PA District Fact Template - English Learners (ELs)

Contents

Introduction

The District Fact Template is used to submit the following data:

Results of the Nonpublic Student Counts
Results of the Title III Professional Development Activities Survey
Results of the EL Program Survey

In order to collect the correct data:

Information needs to be completed on the District Info > District Fact EL Program Survey Information page.
When populating the data for the Title III Professional Development Activities Survey, select from the drop down the current school year to enter data for a previous school year.

Report Input

For help with report generation and navigation, see How to Find and Generate a Report.

Field	Description
Select Schools OR Select Sub District	If sub-districts are not enabled, the field name is "Select Schools": Select Multiple Schools - Select the schools for which you want to run the report. Includes all student records associated with the selected schools that meet the selection criteria. All Schools (default) - Run the report for all schools. Includes all student records on the PowerSchool server that meet the selection criteria If sub-districts are enabled, the field name is "Select Sub District: Select Sub-district - Select the sub district for which you want to run the report. Current School Only - Run the report for only the current selected school. Includes all student records associated with the selected schools that meet the selection criteria. All Schools in selected sub-district (default) - Run the report for all schools in the selected sub-district. Includes all student records on the PowerSchool server that meet the selection criteria.
Select School Year	Select the school year for which to run the extract.
Submission Type	Select the type of submission to be run: Title III Professional Development Activities Survey Title III Nonpublic Student Count LIEP Survey
Include Header	Default is Yes. To exclude the header, select No.
Scheduling	Default is Run Now. Select Schedule to run the report on a specific date and time.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length
1	District Code	The unique, 9-digit Administrative Unit Number (AUN) assigned by the Pennsylvania Department of Education	[Prefs]Value where [Prefs]Name=PA_districtAUN	Alpha-numeric	20
2	Reporting Date	A single date indicating the whole school year; the June 30 at the end of the standard school year is used to designate a school year. Thus, the 2017-2018 school year would be indicated by 2018-06-30. If the students exit date is later than the last in-session day, then the report will extract the last in-session day. Otherwise the report will extract the exit date.	Derived from selected school year		10
3	Category 01	EL LIEP_SURVEY	Static Values		N/A
4	Category 02	Refer to Appendix AF or AI of Volume 2 of the PIMS User Manual for a complete list of valid values for EL and/or LIEP_SURVEY. If Yes is selected for Act 17 then the Comment field is displayed. Examples: POLICY	Static Values	N/A	N/A
5	Category 03	Refer to Appendix AF or AI of Volume 2 of the PIMS User Manual for a complete list of valid values for EL and/or LIEP_SURVEY. Example: 4.26	Static Values	N/A	N/A
6	Primary Measure	Valid Values: COUNT AMOUNT INDICATOR PERCENT	Static Values	N/A	10
7	Count	If MEASURE TYPE = COUNT, the count is displayed. Example: 2	Static Values	N/A	7
8	Amount	If MEASURE TYPE = AMOUNT, the amount is displayed. Example: 5	Static Values	N/A	12,4
9	Percent	If MEASURE TYPE = PERCENT, the percent is displayed.	Static Values
10	Indicator	If MEASURE TYPE = INDICATOR, the indicator should be supplied in this field. Example: Y	Static Values	N/A	9,2
11	Category 04	N/A	N/A	N/A	N/A
12	Category 05	N/A	N/A	N/A	N/A
13	Category 06	N/A	N/A	N/A	N/A
14	Category 07	N/A	N/A	N/A	N/A
15	Category 08	N/A	N/A	N/A	N/A
16	Category 09	N/A	N/A	N/A	N/A
17	Category 10	N/A	N/A	N/A	N/A
18	Category Set Code	N/A	N/A	N/A	N/A
19	Start Date	N/A	N/A	N/A	N/A
20	End Date	N/A	N/A	N/A	N/A
21	Comment	The explanation of other professional development activities. If Category 02 is ACT17 and Indicator field is Y, then the comments are displayed.	[S_PA_LEP_S]EXPLAINATIONACT	Alpha-numeric	300