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KIDS Collection EXIT - No Show

Exited No-Show Students

The Kansas Collection EXIT report is used to submit data elements, based on the EXIT collection cycle, to the Kansas Department of Education (KSDE) Kansas Individual Data on Students (KIDS) system. This report generates data on students who are identified as No-Show for the current school year.

  • Current Enrollment No-Show Students Data File: Contains information on students who are marked as No-Show for the current school year.

  • Previous Enrollment No-Show Students Data File: Includes data on the latest previous enrollment details of the students.

Note: The Previous Enrollment No-Show student data file will not retrieve records if there is a one-year gap in enrollment. For instance, if the current year is 2024-2025 and the previous enrollment was in 2022-2023, the previous enrollment file will be blank.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to the selection criteria for analysis when the report does not return the correct records.

Student Selection

  • The student must not be excluded from state reporting.

  • The student’s school entry date must be greater than or equal to the first day of the school year.

  • The student’s school exit date must be less than or equal to the day after the last day of the school year.

  • You can exclude students from this report by setting the student's Exclude From State Reporting flag on the Demographics tab under the State/Province - KS.

  • The Enroll Status must be 2 (Transferred Out).

  • The Entry Date must equal their Exit Date. 

  • The Current Grade Level is not 99.

  • The Year part of the Entry Date must be greater than 1991.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Schools to Include

Select the school from the popup menu. This report can only be run for one school at a time.

Note: To report students that are already graduated from the Graduate Students (999999) school, you must select the student's graduated school in this list.

Students to Include

Indicate which students to include in the report by selecting one of the following options:

  • The selected [number] students only – Run the report for students in the current selection.

  • All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students before running the report.

Include Header Row

Choose Yes or No to indicate whether to include the header row in the report output.

Note: Set to No for file submissions.

State Date

Enter a date using the format mm/dd/yyyy for the first day of the report date range.

End Date

Enter a date using the format mm/dd/yyyy for the last day of the report date range.

Report Output

Each field in the report output is described below. See Understanding the Report Output Table for a definition of each column in the table.

For more information on each data element, see the Report Output Detail in KIDS Collection.

Note: D21 Membership Days and D22 Cumulative Number of Days will be extracted in 999.9 format in EXIT, EXIT-No Show, EOYA (e.g., 68 as 68.0, 67.25 as 67.3, or 0 as 0.0).

Field Ref

Data Element

Current No Show File [Table]FieldName

Previous No Show File [Table]FieldName

H1 - H6

Header records

See KIDS Collection for more information.

See KIDS Collection for more information.

D1

Record Type

"EXIT"

"EXIT"

D2

Accountability School Identifier

[S_KS_STU_X]Accountability_School, [STUDENTS.SCHOOL]ALTERNATE_SCHOOL_NUMBER

[Students]SchoolID

[S_KS_REN_X]Accountability_School

[REN.SCHOOL]ALTERNATE_SCHOOL_NUMBER,[REN]SchoolID

D3

Resident District Identifier

[STU]DISTRICTOFRESIDENCE, District_number

[REN]DISTRICTOFRESIDENCE, District_number

D4

Legal Last Name

[S_KS_STU_Demographic_X]Legal_Last_Name

[Students]Last_Name

[S_KS_STU_Demographic_X]Legal_Last_Name

[Students]Last_Name

D5

Legal First Name

[S_KS_STU_Demographic_X]Legal_First_Name

[Students]First_Name

[S_KS_STU_Demographic_X]Legal_First_Name

[Students]First_Name

D6

Legal Middle Name

Note: The length of the legal name (D4-D6) should be a maximum of 50 characters.  

(Optional)

[S_KS_STU_Demographic_X]Legal_MiddleName

[Students]Middle_Name

(Optional)

[S_KS_STU_Demographic_X]Legal_MiddleName

[Students]Middle_Name

D7

Generation Code

(Optional)

[S_KS_STU_Demographic_X]Generation_Code

(Optional)

[S_KS_STU_Demographic_X]Generation_Code

D8

Gender

[Students]Gender

[Students]Gender

D9

Date of Birth

[Students]DOB

[Students]DOB

D10

Current Grade Level

[Students]GRADE_LEVEL,

[S_KS_STU_X]GRADE_LEVEL

The override values are used when [Students] Grade_Level is not {0 – 12}. 

[REN]GRADE_LEVEL,

[REN]ren_overridegrade

The override values are used when [Students] Grade_Level is not {0 – 12}. 

D11

Local Student Identifier

[Students]Student_Number

[Students]Student_Number

D12

Hispanic Ethnicity

[Students]FedEthnicity

[Students]FedEthnicity

D13

State Student Identifier

[Students]State_StudentNumber

[Students]State_StudentNumber

D14

Current School Year

[Terms] Year

If 2024-2025, extracts 2025.

[Terms]Year

If 2024-2025, extracts 2025.

D15

Funding School

[S_KS_STU_X]Funding_School, [STUDENTS.SCHOOL]ALTERNATE_SCHOOL_NUMBER,

[Students]SchoolID

[S_KS_REN_X]Funding_School ,[REN.SCHOOL]ALTERNATE_SCHOOL_NUMBER,
[REN]SchoolID

D16

Attendance School/Program Identifier

[S_KS_STU_X]Attendance_School, STUDSCHOOL.ALTERNATE_SCHOOL_NUMBER,[Students]SchoolID

[S_KS_REN_X]Attendance_School ,

REN.SCHOOL.ALTERNATE_SCHOOL_NUMBER,[REN]SchoolID

D17

Virtual Education Student

Not Reported.

Not Reported.

D18

School Entry Date

[S_KS_STU_X]SCHOOL_ENTRY_DATE, [STUDENTs]SCHOOLENTRYDATE

Format: MM/DD/YYYY

Note: This date should reflect the most recent enrollment date

[S_KS_REN_X]SCHOOL_ENTRY_DATE,

Format: MM/DD/YYYY
Note: This file will not have override field.

D19

District Entry Date

[S_KS_STU_X]DISTRICT_ENTRY_DATE, STU.DISTRICTENTRYDATE

Format: MM/DD/YYYY

Note: This date should reflect the most recent enrollment date

[S_KS_REN_X]DISTRICT_ENTRY_DATE,

Format: MM/DD/YYYY
Note: This file will not have override field.

D20

State Entry Date

[S_KS_STU_X]STATE_ENTRY_DATE, STU.DISTRICTENTRYDATE)

Format: MM/DD/YYYY

Note: This date should reflect the most recent enrollment date

[S_KS_REN_X]DISTRICT_ENTRY_DATE,

Format: MM/DD/YYYY
Note: This file will not have override field.

D21

Membership Days

Defaults to 0.00

Derived from PS_ADAADM_DEFAULTS_ALL

D22

Attendance Days

Defaults to 0.00

Derived from PS_ADAADM_DEFAULTS_ALL

D23

Truant Student

Not Reported.

Not Reported.


Truant Student Override

Not Reported.

Not Reported.

D24

Minutes Enrolled

Not Reported.

Not Reported.

D25

Concurrent High School Enrollment

Not Reported.

Not Reported.

D26

Exit/Withdrawal Date

[S_KS_STU_X]Exit_Date

[Students]ExitDate

[S_KS_REN_X]Exit_Date

[REN] ExitDate

D27

Exit/Withdrawal Type

[S_KS_STU_X]Exit_Type

[Students] ExitCode 

[S_KS_REN_X] Exit_Type

[REN] ExitCode 

D28

Unweighted Grade Point Average (GPA) 

Derived from [StoredGrades]

If Exit Type or Exit code = 8 then Unweighted GPA is calculated

Note: For 9-12 grade.

Derived from [StoredGrades]

If Exit Type or Exit code = 8 then Unweighted GPA is calculated

Note: For 9-12 grade.

D29

High School Credits Earned

In the report, High School Credit Earned will be extracted from D29. High School Credits Earned Override. If the override field is blank, then High School Credit Earned will be calculated based on cumulative_credit_hours function.

[S_KS_STU_X]HS_Credits_Earned

[S_KS_STU_X]HS_Credits_Earned

D30

High School Credits Earned Required to Graduate

[S_KS_STU_X]HS_Credits_Graduate

[S_KS_STU_X]HS_Credits_Graduate

D31

Dropout Diploma Completion Virtual Student

Not Reported.

Not Reported.

D32

Special Circumstances Transfer Choice 

Not Reported.

Not Reported.

D33

Comprehensive Race

[StudentRace]RaceCd

[StudentRace]RaceCd

D34

Eligibility for National School Lunch Program

[S_KS_STU_X]National_School_Lunch

[Students]LunchStatus

[S_KS_REN_X]National_School_Lunch
[ReEnrollments]LunchStatus

D35

Primary Disability Indicator

[S_KS_STU_X]Primary_Disability

[S_KS__X]Primary_Disability

D36

Gifted Student Indicator 

[S_KS_STU_X]Gifted_Student

[S_KS_STU_X]Gifted_Student

D37

Qualified for 504

Not Reported.

Not Reported.

D38

Residence of Homeless Student while Homeless 

[S_KS_STU_Demographic_X]Homeless_Residence

[S_KS_STU_Demographic_X]Homeless_Residence

D39

Kansas At Risk Program Participation

[S_KS_STU_X]K12_Program_Participation

Note: Applies to KG – 12 and UG grade levels only.  

Kansas At-Risk Program Participation field extracts for preschool students (grade level less than 0=KG)

[S_KS_STU_X]K12_Program_Participation

NoteApplies to KG – 12 and UG grade levels only.  

Kansas At-Risk Program Participation field extracts for preschool students (grade level less than 0=KG)

D40

ESOL/Bilingual Program Entry Date 

Not Reported.

Not Reported.

D41

First Entry Date into a School in the United States 

Not Reported.

Not Reported.

D42

First Language

Not Reported.

Not Reported.

D43

ESOL/Bilingual Program Participation Code

[S_KS_STU_ELL_X]ESOL_Program_Code

[S_KS_STU_ELL_X]ESOL_Program_Code

D44

Language Instruction Education Program Type

Not Reported.

Not Reported.

D45

ESOL/Bilingual Student Contact Minutes

Not Reported.

Not Reported.

D46

Career and Technical Education Contact Minutes

Not Reported.

Not Reported.

D47

Title I Participation

Not Reported.

Not Reported.

D48

Miles Transported

Not Reported.

Not Reported.

D49

Transportation FTE

Not Reported.

Not Reported.

D50

Student’s Street Address

Not Reported.

Not Reported.

D51

Student’s City

Not Reported.

Not Reported.

D52

Student’s Zip Code

Not Reported.

Not Reported.

D53

Non-Resident Transportation

Not Reported.

Not Reported.

D54

Military Connected Student Indicator

[S_KS_STU_Demographic_X]Military_Family

[S_KS_STU_Demographic_X]Military_Family

D55

Immigrant Student

Not Reported.

Not Reported.

D56

Country of Birth

Not Reported.

Not Reported.

D57

Neglected Student

Not Reported.

Not Reported.

D58

Preschool Aged At Risk Program Participation

[S_KS_STU_X]PREKG_Program_Participation

Note: Applies to KG – 12 and UG grade levels only.  

[S_KS_STU_X]PREKG_Program_Participation

Note: Applies to KG – 12 and UG grade levels only.  

D59

Kansas Pre-K Pilot Program (KPP)

Not Reported.

Not Reported.

D60

Kansas Parents as Teachers Program (KPAT) 

Not Reported.

Not Reported.

D51

Dyslexia Screener

Not Reported.

Not Reported.

D62

Dyslexia Subtest

Not Reported.

Not Reported.

D63

Dyslexia Spring Benchmark Performance Level

Not Reported.

Not Reported.

D64

Math Grouping Indicator 1

Not Reported.

Not Reported.

D65

Math Grouping Indicator 2

Not Reported.

Not Reported.

D66

English Language Arts – ELA Grouping Indicator 1

Not Reported.

Not Reported.

D67

English Language Arts – ELA Grouping Indicator 2

Not Reported.

Not Reported.

D68

Science Grouping Indicator 1

Not Reported.

Not Reported.

D69

Science Grouping Indicator 2

Not Reported.

Not Reported.

D70

Comprehensive Agriculture Grouping Indicator

Not Reported.

Not Reported.

D71

Animal Systems Grouping Indicator

Not Reported.

Not Reported.

D72

Plant Systems Grouping Indicator

Not Reported.

Not Reported.

D73

KELPA Grouping Indicator 1

Not Reported.

Not Reported.

D74

KELPA Grouping Indicator 2

Not Reported.

Not Reported.

D75

State Mathematics Assessment

Not Reported.

Not Reported.

D76

State English Language Arts – ELA Assessment

Not Reported.

Not Reported.

D77

State Science Assessment

Not Reported.

Not Reported.

D78

History/Gov Claim/Thesis Score

Not Reported.

Not Reported.

D79

History/Gov Evidence Score

Not Reported.

Not Reported.

D80

History/Gov Reasoning Score

Not Reported.

Not Reported.

D81

Comprehensive Agriculture Assessment

Not Reported.

Not Reported.

D82

Animal Systems Assessment

Not Reported.

Not Reported.

D83

Plant Systems Assessment

Not Reported.

Not Reported.

D84

Kansas English Language Proficiency Assessment (KELPA)

Not Reported.

Not Reported.

D85

KELPA Proctor ID

Not Reported.

Not Reported.

D86

KELPA Proctor First Name

Not Reported.

Not Reported.

D87

KELPA Proctor Last Name

Not Reported.

Not Reported.

D88

Individual Plan of Study (IPS)

Not Reported.

Not Reported.

D89

First Instructional Date

[S_KS_STU_X]FIRST_INSTR_DATE
[S_KS_REN_X]FIRST_INSTR_DATE

[S_KS_STU_X]FIRST_INSTR_DATE
[S_KS_REN_X]FIRST_INSTR_DATE

D90

Community Service Postsecondary Asset

Not Reported.

Not Reported.

D91

Two or More High School Athletics/Activities Postsecondary Asset

Not Reported.

Not Reported.

D92

Junior ROTC Postsecondary Asset

Not Reported.

Not Reported.

D93

Open enrollment student

Not Reported

Not Reported.

D94

User Field 1

[S_KS_STU_X]UserField_1

[S_KS_STU_X]UserField_1

D95

User Field 2

[S_KS_STU_X]UserField_2

[S_KS_STU_X]UserField_2

D96

User Field 3

[S_KS_STU_X]UserField_3

[S_KS_STU_X]UserField_3




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