_Accommodation | Alpha | 2 |
Extended Time | Indicates that the student requires extended testing time. Valid values:
| [S_NJ_STU_X]ASMT_Extended_Time [S_NJ_STU_X]ASMT_Extended_Time_Math | Alpha | 6 |
End of Record | Filler | Filler | Filler | Filer |
