Staff Setup

Contents

Introduction

The following data elements are required for state reporting.

To navigate to the Staff Member page:

To add a new staff member: On the Start Page in the left panel, click New Staff Entry. The New Staff Member page appears.

OR

To edit an existing staff member record: On the Start Page, click the Staff tab and search for the staff member. If the Select A Staff Member page appears, choose a staff member from the list. The Staff page appears.

The following information describes the setup required for State Reporting. For information about general staff setup, see Help > System Help.

Data Element	Additional Information	[Table] Field Name	Used in these Reports
Enter Vermont State Information Staff Member > VT State Information
Name (Last, First MI)	Enter the staff’s name.	[Users]Last_Name [Users]First_Name [Users]Middle_Name	0_Staff_Match 0_Staff_Identity
Legal Name (Last, First Middle Suffix)	Enter the staff member's legal name if different from the preferred name. The legal name overrides the staff member's preferred name. If the staff member's legal name matches the staff member's preferred name, click Copy to populate the legal name fields.	[UsersCoreFields]PSCore_Legal_Last_Name [UsersCoreFields]PSCore_Legal_First_Name [UsersCoreFields]PSCore_Legal_Middle_Name [UsersCoreFields]PSCore_Legal_Suffix	0_Staff_Match 0_Staff_Identity
Employing Org ID	Enter the staff's Employing Org ID.	[S_VT_USR_X]EmpOrgID	0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable
State Assigned Staff ID	Enter the staff's state-assigned staff ID.	[S_VT_USR_X]EducatorID	0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable 14b_StaffSectionAssignment
Staff Post Name	Enter the staff's post name. Staff post name is used to denote an individual's generation in family, or a professional credential.	[S_VT_USR_X]PostName	0_Staff_Match 0_Staff_Identity
Staff Former Last Name	Enter the staff's former last name that may have appeared in the database previously.	[S_VT_USR_X]FormerLast	0_Staff_Match
Employment Beginning Date	Enter the beginning date of the staff member's employment.	[S_VT_USR_X]EmpBegDate	10_EmpOrg
Employment Ending Date	Enter the ending date of the staff member's employment.	[S_VT_USR_X]EmpEndDate	10_EmpOrg
Employment Status Number	Enter the employment status numbers that relate to the employing organization.	[S_VT_USR_X]EmpStatNO	10_EmpOrg
Define Vermont Staff Place of Service Staff Member > VT State Information > Vermont Staff Place of Service The Place of Service ID can be set for every school the staff is affiliated with. Affiliations are found under Staff Member > Security Settings > Teachers and Affiliations. Then a line for each affiliation will appear in Vermont Staff Place of Service.
School	The School name.	[Schools]NAME
Place of Service ID	The place of service ID.	[S_VT_SCHOOLS_X]POSID	8_OrgProfile 11_POS 11a_POS_RoleTable 12_Course 13_CourseSection 14b_StaffSectionAssignment
Beginning Date	Enter the beginning date of the POS.	[S_VT_SCHOOLSTAFF_X]POSBegDate	11_POS
Ending Date	Enter the ending date of the POS.	[S_VT_SCHOOLSTAFF_X]POSEendDate	11_POS
FTE	Enter the staff's FTE, which is the amount of time the staff member spent performing a role at the place of service with full-time status.	[S_VT_SCHOOLSTAFF_X]POSFTE	11_POS
View/Edit Roles	Link to view/edit the roles.
Define Vermont Position Roles Staff Member > VT State Information > Vermont Staff Place of Service > View/Edit Roles
Role ID	Choose the staff category ID from the pop-up menu. The Position Role is a code set that represents the role the staff person is performing at the place of service.	[S_VT_ROLE_S]RoleID	11a_POS_RoleTable
Role FTE	Enter the Role FTE. This is a number between 0 and 1 accurate to 2 decimal places. The percentage out of 1 that the staff person allocates to a particular role they are performing at the place of service. The sum of these values across all roles should equal 1.	[S_VT_ROLE_S]RolePercent	11a_POS_RoleTable
Define Co-teacher Roles System > Roles Administration > Co-Teaching Refer to Co-teaching in PowerSchool Admin Help for more information on how to set up co-teaching roles. Vermont reports the following four roles: 10: Teacher of Record 20: Co-Teacher of Record 30: Other Contributing Professional 40: Instructor, not credit awarding

Exclude Staff from State Reporting

You can exclude staff from state reporting extracts for VT and include only licensed staff information in the report.

Navigation: Start Page > Staff > Select A Staff Member > VT State Information > Vermont Staff Place of Service page.

Data Element	Additional Informaiton	Table Field Name	Used in these Reports
Place of Service Beginning Date	Enter the beginning date of the POS.	[S_VT_SCHOOLSTAFF_X]POSBegDate	0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable
Place of Service Ending Date	Enter the ending date of the POS.	[S_VT_SCHOOLSTAFF_X]POSEendDate	0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable
FTE	Enter the staff's FTE, which is the amount of time the staff member spent performing a role at the place of service with full-time status.	[S_VT_SCHOOLSTAFF_X]POSFTE	0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable
Employing Org ID	Enter the VT AOE assigned unique identifier for the district employing the staff person.	[S_VT_SCHOOLSTAFF_X]EmpOrgID	0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable
Exclude From Reporting	Select this option to exclude the staff from State Reporting.	[S_VT_SCHOOLSTAFF_X]ExcludeFromReporting	0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable

Introduction

Enter Vermont State Information

Define Vermont Staff Place of Service

Define Vermont Position Roles

Define Co-teacher Roles

Exclude Staff from State Reporting