Skip to main content
Skip table of contents

Request Student Immunization Data from VIIS

This feature enables schools and districts to request and download student immunization data from VIIS into PowerSchool. When PowerSchool requests immunization data from VIIS, already existing incoming records are ignored. PowerSchool determines whether an incoming record is new or existing by matching the student name, DOB, CVX code, and the date the immunization was administered. Downloaded data is merged into the PowerSchool health tables for each student who meets the immunization download criteria. The student record is validated by the student ID and student grade level in the database.

Immunization Download Criteria

The student must meet the following criteria to be included in the data request:

  • Student must be active with a STI.

  • Student must not be excluded from Data Exchange on the student Health > Immunizations tab.

  • The date the vaccine was administered must be between the student's date of birth and the current year.

  • The vaccines must have a valid CVX code in PowerSchool.

Request an Immunization Data Download

If an immunization record has a CVX code that has not been set up in PowerSchool, the record is not downloaded.

To request the download of VIIS immunization data into PowerSchool:

  1. From the Start Page, under Data Exchange, click VIIS. The VIIS page appears.

  2. To Request VIIS Immunization Data, click Schedule. The IMMUNIZATIONREQ page appears.

  3. Select an option for requesting data:

    • REQUEST MISSING - Request immunization data for authorized students with no download history.

    • REQUEST ALL - Request immunization data for all authorized students.

    • RETRY ERRORS - Retry requesting immunization data for students marked with an error status.

  4. Under Scheduling, choose Run Now to run the request immediately or Schedule and select a date and time when the request should run.

  5. Click Submit.

The request can also be submitted for an individual student by navigating to their student page and selecting the VIIS student link. The same options for running the request apply. This will download data only after the initial download is completed for the District.

Viewing Statistical Summary

This data view displays the cumulative statistics for requests for student Immunization data from the VIIS system.

Column Name

Description

School Name

The name of the school being summarized.

Total Processing

The total number of records processing.

Total Missing Data

The total number of records that are missing data.

Total Dependencies

The total number of records that cannot be requested from VIIS due to missing dependency data.

Total Publishing

The total number of records publishing.

Total Errors

The total number of errors generated.

Last Update

The time and date of the last records update.

Total Published

The total number of PowerSchool records successfully downloaded from VIIS.

Viewing Immunization Dependencies

Displays a list of students for which immunization data cannot be requested from the VIIS system, along with the missing data dependencies. Review the dependency reason and update the student record(s) with the missing data as appropriate.

Column Name

Description

School Name

The name of the school the student attends.

Dependency

The records that cannot be published to VIIS due to missing dependency data.

Student Number

The student number for the immunization record that cannot be published.

Student Name

The student's name for the immunization record that cannot be published.

Grade Level

The student's grade level at the time of the immunization record publishing attempt.

Date of Birth

The student's date of birth.

Last Publish Date

The last date the student's data was published.

Publishing ID

The identification number of the record that was not downloaded.

Resource ID

The identification number of the district that requested the download.

Viewing the Immunization Download Summary

Displays a summary of the most recent immunization data downloaded from VIIS, including the vaccine name and code.

Column Name

Description

School Name

The name of the school.

School Number

The school's ID.

Vaccine Name

The name of the vaccine.

CVX Code

The vaccine's CVX code.

CPT Code

The vaccine's CPT code.

Total

The total number of records downloaded for the school.

Viewing Immunization Errors

A detailed list of the most recent attempts to request immunization data from the VIIS system that resulted in failure. Review the information received from the VIIS system and correct where necessary.

Column Name

Description

School Name

The name of the school the student attends.

Processing Date

The date the immunization record was processed.

Student Number

The student number for the rejected immunization record.

Student Name

The student's name.

Grade Level

The student's grade level at the time of the immunization record rejection.

Date of Birth

The student's date of birth.

Error Code

The error's code.

Message Detail

The error message.

Publishing ID

The identification number of the record with the error.

Resource ID

The identification number of the district that requested the download.

JavaScript errors detected

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.