Store Historic Attendance Information for A+

Contents

Report Description

The Store Historic Attendance Information process captures prior year attendance for all students in grades 9-12 plus graduates, including inactive students enrolled in prior years. The user can select to calculate and store attendance for a selection of students or all students. The user can select to store an individual grade level (for example, all 9th grade attendance history) or calculate and store the attendance history for all grades. Existing information will not be overwritten unless the user selects the option “Overwrite existing data”. If selected, the change is irreversible.

The grade level(s) chosen do not refer to the current student grade levels. The grade level(s) chosen refer to the attendance calculated for all students who have historic attendance information for the selected grade level. For example, if 10th grade is chosen, current 9th and 10th grade students will not be calculated because they have no prior year 10th grade attendance history. Current 11th and 12th grade students will have their 10th grade historical attendance stored in the 10th Grade Attendance and 10th Grade Absence custom fields.

Note: The process can only be run at the District and must be run at least once after the EOY process to store prior year attendance.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Record Selection

The report selects records from the PS_Membership_Defaults view based on the following criteria:

The record must be in a prior year.
The record must have a grade level between 9 and 12.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Year	The pop-up menu defaults to the currently selected school year. To change the school year, click Term at the top of the page and choose the appropriate school year term.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number]students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Select Grades*	Select the grade level to be stored or all grade levels. This is NOT the student’s current grade level, this selects the grade level to be stored.
Overwrite existing data	By default, the report will not overwrite any existing data UNLESS the user selects the checkbox. This change is irreversible.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

The output of this report is a single sentence telling the user how many student records were updated. For example, “Number of students updated: 1931”