Skip to main content
Skip table of contents

Unique ID Request

Contents

Introduction

This report is used to maintain State Student Identifiers (SSID) and basic student demographic information in the USOE database. This extract is created for active students based on student selection, and can be created at the district level or for a single school, and for all students or a student selection. The extract is a comma delimited text file.

The UT Unique ID Request File Report is uploaded to the USOE.

  • New IDs – A student enrolling for the first time in the state of Utah, including kindergarten students who do not have an SSID in the State Student Number field
  • Retrieve – A student or a selection of students who have transferred from another school in a Utah district
  • Update A student whose attributes need to be updated based on a student SSID, LEA number and student number
  • Verify – A student or selection of students whose SSIDs need to be verified

Note: The report output is restricted to students enrolled in the current year.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report..

Field

Description

Select Schools

Choose a sub-district from the Select Sub-district pop-up menu. Then select one of the following:

  • Select Multiple Schools – Choose specific schools in the sub-district for which to run the report.
  • All Schools in selected sub-district – Includes all student records in the sub-district that meet the selection criteria.

Note: The All Schools option is only available when running the report from the District Office.

Select Students

Indicate which students to include in the report by selecting one of the following options:

  • The Selected [number] Students OnlyRun the report for students in the current selection enrolled in the specified date range.
  • All studentsRun the report for all students in the current school enrolled in the specified date range.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Type of report

Choose one of the following required options from the pop-up menu:

  • New IDs – To obtain a new SSID for any student in PowerSchool who does not have an SSID in the State Student Number field.
  • Retrieve – To obtain the SSID from the state system of a student or a selection of students who have transferred from another school in a Utah district.
  • Update – To update a student’s attributes based on a student SSID, LEA number and student number.
  • Verify – To confirm a student or selection of students SSIDs.
Include Inactive and Transferred Out StudentsSelect the checkbox to include inactive and transferred-out students in the report.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Data Element

Description

 [Table]FieldName

Data Type

Field Length

Begin / End Position

SSID

The number assigned to the student using the Statewide Student Identifier – SSID process.

Note: Populated for Verify and Update Extracts.

[Students]State_StudentNumber

N

10

N/A

School Year

The school year.

Format: CCYY

[Terms]LastDay

N

4

N/A

Legal Last Name

The student’s last name.

[StudentCoreFields]PSCore_Legal_Last_Name

[Students]Last_Name

A

30

N/A

Legal First Name

The student’s first name.

[StudentCoreFields]PSCore_Legal_First_Name

[Students]First_Name

A

20

N/A

Legal Middle Name

The student’s middle name.

Note: Optional for all updates.

[StudentCoreFields]PSCore_Legal_Middle_Name

[Students]Middle_Name

A

20

N/A

Birth Date

The student’s date of birth.

Format: YYYYMMDD

[Students]DOB

N

10

N/A

Gender

The student’s gender.

[Students]Gender

A

1

N/A

LEA Number

The District Number.

State assigned and approved LEA number.

[Prefs]DistrictNumber

N

3

N/A

LEA School Number

State assigned and approved school number.

Note: The Alternative School Number is extracted if populated on the Edit School page at the district level.

[Schools]SchoolID or

[Schools]Alternate_School_Number

N

4

N/A

LEA Student Number

LEA assigned student number.

Note: Must not equal 0 (zero).

[Students]Student_Number

N

10

N/A

Request Type

The report request type. The type of report selected run.

Valid values:

  • N – New IDs
  • R – Retrieve
  • U – Update
  • V – Verify

N/A

A

1

N/A

Back to Top

JavaScript errors detected

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.