Student Setup
Introduction
To complete the tasks required for Student Setup, you must be permitted to work with school or district-level data. For further information, see Help > System Help > Sign In to PowerSchool.
To enter student information:
To add a new student, click Enroll New Student on the Start Page in the left panel. The Enroll New Student page appears.
OR
To open an existing student record, click the Student tab and search for the student.
If the search results show multiple students, under Current Student Selection, click the student's name. The last accessed student page opens for the student selected.
Note: The following information describes the setup required for Massachusetts State Reporting. For information about general staff setup, see Help > System Help. For more information on code values, see the Appendix.
Data Element | Additional Information | [Table]FieldName | Length | Used in these Reports |
Entering General DemographicsDemographics | ||||
Name (last, first MI) | Enter the student’s name. Use the format: LastName, FirstName MiddleName. The only punctuation allowed in the name fields is hyphen, apostrophe and period. Note: The long first name and long last name fields were deprecated after the core field lengths were increased. The long middle name is extracted if specified on the SIMS Data Elements page; otherwise, the names entered here (Demographics) are extracted. | [Students]LastFirst [Students]Last_Name [Students]First_Name [Students]Middle_Name | 135 50 30 50 | SIMS Data Collection SASID MSR SSDR Extract Student Attendance Summary (SAS) |
Legal Name (Last, First Middle Suffix) | This field overrides student name on state reports. This field is only required if legal name does not match preferred name. If the student's legal name matches the student's preferred name, click Copy to populate the legal name fields. If the student's legal name does not match the student's preferred name, enter the student's legal name. | [StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [StudentCoreFields]PSCore_Legal_Suffix | 100 100 100 10 | SIMS Data Collection SASID MSR SSDR Extract Student Attendance Summary (SAS) |
Address | Enter the student’s address. Note: This value is used to determine a city code; otherwise the value for DOE14 City/Town of Residence on the SIMS Data Elements page is reported. | [Students]Street [Students]City [Students]State [Students]Zip | 50 | SIMS Data Collection SASID MSR |
Home Phone | Enter the student’s home phone number. | [Students]Home_Phone | 12 | Required Setup |
DOB | Enter the student’s date of birth. | [Students]DOB | 10 | SIMS Data Collection SASID MSR SSDR Extract |
Ethnicity: Is the student Hispanic or Latino? | Select Yes or No to indicate if the student’s ethnicity is Hispanic or Latino. This value is used to calculate the Race/Ethnicity field (DOE010) on the SIMS Data Element page. | [Student]FedEthnicity | 1 | SIMS Data Collection SIMS Update |
Race: What is the student’s race? | Select the checkbox for each race that applies to this student. These values are used to calculate the Race/Ethnicity field (DOE010) on the SIMS Data Element page. | [Students]RaceCd | 20 | SIMS Data Collection SIMS Update |
Scheduling/Reporting Ethnicity | This field contains the race code previously assigned to this student. | [Students]Ethnicity | 2 | SIMS Data Collection |
Father’s Day Phone | Enter the father’s daytime phone number. | [Students]Fatherdayphone | 12 | Required Setup |
Gender | Choose the student's gender. Valid values:
Note: The Non-Binary (N) option was introduced in PowerSchool 12. Upon upgrading to PowerSchool 12, students who have DOE009 Gender on the General Demographics page (State/Province – Massachusetts > SIMS Data Elements) selected prior to the upgrade, automatically have their Gender and Legal Gender updated to Non-binary (N). | [Students]Gender | 2 | SIMS Data Collection SASID MSR |
Legal Gender | This field overrides student gender on state reports and is only required if legal gender does not match preferred gender. If the student's legal gender matches the student's preferred name, click Copy to populate the legal gender field. If the student's legal gender does not match the student's preferred gender, choose Female, Male, or Non-Binary. | [StudentCoreFields]PSCore_Legal_Gender | 10 | SIMS Data Collection SASID MSR |
Guardianship | Enter the guardian or parent with whom the student resides. | [Students]Guardianship | 12 | Required Setup |
Mother’s Day Phone | Enter the mother’s daytime phone number. | [Students]Motherdayphone | 12 | Required Setup |
Student Number | Enter the locally assigned student number. Note: This is used as the LASID if Alphanumeric LASID is not defined. | [Students]Student_Number | 20 | SIMS Data Collection SASID MSR Student Attendance Summary (SAS) |
Modifying InformationModify Information | ||||
Home Room | Enter the student’s homeroom. | [Students]Home_room | N/A | Required Setup |
Part-Time Student Indicator | Select the checkbox if the student is part-time. Note: The SIMS report extracts “KP” for kindergarten students with this checkbox selected. | [Students]Parttimestudent | N/A | SIMS Data Collection SIMS Update |
Current Team | Choose the team currently assigned to this student. | [Students]team | N/A | Required Setup |
State/Province – Massachusetts > General | ||||
Exclude this student from State Reporting | Select the checkbox if you want this student excluded from all state reporting. | [Students]State_ExcludeFromReporting | N/A | SIMS Data Collection SIMS Update SIMS Student Course Schedule (SCS) SASID MSR |
Include this student in the SIMS Report Note: This flag is no longer used and has been removed from the UI. | This checkbox is selected by default. Deselect the checkbox if you do not want the student explicitly included in the SIMS report. Note: The SIMS report has an option for restricting students to those with this flag selected. | [S_MA_STU_SIMS_X]IncludeInSIMSInd | N/A | SIMS Data Collection SIMS Student Course Schedule (SCS) |
Include this student in the SASID Report | Select the checkbox if you want this student explicitly included in the SASID report. Note: The SASID report has an option for restricting students to those with this flag selected. | [S_MA_STU_X]IncludeInSASIDMSRInd | N/A | SASID MSR |
Entering Massachusetts State Information | ||||
Defining SIMS DataState/Province – MA > SIMS | ||||
DOE001 Alphanumeric LASID | Enter the Alphanumeric LASID if the LASID contains alphanumeric characters. Note: The report uses the Alphanumeric LASID if specified, otherwise the locally assigned student number is reported Demographics page. | [S_MA_STU_X]LocalAssignedStudentID | 32 | SIMS Data Collection SASID MSR SIMS Student Course Schedule (SCS) |
DOE002 State Assigned Student Identifier (SASID) | Enter the State Assigned Student Identifier (SASID) obtained state. | [Students]State_StudentNumber | 10 | Grades Fact Grades GPA Fact SIMS Data Collection SSDR Extract SIMS Student Course Schedule (SCS) |
DOE003 First Name | The student's legal first name from the Demographics page displays in this field. If the legal first name is blank then the student table value is extracted. The long first name field is no longer used since the core first name field was expanded to 50 characters. | [StudentCoreFields]PSCore_Legal_First_Name [Students]First_Name | 50 | SIMS Data Collection SASID MSR |
DOE004 Middle Name | The student's legal middle name from the Demographics page displays in this field. If the legal middle name is blank then the student table value is extracted. Note: This value is reported if specified, otherwise the middle name Demographics page is reported. | [StudentCoreFields]PSCore_Legal_Middle_Name [S_MA_STU_Demographic_X]LongMiddleName [Students]Middle_Name | 30 | SIMS Data Collection SASID MSR |
DOE005 Last Name | The student's legal last name from the Demographics page displays in this field. If the legal middle name is blank then the student table value is extracted. The long last name field is no longer used since the core last name field was expanded to 50 characters. | [StudentCoreFields]PSCore_Legal_Last_Name [Students]Last_Name | 50 | SIMS Data Collection SASID MSR |
DOE008 City/Town of Birth | Enter the student’s city/town of birth. Note: Do not use punctuation or abbreviations in this field as stated by the DOE. Punctuation causes errors in MDCS. | [S_MA_STU_Demographic_X]BirthCity | 50 | SIMS Data Collection SASID MSR |
DOE009 Gender on the General Demographics page | The value of the Gender field from the Demographics page displays in this field irrespective of the value of the Legal Gender field. For example, if the Gender value is Non-Binary (N) and Legal Gender value is Female, the value N is displayed in this field. Select the checkbox if a Nonbinary Gender should be reported instead of the above Student Gender. Note: This checkbox was removed in PowerSchool 12 and replaced with a Non-Binary (N) option for the Gender and Legal Gender fields. Upon upgrading to PowerSchool 12, student's who have this checkbox selected prior to the upgrade, automatically have their Gender and Legal Gender updated to Non-Binary (N). | [Students]Gender [S_MA_STU_Demographic_X] NonBinary_Gender_TF | Boolean | SIMS Data Collection |
DOE010 Race/Ethnicity | Run the SIMS Student Data Update Report to calculate the student’s race-ethnicity value using the Federal Race codes selected on the Demographics page. Click the Race/Ethnicity link to modify/view the Federal Race codes entered on the Demographics page for the student. For more information, refer to Federal Ethnicity and Race Codes. | [S_MA_STU_Demographic_X] EthnicityRaceCode | N/A | SIMS Data Collection SIMS Update |
DOE011 Reason for Reporting | Choose the reason for reporting. | [S_MA_STU_X]ReasonForReporting | 2 | SIMS Data Collection SIMS Update |
DOE012 Enrollment Status at Time of Data Collection | Choose the student’s enrollment status at time of data collection. | [S_MA_STU_X]EnrollStatusTimeOfCollection | 2 | SIMS Data Collection SIMS Update |
DOE013 Reason for Enrollment | Choose the student’s reason for enrollment. | [S_MA_STU_X]ReasonForEnrollment | 2 | SIMS Data Collection SIMS Update |
DOE014 City/Town of Residence – Student | Choose the name of a city if the city on the Demographics page does not have a code associated with it in the SIMS Data Standards Handbook. Note: This value is reported if specified, otherwise the city on the Demographics page is used to determine a code. | [S_MA_STU_Demographic_X]CityOfResidence | 50 | SIMS Data Collection SASID MSR |
DOE015 School Code | Enter the 4-digit district number followed by the 4-digit school number for the 8-digit school code. Note: The school code is no longer automatically entered. You may leave this field blank. | [S_MA_STU_X]OverrideSchoolCode Or [Prefs]value where [Prefs]Name = DistrictNumber + [Schools] Alternate_School_Number | 8 | SIMS Data Collection SIMS Update |
DOE016 Grade Level Part-Time Student Indicator Full-Time Kindergarten Tuition Payer | The student’s grade level is extracted in current enrollment on the Transfer Info page. Choose Yes or No to indicate if the student is KP or KT (kindergarten tuition payer). | [Students]PartTimeStudent [Students]TuitionPayer | N/A | SIMS Data Collection SIMS Update |
Grade Level Pre-Kindergarten
| Select the Pre-Kindergarten Grade Level from the following values:
The value that the user selects here is also transferred to the current enrollment record. | [S_MA_STU_SIMS_X]GradeLevelPreKinderGarten | N/A | SIMS Data Collection SIMS Update |
DOE019 Low Income Status | Choose the student’s low-income status. Note: If not defined, the report extracts “00”. | [S_MA_STU_SIMS_X]LowIncomeStatus | 2 | SIMS Data Collection SIMS Update |
DOE020 Title 1 Participation | Choose the student’s Title I participation. Note: If not defined, the report extracts “00”. | [S_MA_STU_SIMS_X]Title1Participation | 2 | SIMS Data Collection SIMS Update |
DOE021 LEP Students in their first year in U.S. schools | Choose the student’s limited English proficiency First Year status value. Note: If not defined, the report extracts “00”. | [S_MA_STU_Demographic_X]LEP1stYrInUS | 2 | SIMS Data Collection SIMS Update |
DOE022 Immigrant Status | Choose the student’s immigrant status. Note: If not defined, the report extracts “00”. | [S_MA_STU_Demographic_X]ImmigrantStatus | 2 | SIMS Data Collection SIMS Update |
DOE023 Country of Origin | Choose the student’s country of origin. Note: If not defined, the report extracts “500”. | [S_MA_STU_Demographic_X]CountryOfOrigin | 50 | SIMS Data Collection SIMS Update |
DOE024 First (Native) Language | Choose the student's native language. Note: If not defined, the report extracts “267”. | [S_MA_STU_Demographic_X]NativeLanguage | 50 | SIMS Data Collection SIMS Update |
DOE025 Limited English Proficiency | Choose the student’s limited English proficiency status. Note: If not defined, the report extracts “00”. Valid values:
| [S_MA_STU_Demographic_X] LimitedEnglishProficiency | 2 | SIMS Data Collection SIMS Update |
DOE026 English Language Learners Program Status | Choose the student’s English language learners program status. See English Language Learner Status Codes for valid values. Note: If not defined, the report extracts “00”. | [S_MA_STU_Demographic_X] LEPProgramStatus | 2 | SIMS Data Collection SIMS Update |
DOE027 Alternative Education Program | Enter the student’s 8 digit alternative education program number. Note: If not defined, the report extracts “00000000”. | [S_MA_STU_SPED_X]AlternativeEducation | 8 | SIMS Data Collection SIMS Update |
DOE028 Seal of Biliteracy | Choose whether or not the student earned the state Seal of Biliteracy Valid values:
| [S_STU_NCEA_X]SealofBiliteracy | 1 | SIMS Data Collection |
DOE029 Military Family | Choose :
| [S_MA_STU_X]MilitaryStatus | 2 | SIMS Data Collection SIMS Update |
DOE030 Non-Instructional Title I Targeted Assistance Services | Choose the value that best describes the Title I non-instructional services this student receives. See DOE030 – Non-Instructional Title I Targeted Assistance Services for a list of valid values. Note: If not defined, the report extracts “00”. | [S_MA_STU_SIMS_X] NonInstructionalTitle1Services | 2 | SIMS Data Collection SIMS Update |
DOE031 Career & Technical - Technical Competency Attainment | Choose the student’s career and technical competency attainment status. Valid values:
Note: If not defined, the report extracts “500”. | [S_MA_STU_CTE_X] TechnicalCompetencyAttain | 3 | SIMS Data Collection SIMS Update |
DOE032 Special Education Placement, Ages 3-5 | Choose the student’s special education placement code for students ages 3-5. Note: If not defined, the report extracts “00”. | [S_MA_STU_SPED_X]SPED3to5Placement | 2 | SIMS Data Collection SIMS Update |
Evaluation Date | Enter the date the student was evaluated for special education placement. | [S_MA_STU_SIMS_X]EvaluationDate | N/A | |
DOE033 High School Completers Plans | Choose the student’s post-graduate plans. Note: If not defined, the report extracts “500”. | [S_MA_STU_X]PostGradPlans | 3 | SIMS Data Collection SIMS Update |
DOE034 Special Education Placement, Ages 6-21 | Choose the special education placement for students between the ages of 6-21 (inclusive). Note: If not defined, the report extracts “00”. | [S_MA_STU_SPED_X]SPED6to21Placement | 2 | SIMS Data Collection SIMS Update |
DOE035 Career & Technical - Type of program | Choose the type of career and technical program. Note: If not defined, the report extracts “00”. State values that have been discontinued will show as “Discontinued”. | [S_MA_STU_CTE_X]ProgramType | 2 | SIMS Data Collection SIMS Update |
DOE036 Special Education - Nature of Primary Disability | Choose the special education nature of primary disability. Note: If not defined, the report extracts “500”. | [S_MA_STU_SPED_X]PrimaryDisability | 3 | SIMS Data Collection SIMS Update |
DOE037 Graduate, completed MASS Core Curriculum | Choose the student’s graduated status. Note: If not defined, the report extracts “00”. | [S_MA_STU_X]GradCompleteCoreCurriculum | 2 | SIMS Data Collection SIMS Update |
DOE038 Special Education – Level of Need | Choose the special education level need of services. Note: If not defined, the report extracts “500”. | [S_MA_STU_SPED_X]LevelOfNeed | 3 | SIMS Data Collection SIMS Update |
DOE039 504 Plan Status | Choose the student’s 504 plan status. Note: If not defined, the report extracts “500”. | [S_MA_STU_SPED_X]Sec504PlanStatus | SIMS Data Collection SIMS Update | |
DOE040 Special Education Evaluation Results | Choose the special education evaluation results. Note: If not defined, the report extracts “00”. | [S_MA_STU_SPED_X]SPEDEvaluationResults | 2 | SIMS Data Collection SIMS Update |
DOE041 ELL SLIFE | Select Yes or No to indicate if the student is an English Language Learner Student with Limited or Interrupted formal Education. | [S_MA_STU_SIMS_X]ELL_SLIFE | 2 | SIMS Data Collection |
DOE042 Career & Technical - Special Populations | Choose the career and technical special population. Note: If not defined, the report extracts “500”. | [S_MA_STU_CTE_X]CTESpecialPopulations | 3 | SIMS Data Collection SIMS Update |
DOE045 High Quality Career Pathways Program Type | Choose the type of industry the student works in through this career pathway program. Valid values:
| [S_MA_STU_SIMS_X] HighQualCarPathwaysProgTyp | 3 | SIMS Data Collection |
DOE046 High Quality Career Pathways Program Participation | Choose the career pathway program in which the student participated. Refer High-Quality Career Pathways Program Participation Codes for valid values. Note: When the user selects 01 - Innovation Career Pathway for DOE045, only then the codes 11, 31, 51, 52, 62, and 01 are visible. | [S_MA_STU_SIMS_X] HighQualCarPathwaysProgPart | 3 | SIMS Data Collection |
DOE047 Industry Recognized Credentials | Enter the Safety industry-recognized credential that the student earned or click the IRC Safety Codes link and click the relevant safety code. See Industry-Recognized Credential Safety Codes for valid values. | [S_MA_STU_SIMS_X]IndustryRecogCred1 | 3 | SIMS Data Collection |
DOE048 Industry Recognized Credentials | Enter the additional industry-recognized credential that the student earned or click the IRC Codes link to open a comprehensive list of industry credentials. and select the code for the credential to automatically populate this field. See Industry-Recognized Credential Codes for valid values. | [S_MA_STU_SIMS_X]IndustryRecogCred2 | 3 | SIMS Data Collection |
DOE049 Industry Recognized Credentials | Enter the additional industry-recognized credential that the student earned or click the IRC Codes link to open a comprehensive list of industry credentials and click the code for the credential to automatically populate this field. See Industry-Recognized Credential Codes for valid values. | [S_MA_STU_SIMS_X]IndustryRecogCred3 | 3 | SIMS Data Collection |
DOE050 Early Childhood Experience | Choose the early childhood experience program in which the student participated. See Early Childhood Experience Codes for valid values. | [S_MA_STU_SIMS_X]EarlyChildhoodExperience | 3 | SIMS Data Collection |
DOE051 Zip Code | If the student's zip code is different from the student's home address zip code on the General Demographics page (displayed below), enter the override zip code here. | [S_MA_STU_SIMS_X]ZipOverride [Students]Zip | 5 | SIMS Data Collection |
DOE053 Civics Project Completer | Indicate whether the student has completed a civics project. Valid values:
| [S_MA_STU_SIMS_X]CivicsProjectCompleter | 3 | |
DOE056 | Note: The Supplemental Low-Income Indicator is shifted to the Housing/Sheltering Information page. | N/A | N/A | N/A |
Defining Housing/Sheltering InformationState/Province – MA > Housing/Sheltering Information | ||||
Homeless | Choose Yes or No to indicate if the student is homeless. | [S_MA_STU_Demographic_X]Homeless | 2 | Required Setup |
Foster Care Flag | Choose Yes or No to indicate if the student is in foster care. | [S_MA_STU_Demographic_X]FosterCare | 1 | SIF |
Dwelling Arrangement | Choose the type of dwelling arrangement. Valid values:
| [S_MA_STU_Demographic_X] DwellingArrangement | 4 | SIF |
Unaccompanied Youth | Choose Yes or No to indicate if the student is an unaccompanied youth. | [S_MA_STU_Demographic_X]UnaccompaniedYouth | 2 | SIF |
Supplemental Low-Income Indicator | Select the relevant value from the drop-down list. Valid values:
| [S_MA_STU_SIMS_X]SuppLowIncomeProcess | 2 | SIF |
Defining Information for the Student AttendanceState/Province – Massachusetts > Student Attendance Summary Use the Student Attendance Summary page to track student attendance information on a student level for SIF purposes. You can add, update and delete student attendance records in the Student Attendance Summary table. | ||||
School ID | Enter the ID number of the school in which the student is enrolled. | [StudentAttendanceSummary]SchoolDCID | 10 | Student Attendance Summary (SAS) |
Start Date | Enter the first date the student was present in the school. | [StudentAttendanceSummary]StartDate | 10 | Student Attendance Summary (SAS) |
End Date | Enter the last date the student was present in the school. | [StudentAttendanceSummary]EndDate | 10 | Student Attendance Summary (SAS) |
School Year | Enter the school year of the absence data. Enter the first year of the school year, such as 2011 for 2011-2012. | [StudentAttendanceSummary]SchoolYear | 4 | Student Attendance Summary (SAS) |
Membership | Enter the number of membership days for this student during the specified date range. | [StudentAttendanceSummary]MembershipValue | 5 | Student Attendance Summary (SAS) |
Days Attended | Enter the number of days the student attended the school during the specified date range. | [StudentAttendanceSummary]DaysAttended | 5 | Student Attendance Summary (SAS) |
Absences | Enter the number of days the student was absent school during the specified date range. | [StudentAttendanceSummary] DaysTransportedEligibleStAid | 5 | Student Attendance Summary (SAS) |
Unexcused | Enter the number of unexcused absences the student accumulated during the specified date range. | [StudentAttendanceSummary] UnexcusedAbsences | 5 | Student Attendance Summary (SAS) |
Excused | Enter the number of excused absences the student accumulated during the specified date range. | [StudentAttendanceSummary]ExcusedAbsences | 5 | Student Attendance Summary (SAS) |
Start Day | Enter the numeric value that represents the first day of the student’s enrollment record, calculated using the student’s Entry Date (usually 1). | [StudentAttendanceSummary]StartDay | 3 | Student Attendance Summary (SAS) |
End Day | Enter the numeric value that represents the last day of the student’s enrollment record, calculated using the student’s Exit Date. For example, if the student entered school on 9/15 and their last day was 9/30, then enter 15. | [StudentAttendanceSummary]EndDay | 3 | Student Attendance Summary (SAS) |
Resident | This field is populated by the Student Attendance Summary Report based on the value selected for the Resident field on the Edit Current Enrollment page (Start Page > Student > Transfer Info > Edit Current Enrollment). Valid values:
| [StudentAttendanceSummary]Resident | Student Attendance Summary (SAS) | |
Civil Right Data Collection (CRDC)State/Province – Massachusetts > CRDC Access the common CRDC page. | ||||
Verifying General Attendance InformationAttendance | ||||
Attendance | Verify that attendance data is entered for the student. For more information, see PowerSchool Help. | [Attendance]Att_Date | N/A | SIMS Data Collection Student Attendance Summary (SAS) |
Adding/Editing Stored Grade RecordsHistorical Grades > New/Edit Stored Grade | ||||
School year (Term) | Enter/verify the term associated with the grade record. | [StoredGrades]TermID | 4 | Required Setup |
Store Code | Enter/verify the store code assigned to the grade record. | [StoredGrades]StoreCode | 4 | SIMS Student Course Schedule (SCS) |
Historical Grade Level | Enter/update the student’s grade level at the time the student earned the grade. See Grade Levels for valid values. | [StoredGrades]Grade_Level | 2 | Required Setup |
Grade | Enter/update the student’s letter grade for this course section. | [StoredGrades]Grade | 7 | SIMS Student Course Schedule (SCS |
GPA Points | Enter/update the GPA points the student earned for this course. GPA points are used to calculate a student’s cumulative GPA. | [StoredGrades]GPA_Points | N/A | Required Setup |
Percent | Enter/update the student’s numeric grade for this course section. | [StoredGrades]Percent | N/A | SIMS Student Course Schedule (SCS) |
Earned credit hours | Enter/update the credit hours earned by the student. | [StoredGrades]EarnedCrHrs | N/A | SIMS Student Course Schedule (SCS) |
Potential credit hours | Enter/update the maximum credit hours that the student could potentially earn. | [StoredGrades]PotentialCrHrs | N/A | |
Credit Type | Enter/update each type of credit earned by this grade, separated by a comma (,). | [StoredGrades]Credit_Type | 20 | |
Teacher Comment | Enter/update the teacher’s comments. | [StoredGrades]Comment_Value | N/A | |
Exclude from State Reporting | Select the checkbox to exclude this stored grade record from state reporting. | [S_MA_SGR_X]State_ExcludeFromReporting | 1 | SIMS Student Course Schedule (SCS) |
Mark is not required (55) | Select the checkbox to mark as not required. Note: When selected, the value of 55 will be extracted for those courses that are designated as ‘Mark is not Required’ | [S_MA_SGR_X]MarkNotRequired | 1 | SIMS Student Course Schedule (SCS) |
This is an Ungraded Section (66) | Select the checkbox to mark section as ungraded | [S_MA_SGR_X]Ungraded | 1 | SIMS Student Course Schedule (SCS) |
Students receive a mark for this course but do not receive a percentage (i.e. Pass/Fail). | Select the checkbox to mark the course as a Pass/Fail only course. | [S_MA_SGR_X]NoPercent | 1 | SIMS Student Course Schedule (SCS) |
Entering TruanciesTruancies | ||||
Date | Enter the truancy date. Note: The report uses truancies to determine student truancy. | [Truancies]Date | 10 | SIMS Data Collection |
Number | Enter the number of truancies for this date. | [Truancies]HowMany | N/A | SIMS Data Collection SIMS Update |
Adding Discipline Log Entries (This activity is not required as discipline incidents are captured using Incident Management)Log Entries | ||||
Log Type | Choose Discipline as the log entry type. | [Log]LogTypeID | N/A | SSDR Extract |
Defining State Information for Discipline IncidentsLog Entries > Massachusetts State Information (Log Type = Discipline) | ||||
Exclude from State Reporting | Select the checkbox if this record should be excluded SSDR report. | [S_MA_LOG_Discipline_X] State_ExcludeFromReporting | N/A | SSDR Extract |
Incident ID | If this entry is connected to an incident, begin entering a previously generated Incident ID number. As you type, an auto-fill list appears. Choose an ID number list or enter a number. If one or more students has that Incident ID, each student's name displays and links to the student's log entry page. If this is a new incident, click Auto Generate Incident Number. | [S_MA_LOG_Discipline_X]StateIncidentID | 30 | SSDR Extract |
Offense Date | Enter the date the offense occurred. | [S_MA_LOG_Discipline_X]OffenseDate | 10 | SSDR Extract |
Program Status Code | Choose the program status. | [S_MA_LOG_Discipline_X]ProgramStatusCode | N/A | SSDR Extract |
Incident Description | Enter a description for this incident. | [S_MA_LOG_Discipline_X]IncidentDesciption | 100 | SSDR Extract |
Offense 1 | Choose the first offense. See Offense Type Codes for valid values. | [S_MA_LOG_Discipline_X]StudentOffense1 | 3 | SSDR Extract |
Offense 1 Description | Enter a description for this offense. | [S_MA_LOG_Discipline_X]Offense1Desc | 100 | SSDR Extract |
Offense 2 | Choose the second offense, , if applicable. See Offense Type Codes for valid values. | [S_MA_LOG_Discipline_X]StudentOffense2 | 3 | SSDR Extract |
Offense 2 Description | Enter a description for this offense. | [S_MA_LOG_Discipline_X]Offense2Desc | 100 | SSDR Extract |
Offense 3 | Choose the third offense the , if applicable. See Offense Type Codes for valid values. | [S_MA_LOG_Discipline_X]StudentOffense3 | 3 | SSDR Extract |
Offense 3 Description | Enter a description for this offense. | [S_MA_LOG_Discipline_X]Offense3Desc | 100 | SSDR Extract |
Offense 4 | Choose the fourth offense , if applicable. See Offense Type Codes for valid values. | [S_MA_LOG_Discipline_X]StudentOffense4 | 3 | SSDR Extract |
Offense 4 Description | Enter a description for this offense. | [S_MA_LOG_Discipline_X]Offense4Desc | 100 | SSDR Extract |
Offense 5 | Choose the fifth offense , if applicable. See Offense Type Codes for valid values. | [S_MA_LOG_Discipline_X]StudentOffense5 | 3 | SSDR Extract |
Offense 5 Description | Enter a description for this offense. | [S_MA_LOG_Discipline_X]Offense5Desc | 100 | SSDR Extract |
Number of Student Victims | Enter number of student victims. | [S_MA_LOG_Discipline_X]StudentVictimCount | 3 | SSDR Extract |
Number of School Personnel Victims | Enter number of personnel victims. | [S_MA_LOG_Discipline_X] SchoolPersVictimCount | 3 | SSDR Extract |
Number of Non-School Personnel Victims | Enter number of non-school personnel victims. | [S_MA_LOG_Discipline_X] NonSchoolPersVictimCount | 3 | SSDR Extract |
Number of Unknown Victims | Enter number of unknown victims. | [S_MA_LOG_Discipline_X]UnknownVictimCount | 3 | SSDR Extract |
Number of Student Offenders | Enter number of student offenders. | [S_MA_LOG_Discipline_X] StudentOffenderCount | 3 | SSDR Extract |
Number of Non-Student Offenders | Enter number of non-student offenders. | [S_MA_LOG_Discipline_X] NonStudentOffenderCount | 3 | SSDR Extract |
Number of Unknown Offenders | Enter number of unknown offenders. | [S_MA_LOG_Discipline_X] UnknownOffenderCount | 3 | SSDR Extract |
Physical Injury | Did this offense result in a physical injury? If left blank, an X is extracted for this field on the SSDR Discipline Extract. | [S_MA_LOG_Discipline_X]PhysicalInjuryInd | 1 | SSDR Extract |
Did this offense result in an SSDR disciplinary action? | Select Yes if the offense resulted in SSDR disciplinary action. | [S_MA_LOG_Discipline_X] DisciplineActionIndicator | 1 | SSDR Extract |
Discipline Action Taken | Select the discipline action that was taken. See Discipline Action Taken for valid values. Note: Only select options 4 and 5 if the student is SWD. | [S_MA_LOG_Discipline_X]ActionTaken | 3 | SSDR Extract |
Did this incident result in a referral to law enforcement? | Select if the incident resulted in law enforcement involvement. | [S_MA_LOG_Discipline_X]SSDR_Disciplinary_Action | 1 | |
Severe Bodily Injury Offense | Applies to SWD Students only and program status code must be set to has IEP | [S_MA_LOG_Discipline_X] SevereBodilyInjuryOffenseInd | 1 | SSDR Extract |
Start Date | Enter the start date of the Disciplinary action | [S_MA_LOG_Discipline_X]StartDate | 10 | SSDR Extract |
Discipline End Date | Enter the date of the last day Disciplinary action | [S_MA_LOG_Discipline_X]DiscEndDate | N/A | SSDR Extract |
Date Returned to School | Enter the date the student returned to school. | [S_MA_LOG_Discipline_X]ReturnDate | 10 | SSDR Extract |
Date Eligible to Return | This field is discontinued as of the 2017-18 school year. Enter the date the student is eligible to return. Note: Date Returned to School and Date Eligible to Return, can both be populated. If populated the SSDR will extract the “Date Returned to School”. If not populated the SSDR will extract the “Date Eligible to Return”. | [Log]MA_EligibleReturnDate or [S_MA_LOG_Discipline_X]EligibleReturnDate | 10 | SSDR Extract |
Number of school days missed due to disciplinary action | Must be value between 1 and 200, whole numbers only. | [S_MA_LOG_Discipline_X]DaysMissed | 3 | SSDR Extract |
Extra Suspension Days | This field is discontinued as of the 2017-18 school year. If this was an emergency removal, enter any additional suspension days added beyond the emergency removal. | [S_MA_LOG_Discipline_X]ExtraSuspDays | 11 | SSDR Extract |
Appeal Code (Did the student appeal the suspension/expulsion to the Superintendent) | This field is discontinued as of the 2018-19 school year. Select Yes or No | [S_MA_LOG_Discipline_X]AppealCode | 1 | SSDR Extract |
Alternative Education Indicator | This field is discontinued as of the 2017-18 school year. Select Yes or No to indicate if alternative education was provided | [Log]MA_AEInc or [S_MA_LOG_Discipline_X]AltEdIndicator | 1 | SSDR Extract |
Alternative Education Provided Codes | Choose the alternative education provided. See Alternative Education Provided Codes for valid values. | [S_MA_LOG_Discipline_X]AltEdProvidedCode | 1 | SSDR Extract |
Alternative Education Not Provided Codes | This field is discontinued as of the 2018-19 school year. Choose the reason the student did not receive alternative education services. See the Appendix for valid values. | [S_MA_LOG_Discipline_X] AltEdNotProvidedCode | 1 | SSDR Extract |
Alternative Education Other Specification or Explanation | This field is discontinued as of the 2018-19 school year. Enter an explanation or alternative specification for the Alternative Education provided. Required when Alternative Education Provided Code = 2, 3, or 8 or Not Provided Code = 7 | [S_MA_LOG_Discipline_X] AEOtherSpecExplanation | 50 | SSDR Extract |
Student Offense 1 (for action taken) | Specify what the first offense was that resulted in the action taken. | [S_MA_LOG_Discipline_X]SOT1 | 5 | SSDR Extract |
Student Offense 2 (for action taken) | Specify what the second offense was that resulted in the action taken. | [S_MA_LOG_Discipline_X]SOT2 | 5 | SSDR Extract |
Student Offense 3 (for action taken) | Specify what the third offense was that resulted in the action taken. | [S_MA_LOG_Discipline_X]SOT3 | 5 | SSDR Extract |
Student Offense 4 (for action taken) | Specify what the fourth offense was that resulted in the action taken. | [S_MA_LOG_Discipline_X]SOT4 | 5 | SSDR Extract |
Student Offense 5 (for action taken) | Specify what the fifth offense was that resulted in the action taken. | [S_MA_LOG_Discipline_X]SOT5 | 5 | SSDR Extract |
Adding Restraint Log Entries (This activity is not required as restraint incidents are captured using Incident Management)All Restraints Log Entries | ||||
Log Type | Choose Restraint as the log entry type. | [Log]LogTypeID | N/A | Restraint Extract |
Defining State Information for Restraint IncidentsAll Restraints Log Entries > Massachusetts State Information (Log Type = Restraint) | ||||
Exclude from State Reporting | Select the checkbox if this record should be excluded from State Reporting. | [S_MA_LOG_Restraint_X] State_ExcludeFromReporting | 1 | Restraint Extract |
Out of District (OOD) | Select Yes or No to indicate if the restraint took place in a setting outside of the district. | [S_MA_LOG_Restraint_X]OODInd | 1 | Restraint Extract |
OOD Agency Name | Only visible if OOD is ‘Yes’. Enter the name of the agency the student is placed in. | [S_MA_LOG_Restraint_X]OODAgencyName | 100 | Restraint Extract |
OOD Program Name | Only visible if OOD is ‘Yes’. Enter the name of the program the student is in. | [S_MA_LOG_Restraint_X]OODProgramName | 100 | Restraint Extract |
IEP | Select Yes or No to indicate if the student was on an Individualized Education Plan at the time of the restraint. | [S_MA_LOG_Restraint_X]IEPInd | 1 | Restraint Extract |
Restraint Date | Enter the date the student was restrained. | [S_MA_LOG_Restraint_X]RestraintDate | 10 | Restraint Extract |
Restraint Start Time (HH:MM AM/PM) | Enter the time the restraint started. | [S_MA_LOG_Restraint_X]RestraintStartTime | 8 | Restraint Extract |
Restraint End Time (HH:MM AM/PM) | Enter the time the restraint ended. | [S_MA_LOG_Restraint_X]RestraintEndTime | 8 | Restraint Extract |
Extended Restraint Explanation | If the restraint was applied for more than 20 minutes, enter an explanation of why the restraint was extended past 20 minutes. | [S_MA_LOG_Restraint_X] RestraintDurationExplanation | 500 | Restraint Extract |
Name of Principal or Designee Informed or Approver for Extended Restraint | If the restraint was applied for more than 20 minutes, enter the name of the person informed or the person who approved the extended restraint time. | [S_MA_LOG_Restraint_X] ExtendedTimeApproverName | 100 | Restraint Extract |
Title of Principal or Designee Informed or Approver for Extended Restraint | If the restraint was applied for more than 20 minutes, enter the title of the person informed or the person who approved the extended restraint time. | [S_MA_LOG_Restraint_X] ExtendedTimeApproverTitle | 50 | Restraint Extract |
Name of Person Who Verbally Reported the Restraint to an Administrator | Enter the name of the person who verbally reported the restraint to an administrator. | [S_MA_LOG_Restraint_X]VerbalReporterName | 100 | Restraint Extract |
Title of Person Who Verbally Reported the Restraint to an Administrator | Enter the title of the person who verbally reported the restraint to an administrator. | [S_MA_LOG_Restraint_X]VerbalReporterTitle | 50 | Restraint Extract |
Site of Restraint | Enter a description of the location where the restraint took place. | [S_MA_LOG_Restraint_X]RestraintSite | 100 | Restraint Extract |
Subject/Period | Select the subject or period the student was in when the restraint was applied. See Restraint Subject/Period for valid values. | [S_MA_LOG_Restraint_X]SubjectPeriod | 4 | Restraint Extract |
Location of Restraint | Select the location where the restraint took place. See Restraint Location for valid values. | [S_MA_LOG_Restraint_X]RestraintLocation | 4 | Restraint Extract |
Hold Used | Select the type of hold used on the student. See Restraint Hold Used for valid values. | [S_MA_LOG_Restraint_X]HoldUsed | 4 | Restraint Extract |
Why Restraint Hold was Chosen | Enter an explanation for why the hold used was chosen. | [S_MA_LOG_Restraint_X] ChosenHoldExplanation | 500 | Restraint Extract |
Justifying Behavior | Enter an explanation of the student’s behavior that justified the use of restraint. | [S_MA_LOG_Restraint_X]JustifyingBehavior | 500 | Restraint Extract |
Description of De-Escalation Technique and Alternatives Attempted | Enter a description of any alternative or de-escalation techniques used or attempted to try to prevent the escalation of the situation. | [S_MA_LOG_Restraint_X] DeescalationTechnique | 500 | Restraint Extract |
Antecedent Activity | Enter an explanation of the activity that the restrained student, or others involved, were engaged in prior to use of physical restraint. | [S_MA_LOG_Restraint_X]AntecedentActivity | 500 | Restraint Extract |
Description of Child’s Demeanor and Well-Being and How Monitored | Enter a description of the student’s demeanor and well-being and how the student was monitored after the restraint. | [S_MA_LOG_Restraint_X]DemeanorDescription | 500 | Restraint Extract |
Description of Disciplinary Action | Enter an explanation of any disciplinary action taken against the student as a result of this incident. Note: Suspensions or expulsions also require a corresponding SSDR Discipline Log entry. | [S_MA_LOG_Restraint_X]DisciplinaryAction | 200 | Restraint Extract |
Was Anyone Injured? | Select Yes or No to indicate whether or not anyone was injured during the application of the restraint. | [S_MA_LOG_Restraint_X]InjuryInd | 1 | Restraint Extract |
Who was injured? | Only displayed if injury = “Yes’’ Select one of the following:
| [S_MA_LOG_Restraint_X]PersonsInjuredType | 25 | Restraint Extract |
Description of Injuries/Medical Care Provided | Enter a description of the nature and extent of any injuries sustained, the medical care provided and any follow-up medical attention which may be needed. | [S_MA_LOG_Restraint_X]InjuryDescription | 500 | Restraint Extract |
Name of Person Completing Form | Select or enter the name of the person completing the form. | [S_MA_LOG_Restraint_X] PersonCompletingFormName | 100 | Restraint Extract |
Title of Person Completing Form | Enter the title of the person completing the form. | [S_MA_LOG_Restraint_X] PersonCompletingFormTitle | 50 | Restraint Extract |
Person to Contact | Enter the name of the person that the parents of the student should contact if they wish to discuss any aspect of the restraint. | [S_MA_LOG_Restraint_X]ContactPerson | 100 | Restraint Extract |
Note: When creating a new restraint log entry, you MUST save and exit the Log entry when you reach this point. When you return to the log entry, there will be additional fields presented to enter additional details that may be required for the Restraint or Restraint Injury reports. | ||||
People Involved: Click ‘Add New Person’ to enter details about the people involved in this incident | ||||
Role | Choose the person’s role :
| [S_MA_LOG_RestraintPersonRole_C] PersonRole | 50 | Restraint Extract |
Name | Enter the name of the person involved. | [S_MA_LOG_RestraintPersonRole_C] PersonLastFirst | 100 | Restraint Extract |
Title | Enter the title of the person involved. | [S_MA_LOG_RestraintPersonRole_C] PersonTitle | 50 | Restraint Extract |
Received Training: Complete In-Depth Restraint Administration. | Select the checkbox if this person received complete, in-depth restraint administration training. | [S_MA_LOG_RestraintPersonRole_C] HasInDepthRestraintTraining | 1 | Restraint Extract |
Received Training: Restraint Prevention/Behavior Support | Select the checkbox if this person received restraint prevention or behavioral support training. | [S_MA_LOG_RestraintPersonRole_C] HasRestraintPreventionTraining | 1 | Restraint Extract |
Report Order | If there are multiple people involved, enter the order they should be selected for the report(s). | [S_MA_LOG_RestraintPersonRole_C] ReportOrder. | 11 | Restraint Extract |
Notifications: Click ‘Add New Notification’ to enter details about who was notified, how and when. | ||||
Notification Date | Enter the date of the Notification | [S_MA_LOG_RestraintNotify_C]NotifyDate | N/A | Restraint Extract |
Notification Time | Enter the time of the notification (HH:MM AM/PM) | [S_MA_LOG_RestraintNotify_C]NotifyTime | 8 | Restraint Extract |
Method of Notification | Choose the method of notification. See Method of Notification for valid values. | [S_MA_LOG_RestraintNotify_C] NotifyMethodType | 100 | Restraint Extract |
Method of Notification – Additional Detail | Enter any additional details necessary about the method of notification. | [S_MA_LOG_RestraintNotify_C] NotifyMethodDesc | 200 | Restraint Extract |
Contact Type | Choose the contact type :
| [S_MA_LOG_RestraintNotify_C]ContactType | 25 | Restraint Extract |
Contact Name | Enter the name of the person notified. | [S_MA_LOG_RestraintNotify_C]ContactName | 100 | Restraint Extract |
Contact Phone | Enter the phone number of the person notified, if applicable. | [S_MA_LOG_RestraintNotify_C]NotifyPhone | 30 | Restraint Extract |
Written Notification – Address | Enter the address the notification was sent or delivered to if the notification was written. | [S_MA_LOG_RestraintNotify_C] NotifyWrittenAddress | 200 | Restraint Extract |
Language of Notification | Enter the language of the notification if something other than English | [S_MA_LOG_RestraintNotify_C]NotifyLanguage | 50 | Restraint Extract |
Results of Discussion | Enter the results of any follow-up discussion that was had with the person notified. | [S_MA_LOG_RestraintNotify_C] DiscussionResults | 500 | Restraint Extract |
Name of Person Who Completed the Notification | Name of the person who completed the notification | [S_MA_LOG_RestraintNotify_C]NotifierName | 100 | Restraint Extract |
Title of Person Who Completed the Notification | Title of the person who completed the notification. | [S_MA_LOG_RestraintNotify_C]NotifierTitle | 50 | Restraint Extract |
Justifying Reasons: Click ‘Add New Justifying Reason’ to enter details about why the restraint was justified. | ||||
Justifying Reason | Choose the justifying reason for the use of the restraint. See Justifying Reason for valid values. | [S_MA_LOG_RestraintJustify_C]JustifyCode | 10 | Restraint Extract |
Cessation of Restraint: Click ‘Add New Cessation of Restraint’ to enter details about why the restraint was stopped. | ||||
Cessation Reason | Choose the reason the restraint was ended. See Cessation Reason for valid values. | [S_MA_LOG_RestraintCessation_C] CessationCode | 10 | Restraint Extract |
Additional Description | Enter any additional information about the reason for cessation of the restraint, if applicable. | [S_MA_LOG_RestraintCessation_C] CessationDescription | 500 | Restraint Extract |
Further Future Action: Click ‘Add New Future Action’ to enter details of any future actions to be taken. | ||||
Future Action | Choose the future action list. See Future Action for valid values. | [S_MA_LOG_RestraintFutureAct_C] FutureActionCode | 10 | Restraint Extract |
Additional Description | Enter any additional information about the future action, if applicable. | [S_MA_LOG_RestraintFutureAct_C] FutureActionDescription | 500 | Restraint Extract |
Editing an Enrollment RecordAll Enrollments > Edit Enrollment Record | ||||
Course | Verify the course and section number. | [CC]Course_Number [CC]Section_Number | N/A | SIMS Student Course Schedule (SCS) |
Enroll Date | Enter the date the student enrolled in the course section. | [CC]DateEnrolled | 10 | SIMS Student Course Schedule (SCS) |
Exit Date | Enter the date the student exited the course section. | [CC]DateLeft | 10 | SIMS Student Course Schedule (SCS) |
Excluded from State Reporting | Select the checkbox if you want to exclude this student enrollment record Student Course Schedule extract or other state reports. | [S_MA_CC_SCS_X] State_ExcludeFromReporting | 02 | SIMS Student Course Schedule (SCS) |
Course Enrollment Status | Choose the student’s enrollment status in this course. Leave this field blank to calculate the student’s course enrollment status. See Course Enrollment Status for a list of valid values. | [S_MA_CC_SCS_X]OverrideCourseEnrollStatus | 02 | SIMS Student Course Schedule (SCS) |
Audited Course | Select the checkbox to indicate the student is auditing the course for this enrollment. | [S_MA_CC_SCS_X]AuditedCourseIndicator | 01 | SIMS Student Course Schedule (SCS) |
Defining Special Program EnrollmentsSpecial Programs Note: The report uses special programs to determine career and technical Chapter 74 and Non-Chapter 74 program participation. | ||||
Entry Date | Enter the entry date for the special program. Note: This date is the first day of the student’s special program enrollment. | [SpEnrollments]Enter_Date | 10 | SIMS Data Collection |
Exit Date | Enter the exit date for the special program. Note: This date is the day after the last day of student’s special program enrollment. | [SpEnrollments]Exit_Date | 10 | SIMS Data Collection |
Exit Reason | Enter the exit reason for the special program. Note: This field is not used in state reporting. | [SpEnrollments]Exitcode | 4 | Not Required |
Grade Level | Enter the grade level for the special program. Note: This field is not used in state reporting. | [SpEnrollments]GradeLevel | 2 | Not Required |
Program | Choose the program type for the special program. Note: Choose special programs with the Chapter 74 or Non-Chapter 74 checkbox selected to count towards the appropriate special program enrollment. Special programs are set up at the district level (Start Page > District Setup > Special Programs). | [SpEnrollments]ProgramID | N/A | SIMS Data Collection |
Editing a Current or Previous EnrollmentTransfer Information > Edit Current/Previous Enrollment Note: Enrollments are created during the End-of-Year process and at the following locations: Start Page > Special Functions > Enroll New Student Start Page > Student Selection > Functions | ||||
Entry Date | Enter the entry date for the school enrollment. Note: This date is the first day of school enrollment. | [Students]EntryDate [ReEnrollments]EntryDate | 10 | SIMS Data Collection SIMS Update SIMS Student Course Schedule (SCS) SASID MSR Student Attendance Summary (SAS) |
Entry Code | Choose the entry code for the school enrollment. Note: You must choose an entry code for all school enrollments. | [Students]EntryCode [ReEnrollments]EntryCode | 2 | SASID MSR |
Exit Date | Enter the exit date for the school enrollment. Note: This date is the day after the last day of school enrollment. | [Students]ExitDate [ReEnrollments]ExitDate | 10 | SIMS Data Collection SIMS Update SIMS Student Course Schedule (SCS) SASID MSR Student Attendance Summary (SAS) |
Exit Code | Choose the exit code for the school enrollment. Note: You must choose an exit code for school enrollments where the exit date is in the past. This field is not used in state reporting. | [Students]ExitCode [ReEnrollments]ExitCode | 2 | |
Full-Time Equivalency | Choose the full-time equivalency for the school enrollment. | [Students]FTEID [ReEnrollments]FTEID | N/A | SIMS |
Grade Level | Choose the grade level for the school enrollment. | [Students]Grade_Level [ReEnrollments]Grade_Level | N/A | SIMS Data Collection SIMS Update Student Attendance Summary (SAS) |
District of Residence | Choose the district of residence. | [Students]DistrictofResidence [ReEnrollments]DistrictOfResidence | 8 | SIMS Data Collection |
Resident | Choose Yes, No or Unknown to indicate whether the student is a resident of the school district. | [S_MA_STU_X]SIF_DistrictResident [S_MA_REN_X]SIF_DistrictResident | 1 | Student Attendance Summary (SAS) |
Summer Graduate | Select the checkbox to flag this student as a summer graduate. Note: The value 555 is extracted for DOE017 (Days In Attendance) and DOE018 (Days in Membership) for summer graduates. | [S_MA_STU_X]SummerGraduate [S_MA_REN_X]SummerGraduate | 1 | SIMS Data Collection |
Summer Dropout | Select the checkbox to flag this student as a summer withdraw. Note: The value 555 is extracted for DOE017 (Days In Attendance) and DOE018 (Days in Membership) for summer dropouts. | [S_MA_STU_X]SummerDropOut [S_MA_REN_X]SummerDropOut | 1 | SIMS Data Collection |
Summer Transfer | Select the checkbox to flag this student as a summer transfer. Note: The value 555 is extracted for DOE017 (Days In Attendance) and DOE018 (Days in Membership) for summer transfers. | [S_MA_STU_X]SummerTransfer [S_MA_REN_X]SummerTransfer | 1 | SIMS Data Collection |
SIF FTE | Choose ‘Full Time’ or ‘Part Time’. | [S_MA_STU_X]SIF_FT_PT_FTE [S_MA_REN_X]SIF_FT_PT_FTE | 8 | SIF |
Homeless | Select Yes or No to indicate if the student is homeless. | [S_MA_STU_Demographic_X]Homeless [S_MA_REN_Demographic_X]Homeless | 2 | Required Setup |
DOE011 Reason for Reporting | Choose the reason for reporting. | [S_MA_STU_X]ReasonForReporting [S_MA_REN_X]ReasonForReporting | 2 | SIMS Data Collection SIMS Update |
DOE012 Enrollment Status at Time of Data Collection | Choose the student’s enrollment status at time of data collection. | [S_MA_STU_X]EnrollStatusTimeOfCollection [S_MA_REN_X]EnrollStatusTimeOfCollection | 2 | SIMS Data Collection SIMS Update |
DOE013 Reason for Enrollment | Choose the student’s reason for enrollment. | [S_MA_STU_X]ReasonForEnrollment [S_MA_REN_X]ReasonForEnrollment | 2 | SIMS Data Collection SIMS Update |
DOE014 City/Town of Residence – Student | Choose the name of a city if the city on the Demographics page does not have a code associated with it in the SIMS Data Standards Handbook. Note: This value is reported if specified, otherwise the city on the Demographics page is used to determine a code. | [S_MA_STU_Demographic_X]CityOfResidence [S_MA_REN_Demographic_X]CityOfResidence | 50 | SIMS Data Collection SASID MSR |
DOE015 School Code | Enter the 4-digit district number followed by the 4-digit school number for the 8-digit school code. Note: The SIMS report extracts the school code if specified, otherwise uses the following: District number + school number; Collaborative program codes, to get more detailed information on students attending collaborative programs with more than one program; Private school code for the students receiving only special education services district, being educated elsewhere at private expense. | [S_MA_STU_X]OverrideSchoolCode [S_MA_REN_X]OverrideSchoolCode | 8 | SIMS Data Collection SIMS Update |
Grade Level Pre-Kindergarten
| Valid values:
The value that the user selects here is also transferred to the SIMS data record. Note: If the student is transferred out and then reenrolled, the value that was there in the current enrollment record is populated during reenrollment. The user can change the value if required. | S_MA_REN_SIMS_X]GradeLevelPreKinderGarten | SIMS Data Collection SIMS Update | |
Nonbinary Gender | Select the checkbox if a Nonbinary Gender should be reported instead of the above Student Gender. | [S_MA_STU_Demographic_X] NonBinary_Gender_TF | Boolean | SIMS Data Collection Extract |
DOE019 Low Income Status | Choose the student’s low-income status. Note: If not defined, the report extracts “00”. | [S_MA_STU_SIMS_X]LowIncomeStatus [S_MA_REN_SIMS_X]LowIncomeStatus | 2 | SIMS Data Collection SIMS Update |
DOE020 Title 1 Participation | Choose the student’s Title I participation. Note: If not defined, the report extracts “00”. | [S_MA_STU_SIMS_X]Title1Participation [S_MA_REN_SIMS_X]Title1Participation | 2 | SIMS Data Collection SIMS Update |
DOE021 LEP Students in their first year in U.S. schools | Choose the student’s limited English proficiency First Year status value. Note: If not defined, the report extracts “00”. | [S_MA_STU_Demographic_X]LEP1stYrInUS [S_MA_REN_Demographic_X]LEP1stYrInUS | 2 | SIMS Data Collection SIMS Update |
DOE022 Immigrant Status | Choose the student’s immigrant status. Note: If not defined, the report extracts “00”. | [S_MA_STU_Demographic_X]ImmigrantStatus [S_MA_REN_Demographic_X]ImmigrantStatus | 2 | SIMS Data Collection SIMS Update |
DOE025 Limited English Proficiency | Choose the student’s limited English proficiency status. Note: If not defined, the report extracts “00”. | [S_MA_STU_Demographic_X] LimitedEnglishProficiency [S_MA_REN_Demographic_X] LimitedEnglishProficiency | 2 | SIMS Data Collection SIMS Update |
DOE026 English Language Learners Program Status | Choose the student’s English language learners program status. See English Language Learner Status Codes for valid values. Note: If not defined, the report extracts “00”. | [S_MA_STU_Demographic_X] LEPProgramStatus [S_MA_REN_Demographic_X] LEPProgramStatus | 2 | SIMS Data Collection SIMS Update |
DOE027 Alternative Education Program | Enter the student’s 8 digit alternative education program number. Note: If not defined, the report extracts “00000000”. | [S_MA_STU_SPED_X]AlternativeEducation [S_MA_REN_SPED_X]AlternativeEducation | 8 | SIMS Data Collection SIMS Update |
DOE028 Seal of Biliteracy | Choose whether or not the student earned the state Seal of Biliteracy Valid values:
| [S_STU_NCEA_X]SealofBiliteracy | 2 | |
DOE030 Non-Instructional Title I Targeted Assistance Services | Choose the value that best describes the Title I non-instructional services this student receives. See DOE030 – Non-Instructional Title I Targeted Assistance Services for valid values. Note: If not defined, the report extracts “00”. | [S_MA_STU_SIMS_X] NonInstructionalTitle1Services [S_MA_REN_SIMS_X] NonInstructionalTitle1Services | 2 | SIMS Data Collection SIMS Update |
DOE031 Career & Technical - Technical Competency Attainment | Choose the student’s career and technical competency attainment status. Valid values:
Note: If not defined, the report extracts “500”. | [S_MA_STU_CTE_X] TechnicalCompetencyAttain [S_MA_REN_CTE_X] TechnicalCompetencyAttain | 3 | SIMS Data Collection SIMS Update |
DOE032 Special Education Placement, Ages 3-5 | Choose the student’s special education placement code for students ages 3-5. Note: If not defined, the report extracts “00”. | [S_MA_STU_SPED_X]SPED3to5Placement [S_MA_REN_SPED_X]SPED3to5Placement | 2 | SIMS Data Collection SIMS Update |
DOE034 Special Education Placement, Ages 6-21 | Choose the special education placement for students between the ages of 6-21 (inclusive). Note: If not defined, the report extracts “00”. | [S_MA_STU_SPED_X]SPED6to21Placement [S_MA_REN_SPED_X]SPED6to21Placement | 2 | SIMS Data Collection SIMS Update |
DOE035 Career & Technical - Type of program | Choose the type of career and technical program. Note: If not defined, the report extracts “00”. State values that have been discontinued will show as “Discontinued”. | [S_MA_STU_CTE_X]ProgramType [S_MA_REN_CTE_X]ProgramType | 2 | SIMS Data Collection SIMS Update |
DOE036 Special Education - Nature of Primary Disability | Choose the special education nature of primary disability. Note: If not defined, the report extracts “500”. | [S_MA_STU_SPED_X]PrimaryDisability [S_MA_REN_SPED_X]PrimaryDisability | 3 | SIMS Data Collection SIMS Update |
DOE038 Special Education – Level of Need | Choose the special education level need of services. Note: If not defined, the report extracts “500”. | [S_MA_STU_SPED_X]LevelOfNeed [S_MA_REN_SPED_X]LevelOfNeed | 3 | SIMS Data Collection SIMS Update |
DOE039 504 Plan Status | Choose the student’s 504 plan status. Note: If not defined, the report extracts “500”. | [S_MA_STU_SPED_X]Sec504PlanStatus [S_MA_REN_SPED_X]Sec504PlanStatus | SIMS Data Collection SIMS Update | |
DOE040 Special Education Evaluation Results | Choose the special education evaluation results. Note: If not defined, the report extracts “00”. | [S_MA_STU_SPED_X]SPEDEvaluationResults [S_MA_REN_SPED_X]SPEDEvaluationResults | 2 | SIMS Data Collection SIMS Update |
DOE041 ELL SLIFE | Select Yes or No to indicate if the student is an English Language Learner Student with Limited or Interrupted formal Education. | [S_MA_STU_SIMS_X]ELL_SLIFE [S_MA_REN_SIMS_X]ELL_SLIFE | 2 | SIMS Data Collection |
DOE042 Career & Technical - Special Populations | Choose the career and technical special population. Note: If not defined, the report extracts “500”. | [S_MA_STU_CTE_X]CTESpecialPopulations [S_MA_REN_CTE_X]CTESpecialPopulations | 3 | SIMS Data Collection SIMS Update |
DOE0043 Career & Technical Education – Chapter 74 Program Participation | Calculated | Calculated | N/A | SIMS Data Collection |
DOE0044 Career & Technical Education – Non-Chapter 74 Program Participation | Calculated | Calculated | N/A | SIMS Data Collection |
DOE045 High Quality Career Pathways Program Type | Choose the career pathway program in which the student participated. Valid values:
| [S_MA_STU_SIMS_X] HighQualCarPathwaysProgTyp [S_MA_REN_SIMS_X] HighQualCarPathwaysProgTyp | 3 | SIMS Data Collection |
DOE046 High Quality Career Pathways Program Type | Choose the type of industry the student works in through this career pathway program. See High-Quality Career Pathways Program Participation Codes for valid values. | [S_MA_STU_SIMS_X] HighQualCarPathwaysProgPart [S_MA_REN_SIMS_X] HighQualCarPathwaysProgPart | 3 | SIMS Data Collection |
DOE047 Industry Recognized Credentials | Enter the Safety industry-recognized credential that the student earned or click the IRC Safety Codes link and click the relevant safety code. See Industry-Recognized Credential Safety Codes for valid values. | [S_MA_STU_SIMS_X]IndustryRecogCred1 [S_MA_REN_SIMS_X]IndustryRecogCred1 | 3 | SIMS Data Collection |
DOE048 Industry Recognized Credentials | Enter the additional industry-recognized credential that the student earned or click the IRC Codes link to open a comprehensive list of industry credentials and click the code for the credential to automatically populate this field. See Industry-Recognized Credential Codes for valid values. | [S_MA_STU_SIMS_X]IndustryRecogCred2 [S_MA_REN_SIMS_X]IndustryRecogCred2 | 3 | SIMS Data Collection |
DOE048 Industry Recognized Credentials | Enter the additional industry-recognized credential that the student earned or click the IRC Codes link to open a comprehensive list of industry credentials and click the code for the credential to automatically populate this field. See Industry-Recognized Credential Codes for valid values. | [S_MA_STU_SIMS_X]IndustryRecogCred3 [S_MA_REN_SIMS_X]IndustryRecogCred3 | 3 | SIMS Data Collection |
DOE050 Early Childhood Experience | Choose the early childhood experience program in which the student participated. See Early Childhood Experience Codes for valid values. | [S_MA_STU_SIMS_X]EarlyChildhoodExperience [S_MA_REN_SIMS_X]EarlyChildhoodExperience | 3 | SIMS Data Collection |
Defining Scheduling InformationScheduling Setup | ||||
Next School Indicator | Choose the student’s next school , if applicable. | [Students]Next_School | N/A |