Student Setup

Data Element

Additional Information

[Table] Field Name

Report / Validations

Entering Grade Level of Achievement

State/Province - AB > Grade Level of Achievement

Grade in which ELA Introduced

Select the grade level in which ELA is introduced.

[S_AB_STU_X]ELAGrade

GLA

IPP Met - Foundational Skills

Choose the level of skill met from the pop-up menu.

Valid values:

• A - All

• M - Most

• S - Some

• N - None

[S_AB_STU_X]FoundSkill

GLA

IPP Met - Academic Readiness Skills

Choose the level of skill met from the pop-up menu.

Valid values:

• A - All

• M - Most

• S - Some

• N - None

[S_AB_STU_X]AcademicSkill

GLA

IPP Met - Life Skills

Choose the level of skill met from the pop-up menu.

Valid values:

• A - All

• M - Most

• S - Some

• N - None

[S_AB_STU_X]LifeSkill

GLA

Registering Student for Diploma Exams

State/Province > Diploma Exam Registrations

For details about Diploma Exam Registrations, see Managing Diploma Exam Sittings and Registrations

Entering Historical Grades

Historical Grades > New/Edit Stored Grade

Note: The information for Stored Grades is only entered for manually created entries. This occurs when the student does not have a section enrollment or if the course was taken outside the school authority and it doesn’t exist in the course catalog. An example is a course that is challenged out where the student was never enrolled in the course in PowerSchool. This information will populate on the Edit Stored Grades page.

Funding Requested

Choose from the pop-up menu.

Valid values:

• Yes

• No

Note: Course Completion Fund Flag defaults to blank; yes or no must be selected.

[StoredGrades]AB_Course_Cmp_Fun_Flg

PASI, SCM

Course Evaluation Method

Choose from the pop-up menu.

Valid values:

• OUT – Out of Province Evaluation

• AAM – Alberta Awarded Mark

• ECP – External Credential Pathway Credit (EXCRED)

• MPC – Mature Prerequisite Credit

• MUS – Music Evaluation

• PVT – Private School Evaluation

• SCS – Special Case School Mark

• WPC – Waived Prerequisite Credit

[StoredGrades]AB_Course_Cmp_Met_Cd

PASI, SCM

Course Evaluation Province

If OUT or PVT have been selected in Course Completion Method Code, choose the appropriate province from the pop-up menu.

[StoredGrades]AB_Course_Eva_Pro_Cd

PASI, SCM

Diploma Exam Mark

Enter the diploma exam mark.

[StoredGrades]AB_Dipl_Exam_Mark

PASI, SCM

Final (Blended) Mark

Enter the final mark.

[StoredGrades]AB_Final_Mark

PASI, SCM, CTS Validation

External Stored Grades

Course Number Override

Enter the course number of the course that the student took outside the school authority.

[StoredGrades]AB_CourseIDOverride

PASI, SCM

School Number Override

Enter the school number of the school where the student took the course outside the school authority.

[StoredGrades]AB_SchoolIDOverride

PASI, SCM

Verifying All Enrollment Records

All Enrollments > Edit

Course

Information about the class of enrollment.

Format: COURSENAME (COURSENUMBER.SECTIONNUMBER)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

PASI, CTS Validation

Enroll Date

Enter the enroll date.

[CC]DateEnrolled

PASI, Required Setup

Exit Date

Enter the exit date.

Note: Effective January 31, 2019, PowerSchool submits Exist Dates to PASI immediately.

[CC]DateLeft

PASI, CTS Validation

Leave Date

This is the last day of the student’s enrollment. If the student withdraws early then this date reflects the last day the student is in-session day at the current school. Click the link to view the Leave Date of the student.

[PS_SIF_Enrollments_AB view]LeaveDate

NA

Funding Requested

Choose from the pop-up menu.

Valid values:

• Yes

• No

Note: Course Completion Fund Flag defaults to blank; yes or no must be selected.

[CC]AB_Course_Cmp_Fun_Flg

PASI, SCM, CTS Validation

Course Enrollment Status

Choose from the pop-up menu.

Valid values:

• Blank

• COM – Complete

• INC –Incomplete

• WDR – Withdrawal

If a student is withdrawn early, the completion status code should be set to WDR and funding flag auto set to Y automatically.

[CC]AB_Course_Cmp_Sta_Cd

PASI, SCM

Instruction Minutes Received

Enter the number of instruction minutes the student received.

[S_AB_CC_X]InstrMinutesReceived

PASI, SCM

Dual Enrollment

Choose from the pop-up menu.

Valid values:

• No

• Yes

[S_AB_CC_X]IsDualEnrollment

PASI, SCM

Post Secondary Institute

Note: This field only appears if Dual Enrollment is Yes.

Select the name of the post-secondary institute from the pop-up menu.

[S_AB_CC_X]ProviderNumber

External Credential Eligible

Choose from the pop-up menu.

Valid values:

• No

• Yes

[CC]AB_Course_Cmp_Ext_Crd

PASI, SCM

Enrolling Students in Remote/Summer School Classes

Functions > Enroll Student in Remote/Summer School Class

Show Summer Schools Only

Select the checkbox to show only summer schools in the School Where Class is Held field.

N/A

N/A

School Where Class is Held

Choose the school that holds the class from the pop-up menu.

[CC]SchoolID

PASI, SCM

Course

Based on the school selection above, a pop-up menu appears containing the courses offered at that school. Choose a course in which to enroll the student.

[CC]Course_Number

PASI, SCM

Section

Based on the course selection above, a pop-up menu appears containing the sections offered for that course. Choose a section in which to enroll the student.

[CC]SectionID

PASI, SCM

Grade

Choose the grade level of this summer school enrollment.

[ReEnrollments]Grade_Level

PASI, SCM

FTE

Choose the full-time equivalency hours for this course.

[ReEnrollments]FTEID

PASI, SCM

Entry Code

Choose an entry code for this summer school enrollment.

Note: Effective January 31, 2019, PowerSchool submits Entry Codes as 800: Not Provided, regardless of the code entered here.

[ReEnrollments]EntryCode

PASI, SCM

Enrollment Date

Enter the date of the student's entry into the course or select a date from the calendar provided.

[ReEnrollments]EntryDate

PASI, SCM

Registration Type

Choose registration type from the pop-up menu.

Valid values:

• D – Regular Day

• C – Continuing Education Day

• E – Continuing Education Evening

• S – Summer Day

• T – Summer Evening

[S_AB_REN_X]RegistrationType

PASI, SCM

Resident Board

Choose the resident board from the pop-up menu.

[S_AB_REN_X]ResidentBoard

PASI, SCM

Grants Program (1)

Grants Program (2)

Grants Program (3)

Choose up to three grant programs. For information about grants programs and codes, go to https://education.alberta.ca/funding-framework-for-k-12/funding-manual/everyone/funding-manuals-by-year/. 

[S_AB_REN_X]GrantsProgram1

[S_AB_REN_X]GrantsProgram2

[S_AB_REN_X]GrantsProgram3

PASI, SCM

School Provided Program Percentage

Note: This field only appears when Grants Program code 610, 611, or 612 is selected.

Enter the percentage of the program that is provided by the school for the student's remote or summer school enrollment. 

[S_AB_STU_X]SchProvidedProgPercentage

Special Education (1)

Choose up to two special education programs from the pop-up menu.

Note: Applicable if 500 - Special Education Funding is selected from the grant program pop-up menu.

[S_AB_REN_X]SpclEduStu1

PASI, SCM

Special Education (2)

Choose up to two special education programs from the pop-up menu.

Note: Applicable if 500 - Special Education Funding is selected from the grant program pop-up menu.

[S_AB_REN_X]SpclEduStu2

PASI, SCM

Enrollment Type (1)

Choose up to three enrollment types from the pop-up menu.

[S_AB_REN_X]EnrlType1

PASI, SCM

Enrollment Type (2)

Choose up to three enrollment types from the pop-up menu.

[S_AB_REN_X]EnrlType2

PASI, SCM

Enrollment Type (3)

Choose up to three enrollment types from the pop-up menu.

[S_AB_REN_X]EnrlType3

PASI, SCM

First Nation/Metis Inuit (FNMI)

Choose the FNMI type from the pop-up menu.

[S_AB_REN_X]FNMI

PASI, SCM

French Instruction Hours

Enter the number of French instructional hours required to manually override the calculated French hours.

[S_AB_REN_X]FrenchHours

PASI, SCM

Leave Date

This is the last day of the student’s summer school enrollment. If the student withdraws early then this date reflects the last day the student is in-session day at the current school. Click the link to view the Leave Date of the student.

[ReEnrollments]ExitDate

PASI, SCM

Editing Current/Previous Enrollments

Transfer Info > Edit Current/Previous Enrollment

Entry Date

Student’s school enrollment entry date.

Rule: Is required.

[Students]EntryDate

[ReEnrollments]EntryDate

PASI

LDV

Entry Code

Student’s school enrollment entry code.

Note: Effective January 31, 2019, PowerSchool submits Entry Codes as 800: Not Provided, regardless of the code entered here.

[Students]EntryCode

[ReEnrollments]EntryCode

PASI

LDV

Exit Date

Student’s school enrollment exit date.

Note: Effective January 31, 2019, PowerSchool submits Exist Dates to PASI immediately.

[Students]ExitDate

[ReEnrollments]ExitDate

PASI

LDV

Exit Code

Student’s school enrollment exit date.

Note: Effective January 31, 2019, PowerSchool does not submit Exit Codes to PASI; however, you can enter the codes for internal use, if desired.

[Students]ExitCode

[ReEnrollments]ExitCode

PASI

LDV

Leave Date

This is the last day of the student’s enrollment. If the student withdraws early then this date reflects the last day the student is in-session day at the previous school. Click the link to view the Leave Date of the student.

[PS_SIF_Enrollments_AB view]LeaveDate

PASI

Programming Type

Choose programming type from the pop-up menu.

Valid values:

• Regular

• Summer School

• Continuing Education

[S_AB_STU_X]ProgrammingType

[S_AB_REN_X]ProgrammingType

PASI

Programming Timeframe

Choose programming timeframe from the pop-up menu.

Valid values:

• Day

• Night

[S_AB_STU_X]ProgrammingTimeframe

[S_AB_REN_X]ProgrammingTimeframe

PASI

Exit Date Type

Choose registration type from the pop-up menu.

Valid values:

• Completed

• Withdrawal

[S_AB_STU_X]ExitDateType

[S_AB_REN_X]ExitDateType

PASI

Resident Board

Choose the resident board from the pop-up menu.

[S_AB_STU_X]ResidentBoard

[S_AB_REN_X]ResidentBoard

PASI, SIS

Grants Program (1)

Grants Program (2)

Grants Program (3)

Choose up to three grant programs. For information about grants programs and codes, go to https://education.alberta.ca/funding-framework-for-k-12/funding-manual/everyone/funding-manuals-by-year/. 

[S_AB_STU_X]GrantsProgram1

[S_AB_STU_X]GrantsProgram2

[S_AB_STU_X]GrantsProgram3

[S_AB_REN_X] GrantsProgram1

[S_AB_REN_X]GrantsProgram2

[S_AB_REN_X]GrantsProgram3

PASI, SIS

LDV

School Provided Program Percentage

Enter the percentage of the program that is provided by the school for the student's enrollment. 

[S_AB_STU_X]SchProvidedProgPercentage

Special Education Student (1)

Special Education Student (2)

Choose up to two special education programs from the pop-up menu.

Note: Applicable if 500 - Special Education Funding is selected from the grant program pop-up menu.

[S_AB_STU_X]SpclEduStu1

[S_AB_STU_X]SpeclEduStu2

[S_AB_REN_X] SpclEduStu1

[S_AB_REN_X]SpclEduStu2

PASI, SIS

LDV

Enrollment Type (1)

Enrollment Type (2)

Enrollment Type (3)

Choose up to three enrollment types from the pop-up menu.

[S_AB_STU_X]EnrlType1

[S_AB_STU_X]EnrlType2

[S_AB_STU_X]EnrlType3

[S_AB_REN_X]EnrlType1

[S_AB_REN_X]EnrlType2

[S_AB_REN_X]EnrlType3

PASI, SIS

LDV

First Nation/Metis Inuit (FNMI)

Choose the FNMI type from the pop-up menu.

Valid values:

• 330 – First Nations Students residing on-reserve

• 331 – Aboriginal Student - Status First Nations

• 332 – Aboriginal Student - Status First Nations

• 333 – Aboriginal Student – Metis

• 334 – Aboriginal Student – Inuit

[S_AB_STU_X]FNMI

[S_AB_REN_X]FNMI

PASI

LDV

French Instruction Hours

Enter the number of French instructional hours required to manually override the calculated French hours.

Note: This field will return to the calculated French hours when the French Instruction Hours Calculation Report is run.

[S_AB_STU_X]FrenchHours

[S_AB_REN_X]FrenchHours

PASI, SIS

French Hours