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EWS Student Setup

Contents

Introduction

The following data elements are required for student setup. The first two pages of navigation are removed for brevity:

Start Page > Student.

  1. On the Start Page, select the School link at the top of the page.
  2. Choose the appropriate school from the pop-up menu.
  3. Click Submit.
  4. Select the first letter of the student's last name.
  5. Select a student from the list. The last accessed student information page opens for the student selected.

Note: For more information on code values, see the Appendix.

Data Element

Additional Information

[Table]FieldName

Used in these Reports

Updating Early Warning System Information

Student Selection > Pennsylvania State Information > Early Warning System (EWS Tab)

Exclude this student from the Early Warning System Dashboard

Select the checkbox if you wish to exclude the student from the EWS dashboard.

[S_PA_STU_X]Exclude_From_EWS

Student Snapshot

School Enrollment

Incident Template

Person Template

Incident Offender

Incident Offender Infraction

Incident Offender Disciplinary Action

Student Daily Attendance

Student Course Attendance

Field 111. Homeless Status Code

Select yes or no from the popup menu.

[S_PA_STU_X]Homeless_TF

Student Snapshot- EWS

Field 121. Student is Pregnant

Select yes or no from the popup menu.

[S_PA_STU_X]Pregnancy_Indicator

Student Snapshot- EWS

Field 124. Neglected or Delinquent

Select yes or no from the popup menu.

[S_PA_STU_X]Neglected_Indicator

Student Snapshot- EWS

Field 152. Immigrant Indicator

Select yes or no from the popup menu.

[S_PA_STU_X]Immigrant_TF

Student Snapshot- EWS

Field 197. Unaccompanied Youth Type Code

Select the Unaccompanied Youth Type Code from the popup menu.

[S_PA_STU_Homeless_X]Unaccompanied_Youth

Student Snapshot- EWS

Field 207. Military Family Code

Select yes or no from the popup menu.

[S_PA_STU_X]Military_Status_Indicator

Student Snapshot- EWS

Field 208. Asylee or Refugee Status Code

Select the Asylee or Refugee Status Code from the popup menu.

Valid Values:

  • A - Asylee
  • R - Refugee
  • N - Neither

[S_PA_STU_X]Refugee_Status_Code

Student Snapshot- EWS

Field 209. Foster Care Indicator

Select yes or no from the popup menu.

[S_PA_STU_X]Foster_Care_Indicator

Student Snapshot- EWS

Editing Enrollment Record

Student Selection > All Enrollments > Edit Enrollment Record

Homeroom Indicator Override

Select yes or no from the popup menu.

[S_PA_CC_X]Homeroom_Indicator

Student Course Enrollment

Exclude from Early Warning System Dashboard

Select the checkbox if you wish to exclude the enrollment record from the EWS dashboard.

[S_PA_CC_X]Exclude_From_EWS

Student Course Enrollment

Student Daily Attendance

Student Course Attendance

Student Class Grade Detail

Editing Current Enrollment

Student Selection > Edit Current Enrollment

Student Selection > Edit Previous Enrollment

Residence Status Code (EWS Data)

The residency status of the student as of the enrollment date of the enrollment transaction.

Valid Values:

  • 01 - Resident of administrative unit and usual school attendance area
  • 02 - Resident of administrative unit, but of other school attendance area
  • 03 - Resident of an administrative unit that crosses state boundaries
  • 04 - Resident of another state
  • 05 - Resident of this state, but not of this administrative unit.

Note: For withdrawal-reentry transactions associated with residence status changes, populate the withdrawal record with the OLD residence status code and the reentry record with the NEW residence status code.

[S_PA_REN_X]Residence _Status_Code

School Enrollment Template

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