Student Template / Snapshot

Field

Description

Select School

If run at the district level, choose one of the following from the pop-up menu:

• Default – District Wide. Includes all records on the PowerSchool server that meet selection criteria.

• Current School Only – Includes all records associated with the current school that meet the selection criteria.

• District Wide – Includes all records on the PowerSchool server that meet the selection criteria.

If sub-district is enabled, the following options appear:

• Select Sub-district - Select the sub-district.

• Select Multiple Schools - Select the schools to include in the selected sub-district

• All Schools in selected sub-district - All schools in the selected sub-district are included.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Students to Include

Indicate which students to include in the report by selecting one of the following options:

• The selected [number] students only – Run the report for students in the current selection.

• All students – Run the report for all students in the current school or district that meet the selection criteria.

If running the report for a single student, or group of students, select the students prior to running report.

Select School Year

Choose the year for which the report should be run.

Report Start Date

Enter the start date for the reporting period.

Report End Date

Enter the end date for the reporting period.

For the August submission, if the last day of school is prior to 6/30 of the current school year, enter the last day of school,

Is this a SNAPSHOT submission

Select Yes to run the Student Snapshot. The snapshot date is extracted as the Report End Date.

Exclude Special Ed Referrals

Check the Enabled box to exclude Special Ed Referral (Field 167) students from the report.

This field is active only when the Is this a SNAPSHOT submission field is set Yes. Otherwise, this field is disabled.

Field Delimiter

Select the field delimiter for the extract file.

Include Header Labels in output file?

Choose Yes or No to indicate whether to include column headings in the extract file.

When this option is selected, column headers are displayed for each type of data extracted in the report.

Sample Dataset Mode

Select to enable the sample dataset mode.

Ignore Exclude from State Reporting Flag on student and Class Enrollment Record

Select to override the Exclude from State Reporting flag.

Which data to use for Field 88 - Economically Disadvantaged

Choose the data to use for Field 88 - Economically Disadvantaged.

Include Summer Withdrawals?

(Students who have Current Enrollment flagged as Summer Withdrawal)

Applies to 2017-2018 and earlier only.

Choose Yes to report the students who have Current Enrollment flagged as Summer Withdrawal; otherwise, choose No.

Exclude student enrollments with matching entry/exit dates

(Use to exclude "No-Show" students who are not flagged as summer withdrawals from the report)

Applies to 2017-2018 and earlier only.

Select to exclude no-show students from the report.

Students who have an entry date equal to their exit date are considered no-show students. Unless this checkbox is selected, no-show students are included in the report.

If Include Summer Withdrawals is Yes, and a no-show student has current enrollments flagged as summer withdrawal, the Include Summer Withdrawals parameter overrides this exclusion flag, and the student is included in the report.

Print Student Legal Name and Gender

Select to print the student's legal name and gender.

Extract GradStatus for students?

Choose Yes (default) to print the student's Graduation Status Code or choose No to exclude the student's Graduation Status Code

Field 212 - PSSA / PASA ASSESSMENT

Select the Assessment Participation Code to override what will be extracted by default, based on the grade level of the student.

Field 214 - Keystone Winter Assessment

Select the Keystone Winter Assessment to override the settings on the Student Assessments Tab and the settings at the Course or section level.

Field 215 - Keystone Spring Assessment

Select the Keystone Spring Assessment to override the settings on the Student Assessments Tab and the settings at the Course or section level.

Field 216 - Keystone Summer Assessment

Select the Keystone Summer Assessment to override the settings on the Student Assessments Tab and the settings at the Course or section level

Run for CEP School

If enabled, a check is done to see if the Is_CEP_Indicator field at the district office is enabled. If enabled, then Field 33 and 131 will extract solely based on the student’s Economic Status Food Participation field. This field remains unchecked by default.

Item #

Data Element

Description

[Table]FieldName

Field Type

Field Length

1

District Code

The unique 9-digit Administrative Unit Number assigned by the PDE. This field is extracted from Start Page > District Setup > District Info.

If sub-district is enabled, the selected sub-district appears in this field.

[Prefs]Value where [Prefs]Name=PA_districtAUN

If sub-districts are enabled:

[CST_SubDistricts]Subdistrict_Number

Alpha-numeric

9

2

Location Code

The PDE-defined, 4-digit code identifying the school.

[Students]SchoolID or

[S_PA_SCH_X]PIMS_Location_Code

If sub-districts are enabled:

[CST_SchoolSubDistricts]SchoolID

Alpha-numeric

4

3

School Year Date

A single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2013-2014 school year would be indicated by 2014-06-30.

[Terms]LastDay

Alpha-numeric

10

4

Student ID

The PAsecureID assigned to the student. This field is extracted from Start Page > Student > State/Province - PA > PA SecureID.

[Students]State_StudentNumber

[ReEnrollments]State_StudentNumber

Alpha-numeric

10

5

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

6

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

7

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

8

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

9

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

10

Current Grade Level

The student’s grade level.

[Students]Grade_Level

[ReEnrollments]Grade_Level

[S_PA_STU_X]State_Grade_Code

[S_PA_REN_X]State_Grade_Code

Alpha-numeric

3

11

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

12

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

13

Home Room

The student’s homeroom. This field is extracted from Start Page > Student > Modify Information.

Note: Optional for 2018-2019.

[Students]Home_Room

Alpha-numeric

20

14

Birth Date

The student’s birth date. This field is extracted from Start Page > Student > Demographics.

[Students]DOB

Numeric

10

15

Gender Code

The student’s gender. This field is extracted from Start Page > Student > Demographics.

[Students]Gender

Alpha-numeric

1

16

Address 1

The first line of the student’s mailing address. This field is extracted from Start Page > Student > Demographics. This field is optional.

[Students]Mailing_Street

Alpha-numeric

40

17

Address 2

The second line of the student’s mailing address, if applicable. This field is extracted from Start Page > Student > State/Province - PA > Student Info tab. This field is optional.

[S_PA_STU_X]Address_2

Alpha-numeric

40

18

City

The student’s mailing city. This field is extracted from Start Page > Student > Demographics. This field is optional.

[Students]Mailing_City

Alpha-numeric

30

19

State Code

Provide the official 2-character US Postal Service abbreviation for the student’s mailing address.

[Students]Mailing_State

Alpha-numeric

2

20

Full Zip Code

The student’s 9-digit mailing zip code. This field is extracted from Start Page > Student > Demographics. This field is optional.

[Students]Mailing_Zip

Alpha-numeric

10

21

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

22

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

23

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

24

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

25

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

26

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

27

Race or Ethnicity Code

This field displays the Federal ethnicity and race values entered on the General Demographics page. If the Federal Ethnicity Yes/No field is blank on the General Demographic page, this field is calculated.

[Students]FedEthncity

[StudentRace]RaceCD

Alpha-numeric

1

28

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

29

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

30

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

31

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

32

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

33

Food PGM Participation Code

Use this field to indicate if a student participates in free or reduced lunch program.

LEAs with registered Adult Affidavit Programs (AAP) should code all AAP grade-level students as N.

Valid Values:

F – free

R – reduced price

N – neither

This field displays F if the Run for CEP School option is selected while running the report.

If [Student]LunchStatus=('R','F','FDC') THEN 'Y'.

Else [S_PA_STU_X]EconomicDisadvantage_TF

If student has a grade level in the [S_PA_STU_X]State_Grade_Code =AAP The value will be extracted as ‘N’

If Run for CEP School is No then [Students]lunchstatus

Alpha-numeric

1

34

Challenge Type

The student’s primary disability/challenge type. This field is extracted from Start Page > Student > State/Province - PA > Student Info tab.

[S_PA_STU_X]Challenge_Type_Code

[S_PA_REN_X]Challenge_Type_Code

Alpha-numeric

1

35

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

36

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

37

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

38

Special Education

Indicate if this is a special education student. This field is extracted from Start Page > Student > Transfer Info > Edit Enrollment.

[S_PA_STU_X]Special_Education_IEP_Code

[S_PA_REN_X]Special_Education_IEP_Code

Alpha-numeric

1

39

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

40

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

41

EL Status

The student’s EL program status.

Valid values:

• 01 – Current EL

• 03 – Former EL, exited, and in first year of monitoring

• 04 – Former EL, exited, and in second year of monitoring

• 05 – Former EL, exited, and no longer monitored

• 06 – Current EL, LIFE (Limited or Interrupted Formal Education)

• 07 – Former EL, exited, and in 3rd year of monitoring

• 08 – Former EL, exited, and in 4th year of monitoring

• 99 – Never EL

This field is extracted from Start Page > Student > State/Province - PA > Student Template tab.

[S_PA_STU_X]LEP_ELL_Status_Code

[S_PA_REN_X]LEP_ELL_Status_Code

Alpha-numeric

2

42

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

43

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

44

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

45

LIEP Type

The student's Language Instruction Educational Program (LIEP) type.

Valid values:

• 21 – Mixed Bilingual

• 22 – EL Bilingual

• 23 – EL Specific Transitional Instruction

• 24 – Mixed Classes with Native Language

• 25 – EL Specific English-only

• 26 – Mixed Classes with English-only

• 27 – Parental refusal-mixed classes with English-only

• 98 – LIEP type 21-26 provided by another entity

This field is extracted from Start Page > Student > State/Province - PA > Student Template tab.

[S_PA_STU_x]LIEP_Type

N/A

N/A

46

Repeating Last Year

This field equals Yes if the student is repeating the current grade level during the school year. This field is extracted from Start Page > Student > State/Province - PA > Student Info tab.

Note: No longer collected as of 2018-2019.

[Students]PA_Repeat_LY

Alpha-numeric

1

47

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

48

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

49

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

50

BID School Number

The School Number within the LEA that is responsible for the student based on Best Interest Determination.

[S_PA_STU_X]BIDSchoolNumber

Integer

4

51

BID AUN

The AUN of the LEA that is responsible for the student based on Best Interest Determination.

[S_PA_ASSESSMENT_C]PASATestingAgencyAUN

Integer

9

52

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

53

Expected Graduation Timeframe

The expected timeframe for the student to graduate. This field is extracted from Start Page > Select Student > Transfer Info > Edit Enrollment.

Note: No longer collected as of 2018-2019.

[S_PA_REN_X]Expected_Graduation_Timeframe

Alpha-numeric

4

54

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

55

Not Collected

A blank placeholder is extracted

N/A

N/A

N/A

56

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

57

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

58

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

59

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

60

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

61

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

62

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

63

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

64

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

65

Graduation Status Code

Indication of whether a student graduates, drops out, or transfers

[S_PA_STU_X]Graduation_Status_Code

[S_PA_REN_X]Graduation_Status_Code

Alpha-numeric

1

66

Expected Post Graduate Activity

The student’s post-secondary plans, if they graduated or dropped out in the selected school year. This field is extracted from the state information page, Start Page > Student > State/Province – PA > PA State Tab. The value of the field is also displayed on the State/Province – PA > Student Template Tab

[S_PA_STU_X]Post_Secondary_Plans_Code

Alpha-numeric

3

67

Student Status

The current status of this student. This field is extracted from Start Page > Student > State/Province - PA > Student Template Tab

[S_PA_STU_X]Student_Status_Code

[S_PA_REN_X]Student_Status_Code

Alpha-numeric

1

68

Date First Enrolled in an ELD/Bilingual Ed Program

The date the student first enrolled in an ELD/Bilingual education program.

Note: This field does not apply to Adult Affidavit Program (AAP) students whose LEP/ELL Status is Current ELL.

[S_PA_STU_X]ESL_Bilingual_Education_Date

Numeric

10

69

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

70

ADA Status Indicator

Indicates if the student qualifies as an individual with disabilities (as defined in section 3 of the Americans with Disabilities Act of 1990 (ADA)). This field is extracted from Start Page > Student > Transfer Info > Current Enrollment.

[S_PA_STU_X]IS_504_YN

[S_PA_REN_X]IS_504_YN

Alpha-numeric

1

71

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

72

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

73

Foreign Exchange Student

Indicates if the student entered the country on a student visa (usually 2 year) and does not intend to remain in the country permanently.

Note: LEAs with registered Adult Affidavit Programs (AAP) may report N for AAP grade level students.

This field is extracted from Start Page > Student > State/Province - PA > Student Template Tab.

[S_PA_STU_X]Foreign_Exchange_Student_TF

Alpha-numeric

1

74

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

75

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

76

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

77

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

78

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

79

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

80

Gifted and Talented

The student’s gifted status and participation in a Gifted and Talented program. This field is extracted from the state information page, > Student Selection > Transfer Info > Edit Current Enrollment and > State/Province – PA > Student Template Tab.

[S_PA_STU_X]Gifted_IEP_Field80_Code

[S_PA_REN_X]Gifted_IEP_Field80_Code

Alpha-numeric

1

81

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

82

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

83

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

84

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

85

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

86

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

87

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

88

Economic Disadvantaged Status Code

Indicates if the student qualifies for the Free and Reduced Lunch Program.

If the Economically Disadvantaged field is Yes on the Transfer Info page, a Y value prints in this field, indicating that the student is economically disadvantaged. This field is used to provide the economically disadvantaged disaggregation.

This field is extracted from the Student Selection, Transfer Info, Edit Current Selection/Edit Previous Enrollment.

• The value of the data populated is also displayed on the State/Province – PA, Student Template Tab.

• While running the report:

  • if Which data to use for Field 88 - Economically Disadvantaged is 1 and the lunch status is RDC then Y is reported in this field.

  • if Which data to use for Field 88 - Economically Disadvantaged is 2 then the value in Field 88. Economically Disadvantaged is reported.

[S_PA_STU_X]EconomicDisadvantage_TF
[S_PA_REN_X]EconomicDisadvantage_TF

Alpha-numeric

3

89

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

90

Student Mobility

Indicates student education status at your LEA.

Valid values:

• A - No Show or Drop Out - Student who was never educated by this LEA in the reporting SY

• B - Summer Transfer - Student who was never educated by this LEA in the reporting SY

• C - Other - Student who was never educated by this LEA during the reporting SY

[S_PA_STU_X]Student_Mobility

[S_PA_REN_X]Student_Mobility

Alpha-numeric

1

91

Diploma Type Code

The type of diploma/credential awarded to a student in recognition of the student’s completion of the curricular requirements. This field is extracted from Start Page > Student > State/Province - PA > Student Template Tab.

[S_PA_STU_X]Diploma_Type_Code

[S_PA_REN_X]Diploma_Type_Code

Alpha-numeric

3

92

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

93

Alternate Student ID

The locally assigned student identifier, other than the PAsecureID. This field is extracted from Start Page > Student > Demographics.

[Students]Student_Number

Alpha-numeric

25

94

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

95

Title III Eligibility

A Title III Indicator to identify which EL students are Title III served.

Data Extracted from State/Province – PA > Student Template Tab.

If S_PA_STU_X.LEP_ELL_Status_Code = 01 or 06,
Extract value from S_PA_STU_X.LEP_Eligibility_YN; If null, report N

If S_PA_STU_X.LEP_ELL_Status_Code != 01 or 06,
Report null for Title III Eligibility

Alpha-numeric

1

96

Programs Services Code (Title I Part A)

A Title I Part A indicator to identify which EL students are Title I Part A served.

Valid Values:

• Y – Title I Part A

• N – Not Title I Part A

[S_PA_STU_X]Title_1_TF

Alpha-numeric

N/A

97

Grade 09 Entry Date

The school year in which the student entered 9th grade for the first time. Extracted from State/Province – PA > Student Template Tab.

If the student's grade level is below Grade 9, this date is not reported.

[S_PA_STU_X]Grade9_Entry_Date

Numeric

10

98

District Entry Date

The date the student first entered the district.

For students who have been enrolled in your district since they started school, report the original (i.e., first) date the student enrolled in the district (this may be the same as the school entry date).

For students who withdrew and then returned to the district/school, report the date they re-enrolled in the school.

This field is extracted from Start Page > Student > Modify Information.

[Students]DistrictEntryDate

For Students in Grade Level ‘AAP’ will be reported with a July 1 reporting year date.

Numeric

10

99

School Entry Date

The date the student first entered the school.

For students who enrolled in your school prior to the current year, enter the original date. For example, if this is a fifth grade student who started attending the school in the first grade, enter the date that they enrolled in the school for the first grade.

For students who withdrew from the school and then returned, enter the date of their reenrollment.

This field is extracted from Start Page > Student > Modify Information.

Also displayed State/Province – PA > Student Template Tab.

[Students]SchoolEntryDate

LEAs with registered Adult Affidavit Programs (AAP) may code all AAP grade-level students with a July 1 reporting year date (2014-07-01)

Numeric

10

100

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

101

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

102

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

103

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

104

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

105

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

106

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

107

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

108

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

109

State Entry Date

The date the student first entered the State of Pennsylvania or, if not known, the date the student first enrolled in a school in the State of Pennsylvania. This field is extracted from Start Page > Student > State/Province - PA > Student Template Tab.

[S_PA_STU_X]State_Entry_Date

Numeric

10

110

Date First Enrolled in US School

The date that the student first enrolled in a school in the US.

This field does not apply to Adult Affidavit Program (AAP) students whose LEP/ELL Status is Current ELL.

This field is extracted from Start Page, Student, State/Province - PA, Student Template Tab.

[S_PA_STU_X]First_Enroll_US_School_Date

Numeric

10

111

Homeless Student

Enter the homeless status code.

This field is extracted from Start Page, Student, State/Province - PA, EWS Tab.

This field is reported only for Report Adult Affidavit (AAP) students.

[S_PA_STU_X]Homeless_TF

S_PA_REN_X] Homeless_TF

Boolean

1

112

Migrant Student

Select the migrant status.

Valid Values:

• Y - Yes

• N - No

This field is extracted from Start Page, Student, State/Province - PA, EWS Tab.

This field is reported only for Report Adult Affidavit (AAP) students.

[S_PA_STU_X]Migrant_TF

[S_PA_REN_X]Migrant_TF

Boolean

1

113

Not Collected

A blank placeholder is extracted.

N/A

Alpha-numeric

1

114

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

115

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

116

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

117

District Code of Residence

The district code that applies to the home address of the legal guardians of a student.

LEAs with registered Adult Affidavit Programs (AAP) may report 999999999 for grade-level students.

This field is extracted from Start Page > Student > Transfer Info > Edit Enrollment. If that field is blank, then the Administrative Unit Number is extracted from Start Page > District Setup > District Information.

Value also displayed State/Province – PA > Student Template Tab.

[Students]DistrictOfResidence

[Prefs]Value where [Prefs]Name=PA_districtAUN

If sub-districts are enabled:

[CST_SubDistricts]Subdistrict_Number

All AAP Grade Level Students will be reported with 999999999

Alpha-numeric

9

118

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

119

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

120

Student is a Single Parent

Indicates if the student has a child and is unmarried. This element is required only for secondary and adult affidavit program (AAP) CTE students.

This field is extracted from Start Page > Student > State/Province - PA > Student Template Tab.

[S_PA_STU_X]Single_Parent_TF

Alpha-numeric

1

121

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

122

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

123

Home Language Code

The language or dialect used to communicate in the student’s home.

LEAs with registered Adult Affidavit Programs (AAP) may leave this field blank for AAP grade-level students.

Start Page > Student > State/Province - PA > Student Template Tab.

[Students]primarylanguage or

[S_PA_STU_X]Home_Language_Code

Alpha-numeric

1

124

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

125

Years in US Schools

The number of years the student has attended a US-based school. This data element is required only for immigrant students.

This field is extracted from Start Page > Student > State/Province - PA > Student Template Tab.

[Students]Years_US_Schools

Alpha-numeric

4

126

Name Suffix

The suffix attached to a student’s name (Jr., Sr., and III). This field is extracted from Start Page, Student, Demographics. The legal name suffix is printed if Print Student Legal Name and Gender is enabled while running the report.

[Students]Name_Suffix

[studentcorefields]pscore_legal_suffix, If null then

[s_pa_stu_x]legal_name_suffix

Alpha-numeric

1

127

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

128

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

129

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

130

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

131

Food Program Eligibility

Indicates if the student participates in the Free and Reduced Lunch Program offered by the State of Pennsylvania.

Valid Values:

• F – Free
• R – Reduced price
• N – Neither

This field is extracted from Start Page > Student > Lunch.

• If the Lunch Status is Free-DC (FDC) or Reduced-DC (RDC) then R is reported.

• LEAs with registered Adult Affidavit Programs (AAP) may code all AAP grade-level students as N.

• If the Run for CEP School option is selected while running the report AND a student’s Food Participation field is set to 1 (Yes), a value of F is reported.

[Students]lunchstatus

Alpha-numeric

3

132

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

133

Last Name Long

The student’s last name. If the Last Name Long field is populated on the PIMS Student Information Template Data Fields page, then that value is reported. Otherwise, the value is reported from the Demographics page.

[Students]Last_Name

[S_PA_STU_X]Last_Name_Long

Alpha-numeric

60

134

First Name Long

The student’s last name. If the Last Name Long field is populated on the PIMS Student Information Template Data Fields page, then that value is reported. Otherwise, the value is reported from the Demographics page.

[Students]First_Name

[S_PA_STU_X]First_Name_Long

Alpha-numeric

60

135

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

136

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

137

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

138

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

139

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

140

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

141

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

142

Middle Name

The middle name of the student. NOTE: Whenever possible, this is to be the FULL middle name, not just the middle initial.

[Students]Middle_Name

[S_PA_STU_X]Middle_Name_Long

Alpha-numeric

60

143

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

144

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

145

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

146

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

147

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

148

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

149

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

150

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

151

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

152

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

153

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

154

Address 3

The third line of the student’s mailing address, if applicable.

This information is needed only for secondary and Perkins funded adult affidavit program CTE students.

This field is extracted from Start Page > Student > State/Province - PA > Student Template Tab.

[S_PA_STU_X]Address_3

Alpha-numeric

40

155

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

156

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

157

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

158

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

159

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

160

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

161

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

162

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

163

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

164

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

165

Location Code of Residence

The location code represents the primary school that the student would attend based on their grade level and home address. This field is extracted from Start Page > Student > State/Province - PA > Student Template Tab.

[S_PA_STU_X]PIMS_Location_Residence_Code if not populated extract from [S_PA_SCH_X]PIMS_Location_Code.

[S_PA_REN_X]PIMS_Location_Residence_Code

Exception: Student with a grade level of AAP 9999 will be extracted

For Charter District (CD) if [S_PA_STU_X]PIMS_Location_Residence_Code is not populated then a blank is reported.

Alpha-numeric

4

166

Out of Workforce Individual

Indicates if the student is considered as an out of workforce individual. Required for CTE only.

This field is extracted from Start Page > Student > State/Province - PA > Student Template Tab.

[S_PA_STU_X]Displaced_Homemaker_TF

Boolean

1

167

Special Education Referral

Must be a Special Education student

Valid Value in Field 38 (SPECIAL EDUCATION) must be “Y” or “E” to value this field with a “Y.”

District of Residence and Charter Schools are the only entities allowed to have “Y” in this field.

[S_PA_STU_X]SpecialEdReferral

[S_PA_REN_X]SpecialEdReferral

N/A

N/A

168

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

169

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

170

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

171

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

172

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

173

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

174

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

175

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

176

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

177

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

178

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

179

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

180

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

181

Not collected

A blank placeholder is extracted.

N/A

N/A

N/A

182

Home Address State County Code

The county code for the student’s mailing address. This field is extracted from Start Page > Student > State/Province - PA > Student Template Tab.

[S_PA_STU_X]Home_Address_State_County_Code

Alpha-numeric

2

183

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

184

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

185

Not Collected

A blank placeholder is extracted.

N/A

N/A

N/A

186

Not collected

A blank placeholder is extracted.

N/A

N/A

N/A

187

Not collected

A blank placeholder is extracted.

N/A

N/A

N/A

188

Not collected

A blank placeholder is extracted.

N/A

N/A

N/A

189

Funding District Code

The AUN for the school district that is financially responsible for the student. This field is extracted from Start Page > Student > Transfer Info > Edit Enrollment.

[Prefs]Value where [Prefs]Name=PA_districtAUN

[CST_SubDistricts]Subdistrict_Number

[S_PA_STU_X]Funding_District_Code

[S_PA_REN_X]Funding_District_Code

Alpha-numeric

2

190

CTE Indicator

This field is only required for students educated by LEA schools classified as either “occupational” or “comprehensive” Career and Technical Centers (CTCs)

[S_PA_STU_X]CTE_Indicator

[S_PA_REN_X]CTE_Indicator

N/A

N/A

192

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

193

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

194

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

195

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

196

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

197

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

198

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

199

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

200

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

201

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

202

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

203

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

204

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

205

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

206

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

207

Military Family Code

Indicates if the student is a member of a military family. This field is extracted from Start Page > Student > State/Province - PA > Early Warning System (EWS Tab).

Valid Values:

• Y - Yes

• N - No

[S_PA_STU_X]Military_Status_Indicator

Alpha-Numeric

1

208

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

209

Foster Student

Indicate whether the student is in foster care.

Valid Values:

• Y - Yes

• N - No
  
  

This field is extracted from Start Page, Student > State/Province - PA, EWS tab.

This field is reported only for Report Adult Affidavit (AAP) students.

[S_PA_STU_X]Foster_Care_Indicator

[S_PA_REN_X]Foster_Care_Indicator

Alpha-Numeric

1

210

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

211

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

212

PSSA / PASA ASSESSMENT

Identifies the associated assessment in which a student participates throughout the given school year.

Valid Values:

• A – PASA, no PSSA precode label

• B – PSSA, receive precode label

• I – Not participating in any of these assessments

• J – NIMS and NOCTI - Discontinued for 2017-2018

• K – NIMS - Discontinued for 2017-2018

• L – NOCTI - Discontinued for 2017-2018

• M – PASA Online Testing, no label required

• N – PSSA Online Testing, no label required

Unless an override is applied:

• by default, for grade levels 3-8, the value of B-PSSA is extracted.

• by default, for students who are not in grade levels 3-8, the value of “I – Not participating in any of these assessments” is extracted.

[S_PA_STU_ASSESSMENTS_C]ParticipationCode

Boolean

20

213

Not Collected

A blank place holder is extracted

N/A

N/A

N/A

214

Keystone Winter Assessment

Indicates whether the student participates in the Keystone Winter Assessment in the given school year.

Valid Values:

• Y – Yes

• N – No

• O - Online

[S_PA_CRS_X]Keystone_Winter_TF

[S_PA_SEC_X]Keystone_Winter_TF

Alpha-Numeric

1

215

Keystone Spring Assessment

Indicates whether the student participates in the Keystone Spring Assessment in the given school year.

Valid Values:

• Y – Yes

• N – No

• O - Online

[S_PA_CRS_X]Keystone_Spring_TF

[S_PA_SEC_X]Keystone_Spring_TF

Alpha-Numeric

1

216

Keystone Summer Assessment

Indicates whether the student participates in the Keystone Summer Assessment in the given school year.

Valid Values:

• Y – Yes

• N – No

• O - Online

[S_PA_CRS_X]Keystone_Summer_TF

[S_PA_SEC_X]Keystone_Summer_TF

Alpha-Numeric

1

217

AUN of Enrollment

Identifies the district where the non-resident student is enrolled.

Must contain a district code.

[S_PA_STU_X]EnrollmentDistrictCode

Alpha-Numeric

20

218

Not Collected

Not collected at this time. A blank place holder is extracted

N/A

N/A

N/A

219

Not Collected

Not collected at this time. A blank place holder is extracted

N/A

N/A

N/A

220

Not Collected

Not collected at this time. A blank place holder is extracted

N/A

N/A

N/A

221

ACCESS for ELLs Assessment

Indicates the precode label for ACCESS ELLs.

Valid values:

• blank

• E - ACCESS for ELLs precode label

• A - Alternate ACCESS for ELLs precode label

• O - Other LEA requesting precode label

[S_PA_STU_X ]Access_ELLS_Assessment

Alpha-Numeric

20

222

ELA Assessment Exemption Indicator

Indicates whether the student is exempt from ELA Assessments.

Yes - Y

No - N

Null - Blank (default)

S_PA_STU_X ]ELAAssessment_Exempt_Ind

Alpha-Numeric

1

226

PASA Testing Agency AUN

The AUN of the agency conducting the PASA testing for the student.

[S_PA_ASSESSMENT_C]PASATestingAgencyAUN

Integer

9