Skip to main content
Skip table of contents

School Setup

Contents

Introduction

The following data elements are required for state reporting.

To navigate to the school setup page:

  1. Click the School link at the top of the page. The School pop-up menu appears.
  2. Choose a school. The school Start Page appears.
  3. Under Setup in the left navigation bar, click School. The School Setup page appears.

Note: The following information describes the setup required for State Reporting. For information about general school setup, see Help > System Help.

Data Element

Description

[Table]FieldName

Used in these Reports

Entering Attendance Codes

School Setup > Attendance: Attendance Codes

Code

Enter the attendance code abbreviation.

[Attendance_Code]Att_Code


Description

Enter the attendance code description.

[Attendance_Code]Description


Presence Status

Select Present or Absent as the presence status.

[Attendance_Code]Presence_Status_CD


Teacher can assign

Choose Yes or No from the pop-up menu to indicate whether the teacher can assign the attendance code.

[Attendance_Code]Assignment_Filter_YN


Earns ADA credit

Select to indicate whether the attendance code affects attendance calculations.

[Attendance_Code]Calculate_ADA_YN


Counts toward membership

Select to indicate whether the attendance code affects membership calculations.

[Attendance_Code]Calculate_ADM_YN


Sort Order

Choose the sort order from the pop-up menu to indicate where the code should display on the page.

[Attendance_Code]SortOrder


Defining Attendance Code Categories

School Setup > Attendance: Attendance Code Categories > New/[Edit]

Note: Attendance code categories are associated with a specific school, but not a specific school year; that is, they are copied from year to year.

Code

Enter the attendance code category abbreviation. See Attendance Code Categories for the categories to set up for reporting.

[Code_Entity]CE_Code


Name

Enter the name of the attendance code category.

[Code_Entity]External_Name


Description

Enter a description for the attendance code category.

[Code_Entity]Description


Sort Order

Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page.

[Code_Entity]SortOrder


Configuring Attendance Conversion Settings

Defining Attendance Conversions

School Setup > Attendance: Attendance Conversions > New/[Edit]

Name

Enter the attendance conversion name.

[Attendance_Conversion]Name


Defining Period-To-Day Attendance Conversions

School Setup > Attendance: Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion

Day Attendance Value

Enter the day attendance value for the period-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=periodday

[Attendance_Conversion_Items]Attendance_Value


Defining Code-To-Day Attendance Conversions

School Setup > Attendance: Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion

Code

The code for the code-to-day attendance conversion for the FTE.

Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Input_Value


Day Attendance Value

Enter the day attendance value for the code-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=codeday

[Attendance_Conversion_Items]Attendance_Value


Defining Attendance Time

School Setup > Attendance: Attendance Conversions > [None/Defined] > Time

Minutes Present

Enter the minutes present for the time-to-day attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Input_Value


Day Attendance Value

Enter the day attendance value for the time attendance conversion for the FTE.

[Attendance_Conversion_Items] Conversion_Mode_Code=timeday

[Attendance_Conversion_Items]Attendance_Value


Adding Full-Time Equivalencies

School Setup > Attendance: Full-Time Equivalencies (FTE)

Note: The FTE will be an F if the full-time equivalence for the student's current enrollment in transfer info is either 'Full' or 'FT'.

Name

Enter the FTE name. See Full-Time Equivalency Codes for the full-time equivalencies to set up for reporting.

[FTE]Name


Default Attendance Mode

Choose the default attendance mode for the FTE.

[FTE]Dflt_Att_Mode_Code


Default Attendance Conversion

Choose the default attendance conversion for the FTE.

[FTE]Dflt_Conversion_Mode_Code


Setting Up Attendance Preferences

School Setup > Attendance: Preferences

Attendance Recording Methods

To enable the appropriate types of attendance for the school, select the applicable checkbox(es).

[Prefs]Value

[Prefs]Name=ATT_RecordModeMeeting

[Prefs]Name=ATT_RecordModeDaily


Count these codes for period conversion

Choose Absences or Presents from the "count these codes for period conversion" pop-up menu.

Note: This option determines whether to count present or absent codes for period-to-day attendance conversions.

[Prefs]Value

[Prefs]Name=ATT_CalcCntPresentsAbsences


Defining Bell Schedules

School Setup > Calendaring: Bell Schedules

Name

Enter the bell schedule name.

[Bell_Schedule]Name


Attendance Conversion Method

Choose the attendance conversion method for the bell schedule from the pop-up menu.

[Bell_Schedule]Attendance_Conversion_ID


Setting Up the School Calendar

School Setup > Calendaring: Calendar Setup

Date

The date is view-only on this page. The days included in the calendar are determined by the start date and end date of the current school year.

[Calendar_Day]Date


Day

Choose the appropriate cycle day from the pop-up menu.

[Calendar_Day]Cycle_Day_ID


Schedule

Choose the appropriate bell schedule from the pop-up menu.

[Calendar_Day]Bell_Schedule_ID


Tracks

Select the appropriate tracks. Note that track B is the Kindergarten AM setup and track C is the Kindergarten PM setup.

[Calendar_Day]A, B, C, D, E, F


In Sess

Select the checkbox to count the calendar day in the attendance calculation.

[Calendar_Day]InSession


Memb Value

Enter the membership value for the calendar day to use when calculating membership.

Note: The value is normally 1 for each day.

[Calendar_Day]MembershipValue


Defining Schedule Periods

School Setup > Scheduling: Periods

Period Number

The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year.

[Period]Period_Number


Period Abbreviation

Enter the period abbreviation.

[Period]Abbreviation


Period Name

Enter the period name.

[Period]Name


Creating Course Sections

School Setup > Scheduling: Sections > [select course] > New

Course Number

Enter the course number for the section.



Defining Vermont State Information

School Setup > Scheduling: Sections > [select course] > New/Edit Sections

Note: To exclude from stored grades: School Setup > Scheduling: Sections > [select course] > select Section > Exclude from Storing Final Grades

The VT State Information fields are now set at the Course level. At the Section level, these values may be "Same as Course" or may have a different value from the Course. The label next to the field displays the value currently set at the Course level. If the attributes are not changed at the Section level, the corresponding section fields [S_VT_SEC_X] will be null and the respective reports reads the Course table fields [S_VT_CRS_X] for the course values.

Course Level

Choose the course level.

If the course level value is not entered, it will be considered "Same as Course."

[S_VT_SEC_X]CourseLevel



13_CourseSection
Section IDThe section ID of the course. [S_VT_SEC_X]Section ID13_CourseSection

Course Level Characteristic

Choose the course level characteristic.

If the course level characteristic is not entered, it will be considered "Same as Course."

[S_VT_SEC_X]CourseLevelCharacteristic


13_CourseSection

Course Setting

Choose the course setting.

If the course setting value is not entered, it will be considered "Same as Course."

[S_VT_SEC_X]CourseSetting


13_CourseSection

Course Terms

Choose the course term.

If the term value is not entered, it will be considered "Same as Course."

[S_VT_SEC_X]CourseTerm
Course Flexible Pathways

Choose the course flexible pathways from these options

EO = Expanded Learning Opportunities
DE= Dual Enrollment Course
VB = Virtual/Online/Blended Course
CT= Career and Technical Education course
WB = Work-Based Learning Course
CP=High School Completion Program.

The default value is taken from the Course but can be overridden here.

[S_VT_SEC_X]CourseFlexiblePathways13_CourseSection
14a_StuSectionEnrollment
14b_StaffSectionAssignment
15_StudentSecResults
Exclude from Ed-FiSelect this option to exclude courses publishing from Ed-fi.[S_CRS_X]ExcludeFromEdFi

Defining Years & Terms

School Setup > Years & Terms > Edit Term > Term Setup > New / Edit

Name of Term

Enter the name of the term.

[Terms]Name


Abbreviation

Enter an abbreviation for the term.

[Terms]Abbreviation


First Day of Term

Enter the first day of the term.

[Terms]FirstDay


Last Day of Term

Enter the last day of the term.

[Terms]LastDay




JavaScript errors detected

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.