Student Setup

Entering General Demographics

Demographics

Name (last, first, MI)

Enter the student’s name. Use the format LastName, FirstName, MiddleName.

[Students]LastFirst

[Students]Last_Name

[Students]First_Name

[Students]Middle_Name

Max 35

Max 20

Max 15

Max 20

Data Clearinghouse

UT Unique ID Request File

SIF GPA

Student Attendance Summary

Student Course and Program Membership

Student Personal Object

Enter the student’s Legal name.Use the format LastName, FirstName, MiddleName.

Note: Depending on your district's security settings, your role might not have access to this field.

[StudentCoreFields]PSCore_Legal_Last_Name

[StudentCoreFields]PSCore_Legal_First_Name

[StudentCoreFields]PSCore_Legal_Middle_Name

[StudentCoreFields]PSCore_Legal_Suffic

Max 35

Max 20

Max 15

Max 20

Data Clearinghouse

UT Unique ID Request File

SIF GPA

Student Attendance Summary

Student Course and Program Membership

Student Personal Object

Home Address

Enter the student’s address.

Note: Only the zip code is reported in the Data Clearinghouse Report.

[Students]Street

[Students]City

[Students]State

[Students]Zip

Max 60

Max 50

2

Max 10

Data Clearinghouse

Student Personal Object

Mailing Address

Enter the student’s mailing address.

[Students]Mailing_Street

[Students]Mailing_City

[Students]Mailing_State

[Students]Mailing_Zip

N/A

Student Personal Object

Home Phone

Enter the student’s home phone.

[Students]Home_Phone

Max 10

Data Clearinghouse

DOB

Enter the student’s date of birth.

[Students]DOB

6-10

Data Clearinghouse

UT Unique ID Request File

Student Personal Object

Ethnicity

Choose Yes or No to indicate whether the student is Hispanic or Latino.

If you set up the option to allow the student to decline to specify ethnicity (District level setting), then select this value, if appropriate.

Valid Values:

• -1 – Default, no value
• 0 – No, not Hispanic or Latino
• 1 – Yes, Hispanic or Latino
• 2 – Decline to specify

[Students]Fedethnicity

N/A

Data Clearinghouse

Student Personal Object

Race

Select the checkbox for the appropriate federal race category.

If you set up the option to allow the student to decline to specify race then select this value, if appropriate.

[StudentRace]Racecd

[Students]Fedracedecline

N/A

Data Clearinghouse

Student Personal Object

Scheduling/Reporting Ethnicity

Choose the student’s scheduling/reporting ethnicity from the pop-up menu.

[Students]Ethnicity

Max 20

Not Required

Data Clearinghouse

Gender

Choose a gender from the pop-up menu.

Note: Female is stored as F, Male is stored as M.

[Students]Gender

1

Data Clearinghouse

UT Unique ID Request File

Student Personal Object

If the student's legal gender is different than her/his gender, choose the legal gender from the pop-up menu.

Note: Depending on your district's security settings, your role might not have access to this field.

SSN

Enter the student’s Social Security Number.

Note: Dashes will be excluded from the reports.

[Students]SSN

Max 12

Data Clearinghouse

Student Personal Object

Student Number

Enter the student’s number.

Note: This is reported as Statewide Student ID (SSID) in the Data Clearinghouse Report.

[Students]Student_Number

N/A

Data Clearinghouse

UT Unique ID Request File

Student Attendance Summary

Student Course and Program Membership

Student Personal Object

Modifying Information

Modify Information

Part-Time Student Indicator

Note: DO NOT use the checkbox on this page. Refer to the Part-Time Home Schooled data element on Student Selection > Utah State Information.

[S_UT_STU_X]PartTime

N/A

N/A

District Entry Date

Enter the district entry date.

[Students]DistrictEntryDate

N/A

Student Academic Record Object

Adding Student Contacts

Add/Edit student contacts. 

Defining Other Student Information

Other Information

Homeless Code

Note: Do not enter a code on this page. Refer to the Homeless data element Student Selection > Utah State Information.

[S_UT_STU_X]Homeless_Code

1

Data Clearinghouse

Primary Language Code

Note: Do not enter a code on this page. Refer to the LEP Native Language data element Student Selection > Utah State Information.

[S_UT_STU_X]PrimaryLanguage

3

Data Clearinghouse

Entering Utah State Information

Defining General State Info

State/Province – UT > State Info tab

Exclude this student from state reports

Select this checkbox to exclude student from state reports.

[Students]State_ExcludeFromReporting

1

Data Clearinghouse

SIF GPA

Statewide Student ID

Enter the student’s state defined ID (SSID).

[Students]State_StudentNumber

10

Data Clearinghouse

UT Unique ID Request File

Student Personal Object

High School Completion Status

Choose the student’s high school completion status from the pop-up menu.

[S_UT_STU_X]HSCS

2

Data Clearinghouse

Student Personal Object

Part-Time Home Schooled

Choose the student’s part-time home schooled status from the pop-up menu.

Valid values:

• (S) Stable
• (H) Home Schooled
• (P) Private School

[S_UT_STU_X]PartTime

1

Data Clearinghouse

Student Personal Object

Concentrator

Enter the student’s six-digit number for career and technical programs.

[S_UT_STU_X]seop_goal

6

Data Clearinghouse

Student Personal Object

Vocational Academically Disadvantaged

Select this checkbox if the student is vocationally and/or academically disadvantaged with a cumulative GPA less than 2.0.

[S_UT_STU_X]voc_academ_disadv

1

Data Clearinghouse

Student Personal Object

Tech Prep

Select the appropriate checkbox if the student is a college technical prep student.

Valid values:

• 0 – blank
• 1 – (Y) Yes

[S_UT_STU_X]tech_prep

1

Data Clearinghouse

Lunch Status

Choose the lunch status for this student from the pop-up menu.

[Students]LunchStatus

1

Student Personal Object

Economic Disadvantage

(Override)

Choose the student’s economic disadvantage status from the pop-up menu.

Valid values:

• (F) Eligible for Free Lunch
• (R) Eligible for Reduced Price Lunch
• (Y) Economically Disadvantaged
• (MF) Medicaid Free
• (MR) Medicaid Reduced

Note: If no value is selected, then the Lunch Status will be used.

[S_UT_STU_X]LunchApplic

1

Data Clearinghouse

Student Personal Object

Resident Status

Choose the student’s resident status from the pop-up menu.

[S_UT_STU_X]resident_status

1

Data Clearinghouse

Student Personal Object

Migrant

Select the checkbox if the student is a migrant.

[S_UT_STU_X]Migrant

1

Data Clearinghouse

Student Personal Object

Homeless

Choose the homeless code for this student from the pop-up menu.

[S_UT_STU_X]homeless_code

1

Data Clearinghouse

Student Personal Object

Accompanied Student

Choose the accompanied student status from the pop-up menu.

Valid values:

• Y – A youth who is in the physical custody of a parent or guardian
• N – A youth who is NOT in the physical custody of a parent or guardian

Note: Required if Homeless is not 0.

[S_UT_STU_X]AccompaniedStudent

1

Data Clearinghouse

Student Personal Object

Immigrant

Select the checkbox if the student is an immigrant.

[S_UT_STU_X]Immigrant

1

Data Clearinghouse

Student Personal Object

First Enrolled in US

Enter the date the student first became enrolled in a US district.

[S_UT_STU_X]dateofentryintoUSA

10

Data Clearinghouse

Student Personal Object

LEP Native Language

Choose the LEP student’s native language from the pop-up menu.

[S_UT_STU_X]primarylanguage

3

Data Clearinghouse

Student Personal Object

LEP Parent Language

Select the native language of the LEP student’s parents.

[S_UT_STU_X]parentlanguage

3

Data Clearinghouse

Student Personal Object

LEP Exit Date

Enter the student’s exit date from LEP.

[S_UT_STU_X]LEPExitDate

10

Data Clearinghouse

Pre-Registered for the English language proficiency exam (WIDA ACCESS)?

Indicates whether a student should automatically be pre-registered for the English language proficiency exam (WIDA ACCESS).

[S_UT_STU_X]ELPAssessment

1

Student Personal Object

MESA program

Choose the student’s MESA participation from the pop-up menu.

[S_UT_STU_X]MESA

N/A

Data Clearinghouse

Student Personal Object

School of Record

Choose from the pop-up menu if this is or is not the student’s school of record.

Valid values:

School is student’s school of record.

(N) School is NOT the student’s school of record.

[S_UT_STU_X]SchoolOfRecord

1

Data Clearinghouse

Student School Enrollment Object

Gifted

Select the checkbox if the student is identified as gifted.

[S_UT_STU_X]Gifted

1

Data Clearinghouse

Student Personal Object

Data Clearinghouse

Student Personal Object

NCLB School Choice

Select the checkbox if the student is attending this school under NCLB school choice.

[S_UT_STU_X]NCLBSC

1

Data Clearinghouse

Student Personal Object

NCLB Supplemental Services, Language Arts

Choose the provider of the student’s NCLB Language Arts supplemental services from the pop-up menu.

[S_UT_STU_X]NCLBSSLA

1

Data Clearinghouse

Student Personal Object

NCLB Supplemental Services, Math

Choose the provider of the student’s NCLB Math supplemental services from the pop-up menu.

[S_UT_STU_X]NCLBSSM

1

Data Clearinghouse

Student Personal Object

Special Ed Exit Date

Enter the student’s Special Ed Exit Date.

[S_UT_STU_X]SpecialEdExitDate

11

Data Clearinghouse

Student Personal Object

Kindergarten Type

Choose a Kindergarten type for students in kindergarten from the pop-up menu.

[S_UT_STU_X]YIC_FullTime

2

Data Clearinghouse

Military Child

Select this checkbox if student is a child of parents serving in the military.

[S_UT_STU_X]MilitaryChild

1

Data Clearinghouse

Student Personal Object

Refugee

Select this checkbox if this student is a refugee.

[S_UT_STU_X]Refugee

1

Data Clearinghouse

Student Personal Object

Reads at this Grade level – Fall

Select this checkbox if this student reads at this grade level at the fall designation.

[S_UT_STU_X]ReadOnGradeLevel_F

1

Data Clearinghouse

Reads at this Grade level - Mid

Select this checkbox if this student reads at this grade level.

[S_UT_STU_X]ReadOnGradeLevel

1

Data Clearinghouse

Student Personal Object

Reads at this Grade level - Spring

Select this checkbox if this student reads at this grade level at the Spring/End of Year designation

[S_UT_STU_X]ReadOnGradeLevel_S

1

Data Clearinghouse

Receives Reading Intervention

Select this checkbox if this student receives reading intervention.

[S_UT_STU_X]ReadingIntervention

1

Data Clearinghouse

Student Personal Object

Data Clearinghouse

Student Personal Object

Data Clearinghouse

Student Personal Object

Data Clearinghouse

Student Personal Object

Data Clearinghouse

Student Personal Object

Race Identified by Observation

If the student's race was identified by observation, select this checkbox.

[S_UT_STU_X]RaceSelfIdentified

1

Data Clearinghouse

Student Personal Object

Intention of early graduation indicator

Indicates whether or not the student intends to graduate early.

[S_UT_STU_X]EarlyGrad

1

Data Clearinghouse

Graduation date

Enter the date the student graduated high school.

[S_UT_STU_X]Grad_Date

N/A

Student Personal Object

Passed Civics Exam

If the student has passed a Civics/Alternative exam, choose "(Y) Yes - Student has passed a Civics/Alternative exam" from the pop-up menu

[S_UT_STU_X]PassedCivics

5

Student Personal Object

Private school enrollment with local special education membership only

Select this checkbox to override the Private school enrollment with local special education membership only.

[S_UT_STU_X]PVT

1

Data Clearinghouse

Senior (DO) Dropout with unknown exit date

Select this checkbox to override the Senior (DO) Dropout with unknown exit date.

[S_UT_STU_X]SrDO

1

Data Clearinghouse

Viewing Student Service Records

State/Province – UT > Student Services Tab

Title 1 Math

Title 1 Targeted Assistance Program – Additional Math services provided (resets every new school year).

[S_UT_STU_X]Title1Math

Student School Enrollment

Title 1 ELA

Title 1 Targeted Assistance Program – Additional ELA services provided (resets every new school year).

[S_UT_STU_X]Title1ELA

Student School Enrollment

Title 1 Science

Title 1 Targeted Assistance Program – Additional Science services provided (resets every new school year).

[S_UT_STU_X]Title1SCI

Student School Enrollment

Title 1 Health

Title 1 Targeted Assistance Program – Student received Health/Dental assistance supported by Title I funds (resets every new school year)

[S_UT_STU_X]Title1Health

Student School Enrollment

Title 1 Academic Guidance

Title 1 Targeted Assistance Program – Student received Academic Guidance assistance supported by Title I funds (resets every new school year).

[S_UT_STU_X]Title1ACGuid

Student School Enrollment

Title 1 Social Studies

Title 1 Targeted Assistance Program – Student received Social Studies assistance supported by Title I funds (resets every new school year).

[S_UT_STU_X]Title1SocStud

Student School Enrollment

Title 1 Vocational

Title 1 Targeted Assistance Program – Student received Vocational/Career Services supported by Title I funds (resets every new school year).

[S_UT_STU_X]Title1Voc

Student School Enrollment

Title 1 PARAPROS

SB81 funding of Title I ParaPros (resets every new school year).

[S_UT_STU_X]Title1ParaPros

Student School Enrollment

Intergenerational Poverty Grant

Intergenerational Poverty Grant (IGP) (resets every new school year).

[S_UT_STU_X]IntPovGrant

Student School Enrollment

After School 21^st Century

21st Century Community Learning Center Grant - 21 CCLC (resets every new school year). 21st Century Community Learning Centers (CCLC) provide supplemental academic services during out-of-school time periods.

[S_UT_STU_X]AfterSch21Cent

Student School Enrollment

EL State Software

State Provided EL Software (resets every new school year).

[S_UT_STU_X]ELSoftware

Student School Enrollment

Early Childhood Reading State Software

State Provided Early Childhood Reading Software (resets every new school year).

[S_UT_STU_X]ECReadSoftware

Student School Enrollment

State/Province – UT > Civil Rights Data Collection (CRDC) tab

For instructions on completing the CRDC fields, see Civil Rights Data Collection (CRDC) 2020-2021.

State/Province – UT > Student Backpack tab

For instructions on requesting a student's backpack file, see Student Achievement Backpack.

Defining Seal of Biliteracy Information

State/Province – UT > Seal of Biliteracy

Choose the name of the biliteracy assessment from the pop-up menu.

Valid values:

• Blank
• WIDA
• ACT
• AP English Language & Culture
• AAPPL
• STAMP 45

Choose the name of the World Language assessment.

Valid values:

• Blank
• WIDA
• ACT
• AP English Language & Culture
• AAPPL
• STAMP 45

Student Attendance Summary (SAS)

State/Province – Utah - Student Attendance Summary

Use the Student Attendance Summary page to track student attendance information on a student. You can add, update and delete student attendance records in the Student Attendance Summary table.

School ID

Enter the ID number of the school in which the student is enrolled.

[StudentAttendanceSummary]SchoolDCID

10

Student Attendance Summary (SAS)

Start Date

Enter the first date the student was present in the school.

[StudentAttendanceSummary]StartDate

10

Student Attendance Summary (SAS)

End Date

Enter the last date the student was present in the school.

[StudentAttendanceSummary]EndDate

10

Student Attendance Summary (SAS)

School Year

Enter the school year of the absence data.

Enter the first year of the school year, such as 2011 for 2011-2012.

[StudentAttendanceSummary]SchoolYear

4

Student Attendance Summary (SAS)

Membership

Enter the number of membership days for this student during the specified date range.

[StudentAttendanceSummary]MembershipValue

5

Student Attendance Summary (SAS)

Days Attended

Enter the number of days the student attended the school during the specified date range.

[StudentAttendanceSummary]DaysAttended

5

Student Attendance Summary (SAS)

Absences

Enter the number of days the student was absent school during the specified date range.

[StudentAttendanceSummary] DaysTransportedEligibleStAid

5

Student Attendance Summary (SAS)

Unexcused

Enter the number of unexcused absences the student accumulated during the specified date range.

[StudentAttendanceSummary] UnexcusedAbsences

5

Student Attendance Summary (SAS)

Excused

Enter the number of excused absences the student accumulated during the specified date range.

[StudentAttendanceSummary]ExcusedAbsences

5

Student Attendance Summary (SAS)

Viewing Deprecated Fields

State/Province – UT > Deprecated Fields

Low Income Indicator

No longer used.

[S_UT_STU_X]low_income_indicator

N/A

N/A

Special Education Indicator

No longer used.

[S_UT_STU_X]special_ed_indicator

N/A

N/A

Out-of-District Tuition

No longer used.

[S_UT_STU_X]out_of_dist_tuition

N/A

N/A

Title 1 Participation

No longer used.

[S_UT_STU_X]title_1

N/A

N/A

Indian 506 Form

No longer used.

[S_UT_STU_X]indian_506

N/A

N/A

LEP Oral Grade

No longer used.

[S_UT_STU_X]leporalgrade

N/A

N/A

LEP Read Grade

No longer used.

[S_UT_STU_X]lepreadgrade

N/A

N/A

LEP Write Grade

No longer used.

[S_UT_STU_X]lepwritegrade

N/A

N/A

YIC Full Time

No longer used.

[S_UT_STU_X]YIC_FullTime

N/A

N/A

Tribal Affiliation

No longer used.

[S_UT_STU_X]TribAffil

N/A

N/A

Limited English Proficiency

No longer used.

[S_UT_STU_X]lep

N/A

N/A

New LEP Instruction Type

No longer used.

[S_UT_STU_X]LEP_instruction

N/A

N/A

Dropout Recovery Program

No longer used.

[S_UT_STU_X]DropoutRec

N/A

N/A

Dropout Recovery Membership

No longer used.

[S_UT_STU_X]DropoutRecMem

N/A

N/A

Verifying Attendance Information

Attendance

Attendance

Verify that attendance is entered for the student.

[Attendance]StudentID

N/A

Student Attendance Summary

Student Attendance Summary Object

Viewing/Editing Stored Grades

Historical Grades > Edit Stored Grade

Note: To create a new stored grade record, select Multiple New Entries or Single New Entry. To edit or view a historical grade, select the grade on the Historical Grades page.

School

The school name associated with the historical grade appears.

[StoredGrades]SchoolName

N/A

SIF GPA

Student Academic Record Object

School year (Term)

The term associated with the historical grade appears.

[StoredGrades]TermID

N/A

SIF GPA

Student Academic Record Object

Store Code

The store code associated with the historical grade appears.

[StoredGrades]StoreCode

N/A

Required Setup

Hist. grade level

The grade level associated with the historical grade appears.

[StoredGrades]Grade_Level

N/A

SIF GPA

Student Academic Record Object

Associated section

The section associated with the historical grade appears.

[StoredGrades]SectionID

N/A

SIF GPA

Course number

Review and/or edit the course number associated with the historical grade.

[StoredGrades]Course_Number

N/A

Required Setup

Course name

Review and/or edit the course name associated with the historical grade.

[StoredGrades]Course_Name

N/A

Required Setup

Grade

Review and/or edit the alpha grade associated with the historical grade.

[StoredGrades]Grade

N/A

SIF GPA

Student Academic Record Object

Student Grade Object

GPA Points

Enter the GPA points awarded for this grade.

[StoredGrades]GPA_Points

N/A

Student Academic Record Object

Percent

Enter the percent value awarded for this grade.

[StoredGrades]Percent

N/A

Student Academic Record Object

Student Grade Object

Absences

Review and/or edit the number of absences associated with the historical grade.

[StoredGrades]Absences

N/A

Student Academic Record Object

Earned credit hours

Review and/or edit the earned credit hours associated with the historical grade.

[StoredGrades]EarnedCrHrs

N/A

SIF GPA

Student Academic Record Object

Student Grade Object

Potential credit hours

Review and/or edit the potential credit hours associated with the historical grade.

[StoredGrades]PotentialCrHrs

N/A

Student Academic Record Object

Exclude from GPA

Choose whether to include or exclude the historical grade from the GPA calculation.

[StoredGrades]ExcludefromGPA

N/A

SIF GPA

Managing Student Tests

Test Scores > New/Edit Student Test

Test

Choose the appropriate test from the pop-up menu.

[StudentTest]TestID

[Test]Name

N/A

Required Setup

Date

Enter the date the student took the test.

[StudentTest]Test_Date

N/A

Student Academic Record Object

Term

Choose the term during which the student took the test from the pop-up menu.

[StudentTest]TermID

N/A

Student Academic Record Object

Grade Level

Enter the grade level of the student at the time the test was taken.

[StudentTest]Grade_Level

N/A

Student Academic Record Object

Test Score – Number

Enter the numerical test score.

[StudentTestScore]NumScore

N/A

Student Academic Record Object

Test Score – Percent

Enter the percentage test score.

[StudentTestScore]PercentScore

N/A

Student Academic Record Object

Test Score – Alpha

Enter the alpha test score.

[StudentTestScore]AlphaScore

N/A

Student Academic Record Object

Viewing Discipline Incidents

Incidents

Incident List

Discipline incidents that involve the selected student appear on this page.

Note: It is recommended to create discipline incidents at the school or district level. See Incident Management Quick Entry for more information.

N/A

N/A

Data Clearinghouse

Discipline Incident Object

Defining Enrollment Information

All Enrollments > Edit Enrollment Record

Course

Enter course name, course number, and course section number for the class of enrollment.

Format: CourseName (CourseNumber.SectionNumber)

[Courses]Course_Name

[CC]Course_Number

[Sections]SectionNumber

N/A

Data Clearinghouse

Student Course and Program Membership

Student Academic Record Object

Student Section Enrollment Object

Enroll Date

Enter the student’s enroll date.

Note: This is reported as the Course Entry Date in the Data Clearinghouse Report.

[CC]DateEnrolled

6-10

Data Clearinghouse

Student Attendance Summary

Student Section Enrollment Object

Exit Date

Enter the student’s exit date.

Note: This is reported as the Course Exit Date in the Data Clearinghouse Report.

[CC]DateLeft

6-10

Data Clearinghouse

Student Attendance Summary

Student Section Enrollment Object

College Granting Credit

For view only. Shows the college granting credit for this concurrent enrollment course.

[S_UT_SEC_X]CollegeGranting

2

Data Clearinghouse

Where Taught Campus

For view only. Shows the college campus offering the concurrent enrollment course.

[S_UT_SEC_X]CollegeCampus

1

Data Clearinghouse

Student is attempting college credit

Choose how the student is attempting to receive credit for this concurrent enrollment class from the pop-up menu.

Valid values:

• ( ) – Not Concurrent Course
• (Y) – Taking for College and High School Credit
• (N) – Taking just for High School Credit

Note: Y or N must be selected if College Granting Credit and if Where Taught Campus are populated.

[S_UT_CC_X]Concurrent

1

Data Clearinghouse

Student Section Enrollment Object

Course Membership

The student’s membership share for this course enrollment appears.

This value is calculated by the Student Course and Program Membership Report.

The value refreshes each time the report is run.

[S_UT_CC_X]AM_Mem

N/A

Student Course and Program Membership

Student Section Enrollment Object

Defining Student Programs

Student Programs > New/Edit Student Program Enrollment

Notes:

• An asterisk (*) indicates that these fields appear only when ELL is selected in the Program field.
• A double asterisk (**) indicates that these fields appear only when 504-Service is selected in the Program field.

Entry Date

Enter the student’s entry date for the special program.

[SpEnrollments]Enter_Date

10

Data Clearinghouse

Student Course and Program Membership

Student Grade Object

Student Personal Object

Exit Date

Enter the student’s exit date for the special program.

Note: For accurate membership calculations, the special program enrollment MUST have a valid exit date.

If the student is still receiving services, the exit date should reflect the day after the last day of school.

[SpEnrollments]Exit_Date

10

Data Clearinghouse

Student Course and Program Membership

Student Participation Object

Exit Reason

Enter the student’s exit reason for the special program.

[SpEnrollments]ExitCode

Max 15

Data Clearinghouse

Student Participation Object

Program

Choose the program type for the special program from the pop-up menu.

Valid values:

• Resource
• Self-Contained
• Youth-in-Custody

Note: If the program is mapped to the Self-Contained program type, then membership and attendance during the special program enrollment will be excluded from the student’s regular membership and attendance.

[SpEnrollments]ProgramID

N/A

Data Clearinghouse

Student Course and Program Membership

Student Participation Object

Disability Type

Choose the disability type from the pop-up menu.

Note: Reported as the Disability Type in the Data Clearinghouse SCRAM record.

[SpEnrollments]Code1

2

Data Clearinghouse

Student Participation Object

Student Personal Object

Time

Choose the amount of time spent in resources or self-contained classroom from the pop-up menu.

Valid values:

Blank

• (A) – 1-59 Minutes (Resources)
• (B) – 60-179 Minutes (Resources)
• (C) – 180 Minutes or more (Self-Contained)

[SpEnrollments]Code2

2

Data Clearinghouse

Student Participation Object

Student Personal Object

Regular Percent

(Regular Education Class Percentage)

Choose the amount of time the student spends in regular education from the pop-up menu.

Valid values:

• (1) – At Least 80% of the day
• (2) – 40-79% of the day
• (3) – Less than 40% of the day

[S_UT_SEN_X]RegularEducationPortion

1

Data Clearinghouse

Student Participation Object

Environment

(Environment Setting)

Choose the educational setting from the pop-up menu.

[S_UT_SEN_X]EducationalSetting

1

Data Clearinghouse

Student Participation Object

Custody Type

(Required for YIC)

Choose the custody type from the pop-up menu. Required for YIC students only

Valid values:

• DCFS=Division of Child and Family Services
• DJJS=Division of Juvenile Justice Services
• BOIA=Bureau of Indian Affairs

• DHHS - Other Division of Human and Health Services

[S_UT_SEN_X]YICCustodyType

4

Data Clearinghouse

Student Participation Object

Special Programs Data Validation Report

English Proficiency *

Choose the student’s Limited English Proficiency level from the pop-up menu.

Note: P, E, I, and A values will be converted to Y – Student is ELL. This includes UALPA levels in the extract. Values of 1-4 will be converted to Y and 5 and 6 will be converted to F.

[SpEnrollments]Code1

1

Data Clearinghouse

Instruction Type *

Choose the ELL student’s instruction type from the pop-up menu.

[SpEnrollments]Code2

3

Data Clearinghouse

Test Date *

Enter the date when the student was tested.

[S_UT_SEN_X]TestDate

10

Data Clearinghouse

Reason For Change *

Type the reason why the student’s English Proficiency was changed.

[S_UT_SEN_X]ReasonForChange

255

Data Clearinghouse

Is One Percent: (1% Alternative assessment

Indicates whether a student should be administered the 1% alternative assessment (UAA/DLM) rather than the standard state assessment (SAGE).

[S_UT_SEN_X]IsOnePercent

1

Data ClearingHouse

Student Participation Object

Exclude YIC Membership

Check the box if the student is in both YIC and Resource/Self-Contained programs at the same time and the membership for the YIC enrollment should be excluded.

Note: This only applies to YIC records.

[S_UT_SEN_X]ExcludeYICMembership

1

Data ClearingHouse

Student Participation Object

DJJS Facility

Select the applicable DJJS Facility if the custody = DJJS.

• ALTA - Adult Living Transitional Achievement [Nebo SD]

• DALTA - Day Adult Living Transitional Achievement [Nebo SD]

• DSIN - Day Skills Intervention [Nebo SD]

• DSIG - Day Skills Intervention [Granite SD]

• DSIO - Day Sills Intervention [Ogden SD]

• GEM - Gemstone [Granite SD]

Note: This only applies to YIC records with a custody type of DJJS

[S_UT_SEN_X]DJJSFacility

10

Data ClearingHouse

Student Participation Object

Neglected and Delinquent

Select Yes if the student is neglected and delinquent.

Note: This only applies to YIC records with a time code value of C.

[S_UT_SEN_X]IsNeglectedAndDelinquent

1

Data ClearingHouse

Student Participation Object

Residential Treatment Center 

(Required for YIC - Youth in Custody)

Select the Residential Treatment Center:

• Valid values:

  • Blank - Please Select

  • RTCA - Residential Treatment Center [Alpine SD]

  • RTCB - Residential Treatment Center [Box Elder SD]

  • RTCD - Residential Treatment Center [Davis SD]

  • RTCI - Residential Treatment Center [Iron SD]

  • RTCJ - Residential Treatment Center [Jordan SD]

  • RTCM - Residential Treatment Center [Murray SD]

  • RTCN - Residential Treatment Center [Nebo SD]

  • RTCNS - Residential Treatment Center [North Sanpete SD]

  • SHOS - State Hospital Pediatric Unit [Provo SD]

  • RTCS - Residential Treatment Center [Salt Lake SD]

  • RTCSS - Residential Treatment Center [South Sanpete SD]

  • RTCT - Residential Treatment Center [Tooele SD]

  • RTCG - Residential Treatment Center [Granite SD]

Data ClearingHouse

Student Participation Object

Extended School Year

Check the box if the LEA is required by the student IEP team to provide Extended School Year (ESY) services at any time during the prior school year

[S_UT_SEN_X]ExtSchoolYear

1

Student Participation

Program Membership

The student’s membership share for this program enrollment appears.

This value is calculated by the Student Course and Program Membership Report.

The value refreshes each time the report is run.

[S_UT_SEN_X]S2_S3_Mem

N/A

Student Course and Program Membership

Student Participation Object

Editing a Current or Previous Enrollment

Transfer Info > Edit [Current/Previous] Enrollment

Entry Date

Enter the student’s entry date for the school enrollment.

Note: The first day of school enrollment.

[Students]EntryDate

[ReEnrollments]EntryDate

6-10

Data Clearinghouse

SIF GPA

Student Attendance Summary

Student Course and Program Membership

Student Academic Record Object

Student Attendance Summary Object

Student School Enrollment Object

Entry Code

Choose the entry code for the school enrollment from the pop-up menu.

Note: Choose an entry code for all school enrollments.

Entry codes are determined by the school.

[Students]EntryCode

[ReEnrollments]EntryCode

Max 20

Student Academic Record Object

Student School Enrollment Object

Exit Date

Enter the student’s exit date for the school enrollment.

Note: The day after the last day of school enrollment.

[Students]ExitDate

[ReEnrollments]ExitDate

6-10

Data Clearinghouse

SIF GPA

Student Attendance Summary

Student Course and Program Membership

Student Academic Record Object

Student Attendance Summary Object

Student Personal Object

Student School Enrollment Object

Exit Code

Choose the exit code for the school enrollment from the pop-up menu.

Note: Choose an exit code for school enrollments where the exit date is in the past.

[Students]ExitCode

[ReEnrollments]ExitCode

2

Data Clearinghouse

Student Academic Record Object

Student School Enrollment Object

Grade Level

Choose the grade level for the student’s school enrollment from the pop-up menu.

Note: Reported as the Grade Level in the Student Record of the Data Clearinghouse Report.

[Students]Grade_Level

[ReEnrollments]Grade_Level

N/A

Data Clearinghouse

SIF GPA

Student Academic Record Object

Student Personal Object

Track

Choose the student’s track from the pop-up menu, if applicable.

[Students]Track

N/A

Student Academic Record Object

District of Residence

Choose the district of residence for the student’s school enrollment from the pop-up menu.

Note: Reported as the District of Residence in the Student Record of the Data Clearinghouse Report.

[Students]DistrictOfResidence

[ReEnrollments]DistrictOfResidence

Max 20

Data Clearinghouse

Student Personal Object

Exclude this enrollment from state reporting

Check to exclude this school enrollment from state reporting

[S_UT_STU_X]State_ExcludeEnrollment

[S_UT_REN_X]State_ExludeEnrollment

N/A

Data ClearingHouse

School of Record

Select Yes or No if this school is the student’s School of Record

[S_UT_STU_X]SchoolOfRecord

[S_UT_REN_X]SchoolOfRecord

N/A

Data ClearingHouse

Kindergarten Type

Choose the kindergarten type for this school enrollment from the pop-up menu.

[S_UT_STU_X]KindergartenType

[S_UT_REN_X]KindergartenType

N/A

Student Personal Object

Reads at this Grade Level - Fall

For students in grades 1-3, select the appropriate option that describes their reading level at the fall designation.

[S_UT_STU_X]ReadOnGradeLevel_F

[S_UT_REN_X]ReadOnGradeLevel_F

N/A

Data ClearingHouse

Student Personal Object

Reads at this Grade Level - Mid

For students in grades 1-3, select the appropriate option that describes their reading level at the mid designation.

[S_UT_STU_X]ReadOnGradeLevel

[S_UT_REN_X]ReadOnGradeLevel

N/A

Data ClearingHouse

Student Personal Object

Reads at this Grade Level - Spring

For students in grades 1-3, select the appropriate option that describes their reading level at the spring designation.

[S_UT_STU_X]ReadOnGradeLevel_S

[S_UT_REN_X]ReadOnGradeLevel_S

N/A

Data ClearingHouse

Student Personal Object

Membership Share

Enter the student’s membership share. For example, if the student is enrolled in three out of five periods for the school day (60% of a full schedule), then enter 0.6 for their membership share.

[Students]Membershipshare

[ReEnrollments]Membershipshare

3

Data Clearinghouse

Student Attendance Summary

Student Course and Program Membership

Pre-Registered for the English language proficiency exam (WIDA ACCESS)?

Indicates whether a student should automatically be pre-registered for the English language proficiency exam (WIDA ACCESS).

[S_UT_REN_X]ELPAssessment

1

Student Personal Object

Entry Documentation

Select the applicable type of entry documentation provided.

Note: This field can be used to assist in a state audit. This is NOT reported to UREx.

[S_UT_STU_X]Entry_Doc

[S_UT_REN_X]Entry_Doc

N/A

For Local Use

Exit Documentation

Select the applicable type of exit documentation provided.

Note: This field can be used to assist in a state audit. This is NOT reported to UREx.

[S_UT_STU_X]Exit_Doc

[S_UT_REN_X]Exit_Doc

N/A

For Local Use

Defining Additional State Reporting Fields

Transfer Info > Edit [Current/Previous] Enrollment > Additional UT State Reporting Fields

Homeless

Choose the homeless code for this student from the pop-up menu.

Valid values:

• (0) Not Homeless
• (1) With another family due to hardship
• (2) In a motel or hotel
• (3) In a shelter
• (4) In a car, park, campground, or public place
• (5) Somewhere without adequate facilities

[S_UT_STU_X]homeless_code

[S_UT_REN_X]homeless_code

N/A

Data ClearingHouse

Student Personal Object

Migrant

Select the checkbox if this is a migrant student.

[S_UT_STU_X]migrant

[S_UT_REN_X]migrant

N/A

Data ClearingHouse

Student Personal Object

Lunch Status

Choose the lunch status for this student from the pop-up menu.

Valid values:

• (P) Fullpay
• (R) Reduced
• (F) Free
• (E) Exempt
• (T) Temporary
• (FDC) Free-DC

[Students]LunchStatus

[ReEnrollments]LunchStatus

1

Data ClearingHouse

Student Personal Object

Economic Disadvantage

(override)

Choose the student’s economic disadvantage status from the pop-up menu.

Valid values:

• (F) Eligible for Free Lunch
• (R) Eligible for Reduced Price Lunch
• (Y) Economically Disadvantaged

Note: If no value is selected, then the Lunch Status will be used.

[S_UT_STU_X]LunchApplic

[S_UT_REN_X]LunchApplic

1

Data Clearinghouse

Student Personal Object

Setting Up Scheduling Information

Scheduling Setup

Year of Graduation

Enter the year that the student is scheduled to graduate.

[Students]Sched_YearOfGraduation

N/A

Student Academic Record Object