Staff Setup
Contents
Introduction
The following data elements are required for state reporting.
To navigate to the Staff Member page:
- To add a new staff member: On the Start Page in the left panel, click New Staff Entry. The New Staff Member page appears.
OR
- To edit an existing staff member record: On the Start Page, click the Staff tab and search for the staff member. If the Select A Staff Member page appears, choose a staff member from the list. The Staff page appears.
The following information describes the setup required for State Reporting. For information about general staff setup, see Help > System Help.
Data Element | Additional Information | [Table] Field Name | Used in these Reports |
Enter Vermont State InformationStaff Member > VT State Information | |||
Name (Last, First MI) | Enter the staff’s name. | [Users]Last_Name [Users]First_Name [Users]Middle_Name | 0_Staff_Match 0_Staff_Identity |
Legal Name (Last, First Middle Suffix) | Enter the staff member's legal name if different from the preferred name. The legal name overrides the staff member's preferred name. If the staff member's legal name matches the staff member's preferred name, click Copy to populate the legal name fields. | [UsersCoreFields]PSCore_Legal_Last_Name [UsersCoreFields]PSCore_Legal_First_Name [UsersCoreFields]PSCore_Legal_Middle_Name [UsersCoreFields]PSCore_Legal_Suffix | 0_Staff_Match 0_Staff_Identity |
Employing Org ID | Enter the staff's Employing Org ID. | [S_VT_USR_X]EmpOrgID | 0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable |
State Assigned Staff ID | Enter the staff's state-assigned staff ID. | [S_VT_USR_X]EducatorID | 0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable 14b_StaffSectionAssignment |
Staff Post Name | Enter the staff's post name. Staff post name is used to denote an individual's generation in family, or a professional credential. | [S_VT_USR_X]PostName | 0_Staff_Match 0_Staff_Identity |
Staff Former Last Name | Enter the staff's former last name that may have appeared in the database previously. | [S_VT_USR_X]FormerLast | 0_Staff_Match |
Employment Beginning Date | Enter the beginning date of the staff member's employment. | [S_VT_USR_X]EmpBegDate | 10_EmpOrg |
Employment Ending Date | Enter the ending date of the staff member's employment. | [S_VT_USR_X]EmpEndDate | 10_EmpOrg |
Employment Status Number | Enter the employment status numbers that relate to the employing organization. | [S_VT_USR_X]EmpStatNO | 10_EmpOrg |
Define Vermont Staff Place of ServiceStaff Member > VT State Information > Vermont Staff Place of Service The Place of Service ID can be set for every school the staff is affiliated with. Affiliations are found under Staff Member > Security Settings > Teachers and Affiliations. Then a line for each affiliation will appear in Vermont Staff Place of Service. | |||
School | The School name. | [Schools]NAME | |
Place of Service ID | The place of service ID. | [S_VT_SCHOOLS_X]POSID | 8_OrgProfile 11_POS 11a_POS_RoleTable 12_Course 13_CourseSection 14b_StaffSectionAssignment |
Beginning Date | Enter the beginning date of the POS. | [S_VT_SCHOOLSTAFF_X]POSBegDate | 11_POS |
Ending Date | Enter the ending date of the POS. | [S_VT_SCHOOLSTAFF_X]POSEendDate | 11_POS |
FTE | Enter the staff's FTE, which is the amount of time the staff member spent performing a role at the place of service with full-time status. | [S_VT_SCHOOLSTAFF_X]POSFTE | 11_POS |
View/Edit Roles | Link to view/edit the roles. | ||
Define Vermont Position RolesStaff Member > VT State Information > Vermont Staff Place of Service > View/Edit Roles | |||
Role ID | Choose the staff category ID from the pop-up menu. The Position Role is a code set that represents the role the staff person is performing at the place of service. | [S_VT_ROLE_S]RoleID | 11a_POS_RoleTable |
Role FTE | Enter the Role FTE. This is a number between 0 and 1 accurate to 2 decimal places. The percentage out of 1 that the staff person allocates to a particular role they are performing at the place of service. The sum of these values across all roles should equal 1. | [S_VT_ROLE_S]RolePercent | 11a_POS_RoleTable |
Define Co-teacher RolesSystem > Roles Administration > Co-Teaching Refer to Co-teaching in PowerSchool Admin Help for more information on how to set up co-teaching roles. Vermont reports the following four roles:
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Exclude Staff from State Reporting
You can exclude staff from state reporting extracts for VT and include only licensed staff information in the report.
Navigation: Start Page > Staff > Select A Staff Member > VT State Information > Vermont Staff Place of Service page.
Data Element | Additional Informaiton | Table Field Name | Used in these Reports |
---|---|---|---|
Place of Service Beginning Date | Enter the beginning date of the POS. | [S_VT_SCHOOLSTAFF_X]POSBegDate | 0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable |
Place of Service Ending Date | Enter the ending date of the POS. | [S_VT_SCHOOLSTAFF_X]POSEendDate | 0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable |
FTE | Enter the staff's FTE, which is the amount of time the staff member spent performing a role at the place of service with full-time status. | [S_VT_SCHOOLSTAFF_X]POSFTE | 0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable |
Employing Org ID | Enter the VT AOE assigned unique identifier for the district employing the staff person. | [S_VT_SCHOOLSTAFF_X]EmpOrgID | 0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable |
Exclude From Reporting | Select this option to exclude the staff from State Reporting. | [S_VT_SCHOOLSTAFF_X]ExcludeFromReporting | 0_Staff_Match 0_Staff_Identity 10_EmpOrg 11_POS 11a_POS_RoleTable |