Student Setup

Entering General Demographics

Student Profile > Demographics

Name (last, first MI)

Enter the student name in the following format: LastName, FirstName MiddleName

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

35

20

15

20

Student Attendance —Early, EOY, and Summer

High School Assessment Status and Completer Information

Student Discipline Extract School Enrollment

CTE Enrollment Extract

SASID Extract

Student Course Grade Teacher

DOB

Enter the date of birth.

[Students]DOB

N/A

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

Annual Report of Habitual Truants

Student Discipline Extract School Enrollment

CTE Enrollment Extract

SASID Extract

Student Course Grade Teacher

Ethnicity: Is the student Hispanic or Latino?

Click Yes if the student’s ethnicity is Hispanic or Latino. Click No if the student’s ethnicity is not Hispanic or Latino.

[Students]FedEthnicity

1

School Enrollment

Student Attendance — Early, EOY, and Summer

CTE Enrollment Extract

High School Assessment Status and Completer Information

SASID Extract

Class Level Membership

Student Course Grade Teacher

Student Discipline Extract

Race: What is the student’s race?

Select the checkbox next to each race that applies to this student. Race is reported as a five position field, with each code assigned a value from 1 through 5. If a checkbox is not selected, a 0 is assigned to that position. For example, a student record with the Asian and African American race checkboxes selected is 02300.

[StudentRace]RaceCd

5

School Enrollment

Student Attendance — Early, EOY, and Summer

CTE Enrollment Extract

High School Assessment Status and Completer Information

SASID Extract

Class Level Membership

Student Course Grade Teacher

Student Discipline Extract

Scheduling/Reporting Ethnicity

Select the race code previously assigned to this student.

[Students]Ethnicity

1

School Enrollment

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

SASID Extract

Student Course Grade Teacher

Student Discipline Extract

Gender

Choose the gender from the pop-up menu. See the Appendix for a full list of the codes and descriptions.

[Students]Gender

1

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

Class Level Membership

Student Discipline Extract School Enrollment

CTE Enrollment Extract

SASID Extract

Student Course Grade Teacher

SSN

Enter the social security number.

Note: In cases where a social security number is not available for a student, provide a pseudo-number with a "9" in the first digit, the assigned county code in the next two digits, and a unique sequential number in the last six digits. This number must be the same number that will be used to identify any student level information submitted to MSDE, including SSIS and MSPP data.

[Students]SSN

9

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

Student Discipline Extract School Enrollment

CTE Enrollment Extract

SASID Extract

Student Course Grade Teacher

Student Number

Enter the 10-Character Student ID Number assigned by the local education agency.

[Students]Student_Number

N/A

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

Student Discipline Extract School Enrollment

SASID Extract

Student Course Grade Teacher

Entering Immunization Information

Health > Immunizations

Note: Health functionality requires PowerSchool 7.1 or higher.

Vaccine

Click the vaccine name and, if applicable, choose an Exemption type. Optionally, select Out of compliance and enter a comment.

Note: Vaccines and associated doses are set up at the District. For a list of valid vaccines, see Health Immunization: Vaccine Codes.

[HealthStudImmRec]HealthVaccineID

[HealthStudImmRec]HealthImmExemptID (Exemption Type)

[HealthStudImmRec]ComplianceyStatus

[HealthStudImmRec]ExemptionComment

N/A

Immunization

Date each dose was given

Click the dose cell for the appropriate vaccine. Choose a date using the calendar icon, and then choose a Certificate Type from the pop-up menu.

When you click Submit for the page, if the vaccine is bound to a compliance rule, then the student’s compliance is evaluated. Vaccines are set up and bound to a rule at the district level.

Immunization Certificate Types are set up at the District via Health Setup. For a list of valid certificate types, see the Health Immunization: Certification Type Codes.

Enter dosage dates for the following vaccines:

• • Diphtheria, Tetanus, Pertussis (DTaP/DTP/Tdap/DT/Td)

  • Polio

  • Haemophilus influenza type b (HIB)

  • Hepatitis B (HepB)

  • PCV

  • Rotavirus

  • Meningococcal (MCV4)

  • HPV

  • Measles, Mumps, Rubella (MMR)

  • Varicella (Chicken Pox)

  • Tetanus, Diphtheria and Pertussis (Tdap) booster

  • FLU

[HealthStudDoseRec]Dose

[HealthStudDoseRec]DateAdministered

[HealthStudDoseRec]HealthImmSourceID (Certificate Type)

N/A

Immunization

Description of Change

Enter the reason for updating the student’s immunization information.

[HealthStudChngRsn]ChngRsnDesc

N/A

Not Required

View Change History

Click to view the student’s immunization change history.

[HealthStudChngRsn]ChngRsnDesc

[HealthStudChngRsn]WhoModified

N/A

Not Required

Defining Maryland State Information

Compliance

Exclude Student from State Reporting

Select Yes to exclude this student from state reporting calculations.

[Students]State_ExcludeFromReporting

1

Student Attendance — Early, EOY, and Summer

School Enrollment

CTE Enrollment Extract

SASID Extract

Class Level Membership

State Assigned Student ID (SASID)

Enter the student's state assigned ID number.

The Maryland State Department of Education assigns this unique number to identify each student enrolled in a Maryland public school. This number remains with the student as long as the student is a student in a public school in Maryland or reenters a public school in Maryland.

[Students]State_StudentNumber

10

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

Student Discipline Extract School Enrollment

CTE Enrollment Extract

SASID Extract

Student Course Grade Teacher

Adding State Demographics Information

Compliance > General Information > Student Demographics

Generation Suffix

Select the three-character data element used to identify records that include a generational suffix as part of the identified name.

[S_MD_STU_X]Generation

3

School Enrollment

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

SASID Extract

Student Course Grade Teacher

Student Discipline Extract

Special Education

Select the code identifying the student’s special education status.

Valid values are:

• No
• 1 - Yes
• 2 - Exited
• 3 - Exited SPED and placed in Code 504
• 4 - Code 504

[S_MD_STU_X]Special_Education

1

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

Class Level Membership

CTE Enrollment Extract

Student Course Grade Teacher

Special Ed Begin Date

Enter the date the special education services started.

[S_MD_STU_X]SpecEd_Begin_Date

10

High School Assessment Status and Completer Information

Special Ed End Date

Enter the date the special education services ended.

[S_MD_STU_X]SpecEd_End_Date

10

High School Assessment Status and Completer Information

Student Attendance — Early, EOY, and Summer

School Enrollment

Code 504 Begin Date

Enter the date the student started participating in the Code 504 plan.

[S_MD_STU_X]Sec504_Begin_Date

10

High School Assessment Status and Completer Information

Code 504 End Date

Enter the date the student stopped participating in the Code 504 plan.

[S_MD_STU_X]Sec504_End_Date

10

High School Assessment Status and Completer Information

Disability Codes

If the student is a special education student, select the disability code for this student. See the Appendix for a full list of the codes and descriptions.

[S_MD_STU_X]Primary_Disability

2

Student Discipline Extract School Enrollment

Secondary Disability

Select the secondary disability code (if any) for this student, if the student is a special education student. See the Appendix for a full list of the codes and descriptions.

[S_MD_STU_X]Secondary_Disability

2

ELL Enrollment and Pretest

Migrant

Select this checkbox if the student is a migratory student.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Migrant

1

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

Student Discipline Extract School Enrollment

Special Education Certificate

For Students with a Special Education indicator of Y, select this checkbox if the student's IEP indicates that the student is on track to receive a Maryland High School Certificate. This indicator applies only to grades 9-12.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Special_Ed_Certificate

1

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

Foreign Exchange Student

Select this checkbox if the student is a foreign exchange student.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Foreign_Exchange

1

Student Attendance — Early, EOY, and Summer

ELL

Select the code that identifies the student’s ELL status.

Valid values are:

• 0 or null = No
• 1 = Yes
• 2 = Exited

[S_MD_STU_X]ELL

1

Student Discipline Extract School Enrollment

Class Level Membership

High School Assessment Status and Completer Information

CTE Enrollment Extract

Student Course Grade Teacher

Student Attendance —Early, EOY, and Summer

First Date in US School

The Date the student first attended a U.S. School

[S_MD_STU_X]First_Date_In_US_School

8

CTE Enrollment Report

ELL Pretest submission

High School Data Collection Report

HS Assessment Pretest

PARRC – Student Registration File

School Assessment Science and (Alt-MSA)

Student Attendance — Early, EOY, and Summer

First Date Received ELL Services

Enter the date the student first received ELL services.

[S_MD_STU_X]ELL_Begin_Date

8

ELL End Date

If the student’s ELL status equals E (Exited), enter the date the student stopped receiving ELL services.

[S_MD_STU_X]ELL_End_Date

8

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

EL Exempt

Select this checkbox if the student is considered EL Exempt for the Attendance EOY submission

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]EL_Exempt

1

Student Attendance — Early, EOY, and Summer

Opt Out of Directory

Select this checkbox if the student has chosen to Opt out of the directory.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Opt_Out_Directory

1

Student Attendance — Early, EOY, and Summer

Gifted and Talented

Select the appropriate Gifted and Talented status for the student. If not specified students will be defaulted to N- No.

Valid values are:

• Y = Yes
• N = No
• X = Not Collected or N/A

[S_MD_STU_X]Gifted_Talented

1

MCAP - Student Registration File

Select this checkbox if the student is currently in foster care.

Valid values are:

• 0 or null = No
• 1 = Yes

Student Attendance — Early, EOY, and Summer

Student Arrest Collection

Select the appropriate value to specify if the student has a parent/guardian in the military. If not specified, students will be defaulted to Unknown.

Valid values are:

• Y = Yes
• N = No
• U = Unknown

Defining Title I/Title III Status Information

Compliance > General Information > Title I/Title III Status Fields

Title 1

Select this checkbox if the student participates or is eligible to participate in a Title 1 program.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Title_One

1

Student Attendance — Early, EOY, and Summer

High School Assessment Status and Completer Information

Class Level Membership

Student Discipline Extract School Enrollment

Student Course Grade Teacher

Title III Limited English Proficient Participation Status

Select the appropriate Title III Status for the student. If not specified students will be defaulted to N- No.

Valid values are:

• Y = Yes
• N = No
• X = Not Collected or N/A

[S_MD_STU_X]Title_III_Status

1

MCAP - Student Registration File

Targeted Assistance Program (TAS)

Select this checkbox if the student is served by a Title I Targeted Assistance Program.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Targeted_Assistance

1

Student Attendance —EOY and Summer

Student Course Grade Teacher

Homeless

Select this checkbox if the student is considered homeless.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Homeless

1

Student Attendance —Early, EOY, and Summer

Homeless Primary Nighttime Residence

If Homeless equals 'Yes', select the code that identifies the homeless student’s primary nighttime residence.

[S_MD_STU_X]Homeless_Primary_Residence

1

Student Attendance —Early, EOY, and Summer

Homeless Served – McKinney

If Homeless equals 'Yes', select this checkbox if the homeless student is served with Mckinney-Vento funds.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Homeless_McKinney

1

Student Attendance —Early, EOY, and Summer

Homeless Served – Other

If Homeless is 'Yes', select this checkbox if the homeless student is served with funds other than Mckinney-Vento.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Homeless_Other

1

Student Attendance —Early, EOY, and Summer

Homeless Unaccompanied Youth Status

If Homeless equals 'Yes', select this checkbox if the homeless student is not in the physical custody of a parent or guardian.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Homeless_Youth

1

Student Attendance —Early, EOY, and Summer

Immigrant

If the student

• is aged 3 through 21;
• was not born in any state; and
• has not been attending one or more schools in any one or more states for more than three full academic years

Select this checkbox to identify the student as an immigrant.

Valid values are:

• 0 or null = No
• 1 = Yes

[S_MD_STU_X]Immigrant

1

Student Attendance —Early, EOY, and Summer

Defining State Race/Ethnicity Identification Information

Compliance > General Information > Race/Ethnicity Identification Fields

Hispanic or Latino

Select 'Yes' if this student’s ethnicity is Hispanic or Latino.

[S_MD_STU_X]Hispan_Lat_TF

1

School Enrollment

CTE Enrollment Extract

SASID Extract

Class Level Membership

Student Course Grade Teacher

High School Assessment Status and Completer Information

Student Discipline Extract

Student Attendance —Early, EOY, and Summer

Historic Ethnicity Value

The Ethnicity value previously entered on the Student Demographics page displays in this field.

[Students]Ethnicity

1

School Enrollment

SASID Extract

Student Course Grade Teacher

High School Assessment Status and Completer Information

Student Discipline Extract

Student Attendance —Early, EOY, and Summer

American Indian or Alaska Native

Select this checkbox if the student’s ethnicity is American Indian or Alaskan Native.

[S_MD_STU_X]Race_Amer_Ind_TF

1

School Enrollment

CTE Enrollment Extract

SASID Extract

Class Level Membership

Student Course Grade Teacher

High School Assessment Status and Completer Information

Student Discipline Extract

Student Attendance —Early, EOY, and Summer

Asian

Select this checkbox if the student’s ethnicity is Asian.

[S_MD_STU_X]Race_Asian_TF

1

School Enrollment

CTE Enrollment Extract

SASID Extract

Class Level Membership

Student Course Grade Teacher

High School Assessment Status and Completer Information

Student Discipline Extract

Student Attendance —Early, EOY, and Summer

Black or African American

Select this checkbox if the student’s ethnicity is Black or African American.

[S_MD_STU_X]Race_Black_TF

1

School Enrollment

CTE Enrollment Extract

SASID Extract

Class Level Membership

Student Course Grade Teacher

High School Assessment Status and Completer Information

Student Discipline Extract

Student Attendance —Early, EOY, and Summer

Native Hawaiian or Other Pacific Islander

Select this checkbox if the student’s ethnicity is Native Hawaiian or Other Pacific Islander.

[S_MD_STU_X]Race_Hawaiian_TF

1

School Enrollment

CTE Enrollment Extract

SASID Extract

Class Level Membership

Student Course Grade Teacher

High School Assessment Status and Completer Information

Student Discipline Extract

Student Attendance —Early, EOY, and Summer

White

Select this checkbox if the student’s ethnicity is White.

[S_MD_STU_X]Race_White_TF

1

School Enrollment

CTE Enrollment Extract

SASID Extract

Class Level Membership

Student Course Grade Teacher

High School Assessment Status and Completer Information

Student Discipline Extract

Student Attendance —Early, EOY, and Summer

Entering Current Enrollment Status Information

Compliance > General Information > Student Current Enrollment Status Fields

[S_MD_STU_X]Accountability_Sch_Override

[S_MD_REN_X]Accountability_Sch_Override

Entry Status

Choose the Entry Status from the pop-up menu. This is only used for districts that are using 2 digit numeric entry codes.

[S_MD_STU_X]Entry_Status

1

Student Attendance — Early, EOY, and Summer

School Enrollment

Exit Status

Choose the Exit Status from the pop-up menu. This is used only for districts that are using 2 digit numeric exit codes.

[S_MD_STU_X]Exit_Status

1

Student Attendance —Early, EOY and Summer

School Enrollment

Promotion Code

Select the promotion code for this student from the list provided.

[S_MD_STU_X]Promotion_Code

1

Student Attendance —Early, EOY, and Summer

Full-time Status

If the student attends a Pre-kindergarten or Kindergarten program in your school district. Select Yes if the student attends the program full time.

Leave this field blank for all other grade levels.

[S_MD_STU_X]Full_Time_Status

1

School Enrollment

State Aid Eligibility

Select the code that identifies a student as eligible or ineligible for state aid.

[S_MD_STU_X]State_Aid_Eligibility

2

School Enrollment

Evening High School

Select 'Yes' if the student is attending an evening high school program.

[S_MD_STU_X]Evening_High_Student

1

School Enrollment

Part-time Day Student

Select Yes if the student is a part-time student who meets the eligibility requirements or COMAR 13A.02.06.

Note: Select 'No' if the student attends evening high school.

[S_MD_STU_X]Part_Time_Day_Student

1

School Enrollment

Number of Courses

If the student is a part-time student in a public day school, this is the number of courses in which the student is enrolled as of September 30.

If the student is an evening high school student, this is the number of courses in which the student is enrolled as of September 30.

[S_MD_STU_X]Number_Of_Courses

3

School Enrollment

Number of College Courses

If the student is enrolled in a college course(s), this is the number of college courses in which the student is enrolled as of September 30. This number should not be greater than 4.

[S_MD_STU_X] Number_College_Courses

1

Attendance Extract

Year for first time 9^th Grader

Enter the 4-digit year of the student's first entry into the 9th grade in any school. This is not the year for the first time the student entered the LEA. This field applies only to grades 9-12.

[S_MD_STU_X]First_Year_Ninth_Grade

4

High School Assessment Status and Completer Information

Student Type

Select the appropriate Student Type. If not specified students will be defaulted to P - Public.

Valid values are:

• P = Public
• C = Charter
• H = Homeschool

[S_MD_STU_X]Student_Type

1

ELL Enrollment and Pretest

Defining CTE

Compliance > General Information > CTE Fields

Concentrator Designation

Select Yes if the student is enrolled in a course identified as a concentrator course. No is the default.

On the CTE Enrollment Extract, Yes is assigned a C value and No is assigned a 0 value.

[S_MD_STU_X]Concentrator_Designation

1

CTE Enrollment Extract

Single Parent

Select Yes if this student qualifies as a single parent. No is the default.

When this field is extracted for the CTE Enrollment Extract, a Yes value is assigned a value of 4. A No value is assigned a value
of 0.

[S_MD_STU_X]Single_Parent

1

CTE Enrollment Extract

Technical Assessment

Select Yes if a technical assessment (industry certification and/or the awarding of college credit) is available to the student prior to graduation. This is designated by program area (CIP).

No is the default.

[S_MD_STU_X]Tech_Assess

1

CTE Enrollment Extract

Technical Assessment Attempted

Select Yes if the individual student attempted/took the technical assessment (industry certification).

No is the default.

[S_MD_STU_X]Tech_Assess_Attempt

1

CTE Enrollment Extract

Technical Skill Attainment

Select Yes if an individual student has passed an assessment aligned to industry standards and/or earned college credit aligned to the program.

No is the default.

[S_MD_STU_X]Tech_Assess_Attain

1

CTE Enrollment Extract

Defining Pre-K Income Reporting

State/Province – Maryland > Pre-K Income Reporting Fields

Select the correct Pre-K Tier Status for Pre-K students only. Valid values are:

• 0 = N/A (Pre-K students not qualifying)
• 1 = Tier 1
• 2 = Tier 2
• 3 = Tier 3

Defining Maryland High School Assessment Status and Completer Information

Entering Pretest Info

Compliance > High School Assessment Status and Completer Information > Pretest Info (Algebra, Biology, English, Government)

[S_MD_STU_PRE_X]Pretest_Alg_Month

[S_MD_STU_PRE_X]pretest_bio_month

[S_MD_STU_PRE_X]pretest_eng_month

[S_MD_STU_PRE_X]pretest_gov_month

[S_MD_STU_PRE_X]pretest_alg_year

[S_MD_STU_PRE_X]pretest_bio_year

[S_MD_STU_PRE_X]pretest_eng_year

[S_MD_STU_PRE_X]pretest_gov_year

Choose Week 1 or Week 2 from the dropdown.

Note: only used for summer testing.

[S_MD_STU_PRE_X]pretest_alg_week

[S_MD_STU_PRE_X]pretest_bio_week

[S_MD_STU_PRE_X]pretest_eng_week

[S_MD_STU_PRE_X]pretest_gov_week

Special Orders

Choose an option from the drop down menu if necessary

[S_MD_STU_PRE_X]pretest_alg_spec

[S_MD_STU_PRE_X]pretest_bio_spec

[S_MD_STU_PRE_X]pretest_eng_spec

[S_MD_STU_PRE_X]pretest_gov_spec

1

HSA Pretest

MASAA Student

Select the appropriate option

[S_MD_STU_PRE_X]pretest_alg_MASAA

[S_MD_STU_PRE_X]pretest_bio_MASAA

[S_MD_STU_PRE_X]pretest_eng_MASAA

[S_MD_STU_PRE_X]pretest_gov_MASAA

1

HSA Pretest

Test Format

Select the appropriate option

[S_MD_STU_PRE_X]pretest_alg_format

[S_MD_STU_PRE_X]pretest_bio_format

[S_MD_STU_PRE_X]pretest_eng_format

[S_MD_STU_PRE_X]pretest_gov_format

1

HSA Pretest

Defining Additional Pretest Information

Compliance > High School Assessment Status and Completer Information > Pretest Info (Additional Information)

Reporting School

For summer use. Use this field if the student’s reports need to be sent to a different school than the school in which the student is currently registered

[S_MD_STU_PRE_X]pretest_rptg_school

4

HSA Pretest

Delete

Select this checkbox to remove records from Pearson Access.

[S_MD_STU_PRE_X]pretest_delete

6

HSA Pretest

Adding HSC Data

Compliance > High School Assessment Status and Completer Information > HSC Data tab

Enter the High School Assessment and Completer information for the selected student that is required by the State of Maryland.

High School Program Completion

Select the code that identifies the high school program the student completed.

• 00 - Non-completer
• 01 - Met USM Freshman Admission course requirements
• 02 - Met CTE Completer course requirements
• 03 - Met requirements for both 01 and 02
• 04 - Other completion not listed above

[S_MD_STU_HSSC_X]Program_Completion

2

High School Assessment Status and Completer Information

Career and Technology Education CIP

Select the CIP code for the Career and Technology Education program in which this student participated.

[S_MD_STU_HSSC_X]CIP_Code

6

High School Assessment Status and Completer Information

Foreign Language

Use Calculation is the default. Indicate if the student receives a Rigorous HS Indicator in Foreign Language.

Valid values are:

• Use Calculation
• No
• Yes

See the Appendix for calculation and setup.

[S_MD_STU_HSSC_X]Complete_Foreign_Lang_YN

1

High School Assessment Status and Completer Information

Mathematics

Use Calculation is the default. Indicate if the student receives a Rigorous HS Indicator in Mathematics.

Valid values are:

• Use Calculation
• No
• Yes

See the Appendix for calculation and setup.

[S_MD_STU_HSSC_X]Complete_Mathematics_YN

1

High School Assessment Status and Completer Information

Science

Use Calculation is the default. Indicate if the student receives a Rigorous HS Indicator in Science.

Valid values are:

• Use Calculation
• No
• Yes

See the Appendix for calculation and setup.

[S_MD_STU_HSSC_X]Complete_Science_YN

1

High School Assessment Status and Completer Information

Approved Advanced Tech Ed

Use Calculation is the default. Indicate if the student receives a Rigorous HS Indicator in Approved Advanced Tech Ed .

Valid values are:

• Use Calculation
• No
• Yes

See the Appendix for calculation and setup.

[S_MD_STU_HSSC_X]Complete_Adv_Tech_Ed_YN

1

High School Assessment Status and Completer Information

GPA Greater than 3.0

Use Calculation is the default. Calculates the value based on the unweighted GPA when the GPA Calculation Method for 'Grade 12 and Cumulative GPA’ is defined in District Management > Compliance > High School Assessment Setup. This field identifies the Rigorous HS Indicator - GPA data element.

Valid values are:

• Use Calculation
• No
• Yes

[S_MD_STU_HSSC_X]GPA_Over_3_YN

1

High School Assessment Status and Completer Information

SAT Greater than 1000

Select 'Yes' if the student has a total SAT score greater than 1000. No is the default.

Valid values are:

• Use Calculation
• No
• Yes

[S_MD_STU_HSSC_X]SAT_Over_1000_YN

1

High School Assessment Status and Completer Information

ACT Greater than 20

Select 'Yes' if the student has a total ACT score greater than 20. No is the default.

Valid values are:

• Use Calculation
• No
• Yes

[S_MD_STU_HSSC_X]ACT_Over_20_YN

1

High School Assessment Status and Completer Information

Entering Additional Information

Compliance > High School Assessment Status and Completer Information > Additional Info tab

AYP Reporting System

Select the school system used for AYP Reporting.

Note: This field is required only for Algebra and English content areas.

[S_MD_STU_HSSC_X]AYP_Rep_System

2

High School Assessment Status and Completer Information

AYP Reporting School

Select the valid MSDE-assigned school number for AYP Reporting.

Note: This field is required only for Algebra and English content areas.

[S_MD_STU_HSSC_X]AYP_Rep_School

4

High School Assessment Status and Completer Information

Defining MCA/CCR Information

Compliance > High School Assessment Status and Completer Information >MCA/CCR tab

For the calculations to work properly on this page the District Management > Compliance > High School Assessment Setup must be completed.

Determines whether the student has a Cumulative GPA of 3.0 or greater. Used to determine the 'Academic Success - Met or Not Met' data element.

• Use Calculation
• 01 - Yes, Student has a GPA of 3.00 or higher
• 02 - No, Student does not have a GPA of 3.00 or higher

The calculation uses the Unweighted GPA Calculation Method identified in the District Management > Compliance > High School Assessment Setup.

An indicator of how the student met the Maryland High School Assessment graduation requirement in Math.

Valid values are:

• 10 - Met by passing MCA
• 11 - Met through a Combined Score Option
• 12 - Met through completion of a Bridge Plan
• 13 - Met by passing a Substitute Test
• 14 - Met through participation requirement
• 15 - Exempt through award of course credit for a transfer student
• 16 - Waived from requirements as an out-of-state/private school second semester transfer
• 17 - Waived from MCA requirements by local superintendent
• 18 - MCA not required for graduation
• 30 - MCA not taken
• 31 - Failed MCA

An indicator of how the student met the Maryland High School Assessment CCR Subject Assessment Status - Math.

Valid values are:

• blank
• 00 - Not Applicable
• 01 - Yes, Student was assessed for Math
• 02 - No, Student was not assessed for Math

An indicator of how the student met the CCR Subject Eligibility Status – Math Interim.

Valid values are:

• 00 - Not Applicable
• 01 - Yes, Student met the interim standard for Math
• 02 - No, Student did not meet the interim standard for Math

An indicator of how the student met the Maryland High School Assessment CCR Math Mastery - ALG1 Proficiency. 

Valid values are:

• Blank
• 01 - Student meets proficient or above in Algebra 1 MCAP assessment
• 02 - Student did not meet proficient or above in Algebra 1 MCAP assessment

The value of '01 - Met by scoring proficient or above on the Algebra 1 MCAP assessment' is the reported when the Calculated Value is Passed and CCR Math Mastery Requirement is blank.

An indicator of how the student met the Maryland High School Assessment CCR Math Mastery - Course Grade.

Valid values are:

• Use Calculation
• Yes
• No

The Use Calculation will determine the value based on the highest Algebra I Stored Grade. The Grade used to calculate the value appears as the Calculated Value to the right of the field.

An indicator of the student's status on the Bridge Plan for Academic Validation in Math. Valid option are:

• E - Eligible
• I - In Progress
• C - Complete
• N - Not Applicable

Algebra Assessment

Displays the test from the student's Test Results that corresponds with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If no Passing tests, Failing test's highest score is displayed.

NA

High School Status Data Collection Report

Algebra Score

NA

High School Status Data Collection Report

Algebra Level

NA

High School Status Data Collection Report

Algebra Assessment Date

NA

High School Status Data Collection Report

2nd Algebra Assessment

Displays the test from the student's Test Results that correspond with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If no Passing tests, the Failing test's highest score is displayed.

NA

High School Status Data Collection Report

2nd Algebra Score

NA

2nd Algebra Level

NA

2nd Algebra Assessment Date

NA

An indicator of how the student met the Maryland High School Assessment graduation requirement in English/Language Arts (ELA).

Valid Values are:

• 10 - Met by passing MHSA
• 11 - Met through Combined Score Option
• 12 - Met through completion of a Bridge Plan
• 13 - Met by passing a Substitute Test
• 14 - Met through participation requirement
• 15 - Exempt through award of course credit for a transfer student
• 16 - Waived from requirements as an out-of-state/private school second
• semester transfer
• 17 - Waived from MHSA requirements by local superintendent
• 18 - MHSA not required for graduation
• 30 - MHSA not taken
• 31 - Failed MHSA

An indicator of the student's status on the Bridge Plan for Academic Validation in English/Language Arts (ELA).

Valid values are:

• E - Eligible
• I - In Progress
• C - Complete
• N - Not Applicable

English/Language Arts (ELA) Assessment

Displays the test from student's Test Results that corresponds with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If no Passing tests, the Failing test's highest score is displayed.

NA

High School Status Data Collection Report

ELA Score

NA

ELA Level

NA

ELA Assessment Date

NA

2nd English/Language Arts (ELA) Assessment

Displays the test from student's Test Results that corresponds with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If no Passing tests, the Failing test's highest score is displayed.

NA

High School Status Data Collection Report2nd

2nd ELA Score

NA

2nd ELA Level

NA

2nd ELA Assessment Date

NA

An indicator of how the student met the Maryland High School Assessment graduation requirement in Science.

Valid Values are:

• 10 - Met by passing MHSA
• 11 - Met through Combined Score Option
• 12 - Met through completion of a Bridge Plan
• 13 - Met by passing a Substitute Test
• 14 - Met through participation requirement
• 15 - Exempt through award of course credit for a transfer student
• 16 - Waived from requirements as an out-of-state/private school second
• semester transfer
• 17 - Waived from MHSA requirements by local superintendent
• 18 - MHSA not required for graduation
• 30 - MHSA not taken
• 31 - Failed MHSA

An indicator of the student's status on the Bridge Plan for Academic Validation in Science.

Valid values are:

• E - Eligible
• I - In Progress
• C - Complete
• N - Not Applicable

Biology Assessment

Displays the test from student's Test Results that corresponds with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If no Passing tests, the Failing test's highest score is displayed.

NA

High School Status Data Collection Report2nd

Biology Score

NA

Biology Level

NA

Biology Assessment Date

NA

An indicator of how the student met the Maryland High School Assessment graduation requirement in Government.

Valid Values are:

• 10 - Met by passing MHSA
• 11 - Met through Combined Score Option
• 12 - Met through completion of a Bridge Plan
• 13 - Met by passing a Substitute Test
• 14 - Met through participation requirement
• 15 - Exempt through award of course credit for a transfer student
• 16 - Waived from requirements as an out-of-state/private school second
• semester transfer
• 17 - Waived from MHSA requirements by local superintendent
• 18 - MHSA not required for graduation
• 30 - MHSA not taken
• 31 - Failed MHSA

Valid values are:

• E - Eligible
• I - In Progress
• C - Complete
• N - Not Applicable

Government Assessment

Displays the test from student's Test Results that corresponds with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If no Passing tests, the Failing test's highest score is displayed.

NA

High School Status Data Collection Report2nd

Government Score

NA

Government Level

NA

Government Assessment Date

NA

MCAP Geometry Score

This field is view only.

[S_MD_STU_HSSC_X]MCAP_Geometry_Score

3

High School Status Data Collection Report

MCAP Geometry Level

This field is view only

[S_MD_STU_HSSC_X]MCAP_Geometry_Level

1

High School Status Data Collection Report

MCAP Geometry Assessment Date

This field is view only

[S_MD_STU_HSSC_X]MCAP_Geometry_Assess_Date

6

High School Status Data Collection Report

MCAP Algebra II Score

This field is view only

[S_MD_STU_HSSC_X]MCAP_AlgebraII_Score

3

High School Status Data Collection Report

MCAP Algebra II Level

This field is view only

[S_MD_STU_HSSC_X]PARRC_AlgebraII_Level

1

High School Status Data Collection Report

MCAP Algebra II Assessment Date

This field is view only

[S_MD_STU_HSSC_X]MCAP_AlgebraII_Assess_Date

6

High School Status Data Collection Report

MCAP English 11 Score

This field is view only

[S_MD_STU_HSSC_X]MCAP_English11_Score

3

High School Status Data Collection Report

MCAP English 11 Level

This field is view only

[S_MD_STU_HSSC_X]MCAP_English11_Level

1

High School Status Data Collection Report

MCAP English 11 Assessment Date

This field is view only

[S_MD_STU_HSSC_X]MCAP_English11_Assess_Date

6

High School Status Data Collection Report

SAT Mathematics Score

Update with the Students Highest section score

[S_MD_STU_HSSC_X]SAT_Math_Score

3

High School Status Data Collection Report

SAT Math Test Date (MMYYYY)

Month and Year of Assessment

[S_MD_STU_HSSC_X]SAT_Math_Test_Date

6

High School Status Data Collection Report

SAT Reading/EBRW Score

Update with the Students Highest section score

[S_MD_STU_HSSC_X]SAT_Reading_Score

3

High School Status Data Collection Report

SAT Reading/EBRW Date (MMYYYY)

Month and Year of Assessment

[S_MD_STU_HSSC_X]SAT_Reading_Test_Date

6

High School Status Data Collection Report

ACT Mathematics Score

Update with Highest subject test score

[S_MD_STU_HSSC_X]ACT_Math_Score

2

High School Status Data Collection Report

ACT Math Test Date (MMYYYY)

Month and Year of Assessment

[S_MD_STU_HSSC_X]ACT_Math_Test_Date

6

High School Status Data Collection Report

ACT English & Reading Score

Update with Highest subject test score

[S_MD_STU_HSSC_X]ACT_Eng_Reading_Score

2

High School Status Data Collection Report

ACT English & Reading Test Date (MMYYYY)

Month and Year of Assessment

[S_MD_STU_HSSC_X]ACT_Eng_Reading_Test_Date

6

High School Status Data Collection Report

AP Math Test

Valid values are:

• 01 – Calculus AB
• 02 - Calculus BC
• 03 – Statistics
• 04 - Computer Science

[S_MD_STU_HSSC_X]AP_Math_Test

2

High School Status Data Collection Report

AP Math Score

Exam Score

[S_MD_STU_HSSC_X]AP_Math_Score

1

High School Status Data Collection Report

AP Math Test Date (MMYYYY)

Month and Year of Assessment

[S_MD_STU_HSSC_X]AP_Math_Test_Date

6

High School Status Data Collection Report

AP ELA Test

Valid values are:

• 01 – English Language & Composition
• 02 - English Literature & Composition

[S_MD_STU_HSSC_X]AP_ELA_Test

2

High School Status Data Collection Report

AP ELA Score

Exam Score

[S_MD_STU_HSSC_X]AP_ELA_Score

1

High School Status Data Collection Report

AP ELA Test Date (MMYYYY)

Month and Year of Assessment

[S_MD_STU_HSSC_X]AP_ELA_Test_Date

6

High School Status Data Collection Report

IB Math Test

Valid values are:

• 01 – Math Studies
• 02 - Math SL
• 03 – Math HL
• 04 - Further Math

[S_MD_STU_HSSC_X]IB_Math_Test

2

High School Status Data Collection Report

IB Math Score

Exam Score

[S_MD_STU_HSSC_X]IB_Math_Score

1

High School Status Data Collection Report

IB Math Test Date (MMYYYY)

Month and Year of Assessment

[S_MD_STU_HSSC_X]IB_Math_Test_Date

6

High School Status Data Collection Report

IB ELA Test

Valid values are:

• 01 – LA:Literature SL
• 02 - LA:Literature HL
• 03 – LA:Language & Literature SL
• 04 - LA:Language & Literature HL

[S_MD_STU_HSSC_X]IB_ELA_Test

2

High School Status Data Collection Report

IB ELA Score

Exam Score

[S_MD_STU_HSSC_X]IB_ELA_Score

1

High School Status Data Collection Report

IB ELA Test Date (MMYYYY)

Month and Year of Assessment

[S_MD_STU_HSSC_X]IB_ELA_Test_Date

6

High School Status Data Collection Report

Reading Next Generation Accuplacer

Displays the test from the student's Test Results that corresponds with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If there are no Passing tests, the Failing test's highest score is displayed.

NA

High School Status Data Collection Report

Reading Next Generation Accuplacer Score

Reading Next Generation Accuplacer Level

Reading Next Generation Accuplacer Date

Writing Next Generation Accuplacer

Displays the test from the student's Test Results that corresponds with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If there are no Passing tests, the Failing test's highest score is displayed.

NA

High School Status Data Collection Report

Writing Next Generation Accuplacer Score

Writing Next Generation Accuplacer Level

Writing Next Generation Accuplacer Date

Arithmetic Next Generation Accuplacer

Displays the test from the student's Test Results that corresponds with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If there are no Passing tests, the Failing test's highest score is displayed.

NA

High School Status Data Collection Report

Arithmetic Next Generation Accuplacer Score

Arithmetic Next Generation Accuplacer Level

Arithmetic Next Generation Accuplacer Date

Quantitative Reasoning, Algebra & Statistics Next Generation Accuplacer

Displays the test from the student's Test Results that corresponds with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If there are no Passing tests, the Failing test's highest score is displayed.

NA

High School Status Data Collection Report

Quantitative Reasoning, Algebra & Statistics Next Generation Accuplacer Score

Quantitative Reasoning, Algebra & Statistics Next Generation Accuplacer Level

Quantitative Reasoning, Algebra & Statistics Next Generation Accuplacer Date

Advanced Algebra & Functions Next Generation Accuplacer

Displays the test from the student's Test Results that corresponds with the setup in the Maryland High School Assessment Setup.

Displays the Passing test with the highest score. If there are no Passing tests, the Failing test's highest score is displayed.

NA

High School Status Data Collection Report

Advanced Algebra & Functions Next Generation Accuplacer Score

Advanced Algebra & Functions Next Generation Accuplacer Level

Advanced Algebra & Functions Next Generation Accuplacer Date

Accuplacer Elementary Algebra Score

(previous years)

Exam Score

[S_MD_STU_HSSC_X]Accu_El_Algebra_Score

3

High School Status Data Collection Report

Accuplacer Elementary Algebra Test Date (MMYYYY)

(previous years)

Month and Year of Assessment

[S_MD_STU_HSSC_X]Accu_El_Algebra_Date

6

High School Status Data Collection Report

Accuplacer College Math Score

(previous years)

Exam Score

[S_MD_STU_HSSC_X]Accu_College_Math_Score

3

High School Status Data Collection Report

Accuplacer College Math Test Date (MMYYYY)

Month and Year of Assessment

[S_MD_STU_HSSC_X]Accu_College_Math_Test_Date

6

High School Status Data Collection Report

Accuplacer Reading Score

Exam Score

[S_MD_STU_HSSC_X]Accu_Reading_Score

3

High School Status Data Collection Report

Accuplacer Reading Test Date (MMYYYY)

(previous years)

Month and Year of Assessment

[S_MD_STU_HSSC_X]Accu_Reading_Test_Date

6

High School Status Data Collection Report

Accuplacer Writing Score

(previous years)

Exam Score

[S_MD_STU_HSSC_X]Accu_Writing_Score

3

High School Status Data Collection Report

Accuplacer Writing Test Date (MMYYYY)

(previous years)

Month and Year of Assessment

[S_MD_STU_HSSC_X]Accu_Writing_Test_Date

6

High School Status Data Collection Report

Accuplacer Sentence Skills Score

Exam Score

[S_MD_STU_HSSC_X]Accu_Sentence_Skills_Score

3

High School Status Data Collection Report

Accuplacer Sentence Skills Test Date (MMYYYY)

(previous years)

Month and Year of Assessment

[S_MD_STU_HSSC_X]Accu_Sentence_Skills_Test_Date

6

High School Status Data Collection Report

Transition Course - Math

Valid values are:

• Blank = No
• 1 = Yes

[S_MD_STU_HSSC_X]Transition_Course_Math

1

High School Status Data Collection Report

Transition Course - ELA

Valid values are:

• Blank = No
• 1 = Yes

[S_MD_STU_HSSC_X]Transition_Course_ELA

1

High School Status Data Collection Report

Re-assessment - Math

Indicator of assessment used for re-assessment.

Valid values are:

• Y - 12th grader took a re-assessment after completing transition course
• N - 12th grader did not complete re-assessment after completing transition course

[S_MD_STU_HSSC_X]Re_Assessment_Math

1

High School Status Data Collection Report

Re-assessment - Math Code

Indicator of assessment used for re-assessment.

Valid values are:

• 01 - Summative Course Assessment
• 02 - MCAP Algebra II
• 03 - SAT Math
• 04 - ACT Math
• 05 - AP Math
• 06 - IB Math
• 07 - Accuplacer

[S_MD_STU_HSSC_X]Re_Assessment_Math_Code

2

High School Status Data Collection Report

Re-assessment - Math Score

Exam Score for re-assessment

[S_MD_STU_HSSC_X]Re_Assessment_Math_Score

3

High School Status Data Collection Report

Re-assessment - ELA

Indicator of completing re-assessment

Valid values are:

• Y - 12th grader took a re-assessment after completing transition course
• N - 12th grader did not complete re-assessment after completing transition course

[S_MD_STU_HSSC_X]Re_Assessment_ELA

1

High School Status Data Collection Report

Re-assessment - ELA Code

Indicator of assessment used for re-assessment

Valid values are:

• 01 - Summative Course Assessment
• 02 - MCAP English 11
• 03 - SAT EBRW
• 04 - ACT English & Reading
• 05 - AP ELA
• 06 - IB ELA
• 07 - Accuplacer Reading, Writing, and Sentence Skill

[S_MD_STU_HSSC_X]Re_Assessment_ELA_Code

2

High School Status Data Collection Report

Re-assessment - ELA Score

Exam Score for re-assessment

[S_MD_STU_HSSC_X]Re_Assessment_ELA_Scor

3

High School Status Data Collection Report

Re-assessment - Accuplacer Writing

Exam score

[S_MD_STU_HSSC_X]Re_Assessment_Accu_Writing

3

High School Status Data Collection Report

Re-assessment - Accuplacer Sentence Skills

Exam score

[S_MD_STU_HSSC_X]Re_Assessment_Accu_Sentence

3

High School Status Data Collection Report

CCR Grade 11 - Math

Valid values are:

• Y - Met requirements
• N - Not met requirements

[S_MD_STU_HSSC_X]CCR_Math_Flag

1

High School Status Data Collection Report

CCR Grade 11 - ELA

Valid values are:

• Y - Met requirements
• N - Not met requirements

[S_MD_STU_HSSC_X]CCR_ELA_Flag

1

High School Status Data Collection Report

Valid values are:

• Y - Met requirements
• N - Not met requirements

Valid values are:

• Y - Met requirements
• N - Not met requirements

“Y” or “N” indicator that at the end of a 9th grade student’s first year, the student is on track towards meeting LEA graduation requirements. This field applies to 9th grade students only. Valid options are:

• 01 = Yes
• 02 = No
• 03 = Not Applicable

OR

[StoredGrades]EarnedCrHrs

Dual Enrollment - Math

Valid values are:

• Y - Met requirements of dual enrollment
• N - No dual enrollment

[S_MD_STU_HSSC_X]Dual_Enroll_Math

1

High School Status Data Collection Report

Dual Enrollment - ELA

Valid values are:

• Y - Met requirements of dual enrollment
• N - No dual enrollment

[S_MD_STU_HSSC_X]Dual_Enroll_ELA

1

High School Status Data Collection Report

Adding HS Assessment Information

State/Province – Maryland > High School Assessment Status and Completer Information > HS Assessment tab

Enter the High School Assessment Status and Scale Score for the following content areas:

• Algebra
• Biology
• English2
• Government

Regular HSA Status

For each content area, select the best or highest scale score and status for students taking the assessment.

[S_MD_STU_HSSC_X]Status_Alg

[S_MD_STU_HSSC_X]Status_Bio

[S_MD_STU_HSSC_X]Status_Eng2

[S_MD_STU_HSSC_X]Status_Gov

2

High School Assessment Status and Completer Information

Modified HSA Status

For each content area, select the best or highest scale score and status for students taking the assessment. Eligible students must meet federal guidelines to participate in this assessment.

[S_MD_STU_HSSC_X]Status_Mod_Alg

[S_MD_STU_HSSC_X]Status_Mod_Bio

[S_MD_STU_HSSC_X]Status_Mod_Eng2

[S_MD_STU_HSSC_X]Status_Mod_Gov

2

High School Assessment Status and Completer Information

Modified HSA Status Plus+

These fields are reserved for future use. The State of Maryland will begin collecting this assessment data in the 2009 school year.

[S_MD_STU_HSSC_X]Status_Plus_Alg

[S_MD_STU_HSSC_X]Status_Plus_Bio

[S_MD_STU_HSSC_X]Status_Plus_Eng2

[S_MD_STU_HSSC_X]Status_Plus_Gov

2

High School Assessment Status and Completer Information

Bridge Plan/Waiver Student

For each content area, select the code that indicates whether or not the student is participating in a Bridge Plan to meet the graduation requirements.

Valid values are:

• Blank – Student is not participating in the Bridge Plan
• 1 – Student is participating in the Bridge Plan
• 2 – Student has been granted a Waiver

[S_MD_STU_HSSC_X]Bridge_Plan_Alg

[S_MD_STU_HSSC_X]Bridge_Plan_Bio

[S_MD_STU_HSSC_X]Bridge_Plan_Eng2

[S_MD_STU_HSSC_X]Bridge_Plan_Gov

2

High School Assessment Status and Completer Information

Bridge Plan Project Code

For each content area where the Bridge Plan Completer field is set to Yes, enter the 3-digit project code for up to seven projects that the student completed for the Bridge Plan. If the student completed less than seven Bridge Plans, use three zeroes as placeholders. For example, for a student who completed 2 projects for the Algebra Bridge Plan, you would enter 010012000000000000000.

Leave this field blank for all other students.

[S_MD_STU_HSSC_X]Proj_Cd_Alg

[S_MD_STU_HSSC_X]Proj_Cd_Bio

[S_MD_STU_HSSC_X]Proj_Cd_Eng2

[S_MD_STU_HSSC_X]Proj_Cd_Gov

21

High School Assessment Status and Completer Information

Bridge Plan Completer Results

For each content area, select Yes if the student met the HSA requirement through the Bridge Plan. Select No if the student did not meet the HAS requirement through the Bridge Plan.

Valid values are:

• Blank = Not met
• 1 = Met

[S_MD_STU_HSSC_X]Results_Alg

[S_MD_STU_HSSC_X]Results_Bio

[S_MD_STU_HSSC_X]Results_Eng2

[S_MD_STU_HSSC_X]Results_Gov

1

High School Assessment Status and Completer Information

Linking Study Student (2008 only)

For each applicable content area, select Yes if the student participated in the Linking Study for the May 2008 administration by taking both the Regular HSA and Modified HSA assessments. Select No if the student did not participate in the Linking Study for the May 2008 administration by taking both the Regular HSA and Modified HSA assessments.

Valid values are:

• Blank = No
• 1 = Yes

[S_MD_STU_HSSC_X]Linking_Alg

[S_MD_STU_HSSC_X]Linking_Bio

[S_MD_STU_HSSC_X]Linking_Eng2

[S_MD_STU_HSSC_X]Linking_Gov

1

High School Assessment Status and Completer Information

AltMSA Identified Student

If the student is enrolled I grade 09–12, select the student’s alternate MSA high school student status.

Valid values are:

• Blank = No (default)
• 1 = Yes
• 2 = Transfer

[S_MD_STU_HSSC_X]AltMSA_Student

1

High School Assessment Status and Completer Information

Pursuing Certificate of Completion

This field defaults to Yes if the Special Education Certificate checkbox is selected on the Maryland State Reporting page.

This field defaults to No if the Special Education Certificate checkbox is not selected on the Maryland State Reporting page.

To change this field, you must update the Special Education Certificate checkbox.

[Students]MD_Cert_Comp

1

High School Assessment Status and Completer Information

Met All Local Graduation Requirements

Select Yes if the student met all local requirements for graduation.

Note: This indicator excludes the high school assessment requirement.

• Blank = No
• 1 = Yes

[S_MD_STU_HSSC_X]Met_All_Grad_Require

1

High School Assessment Status and Completer Information

Defining KRA/ELA Readiness Assessment

State/Province – Maryland > KRA/ELA Readiness Assessment

Prior Care - Informal Care

Informal Care

Valid values are:

1 – Half Day
2 – Full Day

[S_MD_STU_X]KRA_PC_Informal_Care

1

Kindergarten Readiness Assessment

Prior Care - Head Start

Head Start

Valid values are:

1 – Half Day
2 – Full Day

[S_MD_STU_X]KRA_PC_Head_Start

1

Kindergarten Readiness Assessment

Prior Care - Prekindergarten Public School

Prekindergarten Public School

Valid values are:

1 – Half Day
2 – Full Day

[S_MD_STU_X]KRA_PC_PreK

1

Kindergarten Readiness Assessment

Prior Care - Child Care Center

Child Care Center

Valid values are:

1 – Half Day
2 – Full Day

[S_MD_STU_X]KRA_PC_Chld_Care_Cntr

1

Kindergarten Readiness Assessment

Prior Care - Family Child Care

Family Child Care

Valid values are:

1 – Half Day
2 – Full Day

[S_MD_STU_X]KRA_PC_NP_Family

1

Kindergarten Readiness Assessment

Prior Care - Nonpublic Nursery School

Nonpublic Nursery School

Valid values are:

1 – Half Day
2 – Full Day

[S_MD_STU_X]KRA_PC_Nursery

1

Kindergarten Readiness Assessment

Prior Care - Kindergarten Repeated

Kindergarten Repeated

Valid values are:

1 – Half Day
2 – Full Day

[S_MD_STU_X]KRA_PC_KG_Repeat

1

Kindergarten Readiness Assessment

Public ELL and Immigrants (ELL)

Country of Birth

Select the Country of Birth from the list.

[S_MD_STU_X]ELL_countryOfBirth

2

ELL Enrollment and Pretest

Home Language

Select the Home Language from the list.

[S_MD_STU_X]ELL_homeLanguage

3

ELL Enrollment and Pretest

Language Instruction Educational Program (LIEP)

Select the Language Instruction Educational Program (LIEP) from the list.

Valid values are:

• EBL - EL Bilingual
• MBL - Mixed Bilingual
• ETI - EL-Specific Transition Instruction
• MNL - Mixed Classes with Native Language Support
• EEO - EL-specific with English-only Instruction
• MEO - Mixed Classes with English-only Support
• NSP - No Support Provided

[S_MD_STU_X]Lang_Inst_Ed_Program

6

ELL Enrollment and Pretest

Date Parent Refused Services

Enter the course name for which this grade was earned.

[S_MD_STU_X]dateParentRefusedServices

8

ELL Enrollment and Pretest

Interrupted Schooling

Enter the course name for which this grade was earned.

[S_MD_STU_X]InterruptedSchooling

1

ELL Enrollment and Pretest

Literacy in L1

Enter the course name for which this grade was earned.

[S_MD_STU_X]LitercaylnL1

1

ELL Enrollment and Pretest

First Time Placement Test Taken

Enter the course name for which this grade was earned.

[S_MD_STU_X]firstTimePlacementTest

1

ELL Enrollment and Pretest

Date Placement Test was Taken

Enter the course name for which this grade was earned.

[S_MD_STU_X]datePlacementTestTaken

8

ELL Enrollment and Pretest

Defining Testing Accommodations

State/Province – Maryland > Testing Accommodations

MCAP Student Accommodation File

HS GOV/MISA Testing Files

MCAP Student Accommodation File

MCAP Student Accommodation File

MCAP Student Accommodation File

MCAP Student Accommodation File

MCAP Student Accommodation File

HS GOV/MISA Testing Files

HS GOV/MISA Testing Files

ELL Prestest Submission

Defining Testing Status, Exemptions, and Accommodations

State/Province – Maryland > Testing Status, Exemptions, and Accommodations

Enter the students MCAP Testing Status. This is used for the MCAP Students & Accommodations file to indicate if the student is to be Inserted, Updated or Deleted from testing.

• I - Insert
• U - Update
• D - Delete

Exclude from all MCAP Testing

Select this to exclude the student from all MCAP tests.

Valid values are: 1 = Yes, Null = No

[S_MD_STU_X]MCAP_exclude

1

MCAP Student Accommodation File

HS GOV/MISA Testing Files

Grades 3 - 8 ELA Testing

Select this to:

• Include a student for the ELA test in grades 3-8 when not enrolled in a course or section scheduled for the ELA test.
• Exclude a student from the ELA test in grades 3-8 when enrolled in a course or section scheduled for the ELA test.

Valid values are:

• O = Omit
• I = Include

[S_MD_STU_X]MCAP_ELA_IncExc

1

MCAP Student Classes File

Grades 3 – 8 Math Testing

Select this to:

• Include a student for the Mathematics test in grades 3-8 when not enrolled in a course or section scheduled for the Mathematics test.
• Exclude a student from the Mathematics test in grades 3-8 when enrolled in a course or section scheduled for the Mathematics test.

Valid values are:

• O = Omit
• I = Include

[S_MD_STU_X]MCAP_MAT_IncExc

1

MCAP Student Classes File

Grades 3 – 8 MISA Testing

Select this to:

• Include a student for the MISA test in grades 3-8 when not enrolled in a course or section scheduled for the MISA test.
• Exclude a student from the MISA test in grades 3-8 when enrolled in a course or section scheduled for the MISA test.

Valid values are:

• O = Omit
• I = Include

[S_MD_STU_X]preid_SCI_IncExc

1

MCAP Student Classes File

HS GOV/MISA Test Files

Grade 8 Social Studies Testing

Select this to:

• Include a student for the Social Studies test in grades 8 when not enrolled in a course or section scheduled for the Social Studies test.
• Exclude a student from the Social Studies test in grades 8 when enrolled in a course or section scheduled for the Social Studies test.

Valid values are:

• O = Omit
• I = Include

[S_MD_STU_X]SOC_IncExc

1

MCAP Student Classes File

Select this to:

• Include a student for the ELA 10 test when not enrolled in a course or section scheduled for the ELA 10 test.
• Exclude a student from the ELA 10 test when enrolled in a course or section scheduled for the ELA 10 test.

Valid values are:

• O = Omit
• Testing Status of:
  • I - Insert
  • U - Update
  • D - Delete

MCAP Student Classes File

HS GOV/MISA Test Files

Algebra I Testing

Select this to:

• Include a student for the Algebra I test when not enrolled in a course or section scheduled for the Algebra I test.
• Exclude a student from the Algebra I test when enrolled in a course or section scheduled for the Algebra I test.

Valid values are:

• O = Omit
• Testing Status of:
  • I - Insert
  • U - Update
  • D - Delete

[S_MD_STU_X]MCAP_ALGI_IncExc

1

MCAP Student Classes File

Algebra II Testing

Select this to:

• Include a student for the Algebra II test when not enrolled in a course or section scheduled for the Algebra II test.
• Exclude a student from the Algebra II test when enrolled in a course or section scheduled for the Algebra II test.

Valid values are:

• O = Omit
• Testing Status of:
  • I - Insert
  • U - Update
  • D - Delete

[S_MD_STU_X]MCAP_ALGII_IncExc

1

MCAP Student Classes File

Geometry Testing

Select this to:

• Include a student for the Geometry test when not enrolled in a course or section scheduled for the Geometry test.
• Exclude a student from the Geometry test when enrolled in a course or section scheduled for the Geometry test.

Valid values are:

• O = Omit
• Testing Status of:
  • I - Insert
  • U - Update
  • D - Delete

[S_MD_STU_X]MCAP_GEO_IncExc

1

MCAP Student Classes File

Select this to:

• Include a student for the HS Government test in High School when not enrolled in a course or section scheduled for the Government test.
• Exclude a student for the HS Government test in High School when not enrolled in a course or section scheduled for the Government test.

Valid values are:

• O = Omit
• I = Include

Select this to:

• Include a student for the MISA test in High School when not enrolled in a course or section scheduled for the MISA test.
• Exclude a student from the MISA test in High School when enrolled in a course or section scheduled for the MISA test.

Valid values are:

• O = Omit
• I = Include

English language learner (ELL)

Select this to indicate the student should be given accommodations based on their ELL Status. Local Use Only.

Valid values are: 1 = Yes

[S_MD_STU_X]MCAP_accomm_ELL

1

504

Select this to indicate the student should be given accommodations based on their 504 Status. Local Use Only.

Valid values are: 1 = Yes

[S_MD_STU_X]MCAP_accomm_504

1

Individualized Educational Plan (IEP)

Select this to indicate the student should be given accommodations based on their IEP Status. Local Use Only.

Valid values are: 1 = Yes

[S_MD_STU_X]MCAP_accomm_IEP

1

Obsolete - Entering ELLPretest FileSubmission Information

State/Province – Maryland > ELL Pretest File Submission

Mode of Administration

Select the appropriate test option from the list.

Valid values are:

• Online
• Paper

[S_MD_STU_ELL_X] Test_Online_Paper_Unkown

6

ELL Pretest File Submission

Paper Tier - If Mode of Administration is Paper

Select the appropriate tier option from the list.

Valid values are:

• A
• B
• C

[S_MD_STU_ELL_X]Tier_Information_Paper_Tests

1

ELL Pretest File Submission

Alternate ACCESS Tester

Check if the student is an Alternate ACCESS for ELLs Tester

[S_MD_STU_ELL_X] Alternate_ACCESS_ELLs

1

ELL Pretest File Submission

Manual Control of Item Audio (MC)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Manual_Control_Item_Audio

1

ELL Pretest File Submission

Repeat Item Audio (RA)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Repeat_Item_Audio

1

ELL Pretest File Submission

Extended Speaking Test Response Time (ES)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Extended_Speaking_Test_Resp

1

ELL Pretest File Submission

Large Print (LP) - Large Print from MCAP - Personal Needs Profile

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_X]MCAP_accomm_LargePrint

1

ELL Pretest File Submission

Braille (BR)

Valid values are:

• C = Contracted
• U = Uncontracted

[S_MD_STU_ELL_X]Braille

1

ELL Pretest File Submission

Interpreter Signs Test Directions in ASL (SD)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Interpreter_Signs_Test_Dir

1

ELL Pretest File Submission

Human Reader for Response Options (HR)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]ReadAloud_Listening_Test_Resp

1

ELL Pretest File Submission

Human Reader for Repeat of Response Options (RR)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Repeat_Listening_Test_Resp

1

ELL Pretest File Submission

Human Reader for Items (HI)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Human_Reader_for_Items

1

ELL Pretest File Submission

Human Reader for Repeat of Items (RI)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Repeat_Test_Human_Reader

1

ELL Pretest File Submission

Scribe Response (SR)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Scribe_Response

1

ELL Pretest File Submission

Word Processor or Similar Keyboarding Device to Respond to Test Items (WD)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Device_Response_Test_Item

1

ELL Pretest File Submission

Student Responds Using a Recording Device, Which is Played Back & Transcribed by the Student (RD)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Student_Responds_Device

1

ELL Pretest File Submission

Test may be Administered by School Personnel in a Non-School Setting (NS)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Test_Administered_NonSchool

1

ELL Pretest File Submission

Extended Testing Time Within the School Day (ET)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Extended_Testing_Within

1

ELL Pretest File Submission

Extended Testing Session Over Multiple Days for a Single Domain (EM)

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Extended_Testing_Mult_Days

1

ELL Pretest File Submission

The following items are no longer submitted in the ELL Enrollment Pretest

No Additional Services (NAS)

Check if the student has no additional services.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]No_Additional_Services

1

Content Area Tutoring (CAT)

Check if the student receives Content Area Tutoring services.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Content_Area_Tutoring

1

Content-Based ESL (CBE)

Check if the student receives Content-Based ESL services.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Content_Based_ELL

1

Developmental Bilingual (DBE)

Check if the student receives Developmental Bilingual services.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Dev_Bilingual

1

Heritage Language (HLA)

Check if the student receives Heritage Language services.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Heritage_Language

1

Pull-Out ESL (POE)

Check if the student receives Pull-Out ESL services.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Pull_Out_ESL

1

Sheltered English Instruction (SEI)

Check if the student receives Sheltered English Instruction services.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Sheltered_English_Instruction

1

Structured English Immersion or SDAIE (SEN)

Check if the student receives Structured English Immersion or SDAIE services.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Structured_English_Immersion

1

Transitional Bilingual (TBI)

Check if the student receives Transitional Bilingual services.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Transitional_Bilingual

1

Dual Language & Two-Way Immersion (TWI)

Check if the student receives Dual Language & Two-Way Immersion services.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Dual_Language_TwoWay_Immersion

1

Not Applicable (NA)

Check if this is not applicable to the student.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Not_Applicable

1

Inclusionary Support (IS)

Check if the student’s services are Inclusionary Support.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Inclusionary_Support

1

Pull-Out for Individualized Support (PO)

Check if the student’s services are Pull-Out for Individualized Support.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]PullOut_Individualized_Support

1

Self-Contained (SC)

Check if the student’s services are Self-Contained.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Self_Contained

1

Student Responds Orally Using External Augmentative & Alternate Communication Device or Software (AC)

Check if the Student Responds Orally Using External Augmentative & Alternate Communication Device or Software.

Valid values are: 1 = Yes, 0 OR Null = No

[S_MD_STU_ELL_X]Student_Responds_Orally

1

Translation of the Mathematics Assessment in Paper

Select this to assign the form administered for paper testing based on another language other than English. Local Use Only.

Valid values are: 1 = SPA

[S_MD_STU_X]MCAP_accomm_TranslationMath

1

Frequent Breaks

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]Frequent_Breaks

1

MCAP Student Registration File

Separate/Alternate Location

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X] Separate_Location

1

MCAP Student Registration File

Small Testing Group

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]Small_Group

1

MCAP Student Registration File

Specialized Equipment or Furniture

[S_MD_STU_PNP_X] Special_Equipment

1

MCAP Student Registration File

Specified Area or Setting

[S_MD_STU_PNP_X] Specified_Area

1

MCAP Student Registration File

Time Of Day

[S_MD_STU_PNP_X]TimeOfDay

1

MCAP Student Registration File

Answer Masking

[S_MD_STU_PNP_X]Answer_Masking

1

MCAP Student Registration File

Student Reads Assessment Aloud to Themselves

[S_MD_STU_PNP_X]Read_Aloud_Themselves

1

MCAP Student Registration File

Color Contrast

Valid values are:

• 1 = black-cream
• 2 = black-lblue
• 3 = black-lmagenta
• 4 = white-black
• 5 = lblue-dblue
• 6 = dgray-pgreen
• 7 = ColorOverlay
• Null

[S_MD_STU_PNP_X]Color_Contrast

MCAP Student Registration File

Human Reader for ELA/L

Select this to indicate the test is Read Aloud.

Valid values are: 1 = HumanReadAloud

[S_MD_STU_X]MCAP_accomm_Reader

1

MCAP Student Registration File

Human Signer for ELA/L

Select this to indicate the test is Signed.

Valid values are: 1 = HumanSigner

[S_MD_STU_X]MCAP_accomm_Signer

1

MCAP Student Registration File

ASL Video

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]ASL_Video

1

MCAP Student Registration File

Assistive Technology - Screen Reader Application

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]AT_ScreenReader

1

MCAP Student Registration File

Assistive Technology - Screen Reader Application

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]AT_NonScreenReader

1

MCAP Student Registration File

Closed Captioning for ELA/L

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]ELA_Closed_Captioning

1

MCAP Student Registration File

Refreshable Braille Display for ELA/L

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]ELA_Refreshable_Braille

1

MCAP Student Registration File

Alternate Representation - Paper Test

Select this to indicate the student should be given a paper and pencil test accommodation.

Valid values are: 1 = Yes

[S_MD_STU_X]MCAP_accomm_Paper

1

MCAP Student Registration File

Large Print

Valid values are: 1 = Yes or Null

[S_MD_STU_X]MCAP_accomm_LargePrint

1

MCAP Student Registration File

Braille with Tactile Graphics

Valid values are:

• 01 = UE/Unified English Braille (Not valid for fall Test)
• 02 = EBAE/English Braille American Edition
• Null

[S_MD_STU_PNP_X]Braille_Tactile_Graphics

2

MCAP Student Registration File

Human Signer for Test Directions

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]Human_Signer_TestDirections

1

MCAP Student Registration File

Answers Recorded in Test Book

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]Answers_Recorded

1

MCAP Student Registration File

Braille Response

Valid values are:

• 1 = Braille Writer
• 2 = Braille Notetaker
• Null

[S_MD_STU_PNP_X]Braille_Reponse

1

MCAP Student Registration File

Calculation Device and Mathematics Tools

Valid values are:

• C = Uses calculator on non-calculator section
• T = Uses mathematics tools on non-calculator section
• B= Uses both calculator and mathematics tools on non-calculator section
• Null

[S_MD_STU_PNP_X]Calc_Device_Math_Tools

1

MCAP Student Registration File

ELA/L Constructed Response

Valid values are:

• 1 = Speech-To-Text
• 2 = Human Scribe
• 3 = Human Signer
• 4 = External AT Device
• Null

[S_MD_STU_PNP_X]ELA_Constructed_Response

1

MCAP Student Registration File

ELA/L Selected Response or Technology Enhanced Items

Valid values are:

• 1 = Speech-to-Text
• 2 = Human Scribe
• 3 = Human Signer
• 4 = External AT Device
• Null

[S_MD_STU_PNP_X]ELA_Selected_Response

1

MCAP Student Registration File

Mathematics Response

Valid values are:

• 1 = Speech-to-Text
• 2 = Human Scribe
• 3 = Human Signer
• 4 = External AT Device
• Null

[S_MD_STU_PNP_X]Math_Response

1

MCAP Student Registration File

Monitor Test Response

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]Monitor_Test_Response

1

MCAP Student Registration File

Word Prediction

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X] Word_Prediction

1

MCAP Student Registration File

General Administration Directions Clarified in the student’s Native Language

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]Directions_Clarified

1

MCAP Student Registration File

General Administration Directions Read Aloud and Repeated as Needed in the student’s Native Language

Valid values are:

• ARA = Arabic
• CHI = Chinese (Mandarin)
• HAT = Haitian Creole
• NAV = Navajo
• POL = Polish
• POR = Portuguese
• RUS = Russian
• SPA = Spanish
• URD = Udue
• VIE = Vietnamese
• HT = Human Translator
• Null

[S_MD_STU_PNP_X]Directions_Read_Aloud

3

MCAP Student Registration File

Mathematics Response - EL

Valid values are:

• 1 = Speech To Text
• 2 = Human Scribe
• Null

[S_MD_STU_PNP_X]Math_Response_EL

1

MCAP Student Registration File

Spanish Transadaptation of the Mathematics Assessment

Valid values are: SPA = Spanish or Null

[S_MD_STU_PNP_X]Math_Translation_Text

3

MCAP Student Registration File

Word to Word Dictionary (English/Native Language)

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]WordtoWord_Dictionary

1

MCAP Student Registration File

MCAP Text-to-Speech Math and ELA

Valid values are:

• 91 = Text and Graphics - Math and ELA (Reported as: 01)
• 92 = Text Only - Math Only (Reported as: 02)
• 93 = Math Text Only - ELA Text and Graphics (Reported as: 02 Math & 01 ELA)
• 02 = Text and graphics - Math Test Only (Reported as: 01)

Obsolete but converted to report correctly:

• 01 = Math Test - Text Only (Reported as: 02)
• 04 = ELA/L Test - Text and graphics (Reported as: 01)
• 05 = Both Tests - Text Only for Math; Text and Graphics for ELA (Reported as: 01)
• 06 = Both Tests - Text and graphics (Reported as: 02 Math & 01 Others)
• 07 = Math Test - Spanish Text and Graphics (Reported as: 01)
• 08 = Math Test - Spanish Test (Reported as: 02)
• 03 = ELA/L Test - Text Only (Do Not Use)
• Blank

[S_MD_STU_PNP_X]Text_to_Speech

2

MCAP Student Registration File

Human Reader or Signer (Math Tests Only)

Valid values are:

• 1 = HumanSigner
• 2 = HumanReadAloud
• Null

[S_MD_STU_PNP_X]Math_Reader_Signer

1

MCAP Student Registration File

Unique Accommodation

Valid values are: 1 = Yes or Null

[S_MD_STU_PNP_X]Unigue_Accomodtion

1

MCAP Student Registration File

Emergency Accommodation

Valid values are:

• 01 = Human Scribe
• 99 = Other
• Null

[S_MD_STU_PNP_X]Emergency_Accomodtion

2

MCAP Student Registration File

Extended Time

Valid values are:

• EL - any assessment
• IEP - for HSGOV/MISA only. If selected, will translate to IEP504 for PARCC & MISA (grade 5 or 8).
• 504 - for HSGOV/MISA only. If selected, will translate to IEP504 for PARCC & MISA
• IEP504 - for PARCC & MISA (grade 5 or 8) only. If selected, will translate to IEP for HSGOV/MISA.
• 504EL - 504 & EL. If selected, will translate to Both for PARCC & MISA (grade 5 or 8), else 504.
• Both - for PARCC & MISA (grade 5 or 8) only. If selected, will translate to IEP for HSGOV/MISA.
• Blank - for PARCC & MISA (grade 5 or 8) only. If selected, will translate to 'N' for HSGOV/MISA.

[S_MD_STU_PNP_X]Extended_Time

6

MCAP Student Registration File

Enter the amount of extended time.

Valid Values are:

• 1.5
• 2.0
• Other

Allow Accessibility Mode allows a student access to third party software for use with their accommodations during testing.

Valid values are: 1 = Yes or Null

Updating Stored Grades

Historical Grades > Edit Stored Grades

Course Name

Enter the course name for which this grade was earned.

[StoredGrades]Course_Name

Max 40

Student Course Grade Teacher

Course Number

The course number for which this grade was earned.

[StoredGrades]Course_Number

Max 11

Student Course Grade Teacher

Section Number

Enter the course section number for which this grade was earned.

[StoredGrades]Section_Number

Max 10

Student Course Grade Teacher

Grade

Enter the letter grade that the student earned for this course.

[StoredGrades]grade

5

Student Course Grade Teacher

GPA Points

Enter the number of GPA points the student earned for the entered grade.

[StoredGrades]gpa_points

4

Student Course Grade Teacher

Potential Credit Hours

Enter the number of potential credits the student can earn upon successful completion of this course.

[StoredGrades]potentialcrhrs

4

Student Course Grade Teacher

Earned Credit Hours

Enter the number of credits the student earned upon successful completion of this course.

[StoredGrades]earnedcrhrs

4

Student Course Grade Teacher

Exclude this Historical Grade from State Reporting

Select Yes to exclude this historical grade record from state reporting. The default is No.

[S_MD_SGR_X]State_ExcludeFromReporting

1

Student Course Grade Teacher

Course Semester or Term

Select the course semester or term in which this historical grade value was earned by the student.

If this field is left blank, the Term is extracted from the Term Grade Mappings table (District >Term Grade Mapping).

[S_MD_SGR_X]Course_Term

2

Student Course Grade Teacher

Instruction Outside of School Flag

Select Yes if this course is taught outside of the school. The default is No.

[S_MD_SGR_X]Outside_Of_School

1

Student Course Grade Teacher

AP/Honors Indicator

Select A if this course is an AP course or H if this course is an Honors course. The default is No, indicating the course is a standard course.

[S_MD_SGR_X]AP_Honors_Indicator

1

Student Course Grade Teacher

International Baccalaureate (IB)

Select Yes if this course is an International Baccalaureate course. The default is No.

[S_MD_SGR_X]International_Baccalaureate

1

Student Course Grade Teacher

HSA Pre-Requisite Flag

Select Yes if this course is a pre-requisite for HSA. The default is No.

[S_MD_SGR_X]HSA_Subject_Flag

1

Student Course Grade Teacher

Reading/Mathematics Class of Record

Select one of the following values:

R — Reading/Language Arts if this course is a class of record for compliance with the NCLB Reading/ Language Arts assessment requirements at the elementary, middle, and high school levels

M — Math if this course is a class of record for compliance with the NCLB Mathematics assessment requirements at the elementary, middle, and high school levels

N — Not applicable if this course does not meet either NCLB assessment requirement.

[S_MD_SGR_X]MSA_Subject_Flag

1

Student Course Grade Teacher

Course taken during Summer School

Select this if the course was taken during summer school.

[S_MD_SGR_X]Summer_School

1

Student Course Grade Teacher

Attempted Course Certification

Obsolete as of January 11, 2020

Earned Course Certification

Obsolete as of January 11, 2020

Applies to CTE identified classes only. Indicates that the student earned an associated course certification.

Select the indicator for the Rigorous High School course:

• 01 - Mathematics
• 02 - Science
• 03 - Approved Adv. Tech Ed.
• 04 - Foreign Language - Spanish
• 05 - Foreign Language - French
• 06 - Foreign Language - Italian
• 07 - Foreign Language - Portuguese
• 08 - Foreign Language - German
• 09 - Foreign Language - Greek
• 10 - Foreign Language - Latin
• 11 - Foreign Language - Classical Greek
• 12 - Foreign Language - Classical Hebrew
• 13 - Foreign Language - Chinese
• 14 - Foreign Language - Japanese
• 15 - Foreign Language - Korean
• 16 - Foreign Language - Vietnamese
• 17 - Foreign Language - Filipino
• 18 - Foreign Language - Russian
• 19 - Foreign Language - Hebrew
• 20 - Foreign Language - Arabic
• 21 - Foreign Language - Swahili
• 22 - Foreign Language - American Sign Language
• 23 - Foreign Language - American Indian Language

Student Course Grade Teacher

HSSDC

Entering Test Scores

Test Scores

Student Test Score

Enter the score the student earned on the following High School Assessment tests for the Algebra, Biology, English, and Government content areas.

• Regular High School Assessment
• Modified High School Assessment
• Modified Plus High School Assessment

[StudentTestScore]NumScore

3

High School Assessment Status and Completer Information

Student Test Percent

Enter the test score percentage for the following assessments:

• Mathematics
• MSA Reading

[StudentTestScore]PercentScore

3

High School Assessment Status and Completer Information

Adding Discipline Log Information

Log Entries

If the Log Type equals Discipline, enter required student discipline information.

Log Type

You must select 'Discipline' from the list to create the discipline incident record. The discipline entry fields display.

[Log]Log_Type

N/A

Student Discipline Extract

Date & Time

These fields default to the current date and time. You can change these fields if necessary

[Log]Date_&_Time

N/A

Student Discipline Extract

Author

This field defaults to the name of the person creating the incident record.

[Log]Author

N/A

Student Discipline Extract

Incident Date

Enter the date the discipline offense occurred.

Note: The date format is mmddyyyy. You must use leading zeroes for the month and day, as appropriate

[Log]Discipline_IncidentDate

8

Student Discipline Extract

Disability Code

This field defaults to the disability code identified for this student on the Maryland State Information page. Update if necessary.

[S_MD_LOG_X]Disability_Code or

[S_MD_STU_X]Primary_Disability

2

Student Discipline Extract

Offense Code

Choose the code that identifies the disciplinary incident that the student committed. If the incident involves more than one offense, report the most serious offense.

[S_MD_LOG_X]Infraction_Code

3

Student Discipline Extract

Disposition Code

Choose the code that identifies the disciplinary action for this offense.

[S_MD_LOG_X]Disposition_Code

3

Student Discipline Extract

Civil Rights Data Collection - Part 2

Length of Removal

Enter the total number of partial/full days the student served for their offense.

[S_MD_LOG_X]Length_Removal

5

Student Discipline Extract

Indicate if physical injury was sustained.

Valid values are: 1 = Yes, 0 OR Null = No

Title 1 Indicator

This field defaults to the Title I indicator for this student on the Maryland State Information page. You can change this code if applicable.

Valid Values are:

• No Override
• 0 - No
• 1 - Yes

If No Override is selected, the value is populated from [S_MD_STU_X]Title_One in the Discipline Extract report.

[S_MD_LOG_X]Title_One_YN

[S_MD_STU_X]Title_One

1

Student Discipline Extract

ELL

This field defaults to the ELL status for this student on the Maryland State Information page. You can override this code if applicable.

Valid values are:

• No

• 1 - Yes

• 2 - Exited

• 3 - No Override

If 3 - No Override is selected, the value is populated from [S_MD_STU_X]ELL in the Discipline Extract report.

[S_MD_LOG_X]ELL

[S_MD_STU_X]ELL

1

Student Discipline Extract

FARMS Indicator (for FY18 and beyond)

This field displays the student FARMS status when a log entry is saved. FARMS status is based on Incident Date. You can change this code if applicable.

Valid values are:

• No Override

• F - Free

• R - Reduced

• N - None

If No Override is selected, the value is populated from [Students]LunchStatus or [Reenrollments]LunchStatus in the Discipline Extract report. The state page status shown above this field is based on the date of the log entry, if the log entry date is in a previous enrollment, The FARMS indicator will pull from the previous enrollment's Maryland State Information > Lunch Status.

[S_MD_LOG_X]FARMS_Expanded

[Students]LunchStatus

[Reenrollments]LunchStatus

1

Student Discipline Extract High School Assessment Status and Completer Information

Migrant Indicator

This field defaults to the Migrant indicator for this student on the Maryland State Information page. You can change this code if applicable.

Valid Values are:

• No Override
• 0 - No
• 1 - Yes

If No Override is selected, the value is populated from [S_MD_LOG_X]Migrant in the Discipline Extract report.

[Log]Migrant_YN

[S_MD_LOG_X]Migrant

1

Student Discipline Extract

504 Indicator

This field defaults to the 504 Plan indicator for this student on the Maryland State Information page. You can change this code if applicable.

Valid Values are:

• No Override
• 0 - No
• 1 - Yes

If No Override is selected, the value is populated from [S_MD_STU_X]Title_One in the Discipline Extract report.

[S_MD_LOG_X]Sec504_Plan_YN

[S_MD_STU_X]Sec504_Plan

1

Student Discipline Extract

Special Education

This field defaults to the Special Education indicator for this student on the Maryland State Information page. You can change this code if applicable.

Valid Values are:

• No Override
• 0 - No
• 1 - Yes

If No Override is selected, the value is populated from [S_MD_STU_X]Special_Education in the Student Arrest Collection, Discipline Extract and EL Posttest reports.

[S_MD_LOG_X]Special_Education

[S_MD_STU_X]Special_Education

1

N/A

Select an option of No or Yes to override the student's current foster care status from the State/Province - MD page:

Valid values are:

• No Override
• 0 = No
• 1 = Yes

If No Override is selected, the value is populated from [S_MD_STU_X]Foster_Care_TF in the Student Arrest Collection report.

[S_MD_LOG_X]Foster_Care_TF OR

[S_MD_STU_X]Foster_Care_TF

Teacher Referral

Enter the name of the teacher who referred this student.

[S_MD_LOG_X]Teacher_Referral

30

N/A

Location Code

Select the code that identifies the location where the discipline incident occurred.

[S_MD_LOG_X]Location_Code

2

N/A

Suspension Days

Select the number of days the student was suspended.

[S_MD_LOG_X]Suspension_Num_Days

2

N/A

Suspension Date

Enter the date the student was suspended.

[S_MD_LOG_X]Suspension_Date

8

N/A

Administrator Code

Enter the code that identifies the administrator who initiated the student suspension.

[S_MD_LOG_X]Administrator_Code

30

N/A

Day of Week

Enter the code identifying the day of the week the suspension started.

[S_MD_LOG_X]Suspension_Day_Of_Week

1

N/A

The offense type that led to the arrest.

Valid values are:

• (1) Physical Arrest
• (2) Paper Arrest (Officer initiated referral/request for charges to DJS)

Indicates which officer made the arrest.

Valid values are:

• (1) SRO and
• (2) Local Police Patrol Officer

Indicates if arresting officer is primarily assigned to the school where the arrest occurred.

Valid values are:

• (N) No
• (Y) Yes

Indicates if school‐based incident led to a law enforcement referral.

Valid values are:

• (U) Unknown
• (N) No
• (Y) Yes

Indicates if school‐based incident lead to DJS referral.

Valid values are:

• (U) Unknown
• (N) No
• (Y) Yes

If incident led to DJS referral, report the position of the person that made the referral.

Valid options are:

• 1 - Local Police Officer
• 2 - SRO
• 3 - School Administrator
• 4 - Other

Selecting Lunch Status

Lunch

Lunch Status

Choose the lunch status from the pop-up menu.

[Students]LunchStatus

1

Student Attendance— Early, EOY, and Summer

High School Assessment Status and Completer Information

Class Level Membership

Student Course Grade Teacher

CTE Enrollment Extract

Student Discipline Extract

Defining Enrollment Course Certification

All Enrollments

If Historical Grade fields are populated then that takes precedence over All Enrollments

Attempted Course Certification

Obosleted SR_21.1.2.0

Applies to CTE identified classes only. Indicates that the student attempted an associated course certification assessment.

[S_MD_CC_X]Attempted_Course_Cert

1

Student Course Grade Teacher

Earned Course Certification

Obosleted SR_21.1.2.0

Applies to CTE identified classes only. Indicates that the student earned an associated course certification.

[S_MD_CC_X]Earned_Course_Cert

1

Student Course Grade Teacher

Updating Transfer Information

Transfer Information

Note: Enrollments are created during the End-of-Year process and at the following locations:

Start Page > Special Functions > Enroll New Student

Start Page > Student Selection > Functions

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[Reenrollments]EntryDate

10

Student Attendance — Early, EOY, and Summer

School Enrollment

SASID Extract

Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[Reenrollments]EntryCode

N/A

Student Attendance — Early, EOY, and Summer

School Enrollment

Exit Date

Enter the exit date for the school enrollment.

Note: The date is the day after the last day of school enrollment.

[Students]ExitDate

[Reenrollments]ExitDate

10

Student Attendance —Early, EOY and Summer

School Enrollment

SASID Extract

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[Reenrollments]ExitCode

N/A

Student Attendance —Early, EOY and Summer

School Enrollment

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

[Students]Grade_Level

[Reenrollments]Grade_Level

2

Student Attendance — Early, EOY, and Summer

Student District Extract

School Enrollment

SASID Extract

Student Course Grade Teacher

CTE Enrollment Extract

Class Level Membership

High School Assessment Status and Completer Information

MSDE School Code Number

This field contains the number identifying the school in which the student is enrolled.

[Students]SchoolID or

[ReEnrollments]SchoolID

4

Annual Report of Habitual Truants