District Information
Batch School Setup
Setup and push school settings to multiple schools in batch. Setup areas include years and terms, calendar, reporting terms, and quick lookup.
District Information
General District Information
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Name of District | Enter the name of the district. Required. | [Prefs]DistrictName | 34 |
District Number | Enter the 6-digit County-District Number of the district, including any leading zeros as necessary. (Note: this is the Number Registered with TEA.) Required. | [Prefs]DistrictNumber | 6 |
District Address | Enter the address for the district. | [Prefs]DistrictAddress | 40 |
District City | Enter the city for the district. | [Prefs]DistrictCity | 30 |
District State/Province | Select the state for the District from the pop-up menu. | [Prefs]DistrictState | 2 |
District Postal Code (Zip + 4) | Enter the zip code for the district. | [Prefs]DistrictZip | 17 |
District Office Phone Number | Enter the phone number for the district. | [Prefs]DistrictPhone | 14 |
District Office FAX Number | Enter the FAX number for the district. | [Prefs]DistrictFAX | 14 |
District Country | |||
Customer Support Number | |||
PowerSchool District ID | |||
Summer School Year | Summer School can be part of the previous school year or part of the next school year. |
Texas District Management
Child Care Operators
For 2023-24, the Child Care Operation Number will now be reported in the Sections complex of the Master Schedule Interchange for each school and section where a child care partner is used.
Any prior Child Care Operators that will no longer serve the district in the 2023-24 school year must be marked as Inactive with an Inactive Date of 08/01/2023.
Any new Child Care Operators that will serve the district in 2023-24 must be added to the list with the 8 digit facility code and an Active Date of 08/01/2023 or later.
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Child Care Operator Name | The name of the Child Care Operation. | [S_TX_CHILDCAREOPS_S]ChildCareOpName | VarChar2(35) |
Child Care Operation Number | The state-assigned Child Care Operator Number. | [S_TX_CHILDCAREOPS_S]ChildCareOpNum | VarChar2(8) |
Active Date | Date the Child Care Operation became active a partner of the LEA. | [S_TX_CHILDCAREOPS_S]Active_Date | Date |
Inactive Date | Date the Child Care Operation ceased to be a partner of the LEA. | [S_TX_CHILDCAREOPS_S]Inactive_Date | Date |
Class ID Setup
District Info – Texas State Reporting – Class ID Setup
This setup allows the user to define the Class ID number and how it should be generated for PEIMS reporting.
Note: This option must be set up from the Start Page > District Setup > District Info prior to running the Staff Responsibility Report and Record Creation. All 14 positions must be defined.
Select the field. Options are Section ID, Course Number, School Number, School Year ID, Section Number or Service ID.
Select the Position/Characters as Last or First.
Enter the number of characters to use for that field.
If a value is entered for the number of characters, there must be an option selected from the Fields pop-up menu and the Position/Characters pop-up menu.
The # Characters Selected identifies the number of characters selected.
Click Submit to save.
Additional information that may be useful in determining what selections to make:
In the Texas reports that use the calculated Class ID as well as the javascript that displays the calculated value within PowerSchool, the SectionID and School Number fields are treated differently than the other fields.
The other fields available are trimmed as is without any pre-padding of 0’s or double trimming when First or Last are selected in the options.
For SectionID, the value is first padded with leading 0’s to 6 places if the SectionID is less than 6 characters before it is trimmed to the PositionCharacters that are defined here. (i.e. If the Position/Characters is set to First/3 a value of 1234 is output as 001 – 1234 is padded to 001234 and then the first three characters are 001)
For School Number, the value is first trimmed to the last 3 characters of the School Number field if the value is greater than 3 or padded with leading zeroes if the value is less than 3 characters. Then it is trimmed to the Position/Characters that are defined here. (i.e. If the Position/Characters is set to First/2 a value of 1 is output as 00 (school number 1 padded to 001 and trimmed to first two characters) and a value of 1234 is output as 23 (last three characters of 234 and then trimmed to first two characters 23).
Note: Schools with mixed grade level classrooms must include the full 8-character Service ID in the Class ID Configuration, along with the Section ID.
Data Element | [Table] Field Name | Length |
---|---|---|
Class ID (Part 1) Field/Position/# of Characters | [Prefs]tx_classid_part1 | 1 |
Class ID (Part 2) Field/Position/# of Characters | [Prefs]tx_classid_part2 | 1 |
Class ID (Part 3) Field/Position/# of Characters | [Prefs]tx_classid_part3 | 1 |
Class ID (Part 4) Field/Position/# of Characters | [Prefs]tx_classid_part4 | 1 |
Class ID (Part 5) Field/Position/# of Characters | [Prefs]tx_classid_part5 | 1 |
CTE Programs of Study
District Info > [New/Edit] CTE Programs of Study
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
School Year | Choose the school year. | [S_TX_CTEPrograms_S]School_Year | N/A |
Available Programs | Select the appropriate CTE program(s) for the school year. | [S_TX_CTEPrograms_S]CTE_Programs | 4000 |
District Finance Record
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Year | Indicates the year for this 030, 032 or 055 record. | [S_TX_DISTRICT_FIN_S]YearID | 10 |
Record Type | Indicates if the record is an 030, 032 or 055 record | [S_TX_DISTRICT_FIN_S]Record_Type | 10 |
Budget/Actual Amount | The budgeted amount for the 030 record or the actual amount for the 032 record. | [S_TX_DISTRICT_FIN_S]Bud_Act_Amount | 2 |
Fund Code | The function code for the 030/032 record. | [S_TX_DISTRICT_FIN_S]Function_Code | 3 |
Function Code | The fund code for the 030/032 record. | [S_TX_DISTRICT_FIN_S]Fund_Code | 4 |
Object Code | The object code for the 030/032 record. | [S_TX_DISTRICT_FIN_S]Object_Code | 3 |
Organization Code | The organization code for the 030/032 record. | [S_TX_DISTRICT_FIN_S]Organizaton_Code | 2 |
Program Intent Code | The program intent code for the 030/032/055 record. | [S_TX_DISTRICT_FIN_S]Program_Intent_Code | 3 |
Total Contracted Instr Staff FTEs | The Total Contracted Instructional Staff FTE for the 055 record. | [S_TX_DISTRICT_FIN_S]Total_Contract_inst_Staff_FTE | 10 |
Gifted and Talented Program Records
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Effective Date | Enter the effective date.
| S_TX_District_Effective_Date | 4 |
Gifted and Talented Program Codes (E1645) | Select all that apply:
| S_TX_District_GTPrograms_S |
PEIMS and TSDS Reporting
Assigning CTE Programs of Study
District Info > [New/Edit] CTE Programs of Study
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
School Year | Choose the school year. | [S_TX_CTEPrograms_S]School_Year | N/A |
Available Programs | Select the appropriate CTE program(s) for the school year. | [S_TX_CTEPrograms_S]CTE_Programs | 4000 |
Residential Facilities
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Residential Facility ID (E1627) | Enter the residential facility ID. Required | [S_TX_District_RFT_S]E1627_RF_ID | 6 |
Facility Name | Enter the name of the facility. Required | [S_TX_District_RFT_S]RF_Name | 100 |
Facility Status | Choose whether the facility is active or inactive. Required | [S_TX_District_RFT_S]Status | 1 |
Active Date | Enter the date the facility became active. | [S_TX_District_RFT_S]Active_Date | 10 |
Inactive Date | Enter the date the facility became inactive. | [S_TX_District_RFT_S]Inactive_Date | 10 |
Secure Facility | Choose Yes or No to indicate if this is a secure facility. | [S_TX_District_RFT_S]Secure | 1 |
Total Number of Students | Enter the average number of students that the facility serves. | [S_TX_District_RFT_S]Total_Students | 4 |
Contact First Name | Enter the first name of the facility contact. | [S_TX_District_RFT_S]Contact_First | 60 |
Contact Last Name | Enter the last name of the facility contact. | [S_TX_District_RFT_S]Contact_Last | 60 |
Contact Phone Number | Enter the contact phone number. | [S_TX_District_RFT_S]Contact_Phone | 50 |
Contact Email | Enter the contact email. | [S_TX_District_RFT_S]Contact_Email | 255 |
Street Address | Enter the facility's physical street address. | [S_TX_District_RFT_S]Address | 100 |
City | Enter the city for the facility's physical address. | [S_TX_District_RFT_S]City | 100 |
State | Choose the state for the facility's physical address. | [S_TX_District_RFT_S]State | 2 |
Zip | Enter the zip code for the facility's physical address. | [S_TX_District_RFT_S]Zip | 10 |
Mailing Address | Enter the facility's mailing street address. | [S_TX_District_RFT_S]Mailing_Address | 100 |
Mailing City | Enter the city for the facility's mailing address. | [S_TX_District_RFT_S]Mailing_City | 100 |
Mailing State | Choose the state for the facility's mailing address. | [S_TX_District_RFT_S]Mailing_State | 2 |
Mailing Zip | Enter the zip code for the facility's mailing address. | [S_TX_District_RFT_S]Mailing_Zip | 10 |
Comments | Enter additional information for the facility. | [S_TX_District_RFT_S]Comments | 500 |
Shared Services
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Shared Services Arrangement Type (E0776) | The code for the type of shared service agreement | [S_TX_DISTRICT_SHARED_SERV_S]E0776_SHARED_SERVICE | 2 |
Fiscal Agent District ID (E0777) | The district code that identifies the fiscal agent for the shared service agreement | [S_TX_DISTRICT_SHARED_SERV_S]E0777_FISCAL_AGENT | 6 |
PEIMS and TSDS Data Collection
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Total Number School Board Requests (E1556) | Enter the number of requests the school board received for information outside of regular board meetings for the school year. The maximum value is 999. Not required for charter schools. | [Prefs]E1556 | 3 |
Total Cost School Board Requests (E1557) | Enter the total cost in whole dollars to the district for gathering information outside of regular board meetings for the school year. The maximum value is 999999. Not required for charter schools | [Prefs]E1557 | 6 |
High Quality PK Program (E1580) | Indicates whether the entire district participates and received PK funding from the High Quality PK Program. Leave this blank if individual schools or sections have differences. | [S_TX_SCH_SCHOOLS_X] E1580_High_Qual_PK_Prog | 1 |
Program Evaluation Type (E1626) | Select the district-wide program evaluation tool from the pop-up menu. Valid values:
| [Prefs]E1626_Program_Eval_Type | 2 |
PK School Type (E1555) | Enter the PK School Type (E1555) | [Prefs]E1555 | |
PK Curricula Code (E1579) | Enter the PK Curricula Code (E1579) | [Prefs] E1579_PK_CURRICULA | |
PK Full Day Waiver Indicator (E1646) | Enter the PK Full Day Waiver Indicator (E1646) | [Prefs]E1646 | |
Family Engagement Plan Link (E1583) | Indicates the LEA website that describes the information required for the High Quality PK Program. This is required if any funds are received from the High Quality PK Program. This site must remain active as long as the LEA is receiving funding. | [Prefs]E1577_ThirdCase | 200 |
ASVAB Indicator (E1626) | Select the ASVAB (Armed Services Vocational Aptitude Battery) Indicator Code. If the district offers both the ASVAB and an alternative career exploration test, select code 01. Valid values:
| [PS_Common_Code]Code | 30 |
Dyslexia Risk Code: Specify Default Reporting Code | Specify Default Reporting Code | Grade KG: S_TX_STU_X.E1644_DYSLEXIA_RISK_CODE_KG Grade 1: S_TX_STU_X.E1644_DYSLEXIA_RISK_CODE_01
|
Texas Auto-Code and Nightly Process Preferences
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Enable Title I Schoolwide Record Automation for Student Enrollments and Transfers | Select the checkbox to enable Title I Schoolwide record automation. Title I Schoolwide record automation will perform the following:
Notes:
| [Prefs]TitleISchoolwideAutomation | 1 |
Enable Title I Targeted Assistance Record Automation for Student Enrollments and Transfers | |||
Action to take when students transfer between two Targeted Assistance Campuses | |||
Enable PEIMS General Record Automation for New Students and New Re-Enrollments | Select the checkbox to enable PEIMS General record automation. The PEIMS General Record Automation function automatically creates a new PEIMS General record in the following scenarios:
The following information is populated in the new PEIMS General record:
| [Prefs]peimsGenRecAutomation | 1 |
Override default ADA code to 0 for EE/PK students (otherwise ADA code defaults to 2) | |||
Clear existing Class Rank & GPA Data when Inactive Students Re-enroll | Select the checkbox to clear existing class rank and GPA data when inactive students are re-enrolled. When this preference is enabled, existing class rank and GPA data is deleted for inactive students when the student re-enrolls in school after previously transferring out. | [Prefs]clearClassRankAutomation | 1 |
Hide Legacy Content | Select to hide legacy content | N/A | N/A |
Hide PEIMS Error Check tab at District Level | Select to hide PEIMS Error Check tab at District Level | N/A | N/A |
Hide Student Extra and Co-Curricular (ECC) Data Collection | Select to hide Student Extra and Co-Curricular (ECC) Data Collection | N/A | N/A |
Enable Daily CTE Auto-Code | Select to e nable Daily CTE Auto-Code | ||
Enable Daily Immigrant Auto-Code | Select to e nable Daily Immigrant Auto-Code | ||
Enable Daily Auto-code for Bullying and Cyberbullying Counts | Select this option to enable Daily Auto-code for Bullying and Cyberbullying Counts. Note: The nightly auto-code process populates the school-level fields based on current year records in Incident Management. | [S_TX_SCH_SCHOOLS_X]Bullying_Count [S_TX_SCH_SCHOOLS_X]Cyberbullying_Count | |
Enable Daily Auto-Code for Charter School Enrollment Counts | Select this option to enable Daily Auto-code for charter School Enrollment Counts Note:
| [S_TX_SCH_SCHOOLS_X]E1674.Charter_Enrolled_Stu | |
Specify time for Daily Non-Membership Discipline Restraint Auto-Code | Specify time for Daily Non-Membership Discipline Restraint Auto-Code
| [S_TX_STU_RESTRAINT_C ]E1725_NON_MEM_RES_IND | |
Specify time for Daily Child Find Auto-Code | Specify the time for Daily Child Find Auto-Code | ||
Specify time for Daily Ed-Fi Section Identifier Auto-Code | Specify time for Daily Ed-Fi Section Identifier Auto-Code | ||
Specify time for Daily Ed-Fi Stored Grade Section Identifier Auto-Code | Specify time for Daily Ed-Fi Stored Grade Section Identifier Auto-Code | ||
Specify time for Daily As-of-Status data code. | Specify time for Daily As-of-Status Data code. | ||
Specify time for student truancy data code. | Specify time for student truancy data code. | ||
Texas End of Year Process Preferences | |||
Data Element | Description | [Table] Field Name | Length |
Enable PEIMS General Record Automation in Year End Process | Select the checkbox to enable PEIMS general record automation in the End-of-Year Process. To enable this function for all students:
To optionally clear values for specific fields that should be re-evaluated annually:
Record updates for PK students being promoted to grade K in the new year:
The open PEIMS General record from current year is closed with an Exit Date of the school enrollment date, and a new record is created. The following information is populated in the new PEIMS General record:
Record updates for grade K-12 students being promoted, retained, or demoted in the new year: This functionality applies only:
The open PEIMS General record from the current year is closed with an Exit Date of the school enrollment date, and a new record is created. The following information is populated in the new PEIMS General record:
| [pref]peimsGenRecEOYAutomation | 1 |
Override default ADA code to 0 for PK students in Year End Process (otherwise ADA code defaults to 2) | Select this option to Override default ADA code to 0 for PK students in Year End Process (otherwise ADA code defaults to 2) | ||
Reset Homeless, Unaccompanied Youth, Foster Care, and Military Connected in Year End Process | Select the checkbox to reset Homeless, Unaccompanied Youth, Foster Care, and Military Connected fields to a blank value in the End-of-Year Process. Note: If not selected, the End of Year Process automation automatically rolls the fields over for both PK to K and K-12 students. | [pref] resetHomelessUnaccompFosterMilEOYAutomation | 1 |
Enable Career Tech Record Automation in Year End Process |
| ||
Enable PRS Record Automation in Year End Process | Select the checkbox to enable PRS record automation in the End-of-Year Process. This functionality applies to existing PRS Special Program records for students who are actively enrolled at the end of the current year. When this preference is enabled, the PRS record automation performs the following:
| [pref]prsRecEOYAutomation | 1 |
Enable EB/EL Record Automation in Year-End Process | Select to enable EB/EL Record Automation in Year-End Process | ||
Enable Title I Record Automation in Year End Process and Close All Open Records | Select to enable Title I Record Automation in Year End Process and Close All Open Records | ||
Create Schoolwide Title I Code 6 records for students enrolling in Schoolwide campuses | Select this option to create Schoolwide Title I Code 6 records for students enrolling in Schoolwide campuses | ||
Create Title I Code 7 records for Targeted Assistance students enrolling in Targeted Assistance campuses | Select this option to create Title I Code 7 records for Targeted Assistance students enrolling in Targeted Assistance campuses | ||
Enable Pre-K Record Automation in Year End Process | Select the checkbox to enable Pre-K record automation in the End-of-Year Process. When this preference is enabled, the Pre-K record automation performs the following: Record updates for PK students being promoted to grade K in the new year.
Record updates for PK students continuing in grade PK at the same school or a new school.
| [pref]preKRecEOYAutomation | 1 |
Enable Gifted and Talented Automation in Year End Process | Select the checkbox to enable Gifted and Talented automation in the End-of-Year Process. This functionality applies to existing Gifted and Talented Special Program records for students who are actively enrolled at the end of the current year. When this preference is enabled, the Gifted and Talented automation performs the following:
| [pref]giftTalRecEOYAutomation | 1 |
Enable Economic Disadvantaged Automation in Year End Process | Select the checkbox to enable Economic Disadvantaged automation in the End-of-Year Process. This functionality applies to existing Economic Disadvantaged Special Program records for students who are actively enrolled at the end of the current year. When this preference is enabled, the Economic Disadvantaged automation performs the following:
| [pref]ecoDisRecEOYAutomation | 1 |
Enable Special Education Automation in Year End Process | Select the checkbox to enable Special Education automation in the End-of-Year Process. This functionality applies to existing Special Education Special Program records for students who are actively enrolled at the end of the current year, and who are returning to school in the new year. When this preference is enabled, the Special Education automation performs the following:
| [pref]spedRecEOYAutomation | 1 |
Enable SELA Automation in Year End Process | |||
Enable Intervention Strategy Automation in Year End Process | Select the checkbox to enable Intervention Strategy automation in the End-of-Year Process. This functionality applies to existing Intervention Strategy Special Program records for students who are actively enrolled at the end of the current year. When this preference is enabled, the Intervention Strategy automation performs the following:
| [pref]intervRecEOYAutomation | 1 |
Enable Section 504 Automation in Year End Process | Select the checkbox to enable Section 504 automation in the End-of-Year Process. This functionality applies to existing Section 504 Special Program records for students who are actively enrolled at the end of the current year. When this preference is enabled, the Section 504 automation performs the following:
| [pref]504RecEOYAutomation | 1 |
Enable Dyslexia Automation in Year End Process | Select the checkbox to enable Dyslexia Automation in Year End Process. When this option is selected, all open Dyslexia Special Program records are closed during the Year End Process, and new records are created for students returning to school in the new year. Existing values from the Dyslexia Special Program are carried forward. | ||
Enable Child Find Automation in Year End Process | Select the checkbox to e nable Child Find Automation in Year End Process | ||
Enable GEH Automation in Year End Process | Select the checkbox to e nable GEH Automation in Year End Process | ||
Clear Student Track Assignments in Year End Process | Select the checkbox to c lear Student Track Assignments in Year End Process | ||
Increment Years in Staff Fields in Year End Process | Select the checkbox to i ncrement Years in Staff Fields in Year End Process |
Add District Finance Record
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Year | Indicates the year for this 030, 032 or 055 record. | [S_TX_DISTRICT_FIN_S]YearID | 10 |
Record Type | Indicates if the record is an 030, 032 or 055 record | [S_TX_DISTRICT_FIN_S]Record_Type | 10 |
Budget/Actual Amount | The budgeted amount for the 030 record or the actual amount for the 032 record. | [S_TX_DISTRICT_FIN_S]Bud_Act_Amount | 2 |
Fund Code | The function code for the 030/032 record. | [S_TX_DISTRICT_FIN_S]Function_Code | 3 |
Function Code | The fund code for the 030/032 record. | [S_TX_DISTRICT_FIN_S]Fund_Code | 4 |
Object Code | The object code for the 030/032 record. | [S_TX_DISTRICT_FIN_S]Object_Code | 3 |
Organization Code | The organization code for the 030/032 record. | [S_TX_DISTRICT_FIN_S]Organizaton_Code | 2 |
Program Intent Code | The program intent code for the 030/032/055 record. | [S_TX_DISTRICT_FIN_S]Program_Intent_Code | 3 |
Total Contracted Instr Staff FTEs | The Total Contracted Instructional Staff FTE for the 055 record. | [S_TX_DISTRICT_FIN_S]Total_Contract_inst_Staff_FTE | 10 |
Add New Residential Facilities
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Residential Facility ID (E1627) | Enter the residential facility ID. Required | [S_TX_District_RFT_S]E1627_RF_ID | 6 |
Facility Name | Enter the name of the facility. Required | [S_TX_District_RFT_S]RF_Name | 100 |
Facility Status | Choose whether the facility is active or inactive. Required | [S_TX_District_RFT_S]Status | 1 |
Active Date | Enter the date the facility became active. | [S_TX_District_RFT_S]Active_Date | 10 |
Inactive Date | Enter the date the facility became inactive. | [S_TX_District_RFT_S]Inactive_Date | 10 |
Secure Facility | Choose Yes or No to indicate if this is a secure facility. | [S_TX_District_RFT_S]Secure | 1 |
Total Number of Students | Enter the average number of students that the facility serves. | [S_TX_District_RFT_S]Total_Students | 4 |
Contact First Name | Enter the first name of the facility contact. | [S_TX_District_RFT_S]Contact_First | 60 |
Contact Last Name | Enter the last name of the facility contact. | [S_TX_District_RFT_S]Contact_Last | 60 |
Contact Phone Number | Enter the contact phone number. | [S_TX_District_RFT_S]Contact_Phone | 50 |
Contact Email | Enter the contact email. | [S_TX_District_RFT_S]Contact_Email | 255 |
Street Address | Enter the facility's physical street address. | [S_TX_District_RFT_S]Address | 100 |
City | Enter the city for the facility's physical address. | [S_TX_District_RFT_S]City | 100 |
State | Choose the state for the facility's physical address. | [S_TX_District_RFT_S]State | 2 |
Zip | Enter the zip code for the facility's physical address. | [S_TX_District_RFT_S]Zip | 10 |
Mailing Address | Enter the facility's mailing street address. | [S_TX_District_RFT_S]Mailing_Address | 100 |
Mailing City | Enter the city for the facility's mailing address. | [S_TX_District_RFT_S]Mailing_City | 100 |
Mailing State | Choose the state for the facility's mailing address. | [S_TX_District_RFT_S]Mailing_State | 2 |
Mailing Zip | Enter the zip code for the facility's mailing address. | [S_TX_District_RFT_S]Mailing_Zip | 10 |
Comments | Enter additional information for the facility. | [S_TX_District_RFT_S]Comments | 500 |
Add District Shared Services Arrangement
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Shared Services Arrangement Type (E0776) | The code for the type of shared service agreement | [S_TX_DISTRICT_SHARED_SERV_S]E0776_SHARED_SERVICE | 2 |
Fiscal Agent District ID (E0777) | The district code that identifies the fiscal agent for the shared service agreement | [S_TX_DISTRICT_SHARED_SERV_S]E0777_FISCAL_AGENT | 6 |
Add District Gifted and Talented Program Records
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Effective Date | Enter the effective date.
| S_TX_District_Effective_Date | 4 |
Gifted and Talented Program Codes (E1645) | Select all that apply:
| S_TX_District_GTPrograms_S |
Add Child Care Operation Record
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Child Care Operator Name | The name of the Child Care Operation. | [S_TX_CHILDCAREOPS_S]ChildCareOpName | VarChar2(35) |
Child Care Operation Number | The state-assigned Child Care Operator Number. | [S_TX_CHILDCAREOPS_S]ChildCareOpNum | VarChar2(8) |
Active Date | Date the Child Care Operation became active a partner of the LEA. | [S_TX_CHILDCAREOPS_S]Active_Date | Date |
Inactive Date | Date the Child Care Operation ceased to be a partner of the LEA. | [S_TX_CHILDCAREOPS_S]Inactive_Date | Date |
Civil Rights Data Collection (CRDC) 2020-2021
Districts of Residence
New District of Residence
Define incoming student district information.
Data Element | Description | [Table] Field Name | Length | Used in these Reports |
---|---|---|---|---|
District ID | Enter the county-district number for any districts where students reside but attend your district. Optional. | [Gen]Value [Gen]Cat=districts | 6 | Campus Summary Proration Report |
District Name | Enter the name that corresponds to the District ID for any districts where students reside but attend your district. Optional. | [Gen]Name [Gen]Cat=districts | 34 | Campus Summary Proration Report |
Sort Order | Select the Sort Order | N/A |
Schools/School Info
Create and define schools.
School Information
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
School Name | Enter the name of the school. Required. | [Schools]Name | 34 |
School Abbreviation | Enter the school abbreviation. | N/A | |
Is a Summer School | Select this option if you want to see this school in the student "Summer School Indicator" list. | ||
School Address | Enter the school address. Required. | [Schools]SchoolAddress | 50 |
School City | Enter the school city. Required. | [Schools]SchoolCity | 30 |
School State/Province | Enter the school state/province. Required. | [Schools]SchoolState | 2 |
School Postal/Zip Code | Enter the school postal/zip code. Required. | [Schools]SchoolZIP | 10 |
School County Name | Enter the school county name. | [Schools]CountyName | |
School County Number | Enter the school county number | [Schools]CountyNumber | |
School Phone Number | Enter the school phone number | [Schools]PhoneNumber | |
School Phone Number | Enter the school phone number. Use the format: ###-###-####. Required. | [Schools]SchoolPhone | 10 |
School FAX Number | Enter the school FAX phone number. Use the format: ###-###-####. Optional. | [Schools]SchoolFax | 10 |
School Number | Enter the school number. This should be the 9-digit County-District-Campus number registered with TEA. If the County number starts with a leading zero, PowerSchool drops the leading zero. All reports will code to add a leading 0. Required. | [Schools]School_Number | 9 |
Alternate School Number | Enter the alternate school number. This should be the 9- digit County-District-Campus number registered with TEA and should only be used if the School Number is not this number. If the Alternate_School_Number is greater than 0, this value will be used on reports rather than the School Number. Optional. | [Schools]Alternate_School_Number | 9 |
School is the Owner of this TEA CDC Number | For multiple schools that share the same TEA CDC number, check this box for one and only one school that “owns” the CDC number. Indicates that the selected school is the Owner of this TEA CDC Number. For multiple schools that share the same TEA CDC number, at least one school should be marked as the School is the Owner of this TEA CDC Number Note: This field helps to identify the school that “owns” the CDC Number when multiple schools report under the same TEA number. In rare cases when new schools are added to PowerSchool, the School Number and Alternate School Number setups sometimes do not conform to the expected configuration required for multiple PowerSchool schools that share a TEA number.
| [S_TX_SCH_SCHOOLS_X]PrimarySchoolRecord Boolean |
|
StatePrId (32 character maximum) | Enter the StatePrid | N/A | |
Exclude From State Reporting? | Select this option | ||
Grades | Enter the low and high grade offered at this school. | [Schools]Low_Grade [Schools]High_Grade | 2 |
School Category | Define the school category if required. | [Schools]Category | |
Historical Grade Levels (only historical data in this range of grade levels is used for cumulative GPAs, graduation credit, etc.) | Enter the h istorical grade levels | N/A | |
Default Next School | Enter a school number where students who graduate from this school will be sent. Leave as 0 for none.) | N/A | |
Sort Order | Enter the sort order. | N/A | |
When Scheduling, Display Courses From | Select the option current school or next school. | N/A |
Other Information
Data Element | Description | [Table] Field Name | Length | Used in these Reports |
---|---|---|---|---|
Registrar Digital Signature | The Digital Signature Image ID of the Registrar selected for the School. | [S_TX_SCH_SCHOOLS_X]Signature_Asset_ID | 11 |
PEIMS Information
Schools/School Info > [New/Edit] Edit School > Other Information > PEIMS Information
Data Element | Description | [Table] Field Name | Length | Used in these Reports |
---|---|---|---|---|
Campus Enrollment Type Code (E1641) | Choose the campus enrollment type.
| [S_TX_SCH_SCHOOLS_X]E1641_Campus_Enroll_Type | 2 | |
TEDS School Name | Enter the name of the school to report for PEIMS Collection when this school is the primary school for extracting information for the Education Organization Interchange when multiple schools merge into one school for state reporting. This is the school where the alternate school number is 0. | [S_TX_SCH_Schools_X]TEDSSCHOOLNAME | 40 | TX Interchange Education Organization |
Title I Part A Indicator code | Choose a Title One option if the school participates in the Title One program, C122. Schools must have a Title I status for the 461 records to be created. Optional. Note: This field is used to determine if 461 records should be built from this school. If the school is a school-wide Title I campus, this flag is set here and the PEIMS Submission report codes every student as a 6 on the 110 record if the student is active on the snapshot date. Students do not have to be coded individually unless the district desires. | [S_TX_SCH_Schools_X]E0894 | N/A | Campus Summary Student Assessment Program Student Detail Report TREx TX Interchange Student Program Extension |
CB/ACT Campus Number | Enter the College Board/ACT Campus Number Optional. | [S_TX_SCH_Schools_X]CBCC_Number | 6 | AAR TREx |
Exclude Accountability (020 Record) | Choose Yes if this is a JJAEP, DAEP or budgeted campus that is reported with a 020 record but is not subject to the accountability ratings above in Submission 3. | [S_TX_SCH_Schools_X]NoAccountability | 1 | TX Interchange Education Organization SUMR Collection |
PK School Type (E1555) | Choose the value that defines the type of PK program that the school offers. This should be the value appropriate for the majority of the students. If a student needs a different value, code this on the individual student. | [S_TX_SCH_Schools_X]E1555 | 2 | ECDS Early Reading PK |
PK Full Day Waiver Indicator (E1646) | Choose Yes if the school has received an exemption from providing full-day instruction for PK4 students. | [S_TX_SCH_Schools_X]E1646_PK_Full_Day_Waiver | 1 | |
High Quality PK Program (E1580) | Indicates whether the entire school participates and received PK funding from the High-Quality PK Program. Leave this blank if this is set at the district or if the district is not set but individual sections are different values. | [S_TX_SCH_SCHOOLS_X] E1580_High_Qual_PK_Prog | 1 | TX Interchange Education Organization SUMR1, SUMR2, SUMR3 |
Program Evaluation Type (E1626) | Select the school-wide program evaluation tool from the pop-up menu. Valid values:
Note: Values in this field overwrites the district setting located at District > District Info > PEIMS Information. | [S_TX_SCH_SCHOOLS_X]E1626_Program_Eval_Type | 2 | TX Interchange Master Schedule |
T-STEM (E1599) | Indicates whether the school is a Texas Science Technology Engineering and Mathematics school. This field is used to set the code for all students enrolled on the campus. There is an override on the student if different from the school setting. | [S_TX_SCH_Schools_X]E1559 | 1 | TX Interchange Student Fall, Summer and Extended Year Collections |
ECHS Indicator Code (E1560) | Indicates whether the school is an Early College High School. This field is used to set the code for all students enrolled on the campus. There is an override on the student if different from the school setting. | [S_TX_SCH_Schools_X]E1560 | 1 | PEIMS Data Submission (all reports) TX Interchange Student Fall, Summer and Extended Year Collections |
New Tech Indicator Code (E1647) | Choose Yes if the school participates in the New Tech Network. | [S_TX_SCH_Schools_X]E1647_New_Tech_Ind_Code | 1 | |
Number of Students Reviewed by IGC (E1561) | For any school that had 11th and/or 12th grade students in 14-15, enter the number of students by an Individual Graduation committee to determine graduation status if student did not pass all 5 End of Course exams but passed at least 3. | [S_TX_SCH_Schools_X]E1561 | 4 | PEIMS Data Submission (Submission 1 TX Interchange Educational Organization Fall Collection |
Default School Day Minutes (E1571) | Enter the default number of operational minutes that this school is in-session on a regular school day. Value must be between 0 and 600. | [S_TX_SCH_Schools_X]Default_Day_Minutes | 3 | TX Interchange Educational Organization Calendar |
Default Instructional Program Type (E1600) | Choose the default instructional program type. The Default Instructional Program Type (E1600) codes:
This value applies to the school default (blank) track, reported as Track 0 to the state. | [S_TX_SCH_SCHOOLS_X]Instructional_Program_Type | 2 | TX Interchange Educational Organization Calendar |
School Day Minutes and Instructional Program Type by Track Click New to create a new record for each track. Click the pencil icon to edit/delete a Track record. Note: For each additional track (A-F) in use by the school, specify the Default School Day Minutes and Instructional Program Type. Additional tracks are reported as Track 1-6 to the state. | ||||
Track | Select the track. Once the track has been selected it cannot be selected again. | [S_TX_SCH_SCHOOLS_C]Track | 1 | TX Interchange Educational Organization Calendar Summer Collection |
Default Day Minutes | Enter the number of minutes that this school and track are in-session on a regular school day. Value must be between 0 and 600. | [S_TX_SCH_SCHOOLS_C]Default_Day_Minutes | 3 | TX Interchange Educational Organization Calendar Summer Collection |
Instructional Program Type | Choose a code for the instructional program type.
| [S_TX_SCH_SCHOOLS_C]Instructional_Program_Type | 2 | TX Interchange Educational Organization Calendar Summer Collection |
NSLP Type Code (E1581) | Choose the NSLP Type code that indicates the school's national school lunch participation type. This field is required for all schools.
| [S_TX_SCH_SCHOOLS_X]E1581_NSLP_Code | 2 | TX Interchange Education Organization SUMR1, SUMR2, SUMR3 |
Bullying and Cyberbullying Incident Counts
The nightly process to calculate the school-level counts for the number of incidents of bullying and cyberbullying includes logic for schools that share the same reportable TEA CDC number.
The TEDS School Name field in the database is considered when identifying the school that "owns" the CDC number for districts with a non-standard setup for Alternate School Number.
If TEDS School Name is not blank, that is the owning school and the Alternate School Number for that campus is used as the reportable CDC. Additional schools that share the CDC also have the same value in the Alternate School Number field. Otherwise, the existing logic remains in effect based on the standard setup: the School Number for the "owning" school is entered as the reportable CDC and any additional schools that share the number enter the reportable CDC in the Alternate School Number field.
The counts of bullying and cyberbullying incidents are populated in Schools/School Info only for the school that owns the CDC number; the values are left blank for schools that share the CDC.
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
Number of bullying incidents | The number of bullying incidents (Calculated) | [S_TX_SCH_SCHOOLS_X]Bullying_Count | |
Number of cyberbullying incidents | The number of cyberbullying incidents. (Calculated) | [S_TX_SCH_SCHOOLS_X]Cyberbullying_Count | |
Note: If the "Enable Daily Auto-code for Bullying and Cyberbullying Counts" is selected in District Info > Texas Preferences, these counts are automatically calculated and updated based on Incident Management records. Districts that do not use Incident Management should disable the auto-code. The Bullying and Cyberbullying counts for each school can then be entered or imported into the above fields for Summer PEIMS reporting. |
Additional Texas Data Collection
Defining Expanded Learning Opportunities (ELOs)
Navigation: Edit School> Expanded Learning Opportunities
Data Element | Description | [Table] Field Name | Length |
---|---|---|---|
School Year | The School Year to which the ELO applies; stored as the two-digit Term ID such as 29 for the 2019-20 school year. | [S_TX_SCH_ELO_C]School_Year | |
ELO Type Code (E1641) | Choose the type of extended learning opportunity program. Valid values:
| [S_TX_SCH_ELO_C]E1614_ELO_Type | 2 |
E1719 ELO Activity Codes | Select the ELO Activity Codes 01 Rigorous Coursework | [S_TX_SCH_ELO_C]E1615_ELO_Rig_Coursework [S_TX_SCH_ELO_C]E1616_ELO_Mentoring [S_TX_SCH_ELO_C]E1617_ELO_Tutoring [S_TX_SCH_ELO_C]E1618_ELO_Physical_Activity [S_TX_SCH_ELO_C]E1619_ELO_Academic_Support [S_TX_SCH_ELO_C]E1620_ELO_Ed_Enrichment | |
E1720 Days Per Year | The number of days per year for ELO Activity: 01 Rigorous Coursework |
| |
ELO Minutes Scheduled Per Day (E1621) | Enter the number of daily scheduled minutes for the extended learning opportunity program. 01 Rigorous Coursework | [S_TX_SCH_ELO_C]E1621_ELO_ACADSUPP_MIN [S_TX_SCH_ELO_C]E1621_ELO_EDENRICH_MIN [S_TX_SCH_ELO_C]E1621_ELO_MENTOR_MIN [S_TX_SCH_ELO_C]E1621_ELO_PHYSACT_MIN [S_TX_SCH_ELO_C]E1621_ELO_RIGCOURSE_MIN [S_TX_SCH_ELO_C]E1621_ELO_TUTOR_MIN | 3 |
ELO Description | Description of the ELO. | [S_TX_SCH_ELO_C]ELO_Description | |
Non-Reportable Campus | If the school is non-reportable to PEIMS, but offers classes that are reportable, set the value to (1) Yes. Valid values:
| [S_TX_SCH_SCHOOLS_X]Non_Reportable_Campus | 1 |
Closed Campus | Choose (1) Yes if the campus has been closed. This field overrides the Exclude from State Reporting field to report student enrollments in TREx when the student's most recent reportable school of enrollment is closed. | [S_TX_SCH_SCHOOLS_X]Closed_Campus | 1 |
Charter Educational Enrollment Capacity (E1675) |
| [S_TX_SCH_SCHOOLS_X]CharterEducEnrollmentCapacity | |
Charter School Waitlist Placeholder Campus | Valid values:
| [S_TX_SCH_SCHOOLS_X]E1676_CHARTER_WAITLIST_IND | 1 |
Number Charter Students Enrolled (E1674) | The calculated number of students enrolled in the charter school on the Charter Waitlist Collection Snapshot date. | [S_TX_SCH_SCHOOLS_X]E1674.Charter_Enrolled_Stu | |
Child Find Placeholder Campus | Select Yes/No | [S_TX_SCH_SCHOOLS_X]Child Find Placeholder Campus | 1 |
Enable Texas State Assessment Portal Link | Select Yes/No Once enabled, from the PowerSchool portal, you can access the Texas State Assessment Portal by clicking on the "Texas State Assessment Portal (English)" link for English version or on the "Texas State Assessment Portal (Spanish)" link for Spanish version. | [S_TX_SCH_SCHOOLS_X]ENABLE_ASSESSMENT_PORTAL | 1 |
Staff Responsibility Overrides | |||
Data Element | Description | [Table] Field Name | Length |
Number of Days Taught per Week 1 (E1604) | Number of Days Taught per Week 1 | [S_TX_SCH_SCHOOLS_X]E1604_DAYS_TAUGHT_WEEK_1 | 2 |
Number of Days Taught per Week 2 (E1605) | Number of Days Taught per Week 2 | [S_TX_SCH_SCHOOLS_X]E1605_DAYS_TAUGHT_WEEK_2 | 2 |
Number of Days Taught per Week 3 (E1606) | Number of Days Taught per Week 3 | [S_TX_SCH_SCHOOLS_X]E1606_DAYS_TAUGHT_WEEK_3 | 2 |
Number of Days Taught per Week 4 (E1607) | Number of Days Taught per Week 4 | [S_TX_SCH_SCHOOLS_X]E1607_DAYS_TAUGHT_WEEK_4 | 2 |
Number of Minutes Taught per Week 1 (E1608) | Number of Minutes Taught per Week 1 | [S_TX_SCH_SCHOOLS_X]E1608_MINUTES_TAUGHT_WEEK_1 | 2 |
Number of Minutes Taught per Week 2 (E1609) | Number of Minutes Taught per Week 2 | [S_TX_SCH_SCHOOLS_X]E1609_MINUTES_TAUGHT_WEEK_2 | 2 |
Number of Minutes Taught per Week 3 (E1610) | Number of Minutes Taught per Week 3 | [S_TX_SCH_SCHOOLS_X]E1610_MINUTES_TAUGHT_WEEK_3 | 2 |
Number of Minutes Taught per Week 4 (E1611) | Number of Minutes Taught per Week 4 | [S_TX_SCH_SCHOOLS_X]E1611_MINUTES_TAUGHT_WEEK_4 | 2 |
Accessing District Schools CRDC InformationSchool/School Info > Edit School > Civil Rights Data Collection (CRDC) – See CRDC District Setup |