Courses

New Courses

Course Name

Enter the course name.

Required.

[Courses]Course_Name

40

Course Number

Enter the course number.

Required.

[Courses]Course_Number

10

Alternate Course Number

(Service ID)

Reference the TX PEIMS Data Standards documentation table code C022. For PEIMS and active courses, this value should be in the current C022 table.

[CoursesCoreFields]Alt_Course_Number

8

Associate Course with Schools

Enter the associate course with schools.

Available School Years

Enter the available school years.

Credit Hours

Enter the maximum number of credit hours earned per semester for courses that award credit.

Optional.

[Courses]EarnedCrHours

2

Maximum Credit Hours

Enter the maximum number of credit hours that can be earned for this course.

Required. Enter a 0 if no credit is awarded.

[Courses]MaxCredit

5

CIP Code

 Enter the CIP code

 Vocational Class   

Academic and Career Plans   

Show PE Waiver

Vocational Class

Check this box if the course is considered a Career Tech Course for the CTE Indicator Code.

Optional.

[Courses]Vocational

N/A

Credit Type

All courses must use an approved subject code (TC 05).

• ELA = English Language Arts

• SP = Speech

• MA = Mathematics

• SC = Science

• SS = Social Studies

• ECFE = Economics/Free Enterprise

• HL = Health

• PE = Physical Education or equivalent

• LOTE = Language Other Than English

• FA = Fine Arts

• TA = Tech Applications

• CT = Career and Technical Education

Note: TREx and AAR convert CT to CTE

• EL = Other Electives

• LC = Local Credit

Required for high school credit courses. This field is used on the AAR to sort courses in state-mandated order.

If the historical grade is NOT associated (via the Course Number) to a valid Course in the school district, the credit type should be populated on the stored grade for S1 and/or S2 grades.

If the historical grade is associated (via the Course Number) to a valid course in the school district, each course should have a valid abbreviation in the Credit Type field on the course page.

[Courses]CreditType

3

Default Maximum Enrollment

Enter the maximum number of enrollment allowed. 

Course Notes

Enter the course notes.

Grade Scale

 Enter the grade scale. 

GPA Added Value Points

 Specify the GPA added value points (usually zero)

Exclude From Storing Final Grades

Specify if this should be excluded from storing final grades.
Use for Courses that are not graded so blank records are not stored with final grades.

Exclude from GPA?

Specify whether to Include or Exclude from GPA. 

Exclude from Class Rank?

Specify whether to Include or Exclude from Class Rank,

Exclude from Honor Roll?

Specify whether to Include or Exclude from Honor Roll.

Use The Course For Lunch

Specify if this course is applicable for Lunch. 

Exclude On Report Cards/Transcripts

Specify whether to Include or Exclude o

n Report Cards/Transcripts.

Use the Course for Fitness Tests

Choose Yes from the pop-up menu to flag the course for inclusion in the FitnessGram extract.

Valid values:

• Select Code (Default)

• No

• Yes

[S_CRS_X]Fitness_Assessment

1

TX State Information

Abbreviated Course Name

Enter the abbreviated course name from C022.

Required.

[S_TX_CRS_X]Abbrev_Course_Name

100

AAR Subject Category

Choose the AAR Subject Category for this course.

 [S_TX_CRS_X]AAR_Subject_Category

5

Vocational Contact Hours

This field will be used for the automatic calculation of vocational hours. Select the number of contact hours that a student should receive for each date that they are present and enrolled in this course.

[S_TX_CRS_X]Vocational Contact_Hrs

N/A

Explanation Code

Select one or more explanation codes to indicate whether or not the code should be applied to all students enrolled in this course.

For a high school credit course taken at the middle school level to be included on AAR or TREx the Explanation Code must contain a J if all students taking this course receive high school credit.

For Submission 3, any record with a code of L, 3, or R will be excluded from the Student Transcript records.

Courses taken as night school or other instructional setting outside the regular school year and/or day are coded with a code of N. This value is transposed to an R for TREx and AAR. Use this code at the course or section level only if it applies to all students taking the course or the section. If it only applies to particular students, code it on the stored grade.

Optional.

[S_TX_CRS_X]Explanation_Code_Combined

1

Credit Recovery

Select Yes/No.

[S_TX_CRS_X]Credit_Recovery

1

Population Served (E0747)

Choose a code for the population served from the pop-up menu.

Reference the TX PEIMS Data Standards documentation table code C030.

Optional. If this field is left blank, it will default to 01. See the Appendix for a list of valid values.

[S_TX_CRS_X]E0747_Population_Served

2

Non-Campus Based Instructional Code (E1072)

Choose a value from the pop-up menu:

• 00=Not Applicable

• 01=College Campus Based Course

• 02=Electronic/Internet Based Course

• 03=Non-District Teacher Providing Classroom Instruction Services

• 04=Electronic Course Pilot (eCP)

• 05=Texas Virtual School Network (TxVSN) Course

• 06=Non-Campus Teacher Providing Instruction at Another District Facility

• 07=Juvenile Justice Alternative Education Program (JJAEP) - TEC 37.011

• 08=Credit by Exam

• 99=Other

Reference the TX PEIMS Data Standards documentation table code C182.

Optional. If left blank, this will default to 00.

[S_TX_CRS_X]E1072

2

Class Type (E1055)

Choose the class type from the pop-up menu.

Valid Values:

• 01 - Regular

• 02 - Non-Regular

Reference the TX PEIMS Data Standards documentation table code C179.

Required.

[S_TX_CRS_X]E1055_Class_Type

2

Dual Credit Indicator Code (E1011)

Choose one of the following from the pop-up menu to indicate the student's enrollment in a dual credit program:

• (0) Not Receiving Services

• (1) Participant In Program Or Service

Notes:

• If Dual Credit is 0 or blank, then College Credit (E1081) must also be 0 or blank.

• If Dual Credit = 1, College Credit (E1081) must be > 0.

• If Dual Credit = 1, ATC Indicator (E1058) must be blank or 0.

[S_TX_CRS_X]E1011_Dual_Credit

1

College Credit (E1081)

Enter the number of College Credit Hours earned for Dual Credit Courses that applies to all students enrolled in the course.

Acceptable values are blank, 0, 1, 2, 3 or 4.

Optional.

Notes:

• If Dual Credit (E1011) is 0 or blank, then College Credit must also be 0 or blank.

• If Dual Credit (E1011) = 1, College Credit must be > 0.

[S_TX_CRS_X]E1081

1

OnRamps Dual Enrollment Indicator Code (E1597)

Choose one of the following from the pop-up menu to indicate the OnRamps Dual Enrollment status for students enrolled in this course:

• (0) Not Receiving Services

• (1) Participant In Program Or Service

Note: If OnRamps Dual Enrollment Indicator = 1, Dual Credit (E1011) should also = 1.

[S_TX_CRS_X]E1597_OnRamps

1

ATC Indicator Code (E1058)

Choose one of the following from the pop-up menu to indicate the student's ATC status:

• (0) Not Receiving Services

• (1) Participant In Program Or Service

Notes:

• If ATC Indicator = 1, Dual Credit (E1011) must be blank or 0.

• If Dual Credit (E1011) = 1, ATC Indicator must be blank or 0.

[S_TX_CRS_X]E1058_ATC_Indicator

1

Homeroom Section (E1440)

Enter the

Homeroom Section (E1440)

Course Sequence Indicator

Enter the

Course Sequence Indicator

PK Curricula Code (E1579)

Indicates the PK Curricula used for all sections of this course (or the majority). An override can be set at the section level if those sections use a different curriculum.

[S_TX_CRS_X]E1579_PK_Curricula

2

Include in Fitness Assessment

Choose Yes from the pop-up menu to flag the course for inclusion in the FitnessGram extract.

Valid values:

• Select Code (Default)

• No

• Yes

[S_CRS_X]Fitness_Assessment

1

Counts for Speech Requirement

Select Yes/No for Counts for Speech Requirement

[S_TX_CRS_X]Speech_Req

Counts for CPR Requirement

Select Yes/No for Counts for CPR Requirement

[S_TX_CRS_X]CPR_Req

Counts for Peace Officer Instruction Requirement

Select Yes/No for Counts for Peace Officer Instruction Requirement

[S_TX_CRS_X]PeaceOff_Req

Exclude from PEIMS/TSDS

Select this option to Exclude from PEIMS/TSDS

Exclude from AAR

Choose Yes if any stored grade with this course number should be excluded from the AAR report.

[S_TX_CRS_X]Exclude_From_AAR

1

Exclude from TREx

Choose Yes if any stored grade with this course number should be excluded from the TREx

[S_TX_CRS_X]ExcludeFromTREx

1

TX State Assessment Information

Assessments can be assigned once a new course has been saved.

Staff Responsibility Overrides

Number of Days Taught per Week 1 (E1604)

Specify the

Number of Days Taught per Week 1 (E1604)

Number of Days Taught per Week 2 (E1605)

Specify the Number of Days Taught per Week 2 (E1605)

Number of Days Taught per Week 3 (E1606)

Specify the Number of Days Taught per Week 3 (E1606)

Number of Days Taught per Week 4 (E1607)

Specify the Number of Days Taught per Week 4 (E1607)

Number of Minutes Taught per Week 1 (E1608)

Specify the Number of Minutes Taught per Week 1 (E1608)

Number of Minutes Taught per Week 2 (E1609)

Specify the Number of Minutes Taught per Week 2 (E1609)

Number of Minutes Taught per Week 3 (E1610)

Specify the Number of Minutes Taught per Week 3 (E1610)

Number of Minutes Taught per Week 4 (E1611)

Specify the Number of Minutes Taught per Week 4 (E1611)

Monthly Minutes (E1057)

Specify the Number of Minutes Taught per Week 4 (E1611)

Only allow new courses to be created at the District Office

Select this option to o

nly allow new courses to be created at the District Office

Only allow course equivalencies to be created and edited at the District Office

Select this option to o

nly allow course equivalencies to be created and edited at the District Office

Do not allow schools to adjust Course Availability

Select this option to

not allow schools to adjust Course Availability

Graduation Plan Name

Enter the

Graduation Plan Name

Is Post-Secondary

Select if the plan is

 Post-Secondary and click Submit.

Add-Type

Add the graduation plan waiver type.

Name

Enter the name of the waiver

Missing required field

Code

Enter the Missing required field

Code

Description

Enter the description

Can Print on Report

Specify if this can

Can Print on Report