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Campus Summary 22-23

On this page:

Introduction

A new version of the Campus Summary (Version 22.12.2) is now available on the state reports page. This version is completely revised with a new layout that presents the data in a similar format as in the TEA PDM3-130-001 Superintendent’s Report of Attendance.

  • Note: The legacy version of the prior Campus Summary (version 22.5.1) is temporarily preserved on the state reports page but is not recommended for use. This version does not contain any of the new or revised elements and related calculations. The legacy report will be removed in a subsequent release.

The Campus Summary report provides a summary of student membership and attendance information for a selected reporting period. You can generate this report for a specific date range or a pre-defined reporting period at the school or district level.

This summary has five parts:

  • Table I - Attendance Totals
  • Table II – Career & Technology Code Summary
  • Table III – Instructional Setting Code Summary
  • Table IV – Gifted and Talented Students
  • Oaths and Affidavits signature page
  • New Instructional Methods Parameter

    • Combined Option: In-Person (IP), Remote Synchronous (RS), and Remote Asynchronous (RA) are combined to present the total days of attendance for each type on a single line, similar to the legacy Campus Summary.

    • Separate Option

      • The sub-totals for IP, RS, and RA Days Eligible are displayed on separate lines wherever required, similar to the records reported in the Summer PEIMS Attendance Interchange.

      • Any schools with remote RS or RA Attendance must have the appropriate Attendance Code Categories setup in place for the “RSC” (Remote Synchronous Category) and/or “RAC” (Remote Asynchronous Category), and at least one attendance code assigned to each category in use.

  • Report Options for Merged or Separate Tracks: no change to existing functionality

    • As before, if “Separate Tracks” is selected, each track is output with a separate set of pages, and the “Number of Days Taught” is displayed for each track.

    • If “Merged Tracks” is selected, all data are presented within a single set of pages for the school and/or district; “Number of Days Taught” is not displayed. Charter districts should use this option and set the “Include FSP Summary Page” parameter to “Yes” when generating the report for data entry in the TEA FSP Funding application.

  • Table I – Attendance Totals

    • Grade Levels and their subtotals now display horizontally across the page, followed by a Total column.

    • The calculations for attendance days and FTEs now display vertically down the page.

    • Data are presented using the numbering conventions and labels from the TEA Superintendent’s Report.

    • In addition to the elements, sub-totals for IP, RS,and RA Days Eligible are also included when the Instructional Methods parameter is set to “Separate.”

  • Table II - Career and Technology Code Summary

    • This page is revised to report CTE Attendance based on a combination of the Vocational Contact Hours value (V1, V2, V3) assigned to the CTE course in PowerSchool, the CTE Course Weighted Funding Tier assigned by TEA, and each student’s scheduled CTE classes.

    • As before, any CTE Hours exclusions entered at the Section level or the individual student level in the Career and Tech special program record is considered in the calculations.

    • These calculations reference the TEA “All CTE Courses Weighted Tiers Excel” lookup table to determine the Funding Tier and Weight for each CTE Service ID. Note that the current version of this table is for 2021-22, and TEA has not yet published updates for the 2022-23 school year. Any CTE Service IDs missing from the TEA lookup table are automatically assigned a Tier 1 Funding Weight.

      • CTE Funding Tier 1: Weight 1.1

      • CTE Funding Tier 2: Weight 1.28

      • CTE Funding Tier 3: Weight 1.47

    • Within each of the three Funding Tiers, Days Eligible V1, V2, and V3 are calculated and multiplied by the applicable funding tier weight (contact hour multiplier). The contact hours for each tier are then summed to arrive at the Total Contact Hours for Tier 1, Tier 2, and Tier 3.

    • The Total Contact Hours for each tier are divided by (Days Taught × 6 hours) to arrive at the CTE FTE for each of the three tiers.

  • Table III - Instructional Setting Code Summary: There are no changes to this page or to the calculations.

  • FSP Six-Week Report Detail

    • Set the “Include FSP Summary Page” parameter to “Yes” to include this page.

    • The presentation of the data is now modified to conform to the current TEA FSP Six-Week Report Detail web page layout, element order, and naming conventions.

    • As before, the PowerSchool District Summary Equivalents are listed in the far right column.

  • Calculations Legend

    • Calculation details and formulae are now listed for each item appearing in Table I - Attendance Totals.

    • The same calculations are applied to the PowerSchool data for any element reported on the TEA PDM3-130-001 Superintendent’s Report of Attendance.

Selection Criteria

Selection criteria determine which database records are used in the report. For the Campus Summary, student membership and attendance records are selected.

School Selection

The report selects which school records to use based on the following criteria:

  • The school must be associated with a student included in the report.

Student Selection

The report selects which student records to use based on the following criteria:

  • The student must not be excluded from PEIMS reporting.
  • The student must be enrolled in the district for at least one day during the selected reporting period.

Attendance Selection

The report calculates attendance fields based on the following criteria:

  • The attendance item must be flagged as Counts for ADA, OR the Official Attendance Period flag must be set. If the Official Attendance Period is set, the report calculates based on the periods set as the Official Attendance Period.
  • If multiple periods are set for either the Official Attendance Period and Counts for ADA indicator and the student is absent for either period, the report calculates the student as absent.
  • If a student is marked Absent but the item is counted under the Present for Funding attendance category, the report counts the student as present.

Flexible Attendance Selection

The report calculates flexible attendance fields based on the following criteria:

  • The student must have a Flexible Attendance Program Type Code of (02) HSEP or (6) OFSDP.
  • The student must have ADA Eligibility Code of (07) Eligible - Flexible Attendance or (08) Ineligible - Flexible Attendance covering each day of enrollment in the flex program.
    • Students with an ADA Eligibility Code of (08) Ineligible - Flexible Attendance do not qualify for Special Program Flexible Attendance and will be reported only with Regular Flex Attendance records.
  • The student must have a minimum of 45 daily minutes. Days with minutes under 45 are ignored in the calculations.
  • Students can have a maximum of 600 daily minutes. Daily minutes over 600 are ignored in the calculations.
  • When converting the total flexible minutes into equivalent Days Present and Days Eligible for Special Programs, the total flex minutes for the reporting period are summed, divided by 360 for HSEP and 240 for OFSDP, and rounded down to the nearest half day.
  • For Special Programs, flex minutes are counted only for days where the student is a program participant.

Report Input

For help with report navigation and generation, see Generate Reports.

Each of the available run options and data fields for the report is described below.

Field

Description

Select Schools

At the District Level:

  • Select All Schools to run the extract for all schools that are not excluded from state reporting.
  • Selecting Multiple Schools allows you to use the Ctrl or SHIFT key on your keyboard to click each school you want to run the extract.

At the School Level:

  • Select All Schools to run the extract for all schools not excluded from state reporting.
  • Select Current School Only to run the extract just for the current school.

Current Selection Students

Indicate which students to include in the report by selecting one of the following options:

  • The selected [number] students only – Run the report for students in the current selection
  • All students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

School Year

Choose the school year for the student membership and attendance data you want to include on the report.

Pages to Include

Use the Shift and Control (Option) keys to select particular pages or all pages of the report.

Report Period

Choose the reporting period for the student membership and attendance data you want to include on the report. If you only want to run for a specific date range it doesn’t matter what you put in this field.

Override Start Date

If you only want to run for certain dates in a Reporting Period, select the first date in the date range from the calendar provided.

Override End Date

If you only want to run for certain dates in a Reporting Period, select the end date in the date range from the calendar provided.

Report Options

Choose Both Merged Tracks to generate the Campus and District Summary with merged tracks. This generates one Campus Summary per school and one District Summary. Keep in mind that when the tracks are merged the formulas divide by the largest number of days in a reporting period for all schools.

Choose Both Separate Tracks to generate the Campus and District Summary with separate reports for each track. There may be multiple Campus Summary reports per school and multiple District Summary reports per LEA.

Choose Campus Summary Only Merged Tracks to generate the Campus Summary with merged tracks. This generates one report per school. Keep in mind that when the tracks are merged the formulas divide by the largest number of days in a reporting period for all schools.

Choose Campus Summary Only Separate Tracks to generate the Campus Summary with separate tracks. This may generate multiple reports per school depending of whether or not they have tacks.

Choose District Summary Only Merged Tracks to generate the District Summary with merged tacks. This generates one report per LEA. Keep in mind that when the tracks are merged the formulas divide by the largest number of days in a reporting period for all schools.

Choose District Summary Only Separate Tracks to generate the District Summary with separate tracks. This may generate multiple reports per LEA depending on whether or not they have tracks.

Report Sort

Choose School Name to sort the report alphabetically by school name or School Number to sort the report Alpha-numerically by school ID.

Include Instructional Setting Groups

Select Yes if you want to include instructional setting groups, else select No

Attendance to Include

Select attendance to include.

Include FSP Summary Page

Select Yes if you want to include  FSP summary page, else select No.

Instructional Methods 

Select one of the options:

  • Combined
  • Separate

Run Now

Select this option if the user wants to run the report immediately.

Schedule

Select this option if the user wants to run this report on a scheduled basis. Once this option is selected the following choices are:

  • Run Once
    • Start Date and Start Time to run the report.
  • Repeat
    • Select Daily, Weekly, Monthly or Yearly for the appropriate re-occurrence for running the report.
      • If Daily is selected, check the Weekdays only box to limit to weekdays.
      • If Weekly is selected, check which weekday to run the report.
      • If Monthly is selected, check the month to run the report.
      • If Yearly is selected, select either the date or the weekday to run the report.
  • Date Range – Select No End Date or a date that the re-occurrence should end.


Report Output

Table I – Attendance Totals 

Combined Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Item # or Position

Data Element

Description

Table[FieldName]


Campus

This field contains one of the following depending on the Summary Option selected:

  • The 6-digit County District Number of the district, including any leading zeros as necessary, and the District Name.
  • The unique County District Campus number of the campus in which the student is enrolled and the campus name.

[Prefs]DistrictNumber

[Prefs]DistrictName

[Schools]School_Number

[Schools]Name


Reporting Period

Reporting Period Label

This field contains the date range for the Reporting Period selected on the Campus Summary report interface page and the Report Period Value.

Derived


Instructional Track

This field contains the instructional track assigned to the students.

[S_TX_SCH_SCHOOLS_C]Track

[Students]Track

A

Days Taught

This field contains the number of days of instruction offered, as shown on the school calendar, during the specified reporting period and track.

Calculated

1

Grade Level


Total

One row prints for each grade in the district. A row contains data only if that grade level is included in the campus to which the student membership and attendance data pertain.

This row contains the totals for all applicable grade levels.

Calculated

B

Days Membership

The total days of membership for all students on the specific track prints for each applicable grade level. All of the In-Session ADA periods the student has between the reporting period starting and ending dates are evaluated. If the ADA code is 2, 5, or 6 the membership is divided by 2 for that time period.

Calculated

C

Days Absent

The total number of days that students on a specific track were absent for that specific reporting period prints for each applicable grade level. If the ADA code is 2, 5, or 6 the membership is divided by 2 for that time period.

Calculated

D

Days Present

The total number of days that students were present prints for each applicable grade level.

This value is calculated:

Item B – Item C.

Calculated

E

Days Ineligible 

The total number of days that students on a specific track were present and ineligible for Foundation School Program funding during a particular reporting period prints for each applicable grade level. Any student with ADA code of 4 or 5 is included in this calculation. If the ADA code is 5, the total ineligible days is divided by 2 for that time period for that student.

[S_TX_STU_STATE_GEN_C]E0787_ADA_Code

Calculated

F

Days Eligible 

The total number of days that students on a specific track were present and eligible for Foundation School Program funding during a particular reporting period prints for each applicable grade level. Any student with ADA code of 1, 2, 3, or 6 is included in this calculation. If the ADA code is 2 or 6, the total eligible days is divided by 2 for that time period for that student.

[S_TX_STU_STATE_GEN_C]E0787_ADA_Code

Calculated

FDays Eligible In-Person (IP)Sum of Eligible Days PresentCalculated
FDays Eligible Remote Synchronous (RS)Sum of Eligible Days PresentCalculated
FDays Eligible Remote Asynchronous (RA)Sum of Eligible Days PresentCalculated
G1BE (10) Days Bilingual EL/EBSum of Eligible Days Present of Students with Fund Code (BE)Calculated
G1BE (10) Days Bilingual EL/EB In-Person (IP)Sum of Eligible Days Present of Students with Fund Code (BE)Calculated
G1BE (10) Days Bilingual EL/EB Remote Synchronous (RS)Sum of Eligible Days Present of Students with Fund Code (BE)Calculated
G1BE (10) Days Bilingual EL/EB Remote Asynchronous (RA)Sum of Eligible Days Present of Students with Fund Code (BE)Calculated
G2D1 (.15) Days Bilingual Dual languageSum of Eligible Days Present of Students with a Fund Code (D1)Calculated
G2D1 (.15) Days Bilingual Dual language In-Person (IP)Sum of Eligible Days Present of Students with a Fund Code (D1)Calculated
G2D1 (.15) Days Bilingual Dual language Remote Synchronous (RS)Sum of Eligible Days Present of Students with a Fund Code (D1)Calculated
G2D1 (.15) Days Bilingual Dual language Remote Asynchronous (RA)Sum of Eligible Days Present of Students with a Fund Code (D1)Calculated

G3

D2 (.15) (EL) Days Bilingual Dual language

The total number of days that students on a specific track were present and eligible for a state-approved bilingual/ESL program during a particular reporting period prints for each grade level. Students must be ADA code not 0, 4 or 5 and either E1042 of 2 or 3 or E1043 of 2, 3, 4, or 5. If the ADA code is 2 or 6, the total BIL/ESL days is divided by 2 for that time period for that student.

[S_TX_SEN_ESL_X]E1043_ESL_Program

[S_TX_SEN_ESL_X]E1042_Bilingual_Program

[S_TX_STU_STATE_GEN_C]E0787_ADA_Code

Calculated

G3D2 (.15) (EL) Days Bilingual Dual language In-Person (IP)Sum of Eligible Days Present of Students with a Fund Code (D2) and Bil Code = 4 and EL/EB = 1 Calculated
G3D2 (.15) (EL) Days Bilingual Dual language Remote Synchronous (RS)Sum of Eligible Days Present of Students with a Fund Code (D2) and Bil Code = 4 and EL/EB = 1 Calculated
G3D2 (.15) (EL) Days Bilingual Dual language Remote Asynchronous (RA)Sum of Eligible Days Present of Students with a Fund Code (D2) and Bil Code = 4 and EL/EB = 1 Calculated
G.2 + G.3Total Days Bil Dual Lang G.2 D1 Days Bil Dual Lang + G.3 D2 (EL) Days Bil Dual Lang Calculated
G.2 + G.3Total Days Bil Dual Lang In-Person (IP)G.2 D1 Days Bil Dual Lang + G.3 D2 (EL) Days Bil Dual Lang Calculated
G.2 + G.3Total Days Bil Dual Lang Remote Synchronous (RS)G.2 D1 Days Bil Dual Lang + G.3 D2 (EL) Days Bil Dual Lang Calculated
G.2 + G.3Total Days Bil Dual Lang Remote Asynchronous (RA)G.2 D1 Days Bil Dual Lang + G.3 D2 (EL) Days Bil Dual Lang Calculated

(D2 = D3) Total Days Bilingual Dual languageTotal Days Bilingual Dual languageCalculated
G4D2 (EP) Days Bilingual Dual languageSum of Eligible Days Present of Students with a Fund Code (D2) and Bil Code = 4 and LEP not = 1Calculated
G4D2 (EP) Days Bilingual Dual language In-Person (IP)Sum of Eligible Days Present of Students with a Fund Code (D2) and Bil Code = 4 and LEP not = 1Calculated
G4D2 (EP) Days Bilingual Dual language (RS)Sum of Eligible Days Present of Students with a Fund Code (D2) and Bil Code = 4 and LEP not = 1Calculated
G4D2 (EP) Days Bilingual Dual language Remote Asynchronous (RA)Sum of Eligible Days Present of Students with a Fund Code (D2) and Bil Code = 4 and LEP not = 1Calculated
H1Days K-3 EcoSum of Eligible Days Present of Students in Grades K - 3 that are Economic DisadvantagedCalculated
H2Days K-3 BilSum of Eligible Days Present of Students in Grades K - 3 with a Fund Code (BE, D1, D2) and LEP = 1Calculated

Total Days K-3 Eco/Bill H.1 Days K-3 Eco + H.2 Days K-3 Bil

Calculated
H3Days K-3 Eco+Bill

Sum of Eligible Days Present of Students in Grades K - 3 that are Economic Disadvantaged AND with a Fund Code (BE, D1,
D2) and LEP = 1 

Calculated
IDays Res FacSum of Eligible Days Present of Students in a Residential FacilityCalculated
IDays Res Fac In-Person (IP)Sum of Eligible Days Present of Students in a Residential FacilityCalculated
IDays Res Fac Remote Synchronous (RS)Sum of Eligible Days Present of Students in a Residential FacilityCalculated
IDays Res Fac Remote Asynchronous (RA)Sum of Eligible Days Present of Students in a Residential FacilityCalculated
JDays PRSSum of Eligible Days Present of Students in a PRS programCalculated
JDays PRS In-Person (IP)Sum of Eligible Days Present of Students in a PRS programCalculated
JDays PRS Remote Synchronous (RS)Sum of Eligible Days Present of Students in a PRS programCalculated
JDays PRS Remote Asynchronous (RA)Sum of Eligible Days Present of Students in a PRS programCalculated
Days Sped MainSum of Eligible Days Present of Students in Special Education Mainstream (Instructional Setting 40Calculated
KDays Sped Main In-Person In-Person (IP)Sum of Eligible Days Present of Students in Special Education Mainstream (Instructional Setting 40Calculated
KDays Sped Main Remote Synchronous (RS)Sum of Eligible Days Present of Students in Special Education Mainstream (Instructional Setting 40Calculated
KDays Sped Main Remote Asynchronous (RA)Sum of Eligible Days Present of Students in Special Education Mainstream (Instructional Setting 40Calculated
L.1BE Bil EL/EB Ref. ADA G.1 BE Days Bil EL/EB / Number of Days TaughtCalculated
L.2D1 Bil Dual Lang Ref. ADAG.2 D1 Days Bil Dual Lang / Number of Days TaughtCalculated
L.3D2 (EL) Bil Dual Lang Ref. ADAG.3 D2 (EL) Days Bil Dual Lang / Number of Days TaughtCalculated

(L.2 + L.3) Total Bil Dual Lang Ref.
ADA
L.2 D1 Bil Dual Lang Refined ADA + L.3 D2 (EL) Bil Dual Lang Ref. ADACalculated
L.4D2 (EP) Bil Dual Lang Ref. ADAG.4 D2 (EP) Days Bil Dual Lang / Number of Days TaughtCalculated
MRes Fac Ref. ADAI. Days Residential Facility / Number of Days TaughtCalculated
NSped Main Ref. ADA K. Days Special Education Mainstream / Number of Days TaughtCalculated
O.1K-3 Eco Ref. ADA H.1 Days K-3 Eco / Number of Days TaughtCalculated
O.2 K-3 Bil Ref. ADAH.2 Days K-3 Bil / Number of Days TaughCalculated

(O.1 + O.2) Total K-3 Eco/Bil Ref.
ADA
O.1 K-3 Eco Refined ADA + O.2 K-3 Bil Refined ADACalculated
O.3 K-3 Eco + Bil Ref. ADAH.3 Days K-3 Eco/Bil / Number of Days TaughtCalculated

PRS Ref. ADAJ. Days PRS / Number of Days TaughtCalculated
P PRS FTEJ. (Days PRS * .2936) / Number of Days TaughtCalculated
Q.1CTE FTE Tier 1Table II Total Tier 1 Hours / (6 * Number of Days Taught)Calculated
Q.1CTE FTE Tier 1 In-Person (IP)Table II Total Tier 1 Hours / (6 * Number of Days Taught)Calculated
Q.1CTE FTE Tier 1 Remote Synchronous (RS)Table II Total Tier 1 Hours / (6 * Number of Days Taught)Calculated
Q.1CTE FTE Tier 1 Remote Asynchronous (RA)Table II Total Tier 1 Hours / (6 * Number of Days Taught)Calculated
Q.2CTE FTE Tier 2Table II Total Tier 2 Hours / (6 * Number of Days Taught)Calculated
Q.2CTE FTE Tier 2 In-Person (IP)Table II Total Tier 2 Hours / (6 * Number of Days Taught)Calculated
Q.2CTE FTE Tier 2 Remote Synchronous (RS)Table II Total Tier 2 Hours / (6 * Number of Days Taught)Calculated
Q.2CTE FTE Tier 2 Remote Asynchronous (RA)Table II Total Tier 2 Hours / (6 * Number of Days Taught)Calculated
Q.3 CTE FTE Tier 3Table II Total Tier 3 Hours / (6 * Number of Days Taught)Calculated
Q.3 CTE FTE Tier 3 In-Person (IP)Table II Total Tier 3 Hours / (6 * Number of Days Taught)Calculated
Q.3 CTE FTE Tier 3 Remote Synchronous (RS)Table II Total Tier 3 Hours / (6 * Number of Days Taught)Calculated
Q.3 CTE FTE Tier 3 Remote Asynchronous (RA)Table II Total Tier 3 Hours / (6 * Number of Days Taught)Calculated
R Sped FTE Table III Contact Hours / (6 * Number of Days Taught)Calculated
SReg Prog Ref. ADA: revised-K-3 Eco Dis/Bil removedT. Total Refined ADA - (Q.1 CTE FTE Tier 1 + Q.2 CTE FTE Tier 2 + Q.3 CTE FTE Tier 3 + R. Special Education FTE)Calculated
TTotal Ref. ADAF. Days Eligible / Number of Days TaughtCalculated
UPercent Attendance

Calculation: D. Days Present / B. Days Membership

Calculated


Separate Output

Item # or Position

Data Element

Description

Table[FieldName]


Campus

This field contains one of the following depending on the Summary Option selected:

  • The 6-digit County District Number of the district, including any leading zeros as necessary, and the District Name.
  • The unique County District Campus number of the campus in which the student is enrolled and the campus name.

[Prefs]DistrictNumber

[Prefs]DistrictName

[Schools]School_Number

[Schools]Name


Reporting Period

Reporting Period Label

This field contains the date range for the Reporting Period selected on the Campus Summary report interface page and the Report Period Value.

Derived


Instructional Track

This field contains the instructional track assigned to the students.

[S_TX_SCH_SCHOOLS_C]Track

[Students]Track

A

Days Taught

This field contains the number of days of instruction offered, as shown on the school calendar, during the specified reporting period and track.

Calculated

1

Grade Level


Total

One row prints for each grade in the district. A row contains data only if that grade level is included in the campus to which the student membership and attendance data pertain.

This row contains the totals for all applicable grade levels.

Calculated

B

Days Membership

The total days of membership for all students on the specific track prints for each applicable grade level. All of the In-Session ADA periods the student has between the reporting period starting and ending dates are evaluated. If the ADA code is 2, 5, or 6 the membership is divided by 2 for that time period.

Calculated

C

Days Absent

The total number of days that students on a specific track were absent for that specific reporting period prints for each applicable grade level. If the ADA code is 2, 5, or 6 the membership is divided by 2 for that time period.

Calculated

D

Days Present

The total number of days that students were present prints for each applicable grade level.

This value is calculated:

Item B – Item C.

Calculated

E

Days Ineligible 

The total number of days that students on a specific track were present and ineligible for Foundation School Program funding during a particular reporting period prints for each applicable grade level. Any student with ADA code of 4 or 5 is included in this calculation. If the ADA code is 5, the total ineligible days is divided by 2 for that time period for that student.

[S_TX_STU_STATE_GEN_C]E0787_ADA_Code

Calculated

F

Days Eligible 

The total number of days that students on a specific track were present and eligible for Foundation School Program funding during a particular reporting period prints for each applicable grade level. Any student with ADA code of 1, 2, 3, or 6 is included in this calculation. If the ADA code is 2 or 6, the total eligible days is divided by 2 for that time period for that student.

[S_TX_STU_STATE_GEN_C]E0787_ADA_Code

Calculated

G1BE (10) Days Bilingual EL/EBSum of Eligible Days Present of Students with Fund Code (BE)Calculated
G2D1 (.15) Days Bilingual Dual languageSum of Eligible Days Present of Students with a Fund Code (D1)Calculated

G3

D2 (.15) (EL) Days Bilingual Dual language

The total number of days that students on a specific track were present and eligible for a state-approved bilingual/ESL program during a particular reporting period prints for each grade level. Students must be ADA code not 0, 4 or 5 and either E1042 of 2 or 3 or E1043 of 2, 3, 4, or 5. If the ADA code is 2 or 6, the total BIL/ESL days is divided by 2 for that time period for that student.

[S_TX_SEN_ESL_X]E1043_ESL_Program

[S_TX_SEN_ESL_X]E1042_Bilingual_Program

[S_TX_STU_STATE_GEN_C]E0787_ADA_Code

Calculated

G.2 + G.3Total Days Bil Dual Lang G.2 D1 Days Bil Dual Lang + G.3 D2 (EL) Days Bil Dual Lang Calculated

(D2 = D3) Total Days Bilingual Dual languageTotal Days Bilingual Dual languageCalculated
G4D2 (EP) Days Bilingual Dual languageSum of Eligible Days Present of Students with a Fund Code (D2) and Bil Code = 4 and LEP not = 1Calculated
H1Days K-3 EcoSum of Eligible Days Present of Students in Grades K - 3 that are Economic DisadvantagedCalculated
H2Days K-3 BilSum of Eligible Days Present of Students in Grades K - 3 with a Fund Code (BE, D1, D2) and LEP = 1Calculated

Total Days K-3 Eco/Bill H.1 Days K-3 Eco + H.2 Days K-3 Bil

Calculated
H3Days K-3 Eco+Bill

Sum of Eligible Days Present of Students in Grades K - 3 that are Economic Disadvantaged AND with a Fund Code (BE, D1,
D2) and LEP = 1 

Calculated
IDays Res FacSum of Eligible Days Present of Students in a Residential FacilityCalculated
JDays PRSSum of Eligible Days Present of Students in a PRS programCalculated
Days Sped MainSum of Eligible Days Present of Students in Special Education Mainstream (Instructional Setting 40Calculated
L.1BE Bil EL/EB Ref. ADA G.1 BE Days Bil EL/EB / Number of Days TaughtCalculated
L.2D1 Bil Dual Lang Ref. ADAG.2 D1 Days Bil Dual Lang / Number of Days TaughtCalculated
L.3D2 (EL) Bil Dual Lang Ref. ADAG.3 D2 (EL) Days Bil Dual Lang / Number of Days TaughtCalculated

(L.2 + L.3) Total Bil Dual Lang Ref.
ADA
L.2 D1 Bil Dual Lang Refined ADA + L.3 D2 (EL) Bil Dual Lang Ref. ADACalculated
L.4D2 (EP) Bil Dual Lang Ref. ADAG.4 D2 (EP) Days Bil Dual Lang / Number of Days TaughtCalculated
MRes Fac Ref. ADAI. Days Residential Facility / Number of Days TaughtCalculated
NSped Main Ref. ADA K. Days Special Education Mainstream / Number of Days TaughtCalculated
O.1K-3 Eco Ref. ADA H.1 Days K-3 Eco / Number of Days TaughtCalculated
O.2 K-3 Bil Ref. ADAH.2 Days K-3 Bil / Number of Days TaughCalculated

(O.1 + O.2) Total K-3 Eco/Bil Ref.
ADA
O.1 K-3 Eco Refined ADA + O.2 K-3 Bil Refined ADACalculated
O.3 K-3 Eco + Bil Ref. ADAH.3 Days K-3 Eco/Bil / Number of Days TaughtCalculated

PRS Ref. ADAJ. Days PRS / Number of Days TaughtCalculated
P PRS FTEJ. (Days PRS * .2936) / Number of Days TaughtCalculated
Q.1CTE FTE Tier 1Table II Total Tier 1 Hours / (6 * Number of Days Taught)Calculated
Q.2CTE FTE Tier 2Table II Total Tier 2 Hours / (6 * Number of Days Taught)Calculated
Q.3 CTE FTE Tier 3Table II Total Tier 3 Hours / (6 * Number of Days Taught)Calculated
R Sped FTE Table III Contact Hours / (6 * Number of Days Taught)Calculated
SReg Prog Ref. ADA: revised-K-3 Eco Dis/Bil removedT. Total Refined ADA - (Q.1 CTE FTE Tier 1 + Q.2 CTE FTE Tier 2 + Q.3 CTE FTE Tier 3 + R. Special Education FTE)Calculated
TTotal Ref. ADAF. Days Eligible / Number of Days TaughtCalculated
UPercent Attendance

Calculation: D. Days Present / B. Days Membership

Calculated

Table II – Career & Technology Code Summary

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Item # or Position

Data Element

Description

Table[FieldName]


Campus

This field contains one of the following depending on the Summary Option selected:

  • The 6-digit County District Number of the district, including any leading zeros as necessary, and the District Name.
  • The unique County District Campus number of the campus in which the student is enrolled and the campus name.

[Prefs]DistrictNumber

[Prefs]DistrictName

[Schools]School_Number

[Schools]Name


Reporting Period

This field contains the date range for the Reporting Period selected on the Campus Summary report interface page and the Report Period Value.

Derived


Instructional Track

This field contains the instructional track assigned to the students.

[S_TX_SCH_SCHOOLS_C]Track

[Students]Track

1Vocational Code

V1 Contact Hours = Eligible Days Present V1 (E0950)

V2 Contact Hours = Eligible Days Present V2 (E0951) times 2

V3 Contact Hours = Eligible Days Present V3 (E0952) times 3


2T1 Days

This column contains the FTE calculation for each CTE code and the total Career & Technical Ed FTE (used in the calculation of Item M in Table I.

This value is calculated:

Item 7 / (6 * Table I Item A)

Calculated
3T1 Hours

This column contains the FTE calculation for each CTE code and the total Career & Technical Ed FTE (used in the calculation of Item M in Table I.

This value is calculated:

Item 7 / (6 * Table I Item A)

Calculated
4T1 FTE

This column contains the FTE calculation for each CTE code and the total Career & Technical Ed FTE (used in the calculation of Item M in Table I.

This value is calculated:

Item 7 / (6 * Table I Item A)

Calculated
5T2 Days

This column contains the FTE calculation for each CTE code and the total Career & Technical Ed FTE (used in the calculation of Item M in Table I.

This value is calculated:

Item 7 / (6 * Table I Item A)

Calculated
6T2 Hours

This column contains the FTE calculation for each CTE code and the total Career & Technical Ed FTE (used in the calculation of Item M in Table I.

This value is calculated:

Item 7 / (6 * Table I Item A)

Calculated
7T2 FTE

This column contains the FTE calculation for each CTE code and the total Career & Technical Ed FTE (used in the calculation of Item M in Table I.

This value is calculated:

Item 7 / (6 * Table I Item A)

Calculated
8T3 Days

This column contains the FTE calculation for each CTE code and the total Career & Technical Ed FTE (used in the calculation of Item M in Table I.

This value is calculated:

Item 7 / (6 * Table I Item A)

Calculated
9T3 Hours

This column contains the FTE calculation for each CTE code and the total Career & Technical Ed FTE (used in the calculation of Item M in Table I.

This value is calculated:

Item 7 / (6 * Table I Item A)

Calculated
10T3 FTE

This column contains the FTE calculation for each CTE code and the total Career & Technical Ed FTE (used in the calculation of Item M in Table I.

This value is calculated:

Item 7 / (6 * Table I Item A)

Calculated

Table III – Instructional Setting Code Summary

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

At the campus level, campuses that have students on different attendance tracks will get a report for each track. At the district level if any campus has more than one track, a report is generated for each track in the district.

Item # or Position

Data Element

Description

Table[FieldName]


Campus

This field contains one of the following depending on the Summary Option selected:

  • The 6-digit County District Number of the district, including any leading zeros as necessary, and the District Name.
  • The unique County District Campus number of the campus in which the student is enrolled and the campus name.

[Prefs]DistrictNumber

[Prefs]DistrictName

[Schools]School_Number

[Schools]Name


Reporting Period

This field contains the date range for the Reporting Period selected on the Campus Summary report interface page and the Report Period Value.

Derived


Instructional Track

This field contains the instructional track assigned to the students.

[S_TX_SCH_SCHOOLS_C]Track

[Students]Track

A

Days Taught

This field contains the number of days of instruction offered, as shown on the school calendar, during the specified reporting period and track.

Calculated

1

Special Education Instructional Setting

This column lists the state-defined special education instructional setting codes and descriptions.

Derived from:

[S_TX_SEN_SPD_X]E0173_Instr_Setting

2

Eligible Days Present

This column contains the number of days that special education students on a specific track were eligible to participate in each instructional setting and present during this reporting period. Students must be ADA code not 0, 4 or 5 and E0173 not blank or 40. If the ADA code is 2 or 6, the Eligible Days Present is divided by 2 for that time period for that student.

[S_TX_SEN_SPD_X]E0173_Instr_Setting

[S_TX_STU_STATE_GEN_C]E0787_ADA_Code

Calculated

3

Contact Hour Multiplier

This column contains the contact hour multiplier assigned to each instructional setting.

[S_TX_SEN_SPD_X]E0173_Instr_Setting

Calculated

4

Contact Hours

This column contains the number of contact hours for the students who were eligible to participate in each instructional setting during this accounting period.

This value is calculated:

Item 5 * Item 6

Note: If a student has a speech therapy indicator of 2, contact hours are applied to both code 00 and the Instructional Setting code. Excess contact hours (above 6 per day) are applied only to the Instructional Code and not the 00 code.

[S_TX_SEN_SPD_X]E0173_Instr_Setting

Calculated

5

Excess Contact Hours

This column contains the contact hours provided to the students in each instructional setting that exceeded the eligible contact hours.

[S_TX_SEN_SPD_X]E0173_Instr_Setting

Calculated

6

Eligible Contact Hours

This column contains the contact hours for which special education students were eligible to participate in each instructional setting during this reporting period.

This value is calculated:

(Item 7 – Item 8)

[S_TX_SEN_SPD_X]E0173_Instr_Setting

Calculated

7

FTE

This column contains the FTE calculation for each Instructional Setting and the total Special Education FTE (used in the calculation of Item N in Table I.

This value is calculated:

Item 9 / (6 * Table I Item A)

[S_TX_SEN_SPD_X]E0173_Instr_Setting

Calculated

Flexible Attendance

Note: Eligible Days Present include both days and minutes.


Flexible Attendance Program

The flexible attendance program type code.

Valid values:

  • 2 = HSEP
  • 6 = OFSDP
[S_TX_STU_Flexible_ATT_C] E1045_Flexible_Prog_Type

1

Special Education Instructional Setting

This column lists the state-defined special education instructional setting codes and descriptions.

Derived from:

[S_TX_SEN_SPD_X]E0173_Instr_Setting

2

Eligible Days Present

The total number of days and minutes that special education students in the flex attendance program and on the specific track were eligible to participate in each instructional setting and present during this reporting period.

Calculated

3

Contact Hour Multiplier

The contact hour multiplier assigned to the instructional setting.

Calculated

4

Contact Hours

The number of contact hours for the students in the flex attendance program who were eligible to participate in each instructional setting during this accounting period.

Calculated

5

Excess Contact Hours

The contact hours provided to the students in each instructional setting that exceeded the eligible contact hours.

Calculated

6

Eligible Contact Hours

The contact hours for which special education students were eligible to participate in each instructional setting during this reporting period.

Calculated

7

FTE

The FTE calculation for each Instructional Setting and the total Special Education FTE.

Calculated

Table IV – Gifted and Talented Students

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

At the campus level, campuses that have students on different attendance tracks will get a report for each track. At the district level is any campus has more than one track, a report is generated for each track in the district.

Item # or Position

Data Element

Description

[Table]FieldName


Campus

This field contains one of the following depending on the Summary Option selected:

  • The 6-digit County District Number of the district, including any leading zeros as necessary, and the District Name.
  • The unique County District Campus number of the campus in which the student is enrolled and the campus name.

[Prefs]DistrictNumber

[Prefs]DistrictName

[Schools]School_Number

[Schools]Name


Reporting Period

Reporting Period Label

This field contains the date range for the Reporting Period selected on the Campus Summary report interface page and the Report Period Value.

Derived


Instructional Track

This field contains the instructional track assigned to the students.

[S_TX_SCH_SCHOOLS_C]Track

[Students]Track

A

Days Taught

This field contains the number of days of instruction offered, as shown on the school calendar, during the specified reporting period and track.

Calculated

1

Grade

This column contains a list of all grade levels in the district.

Derived

2

Gifted and Talented

This column shows the number of students who participated in a gifted and talented program during the reporting period in each applicable grade level. A total of all gifted and talented students displays at the bottom of the column.

Students must be ADA code not 0, 4 or 5 and E0034 is 1 at some point in the reporting period.

[S_TX_SEN_GT_X]E0034_GT

[S_TX_STU_STATE_GEN_C]E0787_ADA_Code

Calculated




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