Career and Tech

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Additional Information on CTE Auto-Code Process

• General Functionality

  • Career and Tech records are closed, opened or updated as described below for each of the possible scenarios.

  • When prior year records are closed, the Exit Date is set to the day after the last day of school.

  • When a new record for the current year is created, the Entry Date is set as follows:

    • If the student has at least one day of CTE enrollment in the current year, the Entry Date is set to the earliest Entry Date for a CTE class.

    • If the student was manually coded as CTE 2 in either the CTE Indicator or the CTE Indicator Override in a prior year record but does not have at least one day of CTE enrollment in the current year, the Entry Date is set to the student’s first day of enrollment in the current year.

    • Entry Dates in existing current year records with a value of 2 for the CTE Indicator or CTE Indicator Override are left intact.

  • When new records are opened, the additional fields in the CTE record are handled as follows:

    • Grade Level: the student’s grade level is set to the student’s current or most recent grade level.

    • School: though not visible on the page, the School ID in the record is synched to match the student’s current or most recent school of enrollment.

    • Existing values of 2 in the CTE Indicator or CTE Indicator Override field are always carried forward.

    • Transportation CTE Support Service (E0917), Displaced Homemaker (E1039), and Single Parent Pregnant Teen (E0829): existing values are always carried forward.

    • Exclude Vocational Contact Hours

      • If the prior record was in a prior school year, any existing values of “Yes” are reset to “No” in the new records.

      • Any existing values of “Yes” in current year records are left intact.

  • The student’s current year CTE Indicator and Auto-Code Status are set as appropriate based on the student’s schedule and CTE course completions.

  • Each time a record is manipulated, the System Comment is populated as “Auto-Code Update: date/time stamp.”

  • In subsequent Auto-Code runs, if the student’s status has changed, the CTE Indicator, Auto-Code Status field, and System Comment are updated as needed.

  • Once a current year record is created, it is left open for the remainder of the school year. Current year records will be closed automatically by the CTE Year End Automation process that will run during the summer of 2021.

  • CTE Auto-Code Scenarios and Actions

    • Scenario #1: Students with open CTE records where the CTE Indicator Override = 2

      • If the record is dated in the prior school year, it is closed, and a record for the current year is created.

        • The existing CTE Override of 2 is carried forward.

        • The CTE Indicator and Auto-Code Status are set as appropriate based on the student’s schedule and CTE course completions.

      • If the record is dated in the current school year, the record is left open. The CTE Indicator and Auto-Code Status are set as appropriate based on the student’s schedule and CTE course completions.

    • Scenario #2: Students with open CTE records where the CTE Indicator = 2

      • If the record is dated in the prior school year, it is closed, and a record for the current year is created.

        • The existing CTE Indicator of 2 is carried forward.

        • The Auto-Code Status is set as appropriate based on the student’s schedule and CTE course completions.

      • If the record is dated in the current school year, the record is left open.

        • The CTE Indicator of 2 is left as is.

        • The Auto-Code Status is set as appropriate based on the student’s schedule and CTE course completions.

    • Scenario #3: Students with records closed by the summer 2020 Year-End Automation process where the CTE Indicator Override = 2 and student does not have a current year open CTE record.

      • A new CTE record is created and the CTE Indicator Override of 2 is carried forward.

      • The CTE Indicator and Auto-Code Status are set as appropriate based on the student’s schedule and CTE course completions.

    • Scenario #4: Students with open records where CTE Indicator = 1

      • If the record is dated in the prior school year, the record is closed.

      • If the student has at least one day of enrollment in a CTE class this year, a new CTE record is created.

        • The CTE Indicator is set to 1.

        • The Auto-Code Status is set as appropriate based on the student’s schedule and CTE course completions.

      • If the record is dated in the current year, the auto-code process verifies that the student meets the criteria for a CTE Indicator of 1.

        • If the student does not have at least one day of enrollment in a CTE class this year, the record is deleted.

        • If the student has at least one day of enrollment in a CTE class this year, the record is left open.

          • As needed, the Entry Date is updated to correspond to the earliest Entry Date for a CTE class.

          • The Auto-Code Status is set as appropriate based on the student’s schedule and CTE course completions.

    • Scenario #5: Remaining students with no open CTE records

      • If the student has at least one day of enrollment in a CTE class this year, a new CTE record is created

        • The CTE Indicator is set to 1.

        • The Auto-Code Status is set as appropriate based on the student’s schedule and CTE course completions.

        • Otherwise, no action is taken.

The Fall PEIMS Staff Responsibility Record Creation process is updated to include sections with Non-Campus Based Instruction Code (04) Texas Virtual School Network (TxVSN) Online Schools program (formerly eCP). Responsibility records are produced if the Non-Campus Based Instruction Code = blank, 00, 04, and 06; records are not created for any other Non-Campus Based Instruction Codes.

CTE Programs of Study

This page lists the TEA-calculated CTE Program of Study records imported from the TEA PDM3-404-002_CareerandTechnicalEducation.csv report file. These records are based on the CTE course completion data submitted in the Summer and Extended Year PEIMS submissions. You can navigate back from the Programs of Study page to the Career and Tech Special Programs page by clicking the “Show Career and Tech” button.

• For each year beginning in the 2020-21 school year, TEA calculates CTE Indicators and Programs of Study records for each student completing at least one CTE course.

• Depending on the CTE courses completed, students may have a single record or may have multiple programs of study and different CTE indicators for each program.