Incident Type, Codes, and Subcodes Setup

Entering District Information

Start Page > District Setup > District Info

Use this page to access the Idaho incident management configuration file.

Load Codes and Subcodes

Click the link to access the Idaho incident management configuration file, which is used to automatically set up incident types, codes and subcodes.

Note: This link is only available if the Idaho incident management configuration file has not been loaded.

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Load is complete

This message appears if the Idaho incident management configuration file has already been loaded.

Note: This field is view-only.

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Loading Codes and Subcodes

Start Page > District Setup > District Info > Load Codes/Subcodes > Codes and Subcodes Load Information

Load Codes/Subcodes

Select the checkbox to automatically load values for incident management. Verify that you want to proceed before clicking Submit, because the process cannot be reversed.

The values are loaded on the hour or when PowerSchool is re-launched. The PowerSchool log window displays either a Complete or Failure message when the values are loaded. Only the PowerSchool task master application is updated. If more than one PowerSchool application exists in a server array, see article 56478 on PowerSource.

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Entering Incident Management Information

Defining Incident Types

Start Page > District Setup > Incident Management > Incident Types

Use this page to manually create or edit the Idaho incident management type.

Name

Create the incident type for Idaho: SDFS Reportable.

[Incident_LU_Code]Incident_Category

[Incident_LU_Code]Code_Type=incidenttype

Setting Up Codes & Subcodes

Start Page > District Setup > Incident Management > Code & Subcode Setup

Use this page to manually set up or edit incident management codes and subcodes. See the PowerSchool Online Help or the Incident Management User Guide on PowerSource for detailed steps to create incident codes and subcodes.

1. Click the appropriate code type.
2. Click the Plus (+) button to add a code or click the Pencil icon to edit a code. Note that fewer options appear if the code has already been created.
3. Refer to the Appendix for data entry details, including category, display order, and state report code values.
4. Click Submit.
5. Repeat a similar process for creating subcodes, selecting the appropriate code in step 1 instead of the code type.

Action Codes

Action codes are required for Idaho. Action codes are used to assign disciplinary action to a behavior (expelled, suspended from school, convicted).

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=actioncode

[Incident_LU_Code]Incident_Category

Action Subcodes

Action subcodes are required for Idaho.

See the Appendix for valid values.

[Incident_LU_Sub_Code]Sub_Catetory

[Incident_LU_Sub_Code]State_Detail_Report_Code

Attribute Codes

Attribute codes are required for Idaho. Attribute codes are used to identify whether the incident was violent and involved physical injury.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=attributecode

[Incident_LU_Code]Incident_Category

Behavior Codes

Behavior codes are required for Idaho. Behavior codes are used to associate a behavior (alcohol, fights, vandalism, etc.) to an offender in an incident.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=behaviorcode

[Incident_LU_Code]Incident_Category

Behavior Subcodes

Behavior subcodes are required for Idaho.

See the Appendix for valid values.

[Incident_LU_Sub_Code]Sub_Catetory

[Incident_LU_Sub_Code]State_Detail_Report_Code

Location Codes

Location codes are required for Idaho. Location codes are used to identify the location of an incident (on campus, off campus, etc).

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=locationcode

[Incident_LU_Code]Incident_Category

Location Subcodes

Location subcodes are required for Idaho.

See the Appendix for valid values.

[Incident_LU_Sub_Code]Sub_Catetory

[Incident_LU_Sub_Code]State_Detail_Report_Code

Participant Role Codes

The following participant role codes are set up by default and should not be edited:

• Offender
• Victim
• Witness
• Reporter

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Time Codes

Time codes are required for Idaho. Time codes are used to assign a time of day (during school hours, outside school hours, etc.) to an incident.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=timecode

[Incident_LU_Code]Incident_Category

Duration Codes

Duration codes are required for Idaho. Duration (hours, days, weeks, etc.) is assigned to a disciplinary action as the result of a violent behavior in an incident.

See the Appendix for valid values.

[Incident_LU_Code]Code_Type=durationcode

[Incident_LU_Code]Incident_Category