TX Interchange Student-Parent
This interchange includes information for any school not excluded from state reporting. It is the interchange schema for Student-Parent information including the student demographic information and student identifiers. The parent information captures the relationship between the student and the parent as well as flags for which parent is the primary contact. This report is only used for the TSDS Dashboard.
Student Selection Criteria
Students must be enrolled in a regular, reportable campus in the district or enrolled in a non-reportable campus where the Child Find Placeholder Campus field is set to Yes in Schools/School Info.
Students must have a Child Find Special Program record where the SPED Eligibility Determination Date falls on or between July 1 and June 30 of the current school year. The Entry Date of the Child Find record may be in a prior school year or the current school year.
Report Input
Each of the available run options and data fields for the report is described below.
Field | Description |
|---|---|
Select Schools | If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Select Students | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running report. |
| Collection Code | Choose the Collection from the pop-up menu for the report generated. |
School Year | Choose the school year. This value is used in the file name as well as determining which year to use for the data extraction. |
| ECDS Version (Only PK and KG students) | Select this option when generating the Student-Parent Interchange for the Early Childhood Data System (ECDS). The option limits the report to students in grades PK and KG with ECDS assessment data to report, and also limits the elements output in the interchange to conform to the ECDS requirements. |
Run Now | Select this option if the user wants to run the report immediately. |
Schedule | Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are:
|
Report Output: XML for Dashboard
Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.
Filename for the Dashboard:
The filename must be in the following format:
District Code: Position 1-6
Underscore: Position 7, 11, 20 and 33.
Campus ID: Position 8-10 – If the file is generated by a user from the District Office, this value is 000. If the file is generated by a user from a school, this value is the three-digit campus id for that user. This allows partial files to be submitted that contain data only for one school.
Collection Code: Position 12-19. This starts with the ending year of the school year followed by TSDS.
Timestamp: Position 21-32 – This is YYYYMMDDHHMM where YYYY is year, MM is month, DD is day, HH is hour, and MM is minute.
Interchange: Position 34 starts the name of the Interchange – InterchangeStudentParentExtension.xml
Report Output: XML
Data Element | Description | Collection |
|---|---|---|
Student – This complex type is repeated for each student that has been enrolled at least one day during the school year being processed whether they are excluded from PEIMS or not. | ||
Student Unique State ID | Unique State Student Number. An underscore "_" appears at the front of the ID. Example: Student id = "_1246639548" | ECDS |
Student Identification Code | ||
Identification System | Hard coded as "State" | ECDS |
Identification Code | Unique State ID Number | ECDS |
Student Identification Code | ||
Identification System | Hard coded as "Local" | |
Identification Code | Local Student ID | |
Name | ||
First Name | Student’s First Name | ECDS |
Middle Name | Student’s Middle Name | |
Last Name | Student’s Last Name | ECDS |
Generation Code Suffix | Description of the student’s generation code | |
Sex | Gender of the student | |
Birth Data | ||
Birth Date | Student’s date of birth. | ECDS |
Address | ||
AddressType=”Home” | ||
Street Number Name | Student’s Physical Address | |
| Apartment Room Suite Number | Student's Apartment Room Suite Number | |
City | Student’s Physical City | |
State Abbreviation | Student’s Physical State | |
Postal Code | Student’s Physical Zip | |
| Country Code | Student's Country Code | |
Address | ||
AddressType=”Mailing” | ||
Street Number Name | Student’s Mailing Address | |
| Apartment Room Suite Number | Student's Apartment Room Suite Number | |
City | Student’s Mailing City | |
State Abbreviation | Student’s Mailing State | |
Postal Code | Student’s Mailing Zip | |
| Country Code | Student's Country Code | |
Telephone – Hard Code to TelephoneNumberType = “Home” | ||
Telephone Number | Student’s Home Phone Number | |
Electronic Mail – Hard Code to EmailAddressType=”Home/Personal” | ||
Email Address | Student’s Email Address | |
Hispanic Latino Ethnicity | Student’s Federal Ethnicity. True or False. | |
Race | ||
Racial Category | Student’s race. This is repeated for each race coded. | |
Economic Disadvantaged | Student’s current economic disadvantage status. | |
Student Characteristics | ||
Characteristic | Student is flagged as Displaced Homemaker, Foster Care, Homeless, Immigrant, Migratory, Parent in Military, Pregnant, Single Parent, Unaccompanied Youth, Unschooled Asylee, or Unschooled Refugee if current status is coded as participating. | |
Limited English Proficiency | Student’s LEP status as Limited, Limited Monitored 1, Limited Monitored 2 or Not Limited. | |
Disabilities – Included only if the student has disabilities. | ||
Disability | Student’s Primary, Secondary and Tertiary Disability. Multiple Disabilities is also noted. | |
Order of Disability | Denotes primary, secondary or tertiary. | |
Student Indicators | ||
Indicator Name | Included for all students whether At Risk or not. | |
Indicator | True or False depending on the student’s status | |
TX LEA Reference | ||
Education Org Identity | ||
State Organization ID | Student’s District of Enrollment | ECDS |
Parent – This complex type is repeated for each contact that is linked to the student that is flagged responsible for the student. Id=”PAR_xxx” where xxx is the internal id for the contact. | ||
Parent Unique State ID | Internal Contact ID | |
Name | ||
First Name | Contact’s First Name | |
Last Name | Contact’s Last Name | |
Address | ||
AddressType=”Home” | ||
Street Number Name | Contact’s Physical Address | |
City | Contact’s Physical City | |
State Abbreviation | Contact’s Physical State | |
Postal Code | Contact’s Physical Zip | |
Address | ||
AddressType=”Mailing” | ||
Street Number Name | Contact’s Mailing Address | |
City | Contact’s Mailing City | |
State Abbreviation | Contact’s Mailing State | |
Postal Code | Contact’s Mailing Zip | |
Telephone – Hard Code to TelephoneNumberType = “Home” | ||
Telephone Number | Contact’s Home Phone Number | |
Electronic Mail – Hard Code to EmailAddressType=”Home/Personal” or EmailAddressType=”Work” | ||
Email Address | Contact’s Email Address | |
Student Parent Association | ||
Student Reference | Ref=”STU_xxx” where xxx is the Local Student Number | |
Parent Reference | Ref=”PAR_xxx” where xxx is the Contact ID | |
Relation | Contact Relationship to the student. | Dashboard |
Primary Contact Status | True if the contact is responsible for the student. | Dashboard |
Lives With | True if the Student Resides With is Yes for this contact. | Dashboard |