PA District Fact Template – Title 1

Contents

Introduction

The District Fact Template is used to capture data elements previously collected in the Federal Programs e-Grants system. The following entities are required to submit Title 1 staff and student participation data elements in the District Fact Template:

School Districts that serve Title I students
Charter Schools that serve Title I students
Intermediate Units that serve Title I students. If an intermediate unit is the lead LEA in a consortium of LEA's serving Title I students, they are the responsible for reporting the aggregate participation data for all of their member LEA's. Intermediate Units should not report Neglected or Delinquent program data here. That information is reported on a separate system.

Selection Criteria

Students must not be excluded from state reporting.
When querying data from student's re-enrollments and special enrollments, we look at records where entry date must be on or after 7/1 of a school year and exit date is on or before 6/30 of a school year.
For determining ethnicity, fedethnicity, Hispanic/Latino take precedence, then multi-racial, the individual (other than Hispanic) race codes.

Report Input

For help with report generation and navigation, see How to Find and Generate a Report.

Field	Description
Output File Name	[DistrictNum]DISTRICT_FACT_TITLE1[Timestamp].csv
Category	PA District Reports
Published Date	Date and time the report was first published
Report Parameters	Check checkbox on the right to save as default value
Select Schools	Choose the schools to run the report for. If sub-districts are not enabled: Select Multiple Schools – Select the schools for which you want to run the report. Includes all student records associated with the selected schools that meet the selection criteria. All Schools (default) – Run the report for all schools. Includes all student records on the PowerSchool server that meet the selection criteria If sub-districts are enabled: Select Sub-district - Select the sub-district for which you want to run the report. Select Multiple Schools – Select the schools for which you want to run the report. Includes all student records associated with the selected schools that meet the selection criteria. All Schools in selected sub-district (default) – Run the report for all schools in the selected sub-district. Includes all student records on the PowerSchool server that meet the selection criteria. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Select School Year	Choose from the pop-up menu the school year you wish to run the extract for.
Count using Student Template Field 96	List students enrolled in the Special Programs with Program Services Code - Title I Part A, by referencing Field 96: Choose Yes or No.
Include Header	Select Yes or No.
Sample Data Mode	Select the checkbox to enable.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	District Code	The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education	[Prefs]Value where [Prefs]Name=PA_districtAUN If sub-districts are enabled: [CST_SubDistricts]Subdistrict_Number	Alpha-numeric	20
2	Reporting Date	A single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2017-2018 school year would be indicated by 2018-06-30	Derived from selected school year	N/A	10
3	Category 1	Refer to Appendix AE of Volume 2 of the PIMS Manual for a complete list of valid values. Examples: TAS SWP PUBTAS PUBSWP NONPUB	Static Values	N/A	N/A
4	Category 2	Refer to Appendix AE of Volume 2 of the PIMS Manual for a complete list of valid values. Examples: Service - No longer valid as of 2018 - 2019 SERVED Ethnicity Grade Special Staff - No longer valid as of 2018 - 2019	Static Values	N/A	N/A
5	Category 3	Refer to Appendix AE of Volume 2 of the PIMS Manual for a complete list of valid values. Examples: INSRLA INSMATH INSSCI INSSOC INSVOC INSOTH SUPHDE SUPGUI SUPOTH	Static Values	N/A	N/A
6	Measure Type	Refer to Appendix AE of Volume 2 of the PIMS Manual for a complete list of valid values. Examples: COUNT AMOUNT PERCENT - No longer valid as of 2018 - 2019	Static Values	N/A	10
7	Count	If MEASURE TYPE = COUNT, the count should be supplied in this field Example: 2	Static Values	N/A	7
8	Amount	If MEASURE TYPE = AMOUNT, the amount should be supplied in this field Example: 5 Note: This field is no longer collected as of 2018 - 2019	Static Values	N/A	12,4
9	Percent	If MEASURE TYPE = PERCENT, the percent should be supplied in this field Example: 6 Note: This field is no longer collected as of 2018 - 2019	Static Values	N/A	9,2
10	Not collected
11	Category 4	Refer to Appendix AE of Volume 2 of the PIMS Manual for a complete list of valid values. Example: TITLE1STUD	Static Values	N/A	N/A
12	Not collected
13	Not collected
14	Not collected
15	Not collected
16	Not collected
17	Not collected
18	Not collected
19	Not collected
20	Not collected
21	Not collected
19	Not collected
20	Not collected
21	Not collected

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