Individual Student Records Collection Verification Report - RE

Contents

Introduction

Use this report to list any errors with data entered for the Individual Student Record Collection that must be corrected prior to submitting the file to the VA DOE.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

Student Selection

The report selects records from the [Students] and [ReEnrollments] table based on the following criteria:

The student must not be excluded from state reporting.
The student must be enrolled in a school and included in the report.
The student’s school enrollment Exit Date must occur after the report start date.
The student’s school enrollment Entry Date must occur on or before the report end date.
Refresh Premier Attendance View Data Report (If the student attendance was updated the day you want to run the Student Record Collection Extract).
Refresh Attendance Tracking Data Report (If the student attendance was updated the day you want to run the Student Record Collection Extract).

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Use	If run at the district level, choose one of the following from the pop-up menu: Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria. Current School Only – Includes all records associated with the current school that meet the selection criteria. District Wide – Includes all records on the PowerSchool server that meet the selection criteria. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] students only – Run the report for students in the current selection. All students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to runningreport.
Processing Options	Choose a time to run the report from the pop-up menu: In Background Now (Recommended) – Execute the report immediately in the background. ASAP – Execute the report in the order it is received in the Report Queue. At Night – Execute the report during the next evening. On Weekend – Execute the report during the next weekend. On Specific Time – Execute the report on the date and time specified.
Specific Date/Time	Enter a date using the format mm/dd/yyyyor mm-dd-yyyyin order to run the report on a specific day. The incorrect format displays an alert and the date field is submitted as a blank entry. Use the pop-up menus to schedule the report to be run at a specific hour and minute. Example: 7/29/2008 @ 10:05 AM.
Report Start Date	Enter the start date for the reporting period.
Report End Date	Enter the end date for the reporting period.
Report Period	Select one of the following options: All Fields – Validate all student data included in the Student Record Collection Extract. Fall – Validate the student data included in the Fall Student Record Collection Extract. Spring – Validate the student data included in the Spring Student Record Collection Extract. End of Year – Validate the student data includedinthe End of Year Student Record Collection Extract. Summer – Validate the student data included in the Summer Student Record Collection Extract. EIMS Submission – Validate the student data included in the EIMS Submission Student Record Collection Extract.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName
1	School ID	The school number for the school in which the student is currently enrolled.	[Schools]School_Number
2	Student ID	The locally assigned student number, extracted from Start Page > Student > Demographics.	[Students]Student_Number
3	Student Name	The student's legal name. If the student's legal last and first names are unavailable then the student's name from the Student Demographics section is printed.	[StudentCoreFields]PSCore_Legal_Last_Name [StudentCoreFields]PSCore_Legal_First_Name [StudentCoreFields]PSCore_Legal_Middle_Name [Students]LastFirst
4	Grade	The student’s grade level, extracted from Start Page > Student > Transfer Info > Edit Enrollment.	[Students]Grade_Level [ReEnrollments]Grade_Level
5	Error Message	Indicates errors found for the student record.	N/A