NCEA Diocese Summary
Contents
Introduction
The NCEA Diocese Summary includes Diocese-level information as found on the Diocese form submitted to the National Catholic Educational Association (NCEA). When the report is generated, a compressed .zip file containing both the pdf and txt reports is output. Unzip the file to access the individual reports.
The pdf report duplicates the Diocese Workbook (Summary tab) distributed to Arch/Dioceses by NCEA and allows the user to view the contents of the Diocese submission data file. The txt report duplicates the Diocese Workbook (NCEA tab), and is output in the format required for submission to the NCEA by Dioceses that are standardized on PowerSchool.
Selection Criteria
Selection criteria determine which database records are used in the report. When the report does not return the correct records, refer to the selection criteria for analysis.
Record Selection
The report selects records from the School, Students, and Staff tables based on the following criteria:
- All NCEA-specific information must be completed for all students, teachers, schools, and the Diocese (district).
- The school must not be excluded from NCEA reporting.
- The staff member must not be excluded from NCEA reporting.
- The student must not be excluded from NCEA reporting.
- The student must be enrolled on the Count Day specified by the user at runtime on the report page.
Report Input
For help with navigation and running the report, seeHow to Find and Generate a Report.
Field | Description |
Schools to Include | Use Ctrl+Click to select multiple schools or Shift+Click to select a range of schools. Note: When logged in to a school, only that school will be available. |
Students to Include* | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running the report. |
Current Selection Staff* | Indicate which staff members to include in the report by selecting one of the following options:
Note: If running the report for a single staff member, or group of staff, select the prior to running the report. |
Count Date* | Enter the date requested by NCEA as the official count date for the current school year. |
Processing Options | Choose a time to run the report:
Run Once OR Repeat – The report can be scheduled to run one time or run on a Daily, Weekly, Monthly, Yearly schedule, or Weekdays only. An end date can also be entered. |
Report Output: NCEA Diocese Summary.pdf
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
The percentages are rounded to the closest whole number. In any percent column if the percentage is less than one then <1 displays in the field.
Location/ Column | Data Element or Column Heading | Description | [Table]FieldName |
Diocese Information | Diocese Name | The Diocese name from District Information. | [Prefs]Districtname |
Person Reporting | Value entered in the Diocese Summary runtime parameter. | N/A | |
Title | Value entered in the Diocese Summary runtime parameter. | N/A | |
Value entered in the Diocese Summary runtime parameter. | N/A | ||
State | Diocese state from District Information. | [Prefs]DistrictState | |
Phone | Value entered in the Diocese Summary runtime parameter. | N/A | |
School Information: Reported Separately for Elementary/Middle Schools and Secondary Schools Note: Refer to Report Logic for School Categories for additional details. | |||
| A1a | Location | The school location. | [S_SCH_NCEA_X]Location |
| A1b | Sponsorship | The primary sponsorship of the school. | [S_SCH_NCEA_X]Sponsorship |
A2 | Gender | The number of schools with primarily Male, Female, or Coed enrollments. The percent of each group against the total. | [S_SCH_NCEA_X]SchoolGender |
B1a | Elementary School Enrollment by Ethnicity | The number of students by ethnicity (Hispanic or Non-Hispanic) and religious affiliation. The percent of each group against the total. | [Students]FedEthnicity [S_STU_NCEA_X]ReligiousAffiliation |
B1b | Elementary School Enrollment by Race | The number of students by race and religious affiliation. The percent of each group against the total. | [StudentRace]RaceCd [S_GEN_NCEA_X]RaceCodeMap [S_STU_NCEA_X]ReligiousAffiliation |
All Schools – Enrollment by Grade Level | |||
B2 | Enrollment by grade level | The number of students by grade level and school category. The percent of each group. PK students in PowerSchool Grade Level -1 or below are now reported in three categories by age as of September 1 of the current school year:
| [Schools]High_Grade [Schools]Low_Grade [Students]Grade_Level [S_STU_NCEA_X]Ungraded_TF |
Professional Staff: Reported Separately for Elementary/Middle Schools and Secondary Schools | |||
C1a | Professional Staff by Ethnicity and Religion | The number of paid professionals by ethnicity and religious affiliation. Paid professionals are defined as faculty, administrators, counselors, etc. who have responsibility for the teaching and learning process. The percent of each group against the total. | [Users]FedEthnicity [S_USR_NCEA_X]ReligiousAffilation |
C1b | Professional Staff by Race and Religion | The number of all paid professionals by race and religious affiliation. Paid professionals are defined as faculty, administrators, counselors, etc. who have responsibility for the teaching and learning process. The percent of each group against the total. | [TeacherRace]RaceCd [S_GEN_NCEA_X]RaceCodeMap [S_USR_NCEA_X]ReligiousAffilation |
C2 | Full and Part-time staffing | The number of paid employees by gender and faculty type. Full time is defined as paid employees who regularly work a full day or 100% of contract. Full time employees may have one position or divide their time between more than one position (teaching/administration, etc.) but work the full schedule. Part-time is defined as paid employees who work less than the full school day/week or 100% of contract. The percent of each group against the total. | [UserCoreFields]Gender [S_SSF_NCEA_X]FTE [S_USR_NCEA_X]ReligiousClergyLay |
| C3 | Total Staff by Type | The total number of staff (both professional and non-professional) by type. The percent of each group against the total. President/Head of School Principal Assistant Principals Guidance Counselors Teachers Teacher Assistants/Instructional Aides Librarians Other Staff Because all staff are included, the total will not match the totals for the other staff counts, which are limited to professional staff. | [S_SCH_NCEA_X]Staff_Pres [S_SCH_NCEA_X]Staff_Princ [S_SCH_NCEA_X]Staff_Asst_Princ [S_SCH_NCEA_X]Staff_Guid_Cnslr [S_SCH_NCEA_X]Staff_Teacher [S_SCH_NCEA_X]Staff_Teacher_Asst_Aide [S_SCH_NCEA_X]Staff_Lib [S_SCH_NCEA_X]Staff_Other |
| C4 | Teacher Retention | Number of teachers who were employed during the last school year. Number of teachers who did not return for the current school year. | [S_SCH_NCEA_NCEA]Teacher_Last_Year [S_SCH_NCEA_X]Teacher_Not_Return |
D. Government Funded Programs | |||
Schools -Title I services | The number of schools that have students who receive Title I Services. | [S_SCH_NCEA_X]OffersTitleI_TF | |
| Schools -Title I services | Number of schools that receive Title II services. | [S_SCH_NCEA_X]ReceivesTitleII_TF | |
| Schools - Title III Services | Number of schools that have students who receive Title III Services. | [S_SCH_NCEA_X]ReceivesTitleIII_TF | |
| Schools - Title IV Services | Number of schools that receive Title IV services. | [S_SCH_NCEA_X]ReceivesTitleIV_TF | |
Schools - Federal Nutrition Programs | The number of schools that offer federal nutrition programs. | [S_SCH_NCEA_X]OffersFedNutrition_TF | |
| Students - Eligible Free/Reduced Meals | Number of students who are eligible for free or reduced-priced lunch | [S_STU_NCEA_X]FederalNutrition_Elig_TF | |
Students - Receiving Free/Reduced Meals | The number of students who receive free or reduced-priced lunch | [S_SCH_NCEA_X]OffersFedNutrition_TF [S_SCH_NCEA_X]FederalNutritionAll_TF [S_STU_NCEA_X]FederalNutrition_TF | |
Received E-rate discounts | Number of schools that received E-rate discounts during the last school year | [S_SCH_NCEA_X]ERateReceived_TF | |
Schools - Parental Choice | Number of schools accessing funding through parental choice programs | [S_STU_NCEA_X]Parental_Choice_TF | |
| Students - Parental Choice | Number of students accessing funding through parental choice programs | [S_STU_NCEA_X]Parental_Choice_TF | |
E. Additional Information | |||
New schools | The number of new schools that opened this year. | [Prefs]NCEA_NewSchoolsElementary [Prefs]NCEA_NewSchoolsSecondary | |
Closed schools | The number of schools that closed, consolidated, or merged at the end of last year. | [Prefs]NCEA_ClosedSchoolsElementary [Prefs]NCEA_ClosedSchoolsSecondary | |
Board-A | The number of schools with an Advisory board, commission, or council. | [S_SCH_NCEA_X]BoardType | |
| Board-C | The number of schools with a Consultative board, commission, or council. | [S_SCH_NCEA_X]BoardType | |
| Board-L | The number of schools with a Limited Jurisdiction board, commission, or council. | [S_SCH_NCEA_X]BoardType | |
| Board-F | The number of schools with a Full Authority board, commission, or council. | [S_SCH_NCEA_X]BoardType | |
| Board-N | The number of schools with no board, commission, or council. | [S_SCH_NCEA_X]BoardType | |
Waiting lists | The number of schools with a waiting list for any grade. | [S_SCH_NCEA_X]WaitList_TF | |
Extended Day Program | Number of schools with an extended day program. | [S_SCH_NCEA_X]ExtDayProgram_TF | |
Students – diagnosed disability | Number of students with a diagnosed disability from Local Education Agency. | [S_STU_NCEA_X]DiagnosedDisability_TF | |
International Baccalaureate | Number of schools offering an International Baccalaureate program | [S_SCH_NCEA_X]IB_Prog_TF | |
| International visas | Number of international students with visas. | [S_STU_NCEA_X]Intl_Visa_TF | |
| Principal Retention | Total number of principals who led the same school last year and this year. | [Prefs]NCEA_Princ_LastYear_Elem [Prefs]NCEA_Princ_LastYear_Sec | |
| Principals Not Returning | Total number of principals who led school in 2020-21 who did not return for reasons other than retirement. | [Prefs]NCEA_Princ_Not_Return_Elem [Prefs]NCEA_Princ_Not_Return_Sec | |
F. Diocesan Education Office Information | |||
Designated Titles by Religious Affiliation | Is there a designated person with these or equivalent titles? | ||
Vicar for Education | Only one staff member may be designated as Vicar for Education. | [Prefs]NCEA_Vicar | |
Superintendent | Only one staff member may be designated as Superintendent. | [Prefs]NCEA_Superintendent | |
Director of Religious Education | Only one staff member may be designated as Director of Religious Education. | [Prefs]NCEA_DirReligiousEd | |
Combined positions | Positions (question 1) are held by the same person. | [Prefs]NCEA_TitleCombination | |
Associate/Assistant superintendents | The number of associate or assistant superintendents in the Diocesan Education Office. | [Prefs]NCEA_AssocSuperintendent | |
Other Professional Staff | The number of other professional staff in the Diocesan Education Office. | [Prefs]NCEA_ProfessionalStaff | |
Support staff | The number of support staff in the Diocesan Education Office. | [Prefs]NCEA_SupportStaff | |
Report Output: NCEA Diocese Summary.csv
The output for the NCEA Diocese Summary CSV data file has the same column layout and format as the NCEA School Summary.
Refer to the online documentation for the school report for all details.