Unique ID Request
Contents
Introduction
This report is used to maintain State Student Identifiers (SSID) and basic student demographic information in the USOE database. This extract is created for active students based on student selection, and can be created at the district level or for a single school, and for all students or a student selection. The extract is a comma delimited text file.
The UT Unique ID Request File Report is uploaded to the USOE.
- New IDs – A student enrolling for the first time in the state of Utah, including kindergarten students who do not have an SSID in the State Student Number field
- Retrieve – A student or a selection of students who have transferred from another school in a Utah district
- Update – A student whose attributes need to be updated based on a student SSID, LEA number and student number
- Verify – A student or selection of students whose SSIDs need to be verified
Note: The report output is restricted to students enrolled in the current year.
Report Input
For help with navigation and running the report, see How to Find and Generate a Report..
Field | Description |
Select Schools | Choose a sub-district from the Select Sub-district pop-up menu. Then select one of the following:
Note: The All Schools option is only available when running the report from the District Office. |
Select Students | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running report. |
Type of report | Choose one of the following required options from the pop-up menu:
|
Include Inactive and Transferred Out Students | Select the checkbox to include inactive and transferred-out students in the report. |
Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Data Element | Description | [Table]FieldName | Data Type | Field Length | Begin / End Position |
SSID | The number assigned to the student using the Statewide Student Identifier – SSID process. Note: Populated for Verify and Update Extracts. | [Students]State_StudentNumber | N | 10 | N/A |
School Year | The school year. Format: CCYY | [Terms]LastDay | N | 4 | N/A |
Legal Last Name | The student’s last name. | [StudentCoreFields]PSCore_Legal_Last_Name [Students]Last_Name | A | 30 | N/A |
Legal First Name | The student’s first name. | [StudentCoreFields]PSCore_Legal_First_Name [Students]First_Name | A | 20 | N/A |
Legal Middle Name | The student’s middle name. Note: Optional for all updates. | [StudentCoreFields]PSCore_Legal_Middle_Name [Students]Middle_Name | A | 20 | N/A |
Birth Date | The student’s date of birth. Format: YYYYMMDD | [Students]DOB | N | 10 | N/A |
Gender | The student’s gender. | [Students]Gender | A | 1 | N/A |
LEA Number | The District Number. State assigned and approved LEA number. | [Prefs]DistrictNumber | N | 3 | N/A |
LEA School Number | State assigned and approved school number. Note: The Alternative School Number is extracted if populated on the Edit School page at the district level. | [Schools]SchoolID or [Schools]Alternate_School_Number | N | 4 | N/A |
LEA Student Number | LEA assigned student number. Note: Must not equal 0 (zero). | [Students]Student_Number | N | 10 | N/A |
Request Type | The report request type. The type of report selected run. Valid values:
| N/A | A | 1 | N/A |