Student Assessment Registration File

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Introduction

Student Assessment Registration File: Version 23.8.2.0

The Student Assessment Pre-Code Registration File has been completely revised to support the updated 2022-23 Cambium registration file format and to implement new source fields and logic based on the new Student Assessment data collection model provided in the previous release. Registration Files can now be generated and loaded to Cambium for the STAAR 3-8, STAAR EOC, STAAR Alternate 2 and TELPAS/TELPAS Alternate assessments.

• Data Collection

  • Most registration records for most students are automatically generated based on grade level, EOC course enrollment, or the EB/EL Special Program records.

  • Students with exceptions such as STAAR Alternate 2, students taking the EOC’s in the December or June administrations, and students who are not scheduled into EOC courses must be coded on the appropriate assessment tab in State/Province – TX > Student Assessment Precode. Registration records are not automatically generated for these exceptions unless the student is coded.

  • Coding for student attributes (accommodations) and additional student fields used in the companion Student Attributes and Additional Student Fields Upload Files are also entered on the same tabs. See the separate release notes for those reports.

• Registration Record Output

  • A single record is output in the CSV file for each student who meets the selection criteria for at least one of the Assessment(s) selected at runtime.

  • If the student meets the selection criteria, the file will contain the six required fields along with all of the optional fields. Optional fields are output with non-blank values based on coding in PowerSchool for the various PEIMS and special program indicators, along with any testing exceptions or eligibility flags entered on the Student Assessment Precode tabs, or in the EB/EL record.

  • Each time a new file is generated and loaded to Cambium, values in the new file will update the student’s existing record in the Cambium system. All assessments can be selected each time the registration file is run to keep the records in Cambium updated. An option to delete records in Cambium is also available (see Runtime Parameters below).

  • Attributes and Additional Student Fields as shown on the Student Assessment Precode tabs include accommodations, Retester flags and fields for paper testers.

    • These are not included in the Registration File format. They are instead reported in the separate Student Attributes and Additional Student Fields Upload Files.

    • These flags should be set as needed for individual students but are not required to register a student.

    • Note that students must first be registered for the assessment in Cambium before the related Attributes or Additional Student Fields can be loaded successfully.

• Student Selection Criteria Based on Selected Assessments

  • STAAR 3-8: A record is automatically generated for each student in grades 3-8 when STAAR 3-8 is selected in the Assessments parameter.

    • If the student will test above grade level, select the grade for each subject on the STAAR/STAAR Alt2 tab; otherwise leave blank.

    • Cambium automatically flags these students as eligible for the Interim assessments based on the student’s enrolled grade. If a different interim grade level (above or below) is required, select the grade for each subject; otherwise leave blank.

  • STAAR EOC

    • A record is automatically generated for each student enrolled in one or more EOC courses on the current date or scheduled into an EOC course for a future date or term for each EOC subject selected in the Assessments parameter.

    • EOC courses are identified automatically using the Course Abbreviations in the TEA C022 Service ID table. The Service ID’s for the appropriate courses are compared to the values in the Alternate Course Number field in Courses or Sections for the student’s class enrollments.

    • Spring EOC Eligibility: These records automatically include a value of Y (Yes) in the Spring EOC Eligibility column for the student’s scheduled EOC courses.

      • It is not necessary to select the Spring EOC Eligibility boxes unless the student is not currently enrolled in the EOC course or is not scheduled for the course in a future term.

      • Students who completed the EOC course in a previous term or who are not scheduled for course must have the Spring EOC Eligibility checkbox selected in order to be included for the primary EOC administrations in the spring.

    • December and June EOC Eligibility: Students who will take one or more EOC assessments in the December or June administrations as Retesters or students New To Texas must be flagged on the Student Assessment Precode page by checking the December Eligibility or June Eligibility boxes for the appropriate EOC subject.

    • If the student is a Retester, the corresponding December, Spring, or June Retester fields should also be selected. The Retester flags are not reported in the Registration File but are included in the new Additional Student Fields Upload file when selected.

    • Interim: If the student will take the interim assessment for any EOC subject, select the checkbox for the appropriate subject.

  • STAAR Alternate 2

    • Grades 3-8: The STAAR Alternate 2 checkbox must be selected on the STAAR/STAAR Alt2 tab.

    • EOC’s: The STAAR EOC Alternate 2 checkbox must be selected for each of the EOC subjects as appropriate on the STAAR EOC/Alt 2 tab. These students do not need to be flagged for any of the EOC Eligibility fields.

  • TELPAS/TELPAS Alternate

    • A record is automatically generated for all students in grades K-12 with an EB/EL Indicator of 1 in the special programs record when TELPAS is selected in the TELPAS parameter.

    • TELPAS Alternate: The TELPAS Alternate field must be selected either on the Student Assessment Precode page or in the EB/EL record.

For 2023-24, the Interim Grade fields will no longer be included in the student registration file. Instead, the Cambium Interim Grades template will now be used to upload or modify the interim grade levels. By default, students are eligible for interim assessments in their enrolled grade.

• Interim Test Grade - Algebra I

• Interim Test Grade - Biology

• Interim Test Grade - English I

• Interim Test Grade - English II

• Interim Test Grade - U.S. History

• Interim Test Grade - Mathematics

• Interim Test Grade - Reading

• Interim Test Grade - Science

• Interim Test Grade - Social Studies

Report Input

Report Output