Student Setup

Data Element

Additional Information

[Table]FieldName

Length

Used in these Reports

Entering Demographics Information

Demographics

Name (last, first MI)

Enter the student’s name.

Format: LastName, FirstName, MiddleName, and Suffix

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

[S_ID_STU_X]Suffix

N/A

25

20

20

ISAT

IRI

Gifted Students

Student Attendance

Student Course Enrollment

Special Education Students

Legal Name (Last, First Middle Suffix)

This field overrides student name on state reports. This field is only required if legal name does not match preferred name.

If the student's legal name matches the student's preferred name, click Copy to populate the legal name fields. If the student's legal name does not match the student's preferred name, enter the student's legal name.

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

100

100

100

10

Student Demographics

Student Attendance

Student Course Enrollment

Special Education Students

Gifted Students

Address

Enter the student’s address.

[Students]Street

[Students]City

[Students]State

[Students]Zip

N/A

N/A

N/A

9

Student Demographics

DOB

Enter the student’s date of birth.

[Students]DOB

10

Student Demographics

ISAT

IRI

Federal Ethnicity and Race: Ethnicity

Choose Yes or No to indicate if the student is Hispanic or Latino.

Note: Decline to State is not a valid option for Idaho.

Valid values:

• -1 – Default, no value

• 0 – No, not Hispanic or Latino

• 1 – Yes, Hispanic or Latino

[Students]Fedethnicity

1

Student Demographics

ISAT

IRI

Federal Ethnicity and Race: Race

Select one or more checkboxes for the appropriate federal race category.

Note: Decline to specify is not a valid option for Idaho.

[StudentRace]Racecd=01, 02, 03, 04, 05

1

Student Demographics

ISAT

IRI

Scheduling/Reporting Ethnicity

Choose the student’s ethnicity, to be used in PowerSchool reports.

[Students]Ethnicity

N/A

Not Used

Father

Enter the name of the student’s father.

[Students]Father

N/A

N/A

Gender

Choose either female or male from the pop-up menu.

Valid values:

• F – Female

• M – Male

[Students]Gender

1

SDFS Incident Tracking

Student Demographics

ISAT

IRI

Student Attendance

Student Course Enrollment

Special Education Students

Gifted Students

Legal Gender

This field overrides student gender on state reports. This field is only required if legal gender does not match preferred gender.

If the student's legal gender matches the student's preferred gender, click Copy to populate the legal gender field. If the student's legal gender does not match the student's preferred gender, choose the student's legal gender from the pop-up menu.

[StudentCoreFields]PSCore_Legal_Gender

10

Student Demographics

Mother

Enter the name of the student’s mother.

[Students]Mother

N/A

N/A

SSN

Enter the student’s social security number.

[Students]SSN

N/A

Not Used

Student Number

Enter the locally assigned student number.

[Students]Student_Number

15

Student Demographics

Student Attendance

Student Course Enrollment

Special Education Students

Gifted Students

ISAT

IRI

State Student ID

Enter the student's unique Idaho student educational identification number (EDUID)

Note: This field is required.

[Students]State_StudentNumber

9

Student Attendance

Student Demographics

Student Course Enrollment

Special Education Students

Gifted Students

ISAT

IRI

Graduation Date

Enter the student’s graduation date.

[S_ID_STU_X]GraduationDate

N/A

N/A

Is Bus Rider

Choose Yes or No from the pop-up menu.

Note: If field is blank, a Y – Yes, will be extracted in the Students Demographics report.

[S_ID_STU_X]BusRider

1

Student Demographics

Is Border Student

Choose the student’s crossing state lines status from the pop-up menu.

Valid values:

• I – Border Student In

• O – Border Student Out

• X – Not a Border Student

[S_ID_STU_X]BorderStudent

1

Student Demographics

Other Border District ID

Enter the SDE assigned ID for the other district for this border student.

[S_ID_STU_X]BorderID

10

Student Demographics

ID Resident

Select the applicable option with regards to the student’s Idaho residency.

• Yes

• No, on educational Visa

• No, not on educational Visa

[S_ID_STU_X]US_Citizen

N/A

Student Demographics

At-Risk Indicators

Click on the At-Risk Indicator to indicate the student belongs in At-Risk Behavior Group A (indicators A-F) and/or B (indicators G-M)

For a list of at-risk indicators, see At-Risk Indicators.

[S_ID_STU_X]atRiskA

[S_ID_STU_X]atRiskB

[S_ID_STU_X]atRiskC

[S_ID_STU_X]atRiskD

[S_ID_STU_X]atRiskE

[S_ID_STU_X]atRiskF

[S_ID_STU_X]atRiskG

[S_ID_STU_X]atRiskH

[S_ID_STU_X]atRiskI

[S_ID_STU_X]atRiskJ

[S_ID_STU_X]atRiskK

[S_ID_STU_X]atRiskL

[S_ID_STU_X]atRiskM

Boolean

Student Demographics

Military Connected Student

Choose from the pop-up menu to indicate if student has connections to the military:

• N – Not Military Connected (default)

• A – Active Duty

• R – National Guard or Reserve

• X – Unable to provide

[S_ID_STU_X]MilitaryConnected

3

Student Demographics

Native Language

Enter the student's native language.

[S_ID_STU_X]NativeLanguage

3

Student

Demographics

County of Residence

Select the student’s county of birth. A value only needs to be entered here if the student’s county differs from that of the school they are enrolled in.

Note: Start typing to search by Country code or description.

[S_ID_STU_X]County_Of_Residence

[S_ID_REN_X]County_of_Residence

2

Student Demographics

On School Grounds

Select Yes or No to indicate whether the current year enrolled K-12 students received majority of their instruction at a physical facility owned or leased by the reporting LEA.

Valid values:

• Yes - Y

• No - N

• Not Applicable - X

[S_ID_STU_X]ON_SCH_GROUNDS

1

Student Demographics

Deprecated Fields

Student is Participating in the 8 in 6 Program.

Select Yes or No if the student is participating in the 8 in 6 program.

Note: The Student Demographaics and Student Course Enrollments reports will derive the 8 in 6 elements if the student is enrolled in a section that is flagged as an 8 in 6 section (the section level 8 in 6 Course Cost field contains a numeric value). This field, if populated, will act as an override to the Student Demographics calculation.

[S_ID_STU_X]Eightin6

1

No longer used

Is PTE Concentrator

Choose Yes or No from the pop-up menu.

[S_ID_STU_X]Concentrator

1

No longer used

Entering Immunization Information

Health > Immunizations

Note: See the Health Management User Guide on PowerSource for general health setup. Health functionality requires PowerSchool 7.1 or higher.

[Vaccine]

Click the vaccine name and, if applicable, choose an Exemption type. Optionally, select Out of compliance and enter a comment.

Note: Vaccines and associated doses are set up at the District. For a list of valid vaccines, see Health Immunization: Vaccine Codes.

[HealthStudImmRec]HealthVaccineID

[HealthStudImmRec]HealthImmExemptID (Exemption Type)

[HealthStudImmRec]ComplianceyStatus

[HealthStudImmRec]ExemptionComment

N/A

Immunization

Date each dose was given

Click the dose cell for the appropriate vaccine. Choose a date using the calendar icon, and then choose a Certificate Type from the pop-up menu.

When you click Submit for the page, if the vaccine is bound to a compliance rule, then the student’s compliance is evaluated. Vaccines are set up and bound to a rule at the district level.

Immunization Certificate Types are set up at the District via Health Setup. For a list of valid certificate types, see the Health: Certification Status Codes.

Enter dosage dates for the following vaccines:

• DTP

• Polio

• MMR

• Hepatitis B

• Hepatitis A

• Varicella

• Varicella – Documented History (Optional)

• Tdap (Pertussis Booster)

• HIB Meningitis

[HealthStudDoseRec]Dose

[HealthStudDoseRec]DateAdministered

[HealthStudDoseRec]HealthImmSourceID (Certificate Type)

N/A

Immunization

Description of Change

Enter the reason for updating the student’s immunization information.

[HealthStudChngRsn]ChngRsnDesc

N/A

Not Required

Student Conditionally Admitted

Select the checkbox to indicate a conditional vaccination was completed for the student.

[HealthScreenLookup]HealthCategory = Cond

1

Immunization

Student conditionally admitted

Check the box if the student was conditionally admitted.

If this is checked, the appropriate vaccination check-boxes below must be checked.

[S_ID_STU_X]IMM_Conditional

1

Immunization

View Change History

Click to view the student’s immunization change history.

[HealthStudChngRsn]ChngRsnDesc

[HealthStudChngRsn]WhoModified

N/A

Not Required

Modifying Information

Modify Information

District Entry Date

Enter the student’s first date of entry in the district.

[Students]DistrictEntryDate

N/A

ISAT

School Entry Date

Enter the student’s first date of entry in the school.

[Students]SchoolEntryDate

N/A

ISAT

Entering Idaho State Information

Adding Student Information

State/Province – Idaho > Student Information

Legal Name (Last, First Middle Suffix)

This field overrides student name on state reports. This field is only required if legal name does not match preferred name.

If the student's legal name matches the student's preferred name, click Copy to populate the legal name fields. If the student's legal name does not match the student's preferred name, enter the student's legal name.

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffix

100

100

100

10

Student Demographics

Student Attendance

Student Course Enrollment

Special Education Students

Gifted Students

Name Suffix

Enter the suffix for the student name if different from the student's legal name.

[S_ID_STU_X]Suffix

8

Student Demographics

Former Legal Name

Enter the student’s former legal name if one exists.

[S_ID_STU_X]Former_Legal_Name

N/A

Student Record Exchange

Alias Name

Enter the student’s alias if one exists.

Note: This field is no longer used.

[S_ID_STU_X]AliasName

N/A

Student Record Exchange

Citizenship Status

Enter the citizenship status of the student.

[S_ID_STU_X]Citizenship_Code

N/A

Student Record Exchange

City of Birth

Enter the student’s city of birth.

[S_ID_STU_X]City_Of_Birth

N/A

No Longer Used

Home Country Code

Select the appropriate home country code for the student.

Note: Start typing to search by country or code description.

[S_ID_STU_X]Country

2

Student Demographics

Counselor ID

Enter the student’s counselor ID.

[S_ID_STU_X]Counselor

N/A

No Longer Used

County of Residence

Select the student’s county of birth. A value only needs to be entered here if the student’s county differs from that of the school they are enrolled in.

Note: Start typing to search by Country code or description.

[S_ID_STU_X]County_Of_Residence

2

Student Demographics

Parent-Country of Birth

Select the country of birth of the parents of the student.

Note: Start typing to search by Country code or description.

[S_ID_STU_X]Parent_Country_Of_Birth

2

Student Record Exchange

Parent-Languages other than English

Select Yes or No if the parents of the student have a home language other than English.

[S_ID_STU_X]PLOE

N/A

Student Record Exchange

Proof of Age Code

Select which method of verification was used for the student’s age.

[S_ID_STU_X]Proof_Of_Age

N/A

Student Record Exchange

Permission to release student information

Select Yes or No if you have permission to release this student’s information.

[S_ID_STU_X]Release_Info

N/A

No Longer Used

Permission to ride a bicycle to/from school.

Select Yes or No if the student has permission to ride a bicycle to/from school.

[S_ID_STU_X]Ride_Bike

N/A

No Longer Used

Permission to walk to/from school.

Select Yes or No if the student has permission to walk to/from school.

[S_ID_STU_X]Walk_Home

N/A

No Longer Used

Public School Resident Status

Select the student’s resident status.

[S_ID_STU_X]PSRS

No Longer Used

State/Province of Birth

Choose the student’s state/province of birth from the pop-up menu.

[S_ID_STU_X]State_of_Birth

N/A

Student Record Exchange

ID Resident

Select the applicable option with regards to the student’s Idaho residency.

• Yes

• No, on educational Visa

• No, not on educational Visa

[S_ID_STU_X]US_Citizen

N/A

Student Demographics

Exclude this student from state reporting?

Check the box to exclude this student from the Idaho state reports.

[Students]State_ExcludefromReporting

N/A

All

Exclude this student from enrollment reporting?

Check the box to exclude the student from the Idaho enrollment based reports.

[S_ID_STU_X]ExcludeStudEnrlReporting

N/A

No Longer Used

ID Transcript Rank Override

Enter a value for the student’s rank and their class size. Use these fields to override any class rank calculations.

[S_ID_STU_X]RankOverride

[S_ID_STU_X]RankOutOfOverride

N/A

No Longer Used

District CalendarID

Select the applicable District Calendar for this student.

Note: This is a student-level override that only needs to be set if the student is on a different calendar than the rest of the school. A Kindergartener would be a common example of this.

[S_ID_STU_X]CalendarID

Student Daily Attendance

In GEARUP

Choose the student’s GEARUP status from the pop-up menu.

Valid values:

• Y – Yes

• N – No

• X – Not Applicable

[S_ID_STU_X]GearUp

1

Student Demographics

Is Receiving GEARUP Tutoring

Choose the student’s GEARUP tutoring status from the pop-up menu.

Valid values:

• Y – Yes

• N – No

• X – Not Applicable

[S_ID_STU_X]Tutoring

[S_ID_STU_X]GearUp

[Students]Grade_Level

Note: Logic varies if student is in grade 7 or higher.

1

Student Demographics

GEARUP Tutored Subject 1

Enter the name of the first GEARUP tutored subject for the student.

[S_ID_STU_X]TutorSubj1

10

Student Demographics

GEARUP Tutored Subject 2

Enter the name of the second GEARUP tutored subject for the student.

[S_ID_STU_X]TutorSubj2

10

Student Demographics

GEARUP Tutored Subject 3

Enter the name of the third GEARUP tutored subject for the student.

[S_ID_STU_X]TutorSubj3

10

Student Demographics

GEARUP Tutored Subject 4

Enter the name of the fourth GEARUP tutored subject for the student.

[S_ID_STU_X]TutorSubj4

10

Student Demographics

GEARUP Tutored Subject 5

Enter the name of the fifth GEARUP tutored subject for the student.

[S_ID_STU_X]TutorSubj5

10

Student Demographics

Viewing Deprecated Fields

State/Province - ID > Student Deprecated Fields

Typically Developing Peer (TDpeer)

No longer used

[S_ID_STU_X]TDPeer

1

No longer used

Kindergarten Schedule Code

Choose the type of Kindergarten schedule.

See the Appendix for valid values.

Note: This field only applies to kindergarten students.

[S_ID_DistrictCalendar_S]kSessionType

1

No longer used

Responsible for Parent/Guardian

No longer used

[S_ID_STU_X]ResponsibleParentGuardian

25

No longer used

Country of Birth

No longer used

[S_ID_STU_X]Country_of_Birth

80

No longer used

Country of Citizenship

No longer used

[S_ID_STU_X]Country_of_Citizenship

80

No longer used

Is Early Completer

Select Yes if this student is an early completer.

[S_ID_STU_X]ErlyComp

[S_ID_REN_X]ErlyComp

1

No longer used

Student is Participating in the 8 in 6 Program.

Select Yes or No if the student is participating in the 8 in 6 program.

Note: The Student Demographaics and Student Course Enrollments reports will derive the 8 in 6 elements if the student is enrolled in a section that is flagged as an 8 in 6 section (the section level 8 in 6 Course Cost field contains a numeric value). This field, if populated, will act as an override to the Student Demographics calculation.

[S_ID_STU_X]Eightin6

1

No longer used

First Year Limited English Proficient: LA Participation Excused

Select the student’s language arts participation excused status.

Valid values:

• Y – Yes

• N – No

• X – Not applicable

[S_ID_STU_X]FYILAPart

1

No longer used

First Year Limited English Proficient: LA Performance Excused

Select the student’s language arts performance excused status.

Valid values:

• Y – Yes

• N – No

• X – Not applicable

[S_ID_STU_X]FYILAPerf

1

No longer used

First Year Limited English Proficient: Math Performance Excused

Select the student’s math performance excused status.

Valid values:

• Y – Yes

• N – No

• X – Not applicable

[S_ID_STU_X]FYIMathPerf

1

No longer used

First Year Limited English Proficient: Science Performance Excused

Select the student’s science performance excused status.

Valid values:

• Y – Yes

• N – No

• X – Not applicable

[S_ID_STU_X]FYISciPerf

1

No longer used

Early Childhood Transition Date

If the student received early childhood services, the date the student transitioned to these school age services.

[S_ID_STU_X]ECTransDate

10

No longer used

Adding Enrollment Information

State/Province – Idaho > Enrollment Information

Student Information – Section 1

State Student ID

The student’s state assigned ID number.

[Students]State_StudentNumber

9

Student Attendance

Student Demographics

Student Course Enrollment

Special Education Students

Gifted Students

ISAT

IRI

Local Student Number

The student’s locally assigned student number.

[Students]Student_Number

15

Student Demographics

Student Attendance

Student Course Enrollment

Special Education Students

Gifted Students

ISAT

IRI

District Entry Date

The date the student entered the district.

[Students]DistrictEntryDate

N/A

ISAT

School Entry Date

Enter the student’s first date of entry in the school.

[Students]SchoolEntryDate

N/A

ISAT

Private School Student

Choose Yes or No from the pop-up menu to indicate whether the student attends private school.

[S_ID_STU_X]PrivateSchoolStudent

N/A

ISAT

Enrollment Information – Section 2

Enrollment Status

Choose the student’s enrollment status from the pop-up menu.

See the Appendix for valid values.

[S_ID_STU_X]Enrollment_Status

2

No Longer Used

Meets IRI 90% Criteria

Choose Yes or No from the pop-up menu.

Note: Default value is blank.

[S_ID_STU_X]IRI_90Perc

N/A

IRI

Admission Status

Enter the student’s admission status.

[S_ID_STU_X]Admission_Status

N/A

No Longer Used

Admission Date

Enter the student’s admission date

[S_ID_STU_X]Admission_Date

N/A

No Longer Used

Expulsion Cause

Enter the cause for the expulsion

[S_ID_STU_X]Expulsion_Cause

N/A

No Longer Used

Expulsion Date

Enter the date of the expulsion.

[S_ID_STU_X]Exulsion_Date

N/A

No Longer Used

Expulsion Return Date

Enter the date the student returned from the expulsion.

[S_ID_STU_X]Expulsion_Rdate

N/A

No Longer Used

Special Program Information – Section 3

Student is Title 1 Eligible

Choose Yes or No from the pop-up menu.

[S_ID_STU_X]Title1

N/A

No Longer Used

Student is Homeless

Choose Yes or No from the pop-up menu.

[S_ID_STU_X]Homeless

N/A

No Longer Used

Student qualifies as Gifted

Choose Yes or No from the pop-up menu.

[S_ID_STU_X]Gifted

N/A

No Longer Used

Student qualifies as 504

Choose Yes or No from the pop-up menu.

[S_ID_STU_X]Section504

N/A

No Longer Used

Student qualifies as Special Ed

Choose Yes or No from the pop-up menu.

[S_ID_STU_X]SpecialEd

N/A

No Longer Used

Language Code

Select the appropriate language code.

[S_ID_STU_X]Language_Code

No Longer Used

Language Name

Enter the name of the language.

[S_ID_STU_X]Name_Of_Language

No Longer Used

Adding Student Services

State/Province – Idaho > Student Services

Referred to the Infant Toddler Program by DHW

Choose Yes or No to indicate if the child was referred by the Department of Health and Welfare

Valid values:

• Y – Yes

• N – No

[S_ID_STU_X]ECRefAgency

3

Special Education Students

Early Childhood Eligibility Decision

Select the student early childhood eligibility.

Valid values:

• E – Eligible

• N – Not eligible

• U - Undetermined

[S_ID_STU_X]ECEligDec

1

Special Education Students

EC Eligibility Decision Timeliness (Made prior to third birthday?)

Was the student’s early childhood eligibility decided before their third birthday?

Valid values:

• Y – Yes

• N - No

[S_ID_STU_X]ECDecTim

1

Special Education Students

Eligibility Determination - Number of Days Late

If applicable, enter the number of days the decision was late.

[S_ID_STU_X]ECDecLate

3

Special Education Students

Eligibility Determination Late Reason

If applicable, select the reason the decision was late.

Valid values:

• LS – Late referral

• M – Medical

• MV – Moved

• O – Other

• P – Parental

• SI – Scheduling issues

[S_ID_STU_X]ECLateRea

2

Special Education Students

Late Reason of Other - Explanation

If the decision was late due to a reason that is not listed above, please describe.

[S_ID_STU_X]ECLROther

250

Special Education Students

Editing Immigrant and LEP Information

State/Province – Idaho > Immigrant and LEP Information

Is Immigrant

Select Yes or No if the student is an immigrant.

[S_ID_STU_X]Immigrant

1

Student Demographics

Immigrant US Entry Date

Enter the date the student entered the US.

[S_ID_STU_X]ImmigrantEntry

10

Student Demographics

Home Country Code

Select the appropriate home country code for the student.

Note: Start typing to search by country or code description.

[S_ID_STU_X]Country

2

Student Demographics

EL Entry Date

Enter the student’s first entry date into the EL program.

Note: This field is only used as an override. The report will calculate the student’s first entry date into EL from the EL program enrollments if this field is blank.

[S_ID_STU_X]LEPEntDate

10

Student Demographics

EL Exit Date

Enter the student’s last day in the EL program.

Note: This field is only used as an override. The report will calculate the student’s last day in EL from the EL program enrollments if this field is blank.

[S_ID_STU_X]LEPExitDate

10

Student Demographics

Editing Civil Rights Data Collection

State/Province – Idaho > Civil Rights Data Collection

Exclude Student from CRDC

Check box to exclude student from CRDC reporting.

Note: This will NOT exclude the student from ISEE reporting.

[S_STU_CRDC_X]ExcludeFromCRDC_TF

N/A

Civil Rights Data Collection

Adding Course Enrollment Data

State/Province – Idaho > Course Enrollment Data

Course Exit Reason

Select the course exit reason.

Valid values:

• CF – Content Complete - Full Credit

• CP – Content Complete - Partial Credit

• CN –Content Complete – No Credit

• TE – Too Easy

• TH – Too Hard

• SC – Schedule Change

• LS – Left the School

Note: The Course Exit Reason field only needs to be set if the student’s course enrollments do not fit a scenario outlined in Student Course Enrollment report – Course Exit Reason Logic.

[S_ID_CC_X]CourseExitReason

2

Dual Credit

The course’s dual credit status.

[S_ID_CRS_X]DualCredit

1

$ per credit paid for class

Enter the dollar amount per credit that was paid for the class.

[S_ID_CC_X]AmtCredit

2

College Credit Issued

Select Yes or No if college credit was awarded for the class.

[S_ID_CC_X]CCIssued

1

Credit Recovery

An indicator of whether the school has any students who participate in at least one credit recovery program.

[S_ID_CRS_X]creditrecovery

5

Verifying Attendance

Attendance

Attendance

Verify that attendance data is entered for the student.

[Attendance]Code_ID

N/A

Student Attendance

Entering Stored Grade Information

Historical Grades > Edit/New Stored Grade

School

Enter the school associated with this historical grade.

[StoredGrades]SchoolName

N/A

N/A

School year (Term)

Enter the TermID associated with this historical grade.

[StoredGrades]TermID

N/A

N/A

Store code

Enter the store code associated with this historical grade.

[StoredGrades]StoreCode

N/A

N/A

Hist. grade level

Enter the grade level associated with this historical grade.

[StoredGrades]Grade_Level

N/A

N/A

Course Number – Section Number

Enter the course and section number associated with this historical grade.

The Basic Transcript report references the course number, but no the section ID.

[StoredGrades]Course_Number

[StoredGrades]SectionID

N/A

N/A

Course Name

Enter the course name for this historical grade.

[StoredGrades]Course_Name

N/A

N/A

Grade

Enter the alpha grade value for this historical grade.

[StoredGrades]Grade

N/A

Student Course Enrollment

GPA Points

Enter the GPA points associated with this grade.

[StoredGrades]GPA_Points

N/A

N/A

Earned Credit Hours

Enter the earned credit hours awarded for this historical grade.

[StoredGrades]EarnedCrHrs

N/A

Student Course Enrollment

Potential Credit Hours

Enter the potential credit hours for this historical grade.

[StoredGrades]PotentialCrHrs

N/A

Student Course Enrollment

Exclude from GPA?

Choose Include or Exclude to determine whether this historical grade is included in GPA calculations.

[StoredGrades]ExcludeFromGPA

N/A

N/A

Editing Test Score Information

Test Scores > Edit/New Test

Test

Choose the appropriate test from the “Enter New Test” pop-up menu on the Test Scores page. The name of the test appears on the Edit/New Test page. Otherwise, click the name of an existing test record.

[StudentTest]TestID

N/A

N/A

Date

Enter the date the test was taken.

[StudentTest]Test_Date

N/A

N/A

Term

Choose the term associated with the test record from the pop-up menu.

[StudentTest]TermID

N/A

N/A

Grade Level

Enter the grade level associated with this test record.

[StudentTest]Grade_Level

N/A

N/A

Number

Enter the numeric score.

The numeric score is reported on the Basic Transcript for the ACT, SAT, ISAT and IAA tests.

[StudentTestScore]NumScore

N/A

N/A

Percent

Enter the percent score, if applicable.

[StudentTestScore]PercentScore

N/A

Not Reported

Alpha

Enter the alpha score, if applicable.

[StudentTestScore]AlphaScore

N/A

Not Reported

Defining Student Lunch Status

Lunch

Lunch Status

Choose the student’s lunch status from the pop-up menu.

See the Appendix for valid values.

[Students]LunchStatus

N/A

ISAT

IRI

Student Demographics

Household Survey

Choose the status of the student's household survey from the pop-up menu.

Valid values:

• X - Not Returned/Not Eligible

• S - Household Survey Returned to LEA

[S_ID_STU_X]HouseholdSurvey

[S_ID_REN_X]HouseholdSurvey

1

ISAT

IRI

Student Demographics

Viewing Discipline Incidents

Incidents

Incident List

Discipline Incidents that involve the selected student can be viewed on this page.

Note: It is recommended to create discipline incidents at the school or district level. See Incident Setup for more information.

N/A

N/A

SDFS Incident Tracking

Verifying Enrollment Information

All Enrollments

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]Section_Number

N/A

Student Course Enrollment

Staff Assignments

ISAT

IRI

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

10

Student Course Enrollment

IRI

Exit Date

Enter the exit date.

[CC]DateLeft

10

Student Course Enrollment

IRI

Course Exit Reason

Select the course exit reason.

Valid values:

• CF – Content Complete - Full Credit

• CP – Content Complete - Partial Credit

• CN –Content Complete – No Credit

• TE – Too Easy

• TH – Too Hard

• SC – Schedule Change

• LS – Left the School

Note: The Course Exit Reason field only needs to be set if the student’s course enrollments do not fit a scenario outlined in Student Course Enrollment report – Course Exit Reason Logic.

[S_ID_CC_X]CourseExitReason

2

Student Course Enrollment

$ per credit paid for class

Enter the dollar amount per credit that was paid for the class.

[S_ID_CC_X]AmtCredit

2

Student Course Enrollment

College Credit Issued

Select Yes or No if college credit was awarded for the class.

[S_ID_CC_X]CCIssued

1

Student Course Enrollment

College Issuing Credit

Enter the College ID of the college issuing the credit.

[S_ID_CC_X]CollegeID

5

Student Course Enrollment

Entering Certification Examinations Attempts and Results

All Enrollments > Certification Examinations Attempts/Results (New/Edit)

Certification Examination ID

The ID of the exam the student took.

[S_ID_CC_ExamCert_C]examID

10

Student Course Enrollment

Certification Examination Date

The date the exam was taken.

Note: The report will use date, and the report start and end dates, to determine which result records to extract.

[S_ID_CC_ExamCert_C]examDate

10

Student Course Enrollment

Certification Examination Result

The result of the course certification examination.

Note: If a result record already exists for a specific certification exam, and a new one is entered, the “Retaken” result options will be the only options that display.

[S_ID_CC_ExamCert_C]examResults

2

Student Course Enrollment

Cerification Examination Cost Override

This field can be used to override the district level cost of this exam if the student paid a different amount than what is displayed.

[S_ID_CC_ExamCert_C]ExamCostOverride

3

Student Course Enrollment

Special Programs

Entry Date

Enter the entry date for the special program.

Notes:

• The date is the first day of special program enrollment.

• If there are overlapping or duplicate enrollments for a Special Program, values derived from the most recent record are extracted on the report.

[SpEnrollments]Enter_Date

10

Student Demographics

Special Education Students

Gifted Students

ISAT

IRI

Exit Date

Enter the exit date for the special program.

Notes:

• The date is the day after the last day of special program enrollment.

• A new special education program enrollment is required each time the status for a student’s exclusion from state reporting is changed or the school’s exclusion from state reporting is changed.

[SpEnrollments]Exit_Date

10

Student Demographics

Special Education Students

Gifted Students

ISAT

IRI

Exit Reason

Choose the reason the student exited the special program.

• 09 - Revoked Consent

• 10 - Extended School Year

[SpEnrollments]ExitCode

2

Special Education Students

Gifted Students

Grade Level

Enter the grade level for the special program.

[SpEnrollments]GradeLevel

N/A

Not Used

Program

Choose the special program type from the pop-up menu.

See the Special Program Names for valid program names and program names rules.

[SpEnrollments]ProgramID

N/A

Student Demographics

Special Education Students

ISAT

IRI

In District for Mathematics Assessment

If the student attends your district for Mathematics AND should be included in your districts Mathematics assessments, which assessment type? The student must be enrolled in a special program with a name that contains HMS.

[S_ID_SEN_X]MathematicsHS

[SpEnrollments]ProgramID

[Gen]Name

N/A

ISAT

Student Demographics

In District for English Language Arts Assessment

If the student attends your district for ELA AND should be included in your districts ELA assessments, which assessment type? The student must be enrolled in a special program with a name that contains HMS.

[S_ID_SEN_X]LanguageHS

[SpEnrollments]ProgramID

[Gen]Name

N/A

ISAT

Student Demographics

In District for Science Assessment

If the student attends your district for Science AND should be included in your districts Science assessments, which assessment type? The student must be enrolled in a special program with a name that contains HMS.

[S_ID_SEN_X]ScienceHS

[SpEnrollments]ProgramID

[Gen]Name

N/A

ISAT

Student Demographics

Defining Special Programs

Defining Student Settings Export Information

Special Programs > Student Settings Export

Note: The Student Setting Export extract (to be released in March of 2016) will be programmed to look at students with SPED and 504 active program records. A new program type with “SSE – “ in the first part of the program name (“SSE – Student Settings Export” for example) will be required for students who are not in either of theseprograms.

If a student has more than one active enrollment, for the above mentioned programs (SPED, 504, or SSE), the extract will look for the SSE data in the following order:

• SSE

• SPED

• 504

Print Size

Student’s print-size accommodation for all tests in the indicated subject.

[S_ID_SEN_X]PrintSizeELA

[S_ID_SEN_X]PrintSizeELAPT

[S_ID_SEN_X]PrintSizeMath

40

Student Settings Export

Color Contrast

Color of text and background for all tests in the indicated subject.

[S_ID_SEN_X]ColorContELA

[S_ID_SEN_X]ColorContELAPT

[S_ID_SEN_X]ColorContMath

40

Student Settings Export

Masking

Allows masking for all tests in the indicated subject.

[S_ID_SEN_X]MaskingELA

[S_ID_SEN_X]MaskingELAPT

[S_ID_SEN_X]MaskingMath

40

Student Settings Export

Permissive Mode

Permissive mode setting for tests in the indicated subject.

[S_ID_SEN_X]PermModeELA

[S_ID_SEN_X]PermModeELAPT

[S_ID_SEN_X]PermModeMath

40

Student Settings Export

Streamlined Mode

Streamlined interface setting for tests in the indicated subject.

[S_ID_SEN_X]StreamModeELA

[S_ID_SEN_X]StreamModeELAPT

[S_ID_SEN_X]StreamModeMath

40

Student Settings Export

Text-To-Speech

Student’s text-to-speech accommodation for all tests in the indicated subject.

[S_ID_SEN_X]TTSELA

[S_ID_SEN_X]TTSELAPT

[S_ID_SEN_X]TTSMath

40

Student Settings Export

Language

Language in which the tests in the indicated subject appear.

[S_ID_SEN_X]LangELA

[S_ID_SEN_X]LangELAPT

[S_ID_SEN_X]LangMath

40

Student Settings Export

ASL

Indicates if the American Sign Language videos accommodation is available for all tests in the indicated subject.

[S_ID_SEN_X]ASLELA

[S_ID_SEN_X]ASLELAPT

[S_ID_SEN_X]ASLMath

40

Student Settings Export

Translation (Glossary)

Indicates which glossary, if any, is available for all tests in the indicated subject.

[S_ID_SEN_X]TransELA

[S_ID_SEN_X]TransELAPT

[S_ID_SEN_X]TransMath

40

Student Settings Export

Closed Captioning: ELA

Indicates if Closed Captioning is available for ELA tests.

[S_ID_SEN_X]ClosedCapELA

40

Student Settings Export

Editing Non-Embedded Supports, Accommodations, and Print on Demand Information

Special Programs > Student Settings Export > Non-Embedded Supports, Accommodations, and Print on Demand

Data entered here is saved to the S_ID_SEN_SSE_C table extension

Non-Embedded Designated Supports

Indicates which nonembedded designated supports are available for all tests in the indicated subject.

[S_ID_SEN_SSE_C] sse_NonEmbDesSupportsELA

[S_ID_SEN_SSE_C] sse_NonEmbDesSupportsELAPT

[S_ID_SEN_SSE_C] sse_NonEmbDesSupportsMath

40

Student Settings Export

Non-Embedded Accommodations

Indicates which nonembedded designated supports are available for all tests in the indicated subject.

[S_ID_SEN_SSE_C]sse_NonEmbAccomELA

[S_ID_SEN_SSE_C]sse_NonEmbAccomELAPT

[S_ID_SEN_SSE_C]sse_NonEmbAccomMath

40

Student Settings Export

Print on Demand

Indicates students can print a copy of test questions for all tests in the indicated subject.

[S_ID_SEN_SSE_C]sse_PoDELA

[S_ID_SEN_SSE_C]sse_PoDELA

[S_ID_SEN_SSE_C]sse_PoDMath

40

Student Settings Export

Primary Exceptionality

Select the primary exceptionality type.

Note: Set Exceptionality flag if Program = SPE.

See the Appendix for valid values.

[S_ID_SEN_X]Exceptionality

2

Special Education Students

Tested – Ineligible for Special Education

Check the box if the student was tested and found ineligible for Special Education.

[S_ID_SEN_X]Tested_Ineligible

1

Student Demographics

Special Education Students

Early Childhood Referred by DHW

Choose Yes or No to indicate if the child was referred by the Department of Health and Welfare

Valid values:

• Y – Yes

• N – No

[S_ID_STU_X]ECRefAgency

10

Special Education Students

EC Eligibility Decision Timeliness (Made prior to third birthday?)

Was the student’s early childhood eligibility decided before their third birthday?

Valid values:

• Y – Yes

• N - No

[S_ID_STU_X]ECDecTim

1

Special Education Students

Eligibility Determination - Number of Days Late

If applicable, enter the number of days the decision was late.

[S_ID_STU_X]ECDecLate

3

Special Education Students

Eligibility Determination Late Reason

If applicable, select the reason the decision was late.

Valid values:

• LS – Late referral

• M – Medical

• MV – Moved

• O – Other

• P – Parental

• SI – Scheduling issues

[S_ID_STU_X]ECLateRea

2

Special Education Students

Late Reason of Other - Explanation

If the decision was late due to a reason that is not listed above, please describe.

[S_ID_STU_X]ECLROther

250

Special Education Students

Active IEP Date*

Enter the date the student’s current IEP became active.

[S_ID_SEN_X]IEPDate

10

Special Education Students

60-day timeline compliant? *

Select Yes or No if the determination for special education was completed in 60 days.

[S_ID_SEN_X]SixtyDTLine

1

Special Education Students

Days Late

If determination was not completed within the required 60-day timeline, indicate the number of days late.

[S_ID_SEN_X]DaysLate

4

Special Education Students

Late Determination Reason

The reason the determination was late.

Valid values:

• AA – Additional Assessment(s) needed

• EM – Extended Medical Issues

• RE - Reasonable Efforts

• SD – Scheduling Difficulties

• ST – Staffing Difficulties

• SE – State Exception Rule

• SM – Student moved into the district with written extension request

• WE - Written Extension

[S_ID_SEN_X]LDRea

2

Special Education Students

If late due to State Exception Rule

Explanation for choosing "SE" as the reason determination was late.

Valid values:

• AN – Acts of Nature

• HB – Holiday Break

• OB – Other School Break

• SB – Spring Break

[S_ID_SEN_X]ExRule

2

Special Education Students

SPED Eligibility*

Select Eligible or Not Eligible or Undetermined if the student was found eligible for special education services

[S_ID_SEN_X]SpedEligible

1

Special Education Students

Undetermined Reason

Select the Reason for selecting undetermined for eligibility of special education services.

Valid values:

• NC - Consent not received

• MO - Moved out of district

• SD - Student is deceased

[S_ID_SEN_X]UndetRea

2

Special Education Students

Initial Determination Date (Eligible or not)

Enter the date the student first qualified for SPED services.

[S_ID_SEN_X]IDSpedDate

10

Special Education Students

Special Education Environment

Choose the environment type from the pop-up menu.

See the Appendix for valid values.

[S_ID_SEN_X]Environment

2

Special Education Students

Minutes Per Week: Enter Number of Minutes

Enter the total minutes per week for all services related to this program enrollment.

[S_ID_SEN_X]MinPerWeek

4

Special Education Students

Gifted Students

Service School ID:

Enter the service school ID.

Note: Used only when services are provided at a different school.

The School ID and name associated with the record display for reference purposes only.

[S_ID_SEN_X]ServiceSchoolID

4

Special Education Students

Gifted Students

Case Manager: Idaho Staff ID

Enter the Idaho staff ID of the case manager.

Note: If the case manager is a contractor, or someone that is not directly employed by your district, enter the ID of the district employee that will be overseeing the contractor.

[S_ID_SEN_X]CaseManager

10

Special Education Students

First Identified as Gifted/Talented*

Enter the date the student was first identified as Gifted/Talented

[S_ID_SEN_X]GTIdDate

10

Gifted Students

Gifted and Talented: Academically Gifted

Choose Yes or No to indicate the gifted status.

Note: Default value is No.

[S_ID_SEN_X]GTIdDate

1

Gifted Students

Gifted and Talented: Creatively Gifted

Choose Yes or No to indicate the gifted status.

Note: Default value is No.

[S_ID_SEN_X]CreativeGift

1

Gifted Students

Gifted and Talented: Intellectually Gifted

Choose Yes or No to indicate the gifted status.

Note: Default value is No.

[S_ID_SEN_X]Intellectualgift

1

Gifted Students

Gifted and Talented: Leadership Gifted

Choose Yes or No to indicate the gifted status.

Note: Default value is No.

[S_ID_SEN_X]LeadershipGift

1

Gifted Students

Gifted and Talented: Visual/Performing Arts Gifted

Choose Yes or No to indicate the gifted status.

Note: Default value is No.

[S_ID_SEN_X]ArtsGift

1

Gifted Students

EL Status

Choose the student’s English language learner status from the pop-up menu.

Note: This field is required if the special program is LEP.

Valid values:

• N – Not EL

• FL – Fluent

• D - Distinguished

• L1 – First Year Identified

• LE – Continuing LEP Student

• X1 – Exited and Monitoring Year One

• X2 – Exited and Monitoring Year Two

• X3 – Exited and Monitoring Year Three

• X4 – Exited and Monitoring Year Four

[S_ID_SEN_X]LEPStatus

1

Student Demographics

ISAT

EL Language

Choose the EL student’s language spoken at home from the pop-up menu.

Note: This field is required if the special program is LEP.

[S_ID_SEN_X]LEPLanguage

3

Student Demographics

If homeless, is an unaccompanied youth

If the student is homeless, select Yes or No if they are an unaccompanied youth.

[S_ID_SEN_X]HomelessUAY

1

Student Demographics

Homeless Residence

Choose the homeless student’s residence status from the pop-up menu.

Valid values:

• Blank

• 1 – Shelters

• 2 – Doubled-up

• 3 – Unsheltered

• 4 – Hotel/Motel - Disabled for 2017-18

[S_ID_SEN_X]HomelessResidence

1

Student Demographics

Reading Home School

Choose Yes or No from the pop-up menu to indicate whether the student is home schooled in reading. The student must be enrolled in a special program with a name that contains HMS.

[S_ID_SEN_X]ReadingHS

[SpEnrollments]ProgramID

[Gen]Name

N/A

ISAT

Exceptionality 2

Select any additional exceptionality types.

Note: Set Exceptionality flag if Program = SPE.

See the Appendix for valid values.

[S_ID_SEN_X]Exceptionality2

2

No longer Used

Exceptionality 3

Select any additional exceptionality types.

Note: Set Exceptionality flag if Program = SPE.

See the Appendix for valid values.

[S_ID_SEN_X]Exceptionality3

2

No longer Used

Exceptionality 4

Select any additional exceptionality types.

Note: Set Exceptionality flag if Program = SPE.

See the Appendix for valid values.

[S_ID_SEN_X]Exceptionality4

2

No longer Used

Exceptionality 5

Select any additional exceptionality types.

Note: Set Exceptionality flag if Program = SPE.

See the Appendix for valid values.

[S_ID_SEN_X]Exceptionality5

2

No longer Used

Referred to the Infant Toddler Program by DHW

Choose Yes or No to indicate if the child was referred by the Department of Health and Welfare

Valid values:

• Y – Yes

• N – No

[S_ID_STU_X]ECRefAgency

3

No Longer Used

Early Childhood Eligibility Decision

Select the student early childhood eligibility.

Valid values:

• E – Eligible

• N – Not eligible

• U - Undetermined

[S_ID_STU_X]ECEligDec

1

No Longer Used

Related Service Special Education

Select the related or ancillary service type. Up to 10 related service types can be selected for a student.

Note: This field is required if the special program is SPE.

See the Appendix for valid values.

[S_ID_SEN_X]relServ1

[S_ID_SEN_X]relServ2

[S_ID_SEN_X]relServ3

[S_ID_SEN_X]relServ4

[S_ID_SEN_X]relServ5

[S_ID_SEN_X]relServ6

[S_ID_SEN_X]relServ7

[S_ID_SEN_X]relServ8

[S_ID_SEN_X]relServ9

[S_ID_SEN_X]relServ10

2

2

2

2

2

2

2

2

2

2

Special Education Students

Alternately Assessed

Check the box for each subject the student is eligible to take the ISAT Alternate Assessment for.

Note: These fields only need to be populated if the program enrollment is for one of the following programs:

• Special Education

• LEP

• 504

[S_ID_SEN_X]LanguageAA

[S_ID_SEN_X]ReadingAA

[S_ID_SEN_X]MathAA

[S_ID_SEN_X]ScienceAA

N/A

ISAT

Student Demographics

Accommodation 1 Form

Select the type of form to be used by the student as a type of accommodation for each respective subject assessment.

Note: These fields only need to be populated if the program enrollment is for one of the following programs:

• Special Education

• LEP

• 504

[S_ID_SEN_X]LanguageFormAcmd

[S_ID_SEN_X]ReadingFormAcmd

[S_ID_SEN_X]MathFormAcmd

[S_ID_SEN_X]ScienceFormAcmd

N/A

ISAT

Student Demographics

Additional Accommodation(s)

Check the box if the student is approved for and uses accommodations for each respective subject other than form accommodation or LEP student dictionary use.

Note: These fields only need to be populated if the program enrollment is for one of the following programs:

• Special Education

• LEP

• 504

[S_ID_SEN_X]LanguageOtherAcmd

[S_ID_SEN_X]ReadingOtherAcmd

[S_ID_SEN_X]MathOtherAcmd

[S_ID_SEN_X]ScienceOtherAcmd

N/A

ISAT

Student Demographics

LEP Only: Word-for-Word Dictionary

Check the box if the Limited English Proficient student used a word-for-word dictionary for each respective subject.

Note: These fields only need to be populated if the program enrollment is for one of the following programs:

• Special Education

• LEP

• 504

[S_ID_SEN_X]LanguageDictAcmd

[S_ID_SEN_X]ReadingDictAcmd

[S_ID_SEN_X]MathDictAcmd

[S_ID_SEN_X]ScienceDictAcmd

N/A

ISAT

Student Demographics

Adaptation

Choose Yes or No from the pop-up menu to indicate the student’s reading adaptation status.

[S_ID_SEN_X]Adapt

N/A

ISAT

Student Demographics

Editing Current/Previous Enrollments

Transfer Information

Entry Date

Enter the entry date for the school enrollment.

Note: The date is the first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

10

Student Demographics

Student Attendance

Immunization

ISAT

Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

Note: You must choose an entry code for all school enrollments.

[Students]EntryCode

[ReEnrollments]EntryCode

2

Student Demographics

Exit Date

Enter the exit date for the school enrollment.

Format: [M]M/[D]D/[YY]YY

Note: The date is the day after the last day of school enrollment, even if that day occurs during a weekend.

[Students]ExitDate

[ReEnrollments]ExitDate

10

Student Demographics

Student Attendance

Immunization

ISAT

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: You must choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

2

Student Demographics

Full-Time Equivalency

Choose the full-time equivalency for the school enrollment from the pop-up menu.

[Students]FTEID

[ReEnrollments]FTEID

N/A

Required Setup

Grade Level

Choose the grade level for the school enrollment from the pop-up menu.

[Students]Grade_Level

[ReEnrollments]Grade_Level

2

SDFS Incident Tracking

Student Demographics

Student Attendance

Immunization

ISAT

IRI

Track

Choose track for the school enrollment from the pop-up menu.

[Students]Track

[ReEnrollments]Track

N/A

Required for schools that used tracks

District of Residence

Choose the district of residence for the school enrollment from the pop-up menu.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

N/A

Required Setup

Exclude this student from state reporting?

Select the checkbox to exclude the student from the reports listed in the “Used in these Reports” column.

This field can also be populated on the Idaho Student Information page.

[Students]State_ExcludefromReporting

[ReEnrollments]State_ExcludefromReporting

1

Student Demographics

Student Attendance

Student Course Enrollment

Gifted Students

Special Education Students

Immunization

ISAT

Exclude this student from enrollment reporting?

Select the checkbox to exclude the student’s current school enrollment and related records from the reports listed in the “Used in these Reports” column.

This field can also be populated on the Idaho Student Information page.

[S_ID_STU_X]ExcludeStudEnrlReporting

[S_ID_REN_X]ExcludeStudEnrlReporting

1

Student Demographics

Student Attendance

Student Course Enrollment

Gifted Students

District CalendarID

Choose the type of district calendar for the student.

Note: Required only for Kindergarten or Alternative students who do not follow the school’s default district calendar.

[S_ID_STU_X]CalendarID

[S_ID_REN_X]CalendarID

10

Student Attendance

Resident School ID

If desired, enter the resident school ID as an override field for resSchoolID on the Special Education Students template.

[S_ID_STU_X]ResSchoolID

[S_ID_REN_X]ResSchoolID

4

Special Education Students

Base School ID

The school ID.

Note: This field is required only as an override when the student’s base school is not their currently enrolled school.

[S_ID_STU_X]BaseSchoolID

[S_ID_REN_X]BaseSchoolID

4

Student Demographics

Private or Home Schooled

Indicate whether the student is private or home schooled.

Valid values:

• X - Not PH Schooled (this value is the default)

• H - Home Schooled

• P - Private Schooled

[S_ID_STU_X]PH_Code

[S_ID_REN_X]PH_Code

1

Student Demographics

Report this student as a "No Grade" student

Check the box if the student is to be reported as a “No Grade” (NG) student.

[S_ID_STU_X]No_Grade

[S_ID_REN_X]No_Grade

1

Student Demographics

Exit Code Mass Population Flag

Indicates the student’s exit code was set using the Student Exit Code Mass Population Report.

[S_ID_STU_X]ExitCode_Set_Date

10

N/A

Household Survey

Choose the status of the student's household survey from the pop-up menu.

Valid values:

• X - Not Returned/Not Eligible

• S - Household Survey Returned to LEA

[S_ID_STU_X]HouseholdSurvey

[S_ID_REN_X]HouseholdSurvey

1

ISAT

IRI

Student Demographics

Open Enrolled

Select to indicate if the student is open enrolled.

Valid values:

• Blank (default)

• Yes

• No

[S_ID_STU_X]OpenEnrolled

[S_ID_REN_X]OpenEnrolled

3

Student Demographics

On School Grounds

Select Yes or No to indicate whether the current year enrolled K-12 students received majority of their instruction at a physical facility owned or leased by the reporting LEA.

Valid values:

• Yes - Y

• No - N

• Not Applicable - X

[S_ID_REN_X]ON_SCH_GROUNDS

1

Student Demographics

Entering At-Risk Indicators Information

Transfer Information > At-Risk Indicators

At-Risk Indicators

Click on the At-Risk Indicator to indicate the student belongs in At-Risk Behavior Group A (indicators A-F) and/or B (indicators G-M)

For a list of at-risk indicators, see the Appendix.

[S_ID_STU_X]atRiskA

[S_ID_STU_X]atRiskB

[S_ID_STU_X]atRiskC

[S_ID_STU_X]atRiskD

[S_ID_STU_X]atRiskE

[S_ID_STU_X]atRiskF

[S_ID_STU_X]atRiskG

[S_ID_STU_X]atRiskH

[S_ID_STU_X]atRiskI

[S_ID_STU_X]atRiskJ

[S_ID_STU_X]atRiskK

[S_ID_STU_X]atRiskL

[S_ID_STU_X]atRiskM

[S_ID_REN_X]atRiskA

[S_ID_REN_X]atRiskB

[S_ID_REN_X]atRiskC

[S_ID_REN_X]atRiskD

[S_ID_REN_X]atRiskE

[S_ID_REN_X]atRiskF

[S_ID_REN_X]atRiskG

[S_ID_REN_X]atRiskH

[S_ID_REN_X]atRiskI

[S_ID_REN_X]atRiskJ

[S_ID_REN_X]atRiskK

[S_ID_REN_X]atRiskL

[S_ID_REN_X]atRiskM

Boolean

Student Demographics

Viewing Deprecated Fields

Deprecated Fields

Kindergarten Schedule Code

Choose the type of Kindergarten schedule.

See the Appendix for valid values.

Note: Only for Kindergarten students.

[S_ID_DistrictCalendar_S]kSessionType

1

No longer used

Current CMDA Date*

Enter the date the latest CMDA was administered and completed.

[S_ID_SEN_X]CMDADate

10

Special Education Students

Conditional Vaccinations

Select the checkbox to indicate the type of vaccination completed for student.

Valid values:

• Diptheria, Tetanus, Pertussis

• Polio (IPV, OPV)

• Measles, Mumps, Rubella (MMR)

• Hepatitis B

• Varicella (Chicken Pox)

• Hepatitis A

• Meningococcal

Required if the Student Conditionally Admitted option is checked.

[S_ID_STU_X]IMM_Conditional_DTap

[S_ID_STU_X]IMM_Conditional_Polio

[S_ID_STU_X]IMM_Conditional_MMR

[S_ID_STU_X]IMM_Conditional_HepB

[S_ID_STU_X]IMM_Conditional_VAR

[S_ID_STU_X]IMM_Conditional_HepA

[S_ID_STU_X]IMM_Conditional_Men

1

Immunization

DTP Dates

Enter the dates the student received the dtp vaccinations.

[S_ID_STU_X]dtp1

[S_ID_STU_X]dtp2

[S_ID_STU_X]dtp3

[S_ID_STU_X]dtp4

[S_ID_STU_X]dtp5

N/A

No Longer Used

DTP Status

Select the student’s dtp vaccination status.

[S_ID_STU_X]dtp

N/A

Immunization (Deprecated)

Td/Tdap Dates

Enter the dates the student received the td/tdap vaccinations.

[S_ID_STU_X]td1

[S_ID_STU_X]td2

[S_ID_STU_X]td3

[S_ID_STU_X]td4

[S_ID_STU_X]td5

N/A

No Longer Used

Td/Tdap Status

Select the student’s td/tdap vaccination status.

[S_ID_STU_X]td

N/A

Immunization (Deprecated)

Polio Dates

Enter the dates the student received the polio vaccinations.

[S_ID_STU_X]Polio1

[S_ID_STU_X]Polio2

[S_ID_STU_X]Polio3

[S_ID_STU_X]Polio4

[S_ID_STU_X]Polio5

N/A

No Longer Used

Polio Status

Select the student’s polio vaccination status.

[S_ID_STU_X]Polio

N/A

Immunization (Deprecated)

Measles, Mumps, Rubella Dates

Enter the dates the student received the mmr vaccinations.

[S_ID_STU_X]mmr1

[S_ID_STU_X]mmr2

[S_ID_STU_X]mmr3

N/A

No Longer Used

Measles, Mumps, Rubella Status

Select the student’s MMR vaccination status.

[S_ID_STU_X]mmr

N/A

Immunization (Deprecated)

HIB Dates

Enter the dates the student received the HIB vaccinations.

[S_ID_STU_X]hib1

[S_ID_STU_X]hib2

[S_ID_STU_X]hib3

[S_ID_STU_X]hib4

N/A

No Longer Used

HIB Status

Select the student’s HIB vaccination status.

[S_ID_STU_X]hib

N/A

No Longer Used

Hepatitis B Dates

Enter the dates the student received the hepatitis b vaccinations.

[S_ID_STU_X]hepatitis1

[S_ID_STU_X]hepatitis2

[S_ID_STU_X]hepatitis3

[S_ID_STU_X]hepatitis4

N/A

No Longer Used

Hepatitis B Status

Select the student’s hepatitis B status

[S_ID_STU_X]hepatitis

N/A

Immunization (Deprecated)

Varicella Dates

Enter the dates the student received the varicella (chicken pox) vaccinations.

[S_ID_STU_X]var1

[S_ID_STU_X]var2

N/A

No Longer Used

Varicella Status

Select the student’s varicella (chicken pox) status.

[S_ID_STU_X]varicella

N/A

Immunization (Deprecated)

Hepatitis A Dates

Enter the dates the student received the hepatitis A vaccination.

[S_ID_STU_X]hepatitis_a1

[S_ID_STU_X]hepatitis_a2

N/A

No Longer Used

Hepatitis A Vaccination Status

Select the student’s hepatitis A vaccination status.

[S_ID_STU_X]hepatitis_a

N/A

Immunization (Deprecated)

Influenza

Enter the dates the student received the influenza vaccinations.

[S_ID_STU_X]Inf1

[S_ID_STU_X]Inf2

N/A

No Longer Used

Pneumococcal Conjugate

Enter the dates the student received the pneumococcal conjugate vaccinations.

[S_ID_STU_X]PVC1

[S_ID_STU_X]PVC2

[S_ID_STU_X]PVC3

[S_ID_STU_X]PVC4

N/A

No Longer Used

Meningococcal

Enter the dates the student received the meningococcal vaccinations.

[S_ID_STU_X]PPV1

[S_ID_STU_X]PPV2

N/A

No Longer Used

Date re-entering the U.S. if gone for more than 1 year

Enter the date the student re-entered the U.S. if they left for more than one year.

[S_ID_STU_X]DateOfEntryIntoUSA

N/A

No Longer Used

TB Dates

Enter the dates the student received the tuberculosis vaccinations.

[S_ID_STU_X]tb1

[S_ID_STU_X]tb2

[S_ID_STU_X]tb3

N/A

No Longer Used

Other Optional Tests

Enter any other test information for the student.

[S_ID_STU_X]med_other1

[S_ID_STU_X]med_other2

[S_ID_STU_X]med_other3

[S_ID_STU_X]med_other4

[S_ID_STU_X]med_other5

N/A

No Longer Used

Allergies

Enter any known allergies for the student.

[S_ID_STU_X]allergies

N/A

No Longer Used

Other Medical Information

Enter any pertinent medical information for the student.

[S_ID_STU_X]Medical_Considerations

N/A

No Longer Used

Hearing Test Data

Enter the student’s necessary hearing exam information.

[S_ID_STU_X]hearing_data

N/A

No Longer Used

Eye Exam Data

Enter the student’s necessary eye exam information.

[S_ID_STU_X]eye_data

N/A

No Longer Used

Weight Data

Enter the student’s weight.

[S_ID_STU_X]weight_data

N/A

No Longer Used

Height Data

Enter the student’s height.

[S_ID_STU_X]height_data

N/A

No Longer Used