Student Demographics

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General Demographics

Student Language Information
Data Element	Additional Information	[Table] Field Name
Student Name	Last Name and First Name are required. Middle Name is required if applicable. Use the PEIMS Name Override fields if the first name, middle name or last name exceeds the number of characters allowed by PowerSchool or if the name to be reported for PEIMS differs from what is on the Students Demographics page. Note: Only A-Z, 0-9, spaces, apostrophes ( ' ), and hyphens ( - ) can be entered into these fields.	[Students]First_Name [Students]Middle_Name [Students]Last_Name
Last Name Override	Enter if the last name exceeds the character limit on the Demographics page or if the last name needs to be reported differently from the core Last Name. Optional. Notes: As of the 2019-20 school year, the maximum length allowed for TSDS/PEIMS for staff names is 60 characters. Names that exceed this character length will be truncated in the extracts. The TEA max length is 60 for each of the name fields; TREx max length is 30 for Middle Name. Values that exceed the max length will be shortened in state reports as needed. Only A-Z, 0-9, spaces, apostrophes ( ' ), and hyphens ( - ) can be entered into this field.	StudentCoreFields.PSCore_Legal_Last_Name
First Name Override	Enter if the first name exceeds the character limit on the Demographics page or if the first name needs to be reported differently from the core First Name. Optional. Notes: As of the 2019-20 school year, the maximum length allowed for TSDS/PEIMS for staff names is 60 characters. Names that exceed this character length will be truncated in the extracts. The TEA max length is 60 for each of the name fields; TREx max length is 30 for Middle Name. Values that exceed the max length will be shortened in state reports as needed. Only A-Z, 0-9, spaces, apostrophes ( ' ), and hyphens ( - ) can be entered into this field.	PSCore_Legal_First_Name
Middle Name Override	Enter if the middle name exceeds the character limit on the Demographics page or if the middle name needs to be reported differently from the core Middle Name. Optional. Notes: As of the 2019-20 school year, the maximum length allowed for TSDS/PEIMS for staff names is 60 characters. Names that exceed this character length will be truncated in the extracts. The TEA max length is 60 for each of the name fields; TREx max length is 30 for Middle Name. Values that exceed the max length will be shortened in state reports as needed. Only A-Z, 0-9, spaces, apostrophes ( ' ), and hyphens ( - ) can be entered into this field.	StudentCoreFields.PSCore_Legal_Middle_Name
Generation Code (Optional)	Choose a generation code form the pop-up menu. Note: When reporting the generation code for TREx, the short codes are reported such as 1, 2, 3 1 Jr 2 Sr 3 II 4 III 5 IV 6 V 7 VI 8 VII 9 VIII A I B IX C X	StudentCoreFields.PSCore_Legal_Suffix
Address	Enter the student’s home address. Required.	[Students]Street [Students]City [Students]State [Students]Zip
Mailing Address	Enter the student’s mailing address. Required.	[Students]Mailing_City [Students]Mailing_State [Students]Mailing_Zip
Phone Number	Enter the student’s home phone number. Required.	[Students]Home_Phone
Date of Birth	September 1 impacts enrollment eligibility. Format mm/dd/yyyy Required.	[Students]DOB
Federal Ethnicity and Race Ethnicity	Select Yes or No for the students Ethnicity. Required.	[Students]FedEthnicity Yes=1 No=0
Federal Ethnicity and Race Race	Select the student's race. One or more may be selected. Required.	[StudentRace] StudentRace is linked to the Students table by the internal Student id ([Students]ID links to the [StudentRace]StudentID) StudentRace has the following fields ID (Internal number of record) StudentID ([Students]ID) RaceCd (this is the RaceCd from the Gen Table. A record is created for each race a student has.
Father	Enter the father’s name. Format = Last, First	[Students]Father
Guardian Email	Enter any emails for guardians that wish to receive emails. Multiple emails may be added by separating with a semi-colon. Optional.	[Students]GuardianEmail
Mother	Enter the father’s name. Format = Last, First	[Students]Mother
Gender	Select the student's gender. Required.	[Students]Gender
Legal Gender	Select the student's legal gender.	[Students]LegalGender
Grade Level	Enter the student's grade level	[Students]GradeLevel
Graduation Year	Enter the student's graduation year.	[Students]GraduationYear
Guardianship	Enter the student's guardianship	[Students]Guardianship
Guardian Email	Enter the guardian's email address	[Students]GuardianEmail
Mother (last, first)	Enter the mother's name.	[Students]MotherFirstName [Students]MotheLastName
Mother's Cell Phone	Enter the mother's mobile phone number.	[Students]MotherCell Phone
Mother's Employer	Enter the mother's employer.	[Students]MotherEmployer
Mother's Home Phone	Enter the mother's home phone number.	[Students]MotherHomePhone
Previous Student ID	Enter if applicable (for local use).	[Students]PrevStudentID
Student ID	(E0001) This may be a state-assigned number beginning with S or social security number. Required. Note: The Student ID must conform to one of the following formats: NNN-NN-NNNN, NNNNNNNNN, SNNNNNNNN., or SNN-NN-NNNN Must have 9 digits The first 3 digits and should not be 000, 666, or between 900 and 999. The 4th & 5th digits should be between 01 to 99. The 5th through 9th digits should be from 0001 to 9999.	[Students]SSN
Local Student ID	Enter the local student number or use the number PowerSchool automatically assigns at the time of enrollment. This field is optional for PEIMS.	[Students]Student_Number
Unique Student Identifier	Enter the unique student identifier assigned to the student by the state of Texas.	[Students]State_StudentNumber
Exclude from PEIMS/TSDS	Choose Yes to exclude this student from PEIMS reporting. Optional. Default is No.	[Students]State_ExcludeFromReporting
Exclude from Ed-Fi	Choose Yes to exclude this student from Ed-Fi reporting. Optional. Default is No.	[S_STU_EDFI_X]ExcludeFromEdFi
Home Language Survey Date	Enter the date the original Home Language Survey was administered to a student upon initial enrollment in a Texas public school.	[S_TX_STU_X]Home_Language_Survey_Date
Home Language Code	Choose a Home Language code. Home Language the language spoken in the student’s home most of the time, as determined by the student’s home language survey. Required. The default is (98) English. This may also be entered on the Other Information page.	[StudentCoreFields]PrimaryLanguage
Student Language Code	Choose a Student Language code. Student Language is the language spoken by the student most of the time, as determined by the student’s home language survey. Required. The default is (98) English. This may also be entered on the Other Information page.	[StudentCoreFields]SecondaryLanguage
Previous Home Settings Language Code	Select the Previous Home Settings Language Code.	[S_TX_STU_X]Previous_Language
Other Student Information Other Information
Data Element	Additional Information	[Table] Field Name
Birth Country	Choose a code for the student’s birth country. This is used to automatically create Immigrant records in special programs.	[S_TX_STU_X]Birth_Country
Date First Enrolled in US Schools	Enter the date the student first enrolled in a U.S. school. This field displays only when Birth Country is not (US) United States or (PR) Puerto Rico. This is used to automatically create Immigrant records in special programs.	[S_TX_STU_X]First_US_Enrolled_Date
Months Not in US Schools	Enter the number of months the student spent outside of U.S. schools. Used to account for periods of non-enrollment for Immigrant coding. This field displays only when Birth Country is not (US) United States or (PR) Puerto Rico. This is used to automatically create Immigrant records in special programs.	[S_TX_STU_X]Months_Not_In_US
Entering Student Email Student Email
Data Element	Additional Information	[Table] Field Name
Email Address	Enter the student’s email address. Optional.	[PSM_StudentContact]Email

General Demographics

Other Student Information

Entering Student Email