Electronic Attendance Audit Report (and Power Teacher Single User Version)

Select Students

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.
• All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Select Attendance Date Range

Enter a beginning and ending date for the report.

Attendance Mode (Blank for All)

Choose the attendance modes to be displayed on the report. Choose Use Default to display the results for the default attendance mode for the school.

Note: For schools that are set up as meeting code to day, if all modes are displayed on the report, both the daily record and meeting record will display for each attendance code recorded.

Implement the "Exclude from ADA" flag to exclude such enrollment records from this report

Choose Yes or No from the pop-up menu. Choosing Yes excludes the student from the report if the student has a school enrollment marked to be excluded from ADA during the report date range.

Sort Option

Select from the following sort options (primary sort appears first, followed by the secondary sort):

• Date, Student
• Student, Date
• Teacher, Date, Student
• Teacher, Student, Date

Select Grade Levels (Blank for All)

Select one of more grade levels.

Note: Only grade levels with audit data are displayed.

Select Teacher (Blank for all)

Choose one or more teachers from the list.

Select Period Number (Blank for All)

Choose one or more periods from the list.

Note: Only periods with audit data are displayed.

Select Changed From Attendance Code Values (Blank for All)

Select the attendance codes that are changed from the code selected to something else.

Note: Only attendance codes with audit data are displayed.

Select Changed To Attendance Code Values (Blank for All)

Select the attendance codes that are changed to the code selected from something else.

Note: Only attendance codes with audit data are displayed.

Select IP Addresses (Blank for All)

Select the IP address from which attendance changes have been made.

Note: Only IP addresses with audit data are displayed.

Select Who Modified (Blank for All)

Select the users that have made attendance changes.

Note: Only users with audit data are displayed.

When Modified Start Date

Select the start date for when the attendance modifications took place.

When Modified End Date

Select the end date for when the attendance modifications took place.

Daily Modified Start Time (Hr:Min)

Select the start time for when the attendance modifications took place.

Daily Modified End Time (Hr:Min)

Select the end time for when the attendance modifications took place.

School Name

The school name.

[Schools]Name

Reporting Period

The reporting period indicated at runtime.

N/A

Date Range

The report date range entered at report runtime.

N/A

Student Name

The student’s name.

[Students]LastFirst

[Attendance]StudentID

Student Number (in brackets)

The student’s locally assigned student number.

[Students]Student_Number

Attendance Date

The date of attendance.

[Attendance]Att_Date

Grade

The grade level of the student at the time the attendance was recorded.

[Students]Grade_Level

Period

The period for which attendance was recorded

Note: Time attendance will have a blank period.

Periods that use Interval Attendance will be denoted as follows:

Period.IntervalNumber (eg. 2.1, 2.2)

[Attendance]PeriodID

Teacher

The teacher associated with the section for which attendance was taken.

Note: Time attendance does not have an associated teacher.

[CC]TeacherID

[SectionTeacher]TeacherID

[Users]LastFirst

Teacher Number (in brackets)

The teacher’s locally assigned teacher number.

Note: Time attendance does not have an associated teacher.

[Users]TeacherNumber

Crs Num

The course number associated with the attendance taken.

Note: Time attendance does not have an associated course.

[CC]Course_Number

Course

The course name associated with the attendance taken.

Note: Time attendance does not have an associated course.

[Courses]Course_Name

[CC]Course_Number

Sec Num

The section number associated with the attendance taken.

Note: Time attendance does not have an associated section.

[Attendance]CCID

[CC]SectionID

[Sections]Section_Number

Change From

The original value of the modified attendance.

• Default present is represented by **
• Attendance Codes that do not count for ADA are indicated with *. Attendance codes may be excluded from ADA for a variety of reasons:
  • The section is excluded form attendance
  • The course is excluded from attendance
  • The period is excluded from ADA
  • The attendance code is excluded from ADA
• Attendance code changes are represented by the attendance code value
• Time attendance is represented by the time value, followed by the associated attendance code in square brackets, if applicable.

Example: 55[T] indicates a time attendance value of 55 and a T attendance code value.

Change To

The new value of the modified attendance.

• Default present is represented by **
• Attendance Codes that do not count for ADA are indicated with *. Attendance codes may be excluded from ADA for a variety of reasons:
  • The section is excluded form attendance
  • The course is excluded from attendance
  • The period is excluded from ADA
  • The attendance code is excluded from ADA
• Attendance code changes are represented by the attendance code value
• Time attendance is represented by the time value, followed by the associated attendance code in square brackets, if applicable.

Example: 55[T] indicates a time attendance value of 55 and a T attendance code value.

Changed By

The name of the person that modified the attendance.

Change Date/Time

The date and time that the attendance modification took place.

IP Address

The IP address of the computer from which the attendance modification took place.