School Setup
Contents
Introduction
The following data elements are required for state reporting.
To navigate to the school setup page:
- Click the School link at the top of the page. The School pop-up menu appears.
- Choose a school. The school Start Page appears.
Under Setup in the left navigation bar, click School. The School Setup page appears.
Note: The following information describes the setup required for State Reporting. For information about general school setup, see Help > System Help.
Data Element | Description | [Table]FieldName | Used in these Reports |
---|---|---|---|
Entering Attendance CodesSchool Setup > Attendance: Attendance Codes | |||
Code | Enter the attendance code abbreviation. | [Attendance_Code]Att_Code | |
Description | Enter the attendance code description. | [Attendance_Code]Description | |
Presence Status | Select Present or Absent as the presence status. | [Attendance_Code]Presence_Status_CD | |
Teacher can assign | Choose Yes or No from the pop-up menu to indicate whether the teacher can assign the attendance code. | [Attendance_Code]Assignment_Filter_YN | |
Earns ADA credit | Select to indicate whether the attendance code affects attendance calculations. | [Attendance_Code]Calculate_ADA_YN | |
Counts toward membership | Select to indicate whether the attendance code affects membership calculations. | [Attendance_Code]Calculate_ADM_YN | |
Sort Order | Choose the sort order from the pop-up menu to indicate where the code should display on the page. | [Attendance_Code]SortOrder | |
Defining Attendance Code CategoriesSchool Setup > Attendance: Attendance Code Categories > New/[Edit] Note: Attendance code categories are associated with a specific school, but not a specific school year; that is, they are copied from year to year. | |||
Code | Enter the attendance code category abbreviation. See Attendance Code Categories for the categories to set up for reporting. | [Code_Entity]CE_Code | |
Name | Enter the name of the attendance code category. | [Code_Entity]External_Name | |
Description | Enter a description for the attendance code category. | [Code_Entity]Description | |
Sort Order | Choose the sort order from the pop-up menu to determine where the attendance code category displays on the page. | [Code_Entity]SortOrder | |
Configuring Attendance Conversion Settings | |||
Defining Attendance ConversionsSchool Setup > Attendance: Attendance Conversions > New/[Edit] | |||
Name | Enter the attendance conversion name. | [Attendance_Conversion]Name | |
Defining Period-To-Day Attendance ConversionsSchool Setup > Attendance: Attendance Conversions > [None/Defined] > Period-To-Day Attendance Conversion | |||
Day Attendance Value | Enter the day attendance value for the period-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=periodday [Attendance_Conversion_Items]Attendance_Value | |
Defining Code-To-Day Attendance ConversionsSchool Setup > Attendance: Attendance Conversions > [None/Defined] > Code-To-Day Attendance Conversion | |||
Code | The code for the code-to-day attendance conversion for the FTE. Note: The value in the Input_Value field is the ID of an attendance code in the [Attendance_Code] table. | [Attendance_Conversion_Items] Conversion_Mode_Code=codeday [Attendance_Conversion_Items]Input_Value | |
Day Attendance Value | Enter the day attendance value for the code-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=codeday [Attendance_Conversion_Items]Attendance_Value | |
Defining Attendance TimeSchool Setup > Attendance: Attendance Conversions > [None/Defined] > Time | |||
Minutes Present | Enter the minutes present for the time-to-day attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=timeday [Attendance_Conversion_Items]Input_Value | |
Day Attendance Value | Enter the day attendance value for the time attendance conversion for the FTE. | [Attendance_Conversion_Items] Conversion_Mode_Code=timeday [Attendance_Conversion_Items]Attendance_Value | |
Adding Full-Time EquivalenciesSchool Setup > Attendance: Full-Time Equivalencies (FTE) Note: The FTE will be an F if the full-time equivalence for the student's current enrollment in transfer info is either 'Full' or 'FT'. | |||
Name | Enter the FTE name. See Full-Time Equivalency Codes for the full-time equivalencies to set up for reporting. | [FTE]Name | |
Default Attendance Mode | Choose the default attendance mode for the FTE. | [FTE]Dflt_Att_Mode_Code | |
Default Attendance Conversion | Choose the default attendance conversion for the FTE. | [FTE]Dflt_Conversion_Mode_Code | |
Setting Up Attendance PreferencesSchool Setup > Attendance: Preferences | |||
Attendance Recording Methods | To enable the appropriate types of attendance for the school, select the applicable checkbox(es). | [Prefs]Value [Prefs]Name=ATT_RecordModeMeeting [Prefs]Name=ATT_RecordModeDaily | |
Count these codes for period conversion | Choose Absences or Presents from the "count these codes for period conversion" pop-up menu. Note: This option determines whether to count present or absent codes for period-to-day attendance conversions. | [Prefs]Value [Prefs]Name=ATT_CalcCntPresentsAbsences | |
Defining Bell SchedulesSchool Setup > Calendaring: Bell Schedules | |||
Name | Enter the bell schedule name. | [Bell_Schedule]Name | |
Attendance Conversion Method | Choose the attendance conversion method for the bell schedule from the pop-up menu. | [Bell_Schedule]Attendance_Conversion_ID | |
Setting Up the School CalendarSchool Setup > Calendaring: Calendar Setup | |||
Date | The date is view-only on this page. The days included in the calendar are determined by the start date and end date of the current school year. | [Calendar_Day]Date | |
Day | Choose the appropriate cycle day from the pop-up menu. | [Calendar_Day]Cycle_Day_ID | |
Schedule | Choose the appropriate bell schedule from the pop-up menu. | [Calendar_Day]Bell_Schedule_ID | |
Tracks | Select the appropriate tracks. Note that track B is the Kindergarten AM setup and track C is the Kindergarten PM setup. | [Calendar_Day]A, B, C, D, E, F | |
In Sess | Select the checkbox to count the calendar day in the attendance calculation. | [Calendar_Day]InSession | |
Memb Value | Enter the membership value for the calendar day to use when calculating membership. Note: The value is normally 1 for each day. | [Calendar_Day]MembershipValue | |
Defining Schedule PeriodsSchool Setup > Scheduling: Periods | |||
Period Number | The period number is view-only on this page. To edit the number of periods associated to this school year, navigate to School Setup > Years & Terms > Edit School Year. | [Period]Period_Number | |
Period Abbreviation | Enter the period abbreviation. | [Period]Abbreviation | |
Period Name | Enter the period name. | [Period]Name | |
Creating Course SectionsSchool Setup > Scheduling: Sections > [select course] > New | |||
Course Number | Enter the course number for the section. | ||
Defining Vermont State InformationSchool Setup > Scheduling: Sections > [select course] > New/Edit Sections Note: To exclude from stored grades: School Setup > Scheduling: Sections > [select course] > select Section > Exclude from Storing Final Grades The VT State Information fields are now set at the Course level. At the Section level, these values may be "Same as Course" or may have a different value from the Course. The label next to the field displays the value currently set at the Course level. If the attributes are not changed at the Section level, the corresponding section fields [S_VT_SEC_X] will be null and the respective reports reads the Course table fields [S_VT_CRS_X] for the course values. | |||
Course Level | Choose the course level. If the course level value is not entered, it will be considered "Same as Course." | [S_VT_SEC_X]CourseLevel | 13_CourseSection |
Section ID | The section ID of the course. | [S_VT_SEC_X]Section ID | 13_CourseSection |
Course Level Characteristic | Choose the course level characteristic. If the course level characteristic is not entered, it will be considered "Same as Course." | [S_VT_SEC_X]CourseLevelCharacteristic | 13_CourseSection |
Course Setting | Choose the course setting. If the course setting value is not entered, it will be considered "Same as Course." | [S_VT_SEC_X]CourseSetting | 13_CourseSection |
Course Terms | Choose the course term. If the term value is not entered, it will be considered "Same as Course." | [S_VT_SEC_X]CourseTerm | |
Course Flexible Pathways | Choose the course flexible pathways from these options EO = Expanded Learning Opportunities The default value is taken from the Course but can be overridden here. | [S_VT_SEC_X]CourseFlexiblePathways | 13_CourseSection 14a_StuSectionEnrollment 14b_StaffSectionAssignment 15_StudentSecResults |
Exclude from Ed-Fi | Select this option to exclude courses publishing from Ed-fi. | [S_CRS_X]ExcludeFromEdFi | |
Defining Years & TermsSchool Setup > Years & Terms > Edit Term > Term Setup > New / Edit | |||
Name of Term | Enter the name of the term. | [Terms]Name | |
Abbreviation | Enter an abbreviation for the term. | [Terms]Abbreviation | |
First Day of Term | Enter the first day of the term. | [Terms]FirstDay | |
Last Day of Term | Enter the last day of the term. | [Terms]LastDay |