TX Interchange Student

Contents

Introduction

The interchange schema for Student information can be used when only student identification, characteristic, and demographic information is required to be exchanged. The Student information includes identifiers, name sex, ethnicity and race, birth data and contact information. In addition, flags are included for economically disadvantaged, school food service eligibility, and limited English proficiency. Information is included regarding the student’s home situation, language(s), displacement status, and disabilities. This report is only used for PEIMS reporting.

The Transcript Interchange is updated with logic to source the Pass/Fail Indicator Code from the calculated value in the stored grades record ((S_TX_SGR_X.E0949_PF_Calc). If no calculated value exists in stored grades, the calculation is executed on-the-fly.

The PEIMS Extended Year stored grades selection criteria is updated to first check for the Dual Credit Indicator in the stored grades record. If blank, the logic then examines the Dual Credit flag in courses. Records are no longer bypassed due to a missing Dual Credit indicator in stored grades as long as the stored grades record references a district course number where Dual Credit is set to Yes.

Non-enrolled homeschooled students who do not attend school in the district, but can participate in activities. These students are excluded from state reporting - now the Interchange student selection will include non-enrolled UIL students with UIL participation records in the current year (23-24).
If students participated in multiple UIL activities during the year multiple records will be reported with the numeric code of the activity.
If a student NonEnrolled UIL Participant records at more than one school during the same year. Output the UIL activities in the school record(s) that most recently entered (select school by record internal ID).

Submission 4 Selection Criteria

The following selection criteria determine which database records are used in the Extended Year collection. Refer to selection criteria for analysis when the report does not return the correct records.

Submission 4 reports three types of records: Bilingual/ESL Summer School, Extended Year Services (ESY), and Dual Credit Summer School classes.

Bilingual/ESL Summer School Selection

The student must be enrolled in the prior school year, or in the in the current year.
The student must have a PEIMS General record in effect for at least one day in the prior school year.
The student must have a LEP Special Programs record if effect for the prior school year where the Bilingual/ESL Summer School Indicator equals 1.

Extended School Year Services (ESY Selection)

The student must be enrolled in the prior school year, or in the in the current year.
The student must have a PEIMS General record in effect for at least one day in the prior school year.
The student must have an Extended Year Services record for the prior academic year with Contact Hours in Instructional Setting 1; Contact Hours in Instructional Setting 2 is optional.

Dual Credit Summer School Classes and Manual Entry Stored Grade Selection

The stored grade must be associated with the prior academic year.
The stored grade must not be excluded from 415 reporting.
The stored grade must be associated with a student who was enrolled in the prior school year, or is enrolled in the current year.
The stored grade must be associated with a student who has a PEIMS General record in effect for at least one day in the prior school year.
The stored grade must be associated with a student who meets the Dual Credit summer school class criteria OR the Bilingual/ESL Summer School or Extended Year Services.
The stored grade must not be associated with a course or section which is excluded from 090 reporting.
The Special Explanation code for the stored grade must equal R - Course completed in summer school.
The Dual Credit Indicator for the stored grade record must equal 1.
The Alternate CDC Number (if populated) for the stored grade must match a school in the district.

Report Input

Each of the available run options and data fields for the report are described below.

Field	Description
Select Schools	At the District Level: Select All Schools to run the extract for all schools not excluded from state reporting. Select Multiple Schools allows the user to use the Ctrl or SHIFT key on your keyboard to click each school you want to run the extract. At the School Level: Select All Schools to run the extract for all schools not excluded from state reporting. Select Current School Only to run the extract just for the current school.
Include Graduates	Set to Yes ONLY during Fall Submission when High Schools have been selected.
Collection Code	Choose the Collection from the pop-up menu for the report generated. This option controls the naming of the file.
School Year	Choose the school year. This value is used in the file name as well as determining which year to use for the data extraction.
School Start Window	Enter the appropriate date for the School Start Window for the year being processed. Typically, this is the last Friday in September.
October Snapshot Date	Enter the appropriate date for the October Snapshot Date for the year being processed. Typically, this is the last Friday in October.
Limit records to RFT Students only*	Choose Yes or No.
Default Early Reading Indicator to 3 (Not Assessed) for students with no current year record?*	Choose Yes/No to default Early Reading Indicator to 3 (Not Assessed) for students with no current year record
Exclude Students with Missing Unique ID	Choose Yes to exclude students with Missing Unique ID
Exclude Students with Missing SSN	Choose Yes to exclude students with Missing SSN
Run Now	Select this option to run the report immediately.
Schedule	Select this option to run this report on a scheduled basis. Once this option is selected the following choices are: Run Once Start Date and Start Time to run the report. Repeat Select Daily, Weekly, Monthly or Yearly for the appropriate re-occurrence for running the report. If Daily is selected, check the Weekdays only box to limit to weekdays. If Weekly is selected, check which weekday to run the report. If Monthly is selected, check the month to run the report. If Yearly is selected, select either the date or the weekday to run the report. Date Range – Select No End Date or a date that the re-occurrence should end.

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Report Output: XML for PEIMS

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Filename for PEIMS

The filename must be in the following format:

District Code: Position 1-6

Underscore: Position 7, 11, 21 and 34.

Campus ID: Position 8-10 – If the file is generated by a user from the District Office, this value is 000. If the file is generated by a user from a school, this value is the three-digit campus id for that user. This allows partial files to be submitted that contain data only for one school.

Collection Code: Position 12-20. This starts with the ending year of the school year followed by the five characters Collection Code (i.e. FALL1).

Timestamp: Position 22-33 – This is YYYYMMDDHHMM where YYYY is year, MM is month, DD is day, HH is hour, and MM is minute.

Interchange: Position 35 starts the name of the Interchange – InterchangeStudentExtension.xml

Report Output: XML

Data Element	Description	[Table]Field	Collection
Student – This complex type is repeated for each student that is included in the particular Submission selected. Note: Summer School enrollments and enrollments flagged as Exclude from State Reporting are not included in this record.
Student Unique State ID	The student's unique State Student Number	[Students]State_StudentNumber	FALL, SUMMER, EXTENDED YEAR
	Student Identification Code
Identification System	Hard coded as 'State'.	N/A	FALL, SUMMER, EXTENDED YEAR
Identification Code	The student's state ID number.	[Students]State_StudentNumber [Students]SSN	FALL, SUMMER, EXTENDED YEAR
	Student Identification Code
Identification System	Hard coded as 'District'.	N/A	FALL, SUMMER, EXTENDED YEAR
Identification Code	The student's local student ID number.	[Students]Student_Number	FALL, SUMMER, EXTENDED YEAR
	Name
First Name	The student’s first name.	[Students]First_Name	FALL, SUMMER, EXTENDED YEAR
Middle Name	The student's middle name.	[Students]Middle_Name	FALL, SUMMER, EXTENDED YEAR
Last Name	The student's last name.	[Students]Last_Name	FALL, SUMMER, EXTENDED YEAR
	Birth Data
Birth Date	The student’s date of birth.	[Students]DOB	FALL, SUMMER, EXTENDED YEAR
	TX LEA Reference
	EducationalOrgIdentity
State Organization ID	The district where the student is enrolled.	[Prefs]Value [Prefs]Name=districtnumber	FALL, SUMMER, EXTENDED YEAR
Generation Code Suffix	The student’s generation suffix code.	[StudentCoreFields]PSCore_Legal_Suffix	FALL, SUMMER, EXTENDED YEAR
Sex	The student's gender.	[Students]Gender	FALL, SUMMER, EXTENDED YEAR
Hispanic Latino Ethnicity	The student's Federal Ethnicity code.	[Students]FedEthnicity	FALL, SUMMER, EXTENDED YEAR
	TX-Race
American Indian Code	Indicates if the student is American Indian.	[StudentRace]RaceCD = I	FALL, SUMMER, EXTENDED YEAR
Asian Code	Indicates if the student is Asian.	[StudentRace]RaceCD = A	FALL, SUMMER, EXTENDED YEAR
Black-African American Code	Indicates if the student is Black or African-American.	[StudentRace]RaceCD = B	FALL, SUMMER, EXTENDED YEAR
Native Hawaiian Pacific Islander Code	Indicates if the student is Native Hawaiian or Pacific Islander.	[StudentRace]RaceCD = P	FALL, SUMMER, EXTENDED YEAR
White Code	Indicates if the student is White.	[StudentRace]RaceCD = W	FALL, SUMMER, EXTENDED YEAR
	TX-Student Characteristics
ADA Eligibility Code	The student's Average Daily Attendance eligibility.	[S_TX_STU_STATE_GEN_C]E0787_ADA_Code	FALL
At Risk Indicator Code	Indicates if the student is considered at-risk of not meeting standards or dropping out of school.	[S_TX_SEN_AtRisk_X]E0919_AtRisk_Ind	FALL
Homeless Status Code	The student's homeless status.	[S_TX_STU_STATE_GEN_C]E1082_Homeless	FALL, SUMMER
Immigrant Indicator Code	The student's immigrant status.	[S_TX_SEN_Imm_X]E0797_Immigrant_Indicator	FALL
LEP Indicator Code	The student's status as a Limited English Proficiency student.	[S_TX_SEN_ESL_X]E0790_LEP_Indicator	FALL, SUMMER, EXTENDED YEAR
Migrant Indicator Code	The student's migrant status.	[S_TX_SEN_Mig_X]E0984_Migrant_Ind	FALL, SUMMER, EXTENDED YEAR
SSI Promotion Retention Code	Indicates if the student was promoted or retained due to participation in the Student Success Initiative (SSI).	[S_TX_STU]SSI_PROM_RET_C	FALL
Unaccompanied Youth Status	Indicates if the student is an unaccompanied youth.	[S_TX_STU_STATE_GEN_C] E1084_Unaccompanied_Youth	FALL, SUMMER
Unschooled Asylee/Refugee Code	Indicates if the student was first enrolled in a U.S. school sometime in grades 7-12 and, prior to enrollment, was an unschooled asylee or refugee.	[S_TX_STU_STATE_GEN_C] E1076_Unschooled_Asylee	FALL, SUMMER
Early Reading Indicator Code	Indicates if the student is reading at grade level, or if the student is reading below grade level due to reading difficulties or dyslexia.	[S_TX_STU_Early_Reading_C] E1522_Early_Reading_First	FALL, SUMMER
Foster Care Indicator Code	Indicates if the student is in foster care.	[S_TX_STU_STATE_GEN_C]E1528_Foster_Care	FALL, SUMMER, EXTENDED YEAR
Military Connected Student Code	Indicates if the student is the dependent of an active duty or reserves member of the United States military (Army, Navy, Air Force, Marine Corps, Coast Guard) or the Texas National Guard.	[S_TX_STU_STATE_GEN_C] E1529_Military_Connected	FALL, SUMMER
Dyslexia Indicator Code	Indicates if the student has dyslexia. Note: If the student is not active on the Fall Snapshot Date, this element is suppressed.	[S_TX_STU_STATE_GEN_C]E1530_Dyslexia	FALL
TX-TSTEM Indicator Code	Indicates if the student is enrolled in a Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy. Note: This element is only reported for students in grades 6-12.	[S_TX_STU_STATE_GEN_C]E1559_TSTEM [S_TX_STU_STATE_GEN_C] E1559_TSTEM_SUB4 [Students]Grade_Level	FALL, SUMMER, EXTENDED YEAR
ECHS Indicator Code	Indicates if the student is enrolled in an Early College High School (ECHS).	[S_TX_STU_STATE_GEN_C]E1560_ECHS [S_TX_STU_STATE_GEN_C]E1560_ECHS_Sub4	FALL, SUMMER, EXTENDED YEAR
P-Tech Indicator Code	Indicates if the student participates in the Pathways in Technology (P-Tech) Early College High School program. Note: This element is only reported for students in grades 9-12.	[S_TX_STU_STATE_GEN_C]E1612_PTECH [S_TX_STU_STATE_GEN_C] E1612_PTECH_Sub4 [Students]Grade_Level	FALL, SUMMER, EXTENDED YEAR
IEP Continuer Indicator	Indicates if a student 18 years or older is continuing in special education. This element is reported if the student is 18 years or older as of September 1 of the current school year, is a special education student, and is not a graduate. A value of '1' is reported if the student also meets the following criteria: The student's As Of Status must be B, C, D, E, F, or G. Graduation Date must not be populated. Otherwise, a value of '0' is reported. For students receiving Speech Therapy only with an Instructional Code of '00', a value of '1' is reported if the student has completed all graduation requirements. Otherwise a value of '0' is reported. IEP Continuer Indicator is suppressed if the student is not 18 or older as of September 1 of the current school year, or if the student is a graduate.	[S_TX_STU_STATE_GEN_C] E1002_As_Of_Override [SPEnrollments]StudentID [Students]DOB	FALL
Home Language Code	The language spoken in the student's home.	[StudentCoreField]PrimaryLanguage	FALL
Student Language Code	The language the student predominantly speaks.	[StudentCoreField]PrimaryLanguage [StudentCoreField]SecondaryLanguage	FALL
As of Status Code	The student's current enrollment status in the LEA.	[S_TX_STU_STATE_GEN_C] E1002_As_Of_Override	FALL, SUMMER
Economic Disadvantage Code	Indicates if the student has economic disadvantage.	[S_TX_SEN_Econ_X] E0785_Econ_Disadvantaged	FALL, SUMMER
TX-Student Census Block Group	The census block the student resides in This element is suppressed if the student is not enrolled on the Fall Snapshot Date. Otherwise, the element is reported if the student meets these criteria: The student must be actively enrolled on the Fall Snapshot Date. The student must have an Economic Disadvantaged Code that is not NULL or 00. The student must have a Homeless Status Code that is NULL or 0. The student must have an "eligible" type ADA Eligibility Code of 1, 2, 3, 6, or 7. The student must not have Attribution Code 21 or 23.If the student is required to have a Census Block Code per the TEA edits, but no value is populated, a PEIMS fatal error will be generated.	[S_TX_STU_CENSUS_BLOCK_C]Census_Block	FALL
Crisis Code	Indicates the state health or weather-related crisis that impacts this student. Note: This element is only reported if the student's Crisis Code is populated with a value other than NULL.	[S_TX_STU_STATE_GEN_C]E1054_Crisis_Code	FALL, SUMMER, EXTENDED YEAR
Parental Permission Code	Indicates if the student's parent/guardian has approved of the student's placement in a bilingual or ESL program.	[S_TX_SEN_ESL_X]E0896_Parental_Permission	FALL
Associate Degree Indicator Code	Indicates if the student earned an associate degree in any of the following fields prior to graduating high school. 2 Associate of Arts (AA) 3 Associate of Applied Arts (AAA) 4 Associate of Applied Science (AAS) 5 Associate of Arts in Teaching (AAT) 6 Associate of Science (AS)	[S_TX_STU_X]E1596_Associate_Degree_Ind	FALL, SUMMER
Star of Texas Indicator Code	Indicates if the student is eligible for free public pre-kindergarten education because the student's parent or guardian received the Star of Texas Award. Note: This element is only reported if the student is in PK.	[S_TX_STU_STATE_GEN_C] E1601_Star_Of_Texas	FALL, SUMMER
TX-Residential Facility Indicator			SUMMER
TX-PK Eligible Previous Year	Indicator of whether the four-year-old student was eligible for enrollment at the age of three in the previous school year	[S_TX_SEN_PREK_X]E1649_PK_Elig_Prev_Year	FALL, SUMMER
TX-Adult Previous Attendance Indicator	Indicates whether an adult student (age 18-25) who is currently enrolled in a high school equivalency program, dropout recovery school or other adult education program, has or has not attended school in the previous nine months prior to enrolling. This element is output for students who are currently enrolled, and whose age as of September 1 of the current school year is greater than or equal to 18 and less than 26. The default is 0. The element is suppressed for students who do not meet the above criteria.	S_TX_STU_X.E1660_Adult_Prev_Att_Ind	FALL, SUMMER
	TX-Industry Certification
TX-Date Cert Earned	Certification earned date		FALL, SUMMER
TX-Post Secondary Certification Licensure	Indicates a nationally or internationally recognized business or industry certification or license earned by a student. If a student earned multiple certifications, each is output as a separate record. If the student did not earn any certifications, the element is suppressed entirely.		FALL, SUMMER
TX-IBC Exam Fee Amount	Identifies the amount of money that was paid for a student’s industry certification exam by the local education agency A default of 0 is reported for all certifications with no reimbursement amount populated in the Industry Certification record, and for records with 0 populated as the fee amount	[S_TX_STU_PERF_ACKN_C]E1654_IBC_Exam_Fee_Amt	FALL, SUMMER
TX-IBC Vendor Code	Identifies the organization or company that offered the service. This the vendor or organization that administered the certification exam. The vendor code must be reported for each certification exam taken	[S_TX_STU_PERF_ACKN_C]E1655_IBC_Vendor_Code	FALL, SUMMER
TX-Parent Request Retention Indicator	Reported when an enrolled student was retained at the request of the parent or guardian. For the 2021-2022 school year, this applies to students in grades PK-12; for the 2022-2023 school year and beyond, this applies to students in grades PK-3 only		FALL
TX-General Education Homebound Indicator	Indicates that a student was provided services through the General Education Homebound program at any time during the current school year	[S_TX_SEN_GEH_X]E1730_GEH_IND	SUMMER
TX-Virtual Student Not In Membership	Indicates that the student spent at least half of their instructional time enrolled in virtual courses without the benefit of funding under ADA.	[S_TX_SEN_GEH_X]E1735_Virtual_Student_Not_InMembership	SUMMER
TX-Non Enrolled Student UIL Activity	Indicates that the student spent at least half of their instructional time enrolled in virtual courses without the benefit of funding under ADA.	[S_TX_SEN_GEH_X]E1739_Non_Enrolled_StudentUILActivity	SUMMER

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