For the publishing of the Summer Course Transcript data, the logic is similar to what we follow for the publishing of the Course Completion data. Except, the publishing of the Student/Teacher section is not required.
For the publishing of the Summer Course Transcript data, the student must have a Historical Grade (StoredGrades table) record.
The summer transcript data from the previous school year gets published with the current school year DEX profile.
The student must not be excluded from State Reporting.
The Stored Grade record must not be Excluded From Publishing.
The Course Completion Mapping must be done.
The Course Grade Mapping must be done.
The Method Credit Earned field must be Summer School Credit or Summer School IOA.
The School Year associated with the historical grade must be the previous school year.
A valid grade scale must be associated with the historical grade and must be mapped correctly.
For Districts that create a Summer School and store the grade in the previous home school with the courses and the sections setup with the correct alternate school number, the only extra field that must be set up correctly is the Method of Credit Earned.
For Districts that do not create a Summer School and store the grades manually for the student, must complete the required setup and the below set up:
The State Course Code field ([S_IN_SGR_X]State_Course_Code) must have a valid State Course Number filled in.
The Stored Grade must have a valid Grade Scale associated with it. The Grade Scale Override field may be used for the publishing the Summer Course Transcript data.
For Districts only enrolling students for Summer School in their District, must complete the required setup and create a no-show school enrollment record in the current school year to which the student must be associated with.
The summer course transcript data from the previous school year gets published with the current school year and the IDOE is checking the District ID and not the school ID. The Summer course transcript data along with the Academic Record of the previous school year's valid school enrollment record is considered for the publishing of the data.
Unlike the regular course completion record, an academic record for the Summer Course Transcript gets published for the student with Summer Semester as the term type by default and the Final Grade Mapping is not required.
The Summer Course Transcript for the previous school year always gets published with the current school year DEX profile/data.