School Setup

Entering Attendance Codes

School Setup > Attendance: Attendance Codes

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code

Description

Enter the attendance code description.

[Attendance_Code]Description

Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD

Teacher can assign

Choose Yes or No from the pop-up menu to indicate whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN

Earns ADA credit

Select to indicate whether the attendance code affects attendance calculations.

[Attendance_Code]Calculate_ADA_YN

Counts toward membership

Select to indicate whether the attendance code affects membership calculations.

[Attendance_Code]Calculate_ADM_YN

Sort Order

Choose the sort order from the pop-up menu to indicate where the code should display on the page.

[Attendance_Code]SortOrder

Defining Attendance Code Categories

School Setup > Attendance: Attendance Code Categories > New/[Edit]

Note: Attendance code categories are associated with a specific school, but not a specific school year; that is, they are copied from year to year.

Code

Enter the attendance code category abbreviation. See Attendance Code Categories for the categories to set up for reporting.

[Code_Entity]CE_Code

Name

Enter the name of the attendance code category.

[Code_Entity]External_Name

Description

Enter a description for the attendance code category.

[Code_Entity]Description

Sort Order

Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder

Configuring Attendance Conversion Settings

Defining Attendance Conversions

School Setup > Attendance: Attendance Conversions > New/[Edit]

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name

Defining Period-To-Day Attendance Conversions

School Setup > Attendance: Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=periodday

[Attendance_Conversion_Items]Attendance_Value

Defining Code-To-Day Attendance Conversions

School Setup > Attendance: Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion

Code

The code for the code-to-day attendance conversion for the FTE.

Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Input_Value

Day Attendance Value

Enter the day attendance value for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Attendance_Value

Defining Attendance Time

School Setup > Attendance: Attendance Conversions > [None/Defined] > Time

Minutes Present

Enter the minutes present for the time-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Input_Value

Day Attendance Value

Enter the day attendance value for the time attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Attendance_Value

Adding Full-Time Equivalencies

School Setup > Attendance: Full-Time Equivalencies (FTE)

Note: The FTE will be an F if the full-time equivalence for the student's current enrollment in transfer info is either 'Full' or 'FT'.

Name

Enter the FTE name. See Full-Time Equivalency Codes for the full-time equivalencies to set up for reporting.

[FTE]Name

Default Attendance Mode

Choose the default attendance mode for the FTE.

[FTE]Dflt_Att_Mode_Code

Default Attendance Conversion

Choose the default attendance conversion for the FTE.

[FTE]Dflt_Conversion_Mode_Code

Setting Up Attendance Preferences

School Setup > Attendance: Preferences

Attendance Recording Methods

To enable the appropriate types of attendance for the school, select the applicable checkbox(es).

[Prefs]Value

[Prefs]Name=ATT_RecordModeMeeting

[Prefs]Name=ATT_RecordModeDaily

Count these codes for period conversion

Choose Absences or Presents from the "count these codes for period conversion" pop-up menu.

Note: This option determines whether to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

[Prefs]Name=ATT_CalcCntPresentsAbsences

Defining Bell Schedules

School Setup > Calendaring: Bell Schedules

Name

Enter the bell schedule name.

[Bell_Schedule]Name

Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID

Setting Up the School Calendar

School Setup > Calendaring: Calendar Setup

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of the current school year.

[Calendar_Day]Date

Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID

Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID

Tracks

Select the appropriate tracks. Note that track B is the Kindergarten AM setup and track C is the Kindergarten PM setup.

[Calendar_Day]A, B, C, D, E, F

In Sess

Select the checkbox to count the calendar day in the attendance calculation.

[Calendar_Day]InSession

Memb Value

Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue

Defining Schedule Periods

School Setup > Scheduling: Periods

Period Number

The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number

Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation

Period Name

Enter the period name.

[Period]Name

Creating Course Sections

School Setup > Scheduling: Sections > [select course] > New

Course Number

Enter the course number for the section.

Course Level

Choose the course level.

If the course level value is not entered, it will be considered "Same as Course."

[S_VT_SEC_X]CourseLevel

Course Level Characteristic

Choose the course level characteristic.

If the course level characteristic is not entered, it will be considered "Same as Course."

[S_VT_SEC_X]CourseLevelCharacteristic

Course Setting

Choose the course setting.

If the course setting value is not entered, it will be considered "Same as Course."

[S_VT_SEC_X]CourseSetting

13_CourseSection

Choose the course term.

If the term value is not entered, it will be considered "Same as Course."

Choose the course flexible pathways from these options

EO = Expanded Learning Opportunities
DE= Dual Enrollment Course
VB = Virtual/Online/Blended Course
CT= Career and Technical Education course
WB = Work-Based Learning Course
CP=High School Completion Program.

The default value is taken from the Course but can be overridden here.

Defining Years & Terms

School Setup > Years & Terms > Edit Term > Term Setup > New / Edit

Name of Term

Enter the name of the term.

[Terms]Name

Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation

First Day of Term

Enter the first day of the term.

[Terms]FirstDay

Last Day of Term

Enter the last day of the term.

[Terms]LastDay