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District Information

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Batch School Setup

Setup and push school settings to multiple schools in batch. Setup areas include years and terms, calendar, reporting terms, and quick lookup.

District Information

General District Information

Data ElementDescription[Table] Field NameLength

Name of District

Enter the name of the district.

Required.

[Prefs]DistrictName

34

District Number

Enter the 6-digit County-District Number of the district, including any leading zeros as necessary.

(Note: this is the Number Registered with TEA.)

Required.

[Prefs]DistrictNumber

6

District Address

Enter the address for the district.

[Prefs]DistrictAddress

40

District City

Enter the city for the district.

[Prefs]DistrictCity

30

District State/Province

Select the state for the District from the pop-up menu.

[Prefs]DistrictState

2

District Postal Code (Zip + 4)

Enter the zip code for the district.

[Prefs]DistrictZip

17

District Office Phone Number

Enter the phone number for the district.

[Prefs]DistrictPhone

14

District Office FAX Number

Enter the FAX number for the district.

[Prefs]DistrictFAX

14

District Country


Customer Support Number


PowerSchool District ID


Summer School Year



Summer School can be part of the previous school year or part of the next school year.



Texas District Management

For 2023-24, the Child Care Operation Number will now be reported in the Sections complex of the Master Schedule Interchange for each school and section where a child care partner is used.

  • Any prior Child Care Operators that will no longer serve the district in the 2023-24 school year must be marked as Inactive with an Inactive Date of 08/01/2023.

  • Any new Child Care Operators that will serve the district in 2023-24 must be added to the list with the 8 digit facility code and an Active Date of 08/01/2023 or later.

Data Element
Description
[Table] Field Name
Length
The name of the Child Care Operation.[S_TX_CHILDCAREOPS_S]ChildCareOpNameVarChar2(35)
The state-assigned Child Care Operator Number.[S_TX_CHILDCAREOPS_S]ChildCareOpNumVarChar2(8)
Date the Child Care Operation became active a partner of the LEA.[S_TX_CHILDCAREOPS_S]Active_DateDate
Date the Child Care Operation ceased to be a partner of the LEA.[S_TX_CHILDCAREOPS_S]Inactive_DateDate

Class ID Setup

District Info – Texas State Reporting – Class ID Setup

This setup allows the user to define the Class ID number and how it should be generated for PEIMS reporting.

Note: This option must be set up from the Start Page > District Setup > District Info prior to running the Staff Responsibility Report and Record Creation. All 14 positions must be defined.

  1. Select the field. Options are Section ID, Course Number, School Number, School Year ID, Section Number or Service ID.
  2. Select the Position/Characters as Last or First.
  3. Enter the number of characters to use for that field.

If a value is entered for the number of characters, there must be an option selected from the Fields pop-up menu and the Position/Characters pop-up menu.

  1. The # Characters Selected identifies the number of characters selected.
  2. Click Submit to save.

Additional information that may be useful in determining what selections to make:

  • In the Texas reports that use the calculated Class ID as well as the javascript that displays the calculated value within PowerSchool, the SectionID and School Number fields are treated differently than the other fields.
  • The other fields available are trimmed as is without any pre-padding of 0’s or double trimming when First or Last are selected in the options.
  • For SectionID, the value is first padded with leading 0’s to 6 places if the SectionID is less than 6 characters before it is trimmed to the PositionCharacters that are defined here. (i.e. If the Position/Characters is set to First/3 a value of 1234 is output as 001 – 1234 is padded to 001234 and then the first three characters are 001)
  • For School Number, the value is first trimmed to the last 3 characters of the School Number field if the value is greater than 3 or padded with leading zeroes if the value is less than 3 characters. Then it is trimmed to the Position/Characters that are defined here. (i.e. If the Position/Characters is set to First/2 a value of 1 is output as 00 (school number 1 padded to 001 and trimmed to first two characters) and a value of 1234 is output as 23 (last three characters of 234 and then trimmed to first two characters 23).

Note: Schools with mixed grade level classrooms must include the full 8-character Service ID in the Class ID Configuration, along with the Section ID.

Data Element[Table] Field NameLength

Class ID (Part 1) Field/Position/# of Characters

[Prefs]tx_classid_part1

1

Class ID (Part 2) Field/Position/# of Characters

[Prefs]tx_classid_part2

1

Class ID (Part 3) Field/Position/# of Characters

[Prefs]tx_classid_part3

1

Class ID (Part 4) Field/Position/# of Characters

[Prefs]tx_classid_part4

1

Class ID (Part 5) Field/Position/# of Characters

[Prefs]tx_classid_part5

1


CTE Programs of Study

District Info > [New/Edit] CTE Programs of Study

Data ElementDescription[Table] Field NameLength
School YearChoose the school year.[S_TX_CTEPrograms_S]School_YearN/A
Available ProgramsSelect the appropriate CTE program(s) for the school year.[S_TX_CTEPrograms_S]CTE_Programs4000

District Finance Record

Data Element
Description
[Table] Field Name
Length
Indicates the year for this 030, 032 or 055 record.[S_TX_DISTRICT_FIN_S]YearID10
Indicates if the record is an 030, 032 or 055 record[S_TX_DISTRICT_FIN_S]Record_Type10

The budgeted amount for the 030 record or the actual amount for the 032 record.

[S_TX_DISTRICT_FIN_S]Bud_Act_Amount

2
The function code for the 030/032 record.[S_TX_DISTRICT_FIN_S]Function_Code3
The fund code for the 030/032 record.[S_TX_DISTRICT_FIN_S]Fund_Code4
The object code for the 030/032 record.[S_TX_DISTRICT_FIN_S]Object_Code3
The organization code for the 030/032 record.[S_TX_DISTRICT_FIN_S]Organizaton_Code2
The program intent code for the 030/032/055 record.[S_TX_DISTRICT_FIN_S]Program_Intent_Code3
The Total Contracted Instructional Staff FTE for the 055 record.[S_TX_DISTRICT_FIN_S]Total_Contract_inst_Staff_FTE10

Data Element
Description
[Table] Field Name
Length

Enter the effective date.

  • Effective Date and at least one Gifted and Talented Program Code are required.
  • Effective Date must be unique between records; the value cannot duplicate that of Effective Date in another record.
S_TX_District_Effective_Date4

Select all that apply:






  • There is an additional TEA code: 00 Does not provide a program for gifted and talented students. However, it is not necessary for districts to enter this. If the district does not offer a gifted program or has failed to do the data entry, the EdOrg Interchange will report a default of 00.
  • Important: If the district reports at least one student with a Gifted and Talented Indicator of 1, the district must also report at least one of the Gifted and Talented Program Codes.
  • Validations:
  • On the TX Interchange Education Organization report, a new Fall Snapshot Date parameter displays on the report page to support the selection of the Gifted/Talented record, which uses an Effective Date model.
S_TX_District_GTPrograms_S

PEIMS and TSDS Reporting

Assigning CTE Programs of Study

District Info > [New/Edit] CTE Programs of Study

Data ElementDescription[Table] Field NameLength
School YearChoose the school year.[S_TX_CTEPrograms_S]School_YearN/A
Available ProgramsSelect the appropriate CTE program(s) for the school year.[S_TX_CTEPrograms_S]CTE_Programs4000

Residential Facilities

Data ElementDescription[Table] Field NameLength
Residential Facility ID (E1627)

Enter the residential facility ID.

Required

[S_TX_District_RFT_S]E1627_RF_ID6
Facility Name

Enter the name of the facility.

Required

[S_TX_District_RFT_S]RF_Name100
Facility Status

Choose whether the facility is active or inactive.

Required

[S_TX_District_RFT_S]Status1
Active DateEnter the date the facility became active.[S_TX_District_RFT_S]Active_Date10
Inactive DateEnter the date the facility became inactive.[S_TX_District_RFT_S]Inactive_Date10
Secure FacilityChoose Yes or No to indicate if this is a secure facility.[S_TX_District_RFT_S]Secure1
Total Number of StudentsEnter the average number of students that the facility serves.[S_TX_District_RFT_S]Total_Students4
Contact First NameEnter the first name of the facility contact.[S_TX_District_RFT_S]Contact_First60
Contact Last NameEnter the last name of the facility contact.[S_TX_District_RFT_S]Contact_Last60
Contact Phone NumberEnter the contact phone number.[S_TX_District_RFT_S]Contact_Phone50
Contact EmailEnter the contact email.[S_TX_District_RFT_S]Contact_Email255
Street AddressEnter the facility's physical street address.[S_TX_District_RFT_S]Address100
CityEnter the city for the facility's physical address.[S_TX_District_RFT_S]City100
StateChoose the state for the facility's physical address.[S_TX_District_RFT_S]State2
ZipEnter the zip code for the facility's physical address.[S_TX_District_RFT_S]Zip10
Mailing AddressEnter the facility's mailing street address.[S_TX_District_RFT_S]Mailing_Address100
Mailing CityEnter the city for the facility's mailing address.[S_TX_District_RFT_S]Mailing_City100
Mailing StateChoose the state for the facility's mailing address.[S_TX_District_RFT_S]Mailing_State2
Mailing ZipEnter the zip code for the facility's mailing address.[S_TX_District_RFT_S]Mailing_Zip10
CommentsEnter additional information for the facility.[S_TX_District_RFT_S]Comments500

Data ElementDescription[Table] Field NameLength
The code for the type of shared service agreement[S_TX_DISTRICT_SHARED_SERV_S]E0776_SHARED_SERVICE2

The district code that identifies the fiscal agent for the shared service agreement


[S_TX_DISTRICT_SHARED_SERV_S]E0777_FISCAL_AGENT6

PEIMS and TSDS  Data Collection

Data ElementDescription[Table] Field NameLength

Total Number School Board Requests (E1556)

Enter the number of requests the school board received for information outside of regular board meetings for the school year. The maximum value is 999. Not required for charter schools.

[Prefs]E1556

3

Total Cost School Board Requests (E1557)

Enter the total cost in whole dollars to the district for gathering information outside of regular board meetings for the school year. The maximum value is 999999. Not required for charter schools

[Prefs]E1557

6

High Quality PK Program (E1580)

Indicates whether the entire district participates and received PK funding from the High Quality PK Program. Leave this blank if individual schools or sections have differences.

[S_TX_SCH_SCHOOLS_X] E1580_High_Qual_PK_Prog

1

Select the district-wide program evaluation tool from the pop-up menu.

Valid values:

  • Select Code (NULL)
  • 00 None
  • 01 TEA Self-Assessment Tool
  • 99 Other
[Prefs]E1626_Program_Eval_Type2
Enter the [Prefs]E1555
Enter the [Prefs] E1579_PK_CURRICULA
Enter the [Prefs]

Family Engagement Plan Link (E1583)

Indicates the LEA website that describes the information required for the High Quality PK Program. This is required if any funds are received from the High Quality PK Program. This site must remain active as long as the LEA is receiving funding.

[Prefs]E1577_ThirdCase

200

ASVAB Indicator (E1626)

Select the ASVAB (Armed Services Vocational Aptitude Battery) Indicator Code. If the district offers both the ASVAB and an alternative career exploration test, select code 01.

Valid values:

  • Select Code (Null value)
  • 00 District does not offer ASVAB or alternative career exploration test
  • 01 District offers ASVAB
  • 02 District offers alternative career exploration test
[PS_Common_Code]Code

30

Grade KG: S_TX_STU_X.E1644_DYSLEXIA_RISK_CODE_KG

Grade 1: S_TX_STU_X.E1644_DYSLEXIA_RISK_CODE_01



Texas Auto-Code and Nightly Process Preferences

Data ElementDescription[Table] Field NameLength

Select the checkbox to enable Title I Schoolwide record automation.

Title I Schoolwide record automation will perform the following:

  • If a student enrolls in a Schoolwide Title I school, any open Title I records in Special Programs are closed, and a new Title I Schoolwide Participation record with code 6 is created in Special Programs for the student. The program Entry Date is set to match the student’s enrollment in that school. The School ID in the Special Programs database table is also set to that of the school of enrollment.
  • If the student Transfers Out of a Title I Schoolwide school, any open Title I records are closed, and the program Exit Date is set to match the student’s enrollment Exit Date from that school.

Notes:

  • There is no change to the handling of students enrolled in non-Title I Schoolwide schools (i.e., a school that is either not Title I at all, or a school that is marked as a Targeted Assistance school). No records are created or closed in this case. If the student is receiving Targeted Assistance Title I services, the district must continue to manage the needed records.
  • This preference is set districtwide.
  • This function is only available for the school year 17-18 and greater.
[Prefs]TitleISchoolwideAutomation1






Enable PEIMS General Record Automation for New Students and New Re-Enrollments

Select the checkbox to enable PEIMS General record automation.

The PEIMS General Record Automation function automatically creates a new PEIMS General record in the following scenarios:

  • When a new student is enrolled.
  • When a student re-enrolls and does not have an open PEIMS General record.
    Note: PEIMS General Record Automation creates records for the above scenarios when a student is enrolled or re-enrolled either manually or through a database import.

The following information is populated in the new PEIMS General record:

  • The Entry Date is set to match the student's enrollment Entry Date.
  • The Exit Date is set to blank (0/0/0).
  • The ADA Eligibility Code is set based on the student's grade level; the State Grade Level field is examined first, then the regular Grade Level.
    • If the student is in grades K-12, the ADA Eligibility Code is set to a value of 1.
    • If the student is in grade PK (grade -1, -2, etc.), the ADA Eligibility Code is set to a value of 2.
  • All other PEIMS General fields are set to default/blank.
[Prefs]peimsGenRecAutomation1




Select the checkbox to clear existing class rank and GPA data when inactive students are re-enrolled.

When this preference is enabled, existing class rank and GPA data is deleted for inactive students when the student re-enrolls in school after previously transferring out.

[Prefs]clearClassRankAutomation1
Select to hide legacy contentN/AN/A
Select to hide N/AN/A
Select to hide N/AN/A
Select to e

Select to e

Enable Daily Auto-code for Bullying and Cyberbullying Counts

Select this option to enable Daily Auto-code for Bullying and Cyberbullying Counts.

Note: The nightly auto-code process populates the school-level fields based on current year records in Incident Management.

[S_TX_SCH_SCHOOLS_X]Bullying_Count

[S_TX_SCH_SCHOOLS_X]Cyberbullying_Count


Enable Daily Auto-Code for Charter School Enrollment Counts

Select this option to enable Daily Auto-code for charter School Enrollment Counts

Note: 

  • This is calculated from the first day of school through the last Friday in October, which is the due date for the Charter Waitlist collection.

    • In the current 23-24 school year, this is October 27, 2023

    • The date will be different in future school years.

[S_TX_SCH_SCHOOLS_X]E1674.Charter_Enrolled_Stu

  • The auto-code updates the following indicators in the database to 1 or 0 if needed to account for changes in the student's Special Ed special program record, ADA Eligibility Code in the PEIMS General record, Discipline record, or Restraint record:

    • E1725 Non-Membership Discipline Ind Action Attribute in Incident Management

    • E1725 Non-Membership Restraint Indicator in the Restraints table

[S_TX_STU_RESTRAINT_C ]E1725_NON_MEM_RES_IND










Texas End of Year Process Preferences

Data ElementDescription[Table] Field NameLength
Enable PEIMS General Record Automation in Year End Process

Select the checkbox to enable PEIMS general record automation in the End-of-Year Process.

To enable this function for all students:

  • Select the checkbox next to the field, Enable PEIMS General Record Automation in Year End Process.

To optionally clear values for specific fields that should be re-evaluated annually:

  • Select the checkbox next to the field, Reset Homeless, Unaccompanied Youth, Foster Care, and Military Connected in Year End Process

Record updates for PK students being promoted to grade K in the new year:

  • This functionality applies only to students:
    • Whose current year state grade level or regular grade level prior to the End-of-Year Process = -1, -2, or other negative value; and
    • Whose next year grade level = 0 (K).

The open PEIMS General record from current year is closed with an Exit Date of the school enrollment date, and a new record is created. The following information is populated in the new PEIMS General record:

  • The Entry Date is set to match the student's enrollment Entry Date.
  • ADA Eligibility Code 2 (Eligible Half Day) is set to a value of 1 (Eligible Full Day)
  • ADA Eligibility Code 5 (Ineligible Half Day) is set to a value of 4 (Ineligible Full Day)
  • Existing values in the following fields are copied to the new record:

    • Campus ID of Residence

    • Attribution Code

    • Dyslexia Indicator

    • Star of Texas
  • If the Reset Homeless, Unaccompanied Youth, Foster Care, and Military Connected in Year End Process preference is not enabled, existing values in the following fields are also copied to the new record:
    • Homeless Status Code

    • Unaccompanied Youth Status Code

    • Foster Care Indicator

    • Military Connected

  • All other PEIMS General fields are set to default/blank.
  • The Comments field in the new record is populated with "Created by Year End Process Automation: date/time stamp."

Record updates for grade K-12 students being promoted, retained, or demoted in the new year:

This functionality applies only:

  • To students whose current year state grade level or regular grade level is 0-12, and who are returning to school in the new year in grades 0-12 (graduating seniors excluded).
    Note: Students demoted from Kindergarten to PreK do not fall within the scope of this functionality. Records for these students will need to be manually edited.

The open PEIMS General record from the current year is closed with an Exit Date of the school enrollment date, and a new record is created. The following information is populated in the new PEIMS General record:

  • The Entry Date is set to match the student's enrollment Entry Date.
  • ADA Eligibility Code carries over to the new record.
  • Any existing values in the following fields are copied to the new record:

    • Campus ID of Residence

    • Campus ID of Accountability
    • Attribution Code

    • Dyslexia Indicator

    • Unschooled-Asylee/Refugee

    • T-STEM Override

    • ECHS Override

    • T-STEM override EXYR
    • ECHS Override EXYR
    • P-TECH Indicator (E1612)
    • P-TECH Indicator EXYR (E1612)
    • Star of Texas
  • All other PEIMS General fields are set to default/blank.
  • The Comments field in the new record is populated with "Created by Year End Process Automation: date/time stamp."
[pref]peimsGenRecEOYAutomation 1
Select this option to

Reset Homeless, Unaccompanied Youth, Foster Care, and Military Connected in Year End Process

Select the checkbox to reset Homeless, Unaccompanied Youth, Foster Care, and Military Connected fields to a blank value in the End-of-Year Process.

Note: If not selected, the End of Year Process automation automatically rolls the fields over for both PK to K and K-12 students.

[pref] resetHomelessUnaccompFosterMilEOYAutomation 1



Enable PRS Record Automation in Year End Process

Select the checkbox to enable PRS record automation in the End-of-Year Process.

This functionality applies to existing PRS Special Program records for students who are actively enrolled at the end of the current year.

When this preference is enabled, the PRS record automation performs the following:

  • The existing record is closed.
  • The Special Program Exit Date is set to match the student's school enrollment Exit Date.
  • A new record is NOT created
[pref]prsRecEOYAutomation1
Select to e

Select to e

Select this option to c

Select this option to c

Enable Pre-K Record Automation in Year End Process

Select the checkbox to enable Pre-K record automation in the End-of-Year Process.

When this preference is enabled, the Pre-K record automation performs the following:

Record updates for PK students being promoted to grade K in the new year.

  • The existing Pre-K Special Program record is closed.
  • The Special Program Exit Date is set to match the student's school enrollment Exit Date.
  • A new record is NOT created.
  • The Comments field in the closed record is populated with "Closed by Year End Process Automation: date/time stamp."

Record updates for PK students continuing in grade PK at the same school or a new school.

  • The existing Pre-K Special Program record is closed with an Exit Date of the school enrollment exit date, and a new record is created. The Comments field in the closed record is populated with "Closed by Year End Process Automation: date/time stamp."
  • In the new record:
    • The Entry Date is set to match the student's school enrollment Entry Date in the new school year.
    • The School ID is populated with the School ID of the student's current school, or the student's new school of enrollment if the student is enrolling in a different school.
    • The existing values in the Pre-K fields are carried forward: Pre-K Program Type, Primary Pre-K Funding Source, Secondary Pre-K Funding Source, Student Instruction Type, and PK School Type.
    • The Comments field in the new record is populated with "Created by Year End Process Automation: date/time stamp."
[pref]preKRecEOYAutomation1
Enable Gifted and Talented Automation in Year End Process

Select the checkbox to enable Gifted and Talented automation in the End-of-Year Process.

This functionality applies to existing Gifted and Talented Special Program records for students who are actively enrolled at the end of the current year.

When this preference is enabled, the Gifted and Talented automation performs the following:

  • The existing record is closed with an Exit Date of the school enrollment exit date, and a new record is created. The Comments field in the closed record is populated with "Closed by Year End Process Automation: date/time stamp."
  • In the new record:
    • The Entry Date is set to match the student's school enrollment Entry Date in the new year.
    • The School ID is populated with the School ID of the student's current school, or the student's new school of enrollment if the student is enrolling in a different school.
    • The existing Gifted and Talented Indicator is carried forward.
    • The Comments field is populated with "Created by Year End Process Automation: date/time stamp."
[pref]giftTalRecEOYAutomation1
Enable Economic Disadvantaged Automation in Year End Process

Select the checkbox to enable Economic Disadvantaged automation in the End-of-Year Process.

This functionality applies to existing Economic Disadvantaged Special Program records for students who are actively enrolled at the end of the current year.

When this preference is enabled, the Economic Disadvantaged automation performs the following:

  • If the Exit Date of the Economic Disadvantaged Special Program is blank, the existing record is closed with an Exit Date of the school enrollment exit date, and a new record is created. The Comments field in the closed record is populated with "Closed by Year End Process Automation: date/time stamp."
  • In the new record:
    • The Entry Date is set to match the student's school enrollment Entry Date in the new year.
    • The School ID is populated with the School ID of the student's current school, or the student's new school of enrollment if the student is enrolling in a different school.
    • The Economic Disadvantaged Code in the prior record is carried forward to the new record.
    • The Comment field in the new record is updated with this comment: "Created by Year End Process Automation: date/time stamp."
[pref]ecoDisRecEOYAutomation 1
Enable Special Education Automation in Year End Process

Select the checkbox to enable Special Education automation in the End-of-Year Process.

This functionality applies to existing Special Education Special Program records for students who are actively enrolled at the end of the current year, and who are returning to school in the new year.

When this preference is enabled, the Special Education automation performs the following:

  • The existing record is closed with an Exit Date of the school enrollment exit date, and a new record is created. The Comments field in the closed record is populated with "Closed by Year End Process Automation: date/time stamp."
  • In the new record:
    • The Entry Date is set to match the student's school enrollment Entry Date in the new year.
    • The School ID is populated with the School ID of the student's current school, or the student's new school of enrollment if the student is enrolling in a different school.
    • Existing values in the Special Education fields are carried forward.
    • The Comments field in the new record is populated with "Created by Year End Process Automation: date/time stamp."
[pref]spedRecEOYAutomation1



Enable Intervention Strategy Automation in Year End Process

Select the checkbox to enable Intervention Strategy automation in the End-of-Year Process.

This functionality applies to existing Intervention Strategy Special Program records for students who are actively enrolled at the end of the current year.

When this preference is enabled, the Intervention Strategy automation performs the following:

  • The existing record is closed with an Exit Date of the school enrollment exit date, and a new record is created. The Comments field in the closed record is populated with "Closed by Year End Process Automation: date/time stamp."
  • In the new record:
    • The Entry Date is set to match the student's school enrollment Entry Date in the new year.
    • The School ID is populated with the School ID of the student's current school, or the student's new school of enrollment if the student is enrolling in a different school.
    • The existing Intervention Strategy fields are carried forward.
    • The student's grade level is updated to match the student's grade level for the new year.
    • The Comments field is populated with "Created by Year End Process Automation: date/time stamp."
[pref]intervRecEOYAutomation1
Enable Section 504 Automation in Year End Process

Select the checkbox to enable Section 504 automation in the End-of-Year Process.

This functionality applies to existing Section 504 Special Program records for students who are actively enrolled at the end of the current year.

When this preference is enabled, the Section 504 automation performs the following:

  • The existing record is closed with an Exit Date of the school enrollment exit date, and a new record is created. The Comments field in the closed record is populated with "Closed by Year End Process Automation: date/time stamp."
  • In the new record:
    • The Entry Date is set to match the student's school enrollment Entry Date in the new year.
    • The School ID is populated with the School ID of the student's current school, or the student's new school of enrollment if the student is enrolling in a different school.
    • The existing Section 504 fields are carried forward.
    • The student's grade level is updated to match the student's grade level for the new year.
    • The Comments field is populated with "Created by Year End Process Automation: date/time stamp."
[pref]504RecEOYAutomation1

Select the checkbox to e

When this option is selected, all open Dyslexia Special Program records are closed during the Year End Process, and new records are created for students returning to school in the new year. Existing values from the Dyslexia Special Program are carried forward.



Select the checkbox to e

Select the checkbox to e

Select the checkbox to c

Select the checkbox to i


Add District Finance Record

Data ElementDescription[Table] Field NameLength
Indicates the year for this 030, 032 or 055 record.[S_TX_DISTRICT_FIN_S]YearID10
Indicates if the record is an 030, 032 or 055 record[S_TX_DISTRICT_FIN_S]Record_Type10

The budgeted amount for the 030 record or the actual amount for the 032 record.

[S_TX_DISTRICT_FIN_S]Bud_Act_Amount

2
The function code for the 030/032 record.[S_TX_DISTRICT_FIN_S]Function_Code3
The fund code for the 030/032 record.[S_TX_DISTRICT_FIN_S]Fund_Code4
The object code for the 030/032 record.[S_TX_DISTRICT_FIN_S]Object_Code3
The organization code for the 030/032 record.[S_TX_DISTRICT_FIN_S]Organizaton_Code2
The program intent code for the 030/032/055 record.[S_TX_DISTRICT_FIN_S]Program_Intent_Code3
The Total Contracted Instructional Staff FTE for the 055 record.[S_TX_DISTRICT_FIN_S]Total_Contract_inst_Staff_FTE10

Add New Residential Facilities

Data ElementDescription[Table] Field NameLength
Residential Facility ID (E1627)

Enter the residential facility ID.

Required

[S_TX_District_RFT_S]E1627_RF_ID6
Facility Name

Enter the name of the facility.

Required

[S_TX_District_RFT_S]RF_Name100
Facility Status

Choose whether the facility is active or inactive.

Required

[S_TX_District_RFT_S]Status1
Active DateEnter the date the facility became active.[S_TX_District_RFT_S]Active_Date10
Inactive DateEnter the date the facility became inactive.[S_TX_District_RFT_S]Inactive_Date10
Secure FacilityChoose Yes or No to indicate if this is a secure facility.[S_TX_District_RFT_S]Secure1
Total Number of StudentsEnter the average number of students that the facility serves.[S_TX_District_RFT_S]Total_Students4
Contact First NameEnter the first name of the facility contact.[S_TX_District_RFT_S]Contact_First60
Contact Last NameEnter the last name of the facility contact.[S_TX_District_RFT_S]Contact_Last60
Contact Phone NumberEnter the contact phone number.[S_TX_District_RFT_S]Contact_Phone50
Contact EmailEnter the contact email.[S_TX_District_RFT_S]Contact_Email255
Street AddressEnter the facility's physical street address.[S_TX_District_RFT_S]Address100
CityEnter the city for the facility's physical address.[S_TX_District_RFT_S]City100
StateChoose the state for the facility's physical address.[S_TX_District_RFT_S]State2
ZipEnter the zip code for the facility's physical address.[S_TX_District_RFT_S]Zip10
Mailing AddressEnter the facility's mailing street address.[S_TX_District_RFT_S]Mailing_Address100
Mailing CityEnter the city for the facility's mailing address.[S_TX_District_RFT_S]Mailing_City100
Mailing StateChoose the state for the facility's mailing address.[S_TX_District_RFT_S]Mailing_State2
Mailing ZipEnter the zip code for the facility's mailing address.[S_TX_District_RFT_S]Mailing_Zip10
CommentsEnter additional information for the facility.[S_TX_District_RFT_S]Comments500

Add District

Data ElementDescription[Table] Field NameLength
The code for the type of shared service agreement[S_TX_DISTRICT_SHARED_SERV_S]E0776_SHARED_SERVICE2

The district code that identifies the fiscal agent for the shared service agreement


[S_TX_DISTRICT_SHARED_SERV_S]E0777_FISCAL_AGENT6

Add District

Data ElementDescription[Table] Field NameLength

Enter the effective date.

  • Effective Date and at least one Gifted and Talented Program Code are required.
  • Effective Date must be unique between records; the value cannot duplicate that of Effective Date in another record.
S_TX_District_Effective_Date4

Select all that apply:






  • There is an additional TEA code: 00 Does not provide a program for gifted and talented students. However, it is not necessary for districts to enter this. If the district does not offer a gifted program or has failed to do the data entry, the EdOrg Interchange will report a default of 00.
  • Important: If the district reports at least one student with a Gifted and Talented Indicator of 1, the district must also report at least one of the Gifted and Talented Program Codes.
  • Validations:
  • On the TX Interchange Education Organization report, a new Fall Snapshot Date parameter displays on the report page to support the selection of the Gifted/Talented record, which uses an Effective Date model.
S_TX_District_GTPrograms_S 

Add

Data ElementDescription[Table] Field NameLength
The name of the Child Care Operation.[S_TX_CHILDCAREOPS_S]ChildCareOpNameVarChar2(35)
The state-assigned Child Care Operator Number.[S_TX_CHILDCAREOPS_S]ChildCareOpNumVarChar2(8)
Date the Child Care Operation became active a partner of the LEA.[S_TX_CHILDCAREOPS_S]Active_DateDate
Date the Child Care Operation ceased to be a partner of the LEA.[S_TX_CHILDCAREOPS_S]Inactive_DateDate

Civil Rights Data Collection (CRDC) 2020-2021

Districts of Residence

New District of Residence

Define incoming student district information.

Data ElementDescription[Table] Field NameLengthUsed in these Reports

District ID

Enter the county-district number for any districts where students reside but attend your district.

Optional.

[Gen]Value

[Gen]Cat=districts

6

Campus Summary

Proration Report


District Name

Enter the name that corresponds to the District ID for any districts where students reside but attend your district.

Optional.

[Gen]Name

[Gen]Cat=districts

34

Campus Summary

Proration Report


Select the N/A


Schools/School Info

Create and define schools.

School Information

Data ElementDescription[Table] Field NameLength

School Name

Enter the name of the school.

Required.

[Schools]Name

34

Enter the school abbreviation. N/A
Select this option if you want to see this school in the student "Summer School Indicator" list.

School Address

Enter the school address.

Required.

[Schools]SchoolAddress

50

School City

Enter the school city.

Required.

[Schools]SchoolCity

30

School State/Province

Enter the school state/province.

Required.

[Schools]SchoolState

2

School Postal/Zip Code

Enter the school postal/zip code.

Required.

[Schools]SchoolZIP

10

Enter the school county name.[Schools]CountyName
Enter the school county number[Schools]CountyNumber
Enter the school phone number[Schools]PhoneNumber

School Phone Number

Enter the school phone number. Use the format: ###-###-####.

Required.

[Schools]SchoolPhone

10

School FAX Number

Enter the school FAX phone number. Use the format: ###-###-####.

Optional.

[Schools]SchoolFax

10

School Number

Enter the school number. This should be the 9-digit County-District-Campus number registered with TEA. If the County number starts with a leading zero, PowerSchool drops the leading zero. All reports will code to add a leading 0.

Required.

[Schools]School_Number

9

Alternate School Number

Enter the alternate school number. This should be the 9- digit County-District-Campus number registered with TEA and should only be used if the School Number is not this number.

If the Alternate_School_Number is greater than 0, this value will be used on reports rather than the School Number.

Optional.

[Schools]Alternate_School_Number

9

School is the Owner of this TEA CDC Number

For multiple schools that share the same TEA CDC number, enter the reportable school ID for one and only one school that owns the CDC Number.

Indicates that the selected school is the Owner of this TEA CDC Number.

NoteThis field helps to identify the school that “owns” the CDC Number when multiple schools report under the same TEA number. In rare cases when new schools are added to PowerSchool, the School Number and Alternate School Number setups sometimes do not conform to the expected configuration required for multiple PowerSchool schools that share a TEA number.

  • Districts previously identified with a need for this field already have the correct CDC value in place, and no further action is needed.

[S_TX_SCH_SCHOOLS_X]TEDSSchoolName
Enter the StatePridN/A
Select this option 

Grades

Enter the low and high grade offered at this school.

[Schools]Low_Grade

[Schools]High_Grade

2

Define the school category if required. [Schools]Category
Enter the hN/A
Enter a school number where students who graduate from this school will be sent. Leave as 0 for none.)N/A
Enter the sort order.N/A
Select the option current school or next school. N/A


Other Information

Data ElementDescription[Table] Field NameLengthUsed in these Reports
The Digital Signature Image ID of the Registrar selected for the School.[S_TX_SCH_SCHOOLS_X]Signature_Asset_ID11

PEIMS Information

Schools/School Info > [New/Edit] Edit School > Other Information > PEIMS Information

Data ElementDescription[Table] Field NameLengthUsed in these Reports
Campus Enrollment Type Code (E1641)Choose the campus enrollment type.[S_TX_SCH_SCHOOLS_X]E1641_Campus_Enroll_Type2

TEDS School Name

Enter the name of the school to report for PEIMS Collection when this school is the primary school for extracting information for the Education Organization Interchange when multiple schools merge into one school for state reporting. This is the school where the alternate school number is 0.

[S_TX_SCH_Schools_X]TEDSSCHOOLNAME

40

TX Interchange Education Organization

Title I Part A Indicator code

Choose a Title One option if the school participates in the Title One program, C122. Schools must have a Title I status for the 461 records to be created.

Optional.

Note: This field is used to determine if 461 records should be built from this school. If the school is a school-wide Title I campus, this flag is set here and the PEIMS Submission report codes every student as a 6 on the 110 record if the student is active on the snapshot date. Students do not have to be coded individually unless the district desires.

[S_TX_SCH_Schools_X]E0894

N/A

Campus Summary

Student Assessment Program

Student Detail Report

TREx

TX Interchange Student Program Extension


CB/ACT Campus Number

Enter the College Board/ACT Campus Number

Optional.

[S_TX_SCH_Schools_X]CBCC_Number

6

AAR

TREx

Exclude Accountability (020 Record)

Choose Yes if this is a JJAEP, DAEP or budgeted campus that is reported with a 020 record but is not subject to the accountability ratings above in Submission 3.

[S_TX_SCH_Schools_X]NoAccountability

1

TX Interchange Education Organization SUMR Collection

PK School Type (E1555)

Choose the value that defines the type of PK program that the school offers. This should be the value appropriate for the majority of the students. If a student needs a different value, code this on the individual student.

[S_TX_SCH_Schools_X]E1555

2

ECDS Early Reading PK

PK Full Day Waiver Indicator (E1646)Choose Yes if the school has received an exemption from providing full-day instruction for PK4 students.[S_TX_SCH_Schools_X]E1646_PK_Full_Day_Waiver1

High Quality PK Program (E1580)

Indicates whether the entire school participates and received PK funding from the High-Quality PK Program. Leave this blank if this is set at the district or if the district is not set but individual sections are different values.

[S_TX_SCH_SCHOOLS_X] E1580_High_Qual_PK_Prog

1

TX Interchange Education Organization

SUMR1, SUMR2, SUMR3

Program Evaluation Type (E1626)

Select the school-wide program evaluation tool from the pop-up menu.

Valid values:

  • Select Code (NULL)
  • 00 None
  • 01 TEA Self-Assessment Tool
  • 99 Other

Note: Values in this field overwrites the district setting located at District > District Info > PEIMS Information.

[S_TX_SCH_SCHOOLS_X]E1626_Program_Eval_Type2

TX Interchange Master Schedule

T-STEM (E1599)

Indicates whether the school is a Texas Science Technology Engineering and Mathematics school.

This field is used to set the code for all students enrolled on the campus. There is an override on the student if different from the school setting.

[S_TX_SCH_Schools_X]E1559

1

TX Interchange Student

Fall, Summer and Extended Year Collections

ECHS Indicator Code (E1560)

Indicates whether the school is an Early College High School.

This field is used to set the code for all students enrolled on the campus. There is an override on the student if different from the school setting.

[S_TX_SCH_Schools_X]E1560

1

PEIMS Data Submission (all reports)

TX Interchange Student

Fall, Summer and Extended Year Collections

New Tech Indicator Code (E1647)Choose Yes if the school participates in the New Tech Network.[S_TX_SCH_Schools_X]E1647_New_Tech_Ind_Code1

Number of Students Reviewed by IGC (E1561)

For any school that had 11th and/or 12th grade students in 14-15, enter the number of students by an Individual Graduation committee to determine graduation status if student did not pass all 5 End of Course exams but passed at least 3.

[S_TX_SCH_Schools_X]E1561

4

PEIMS Data Submission (Submission 1

TX Interchange Educational Organization

Fall Collection

Default School Day Minutes (E1571)Enter the default number of operational minutes that this school is in-session on a regular school day. Value must be between 0 and 600.[S_TX_SCH_Schools_X]Default_Day_Minutes3

TX Interchange Educational Organization Calendar

Default Instructional Program Type (E1600)

Choose the default instructional program type.

This value applies to the school default (blank) track, reported as Track 0 to the state.

[S_TX_SCH_SCHOOLS_X]Instructional_Program_Type2

TX Interchange Educational Organization Calendar

School Day Minutes and Instructional Program Type by Track

Click New to create a new record for each track. Click the pencil icon to edit/delete a Track record.

Note: For each additional track (A-F) in use by the school, specify the Default School Day Minutes and Instructional Program Type. Additional tracks are reported as Track 1-6 to the state.

Track

Select the track. Once the track has been selected it cannot be selected again.

[S_TX_SCH_SCHOOLS_C]Track

1

TX Interchange Educational Organization Calendar

Summer Collection

Default Day Minutes

Enter the number of minutes that this school and track are in-session on a regular school day. Value must be between 0 and 600.

[S_TX_SCH_SCHOOLS_C]Default_Day_Minutes

3

TX Interchange Educational Organization Calendar

Summer Collection

Instructional Program Type

Choose a code for the instructional program type.

[S_TX_SCH_SCHOOLS_C]Instructional_Program_Type2

TX Interchange Educational Organization Calendar

Summer Collection

NSLP Type Code (E1581)

Choose the NSLP Type code that indicates the school's national school lunch participation type. This field is required for all schools.

[S_TX_SCH_SCHOOLS_X]E1581_NSLP_Code2

TX Interchange Education Organization

SUMR1, SUMR2, SUMR3

Bullying and Cyberbullying Incident Counts

The nightly process to calculate the school-level counts for the number of incidents of bullying and cyberbullying includes logic for schools that share the same reportable TEA CDC number.

  • The TEDS School Name field in the database is considered when identifying the school that "owns" the CDC number for districts with a non-standard setup for Alternate School Number.

  • If TEDS School Name is not blank, that is the owning school and the Alternate School Number for that campus is used as the reportable CDC. Additional schools that share the CDC also have the same value in the Alternate School Number field. Otherwise, the existing logic remains in effect based on the standard setup: the School Number for the "owning" school is entered as the reportable CDC and any additional schools that share the number enter the reportable CDC in the Alternate School Number field.

  • The counts of bullying and cyberbullying incidents are populated in Schools/School Info only for the school that owns the CDC number; the values are left blank for schools that share the CDC.

Data ElementDescription[Table] Field NameLength
Number of bullying incidentsThe number of bullying incidents (Calculated)[S_TX_SCH_SCHOOLS_X]Bullying_Count
Number of cyberbullying incidentsThe number of cyberbullying incidents. (Calculated)[S_TX_SCH_SCHOOLS_X]Cyberbullying_Count
Note: If the "Enable Daily Auto-code for Bullying and Cyberbullying Counts" is selected in District Info > Texas Preferences, these counts are automatically calculated and updated based on Incident Management records. Districts that do not use Incident Management should disable the auto-code. The Bullying and Cyberbullying counts for each school can then be entered or imported into the above fields for Summer PEIMS reporting.

Additional Texas Data Collection

Defining Expanded Learning Opportunities (ELOs)

Navigation: Edit School> Expanded Learning Opportunities

Data ElementDescription[Table] Field NameLength
School YearThe School Year to which the ELO applies; stored as the two-digit Term ID such as 29 for the 2019-20 school year.[S_TX_SCH_ELO_C]School_Year
ELO Type Code (E1641)

Choose the type of extended learning opportunity program.

Valid values:

  • (01) Non-Voluntary Extended School Day
  • (02) Non-Voluntary Extended School Year
  • (03) Voluntary Expanded Learning - Before or After School
  • (04) Voluntary Expanded Learning - Summer

[S_TX_SCH_ELO_C]E1614_ELO_Type

2
E1719 ELO Activity Codes

Select the ELO Activity Codes

 01 Rigorous Coursework
 02 Mentoring
 03 Tutoring
 04 Physical Activity
 05 Academic Support
 06 Educational Enrichment

[S_TX_SCH_ELO_C]E1615_ELO_Rig_Coursework

[S_TX_SCH_ELO_C]E1616_ELO_Mentoring

[S_TX_SCH_ELO_C]E1617_ELO_Tutoring

[S_TX_SCH_ELO_C]E1618_ELO_Physical_Activity

[S_TX_SCH_ELO_C]E1619_ELO_Academic_Support

[S_TX_SCH_ELO_C]E1620_ELO_Ed_Enrichment


E1720 Days Per Year

The number of days per year for ELO Activity:

 01 Rigorous Coursework
 02 Mentoring
 03 Tutoring
 04 Physical Activity
 05 Academic Support
 06 Educational Enrichment



[S_TX_SCH_ELO_C]E1720_ELO_ACADSUPP_DAYS
[S_TX_SCH_ELO_C]E1720_ELO_EDENRICH_DAYS
[S_TX_SCH_ELO_C]E1720_ELO_MENTOR_DAYS
[S_TX_SCH_ELO_C]E1720_ELO_PHYSACT_DAYS
[S_TX_SCH_ELO_C]E1720_ELO_RIGCOURSE_DAYS
[S_TX_SCH_ELO_C]E1720_ELO_TUTOR_DAYS


ELO Minutes Scheduled Per Day (E1621)

Enter the number of daily scheduled minutes for the extended learning opportunity program.

 01 Rigorous Coursework
 02 Mentoring
 03 Tutoring
 04 Physical Activity
 05 Academic Support
 06 Educational Enrichment

[S_TX_SCH_ELO_C]E1621_ELO_ACADSUPP_MIN

[S_TX_SCH_ELO_C]E1621_ELO_EDENRICH_MIN

[S_TX_SCH_ELO_C]E1621_ELO_MENTOR_MIN

[S_TX_SCH_ELO_C]E1621_ELO_PHYSACT_MIN

[S_TX_SCH_ELO_C]E1621_ELO_RIGCOURSE_MIN

[S_TX_SCH_ELO_C]E1621_ELO_TUTOR_MIN

3
ELO DescriptionDescription of the ELO.[S_TX_SCH_ELO_C]ELO_Description
Non-Reportable Campus

If the school is non-reportable to PEIMS, but offers classes that are reportable, set the value to (1) Yes.

Valid values:

  • (0) No
  • (1) Yes
[S_TX_SCH_SCHOOLS_X]Non_Reportable_Campus1
Closed Campus

Choose (1) Yes if the campus has been closed.

This field overrides the Exclude from State Reporting field to report student enrollments in TREx when the student's most recent reportable school of enrollment is closed.

[S_TX_SCH_SCHOOLS_X]Closed_Campus1
Charter Educational Enrollment Capacity (E1675)
  • Indicates the number of students to which the charter school’s campus can provide instruction without exceeding staffing and facility limitations and the approved charter holder's maximum enrollment.
  • This element is extracted from the value entered in Schools/School Info. For multiple PowerSchool schools reporting under the same TEA CDC #, enter the total capacity only once under the reportable school that owns the TEA CDC number. Input the combined enrollment capacity of all schools that share the same CDC number.
[S_TX_SCH_SCHOOLS_X]CharterEducEnrollmentCapacity
Charter School Waitlist Placeholder Campus

Valid values:

    • (0) No
    • (1) Yes


  • This field will identify the placeholder school used to enroll students who are on the waitlist for one or more campuses in the district.
  • Each charter district with any waitlisted students must create a new PowerSchool campus for this purpose and set the value of this field to "Yes".
  • Students who are actively enrolled in the CSW Placeholder Campus on the last Friday of September and who have at least one Charter School Waitlist record with an Effective Date in the current school year on or before the last Friday of September will be reported in the CSW collection.
[S_TX_SCH_SCHOOLS_X]E1676_CHARTER_WAITLIST_IND1
Number Charter Students Enrolled (E1674)The calculated number of students enrolled in the charter school on the Charter Waitlist Collection Snapshot date.[S_TX_SCH_SCHOOLS_X]E1674.Charter_Enrolled_Stu
Child Find Placeholder CampusSelect Yes/No[S_TX_SCH_SCHOOLS_X]Child Find Placeholder Campus1
Enable Texas State Assessment Portal Link

Select Yes/No

Once enabled, from the PowerSchool portal, you can access the Texas State Assessment Portal by clicking on the "Texas State Assessment Portal (English)" link for English version or on the "Texas State Assessment Portal (Spanish)" link for Spanish version.

[S_TX_SCH_SCHOOLS_X]ENABLE_ASSESSMENT_PORTAL1

Staff Responsibility Overrides

Data ElementDescription[Table] Field NameLength
[S_TX_SCH_SCHOOLS_X]E1604_DAYS_TAUGHT_WEEK_12
[S_TX_SCH_SCHOOLS_X]E1605_DAYS_TAUGHT_WEEK_22
[S_TX_SCH_SCHOOLS_X]E1606_DAYS_TAUGHT_WEEK_32
[S_TX_SCH_SCHOOLS_X]E1607_DAYS_TAUGHT_WEEK_42
[S_TX_SCH_SCHOOLS_X]E1608_MINUTES_TAUGHT_WEEK_12
[S_TX_SCH_SCHOOLS_X]E1609_MINUTES_TAUGHT_WEEK_22
[S_TX_SCH_SCHOOLS_X]E1610_MINUTES_TAUGHT_WEEK_32
[S_TX_SCH_SCHOOLS_X]E1611_MINUTES_TAUGHT_WEEK_42

Accessing District Schools CRDC Information

School/School Info > Edit School > Civil Rights Data Collection (CRDC) – See CRDC District Setup





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