YDD Reengagement File
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Introduction
This report helps you submit Youth Development Division (YDD) Reengagement data to the state.
Selection Criteria
- When a selection of students is provided to the report then that selection is used.
- When a start date and end date are provided to the report then students with enrollments within the date range are selection for report inclusion.
- When a list of entry code or exit codes is provided to the report then students with enrollments using these entry or exit codes are selected for report inclusion.
- The Start Date must be on or before the last day of the current term.
- The End Date must be on or after the last day of the current term.
- The Start Date must be before the End Date.
Report Input
To generate the YDD Reengagement File Collection report, do the following:
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Select Schools* | If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list. |
Students to Include* | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running report. |
Report Start Date | Enter a date in the format mm/dd/yyyy |
Report End Date | Enter a date in the format mm/dd/yyyy |
Report Output
To generate the Cumulative ADM Student File Collection report, do the following:
For help with navigation and running the report, see How to Find and Generate a Report.
| Item | Column | Data Element | Description | [Table]Field Name | Data Type | Required |
|---|---|---|---|---|---|---|
| 1 | A | Secure Student Identifier (SSID) | ODE assigned Secure Student Identifier (SSID) with a trailing check digit. | ChkDigitStdntID | int | Y |
| 2 | B | District/Local Student Identifier | Identifier, assigned by the district, used to uniquely identify the student. | DistStdntID | varchar | N |
| 3 | C | Resident District Institution Identifier | ODE assigned Institution Identifier for the Resident District. The District responsible for the education of the student and also is the basis on which the State School Fund, the Common School Fund, and the County School Fund are distributed to local districts. Special provisions apply as defined in ORS 339.133, 338.155(1), and 338.165. | ResdDistInstID | int | Y |
| 4 | D | Resident School Institution Identifier | ODE assigned Institution Identifier for the Resident School. The School responsible for the education of the student and also is the basis on which the State School Fund, the Common School Fund, and the County School Fund are distributed to local districts. Special provisions apply as defined in ORS 339.133, 338.155(1), and 338.165. | ResdSchlInstID | int | Y |
| 5 | E | Attending District Institution Identifier | ODE assigned Institution Identifier for the Attending District. The District where the student is receiving instruction and where state assessments are administered. | AttndDistInstID | int | Y |
| 6 | F | Attending School Institution Identifier | ODE assigned Institution Identifier for the Attending School. The School where the student is receiving instruction and where state assessments are administered. | AttndSchlInstID | int | Y |
| 7 | G | Institution Filler | Reserved for future use. | InstFill | varchar | N |
| 8 | H | Legal Last Name | Legal last name of the student. | LglLNm | varchar | Y |
| 9 | I | Legal First Name | Legal first name of the student. | LglFNm | varchar | Y |
| 10 | J | Legal Middle Name | Legal middle name of the student. | LglMNm | varchar | N |
| 11 | K | Generation Code | Name suffix of the student (i.e. Jr., II, III). | GnrtnCd | varchar | N |
| 12 | L | Preferred Last Name | Preferred last name of the student. | PrfrdLNm | varchar | N |
| 13 | M | Preferred First Name | Preferred first name of the student. | PrfrdFNm | varchar | N |
| 14 | N | Preferred Middle Name | Preferred middle name of the student. | PrfrdMNm | varchar | N |
| 15 | O | Date of Birth | Date the student was born. | BirthDtTxt | datetime | Y |
| 16 | P | Gender Code | Code indicating the gender of the student. | GndrCd | char | Y |
| 17 | Q | Hispanic/Latino Ethnic Flag | Indicates a student of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. The term, “Spanish origin,” can be used in addition to “Hispanic or Latino.” | HispEthnicFg | char | Y |
| 18 | R | American Indian/Alaskan Native Race Flag | Indicates a student having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment. | AmerIndianAlsknNtvRaceFg | char | Y |
| 19 | S | Asian Race Flag | Indicates a student having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. | AsianRaceFg | char | Y |
| 20 | T | African American Race Flag | Indicates a student having origins in any of the black racial groups of Africa. | BlackRaceFg | char | Y |
| 21 | U | White Race Flag | Indicates a student having origins in any of the original peoples of Europe, the Middle East, or North Africa. | WhiteRaceFg | char | Y |
| 22 | V | Native Hawaiian/Other Pacific Islander Race Flag | Indicates a student having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. | PacIslndrRaceFg | char | Y |
| 23 | W | Race Filler | Reserved for future use. | RaceFill | char | N |
| 24 | X | Language of Origin Code | Code indicating the first language spoken in an individual's home in their early or earliest childhood. One's first language or native language. | LangOrgnCd | varchar | Y |
| 25 | Y | Partial Social Security Number | Last four (4) digits of the Social Security Number of the student. | SSN | varchar | N |
| 26 | Z | Enrolled Grade Code | Code indicating the enrolled grade level of the student; or a grade level assigned to an ungraded student based on student age. | EnrlGrdCd | char | Y |
| 27 | AA | Street Address | Street Address of the student's primary residence. | Addr | varchar | Y |
| 28 | AB | City | City where the student's primary residence is located. | City | varchar | Y |
| 29 | AC | Zip Code | First five digits of the postal Zip Code of the student's primary residence. | ZipCd | varchar | Y |
| 30 | AD | Zip Plus Four Code | Plus four portion of the postal zip code of the student's primary residence. | Zip4Cd | varchar | N |
| 31 | AE | Resident County Code | Code indicating the county of legal residence of the student's parent or legal guardian or the county of residence of an emancipated minor student. | ResdCntyCd | varchar | Y |
| 32 | AF | Phone Number | Phone Number (Area Code, Prefix, and Exchange) of the student. | Phn | varchar | N |
| 33 | AG | Teacher Filler | Reserved for future use. | TchrFill | varchar | N |
| 34 | AH | High School Entry Cohort School Year | School year the student entered high school in the format XXYY. (i.e. 0809 for the 2008-2009 school year). Indicates the ninth grade cohort group associated with the student. | HSEntrySchlYr | varchar | N |
| 35 | AI | Student Filler | Reserved for future use. | Fill | varchar | N |
| 36 | AJ | Economically Disadvantaged Flag | Indicates student eligibility for a Free or Reduced Lunch program. | EconDsvntgFg | char | Y |
| 37 | AK | Title I Flag | Indicates the student is being served in a Title I Targeted Assisted School (TAS). Does NOT include students served in a Title I School Wide Program (SWP). | Ttl1Fg | char | N |
| 38 | AL | Special Education Flag | Indicates student participation in an Individualized Education Plan (IEP/IFSP). | SpEdFg | char | Y |
| 39 | AM | Section 504 Flag | Indicates student eligibility for Section 504 services | Sect504Fg | char | Y |
| 40 | AN | Migrant Education Flag | Indicates student participation in a program designed to assure that migratory children receive full and appropriate opportunity to meet the state academic content and student academic achievement standards. | MigrntEdFg | char | N |
| 41 | AO | Indian Education Flag | Indicates student participation in a program designed to meet the unique educational and culturally related academic needs of American Indians. | IndianEdFg | char | N |
| 42 | AP | English Learner Flag | Indicates a student who is an English Learner. | ELFg | char | N |
| 43 | AQ | Distance Learning Flag | Indicates student participation in a distance learning program or a program that includes online coursework. | DstncLrnFg | char | N |
| 44 | AR | Homeschooling Flag | Indicates that the student is registered to receive homeschool instruction. | HomeSchlFg | char | N |
| 45 | AS | Potentially Talented and Gifted Flag | Indicates that the student demonstrated the potential to perform at the 97th percentile. The definition for this field is established by the district. | TAGPtntTAGFg | char | N |
| 46 | AT | Intellectually Gifted Flag | Indicates that the student scored at or above the 97th percentile on a nationally standardized test of mental ability. | TAGIntlctGiftFg | char | N |
| 47 | AU | Academically Talented Reading Flag | Indicates that the student scored at or above the 97th percentile on a standardized test of total reading. | TAGAcdmTlntRdFg | char | N |
| 48 | AV | Academically Talented Math Flag | Indicates that the student scored at or above the 97th percentile on a standardized test of total mathematics. | TAGAcdmTlntMaFg | char | N |
| 49 | AW | Creative Ability Flag | Indicates that the student demonstrated original or nontraditional methods in thinking and producing. The definition for this field is established by the district. | TAGCrtvAbltyFg | char | N |
| 50 | AX | Leadership Ability Flag | Indicates that the student demonstrated ability in motivating the performance of others either in educational or non-educational settings. The definition for this field is established by the district. | TAGLdrshpAbltyFg | char | N |
| 51 | AY | Visual and Performing Arts Ability Flag | Indicates that the student demonstrated ability in dance, music or art. The definition for this field is established by the district. | TAGPrfmArtsAbltyFg | char | N |
| 52 | AZ | Transition Program Flag | Indicates a Special Education student of high school or post high school age (up through the age of 21) who has not graduated with a regular diploma and are not working towards a regular or modified diploma. | TrnstnProgFg | char | N |
| 53 | BA | Alternative Education Program Flag | Indicates that the student has been placed by the district in an Alternative Education Program(s) based on criteria described in OAR 581-022-1350 (5). | AltEdProgFg | char | N |
| 54 | BB | American Indian Tribal Membership Code | Indicates a student having membership in any Federally recognized tribe. | AmerIndianTrbMbrshpCd | char | N |
| 55 | BC | American Indian Tribal Enrollment Number | Identifier indicating the student's Native American tribal membership. | AmerIndianTrbEnrlmntNbr | varchar | N |
| 56 | BD | Demographic Filler | Reserved for future use. | DemogFill | varchar | N |
| 57 | BE | Grantee Type Code | Code indicating the type of grant received by the institution serving this student | [S_OR_STU_YDD_X]GranteeTypCd | varchar | Y |
| 58 | BF | Reengagement Begin Date | The date the student began this period of reengagement. | [S_OR_STU_YDD_X]RengmtBgnDt | datetime | Y |
| 59 | BG | Reengagement End Date | The date the student withdrew from or completed this period of reengagement, or the last day in the reporting period, whichever is earlier. | [S_OR_STU_YDD_X]RengmtEndDt | datetime | Y |
| 60 | BH | Homeless Student Flag | Flag indicating student was homeless at any point during this period of enrollment. | [S_OR_STU_YDD_X]HmlssStdntFg | char | Y |
| 61 | BI | Vocational Rehabilitation Program Flag | Flag indicating that the student is or has been served by a Vocational Rehabilitation program. | [S_OR_STU_YDD_X]VctnlRehabProgFg | char | Y |
| 62 | BJ | Entry Code | Code indicating where the student is entering the program from. | [S_OR_STU_YDD_X]EntryCd | varchar | Y |
| 63 | BK | Referral Source Code | Code indicating how the student was referred to the program | [S_OR_STU_YDD_X]ReflSrcCd | varchar | Y |
| 64 | BL | Credit Deficiency Disengagement Flag | Flag indicating the student disengaged from school because of Credit Deficiency. | [S_OR_STU_YDD_X]CrdDfcyDisengmtFg | char | Y |
| 65 | BM | Disciplinary Disengagement Flag | Flag indicating the student disengaged from school because of Disciplinary reasons. | [S_OR_STU_YDD_X]DsplnDisengmtFg | char | Y |
| 66 | BN | Employment Disengagement Flag | Flag indicating the student disengaged from school because of Employment reasons. | [S_OR_STU_YDD_X]EmplyDisengmtFg | char | Y |
| 67 | BO | Family Caregiving Disengagement Flag | Flag indicating the student disengaged from school because of Family Caregiving. | [S_OR_STU_YDD_X]FamlyCaregvngDisengmtFg | char | Y |
| 68 | BP | Home Life Disengagement Flag | Flag indicating the student disengaged from school because of Home Life. | [S_OR_STU_YDD_X]HomeLifeDisengmtFg | char | Y |
| 69 | BQ | Student Health Disengagement Flag | Flag indicating the student disengaged from school because of Student Health. | [S_OR_STU_YDD_X]StdntHthDisengmtFg | char | Y |
| 70 | BR | Pregnant/Parenting Youth Disengagement Flag | Flag indicating the student disengaged from school because they were Pregnant/Parenting Youth. | [S_OR_STU_YDD_X]PrgntYthDisengmtFg | char | Y |
| 71 | BS | Residential Care/Treatment Disengagement Flag | Flag indicating the student disengaged from school because of Residential Care/Treatment. | [S_OR_STU_YDD_X]ResdtlTrtmtDisengmtFg | char | Y |
| 72 | BT | Social (Bullying) Disengagement Flag | Flag indicating the student disengaged from school for Social (Bullying) reasons. | [S_OR_STU_YDD_X]SclBlyngDisengmtFg | char | Y |
| 73 | BU | Social (Other) Disengagement Flag | Flag indicating the student disengaged from school for Social (Other) reasons. | [S_OR_STU_YDD_X]SclOthrDisengmtFg | char | Y |
| 74 | BV | Traumatic Life Event Disengagement Flag | Flag indicating the student disengaged from school because of a Traumatic Life Event. | [S_OR_STU_YDD_X]TrmtcLifeEventDisengmtFg | char | Y |
| 75 | BW | Other Disengagement Flag | Flag indicating the student disengaged from school for Other reasons. | [S_OR_STU_YDD_X]OthrDisengmtFg | char | Y |
| 76 | BX | Credit Recovery Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Credit Recovery. | [S_OR_STU_YDD_X]CrdRcvrEnrlmntRsnFg | char | Y |
| 77 | BY | Schedule Flexibility Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Schedule Flexibility. | [S_OR_STU_YDD_X]SchdFlxbltyEnrlmntRsnFg | char | Y |
| 78 | BZ | Individualized Services Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Individualized Services/Supports. | [S_OR_STU_YDD_X]IndvdlzdSrvcEnrlmntRsnFg | char | Y |
| 79 | CA | Family Services Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Family Services/Supports. | [S_OR_STU_YDD_X]FamlySrvcEnrlmntRsnFg | char | Y |
| 80 | CB | Pregnant/Parenting Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Pregnant/Parenting Program or Supports. | [S_OR_STU_YDD_X]PrgntPrntEnrlmntRsnFg | char | Y |
| 81 | CC | Training/Employment Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Training and Employment Opportunities. | [S_OR_STU_YDD_X]TrngEmplyEnrlmntRsnFg | char | Y |
| 82 | CD | Behavioral/Mental Health Supports Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Behavioral/Mental Health Supports. | [S_OR_STU_YDD_X]BhvrlMntlHthSprtEnrlmntRsnFg | char | Y |
| 83 | CE | Accommodations Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Accommodation of Health Issues or Disabilities. | [S_OR_STU_YDD_X]AcmdtnEnrlmntRsnFg | char | Y |
| 84 | CF | Class Size Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Class Size. | [S_OR_STU_YDD_X]ClsSzEnrlmntRsnFg | char | Y |
| 85 | CG | Alternative Education Setting Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Alternative Education Setting. | [S_OR_STU_YDD_X]AltEdEdSettingEnrlmntRsnFg | char | Y |
| 86 | CH | Diploma Completion Options Enrollment Reason Flag | Flag indicating the student enrolled in this program because of High School Diploma Completion Options. | [S_OR_STU_YDD_X]DiplomaCmpltnOptEnrlmntRsnFg | char | Y |
| 87 | CI | GED Completion Options Enrollment Reason Flag | Flag indicating the student enrolled in this program because of GED Completion Options. | [S_OR_STU_YDD_X]GEDCmpltnOptEnrlmntRsnFg | char | Y |
| 88 | CJ | Social Environment Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Social Environment. | [S_OR_STU_YDD_X]SclEnvEnrlmntRsnFg | char | Y |
| 89 | CK | Culturally Relevant Programming Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Culturally Relevant Programming. | [S_OR_STU_YDD_X]CRPEnrlmntRsnFg | char | Y |
| 90 | CL | Outreach Services Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Outreach Services. | [S_OR_STU_YDD_X]OutrchSrvcEnrlmntRsnFg | char | Y |
| 91 | CM | Academic and Career Coaching Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Academic and Career Coaching. | [S_OR_STU_YDD_X]AcdmCareerCoachingEnrlmntRsnFg | char | Y |
| 92 | CN | Job Skills Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Profession and Job Skills Development. | [S_OR_STU_YDD_X]JobSkillEnrlmntRsnFg | char | Y |
| 93 | CO | Post-Secondary Support Enrollment Reason Flag | Flag indicating the student enrolled in this program because of Post-Secondary Support/Access. | [S_OR_STU_YDD_X]PstScndrySprtEnrlmntRsnFg | char | Y |
| 94 | CP | Other Enrollment Reason Flag | Flag indicating the student enrolled in this program for a reason not listed. | [S_OR_STU_YDD_X]OthrEnrlmntRsnFg | char | Y |
| 95 | CQ | Number of GED tests passed | The total number of GED tests that the student passed this school year. | [S_OR_STU_YDD_X]NbrOfGEDTstPass | int | N |
| 96 | CR | Number of Credits Earned | The total number of transcripted credits that the student earned this school year with two decimal places. | [S_OR_STU_YDD_X]NbrOfCrdEarnd | decimal(4,2) | N |
| 97 | CS | End Date Code | Code describing the student's enrollment status on the Enrollment End Date. | [S_OR_STU_YDD_X]YDDEndDtCd | varchar | Y |
| 98 | CT | Diploma Type Code | Code indicating the type of diploma earned. | [S_OR_STU_YDD_X]ADMDiplomaTypCd | varchar | Y |
| 99 | CU | Employed During School Year Flag | Flag indicating the student had employment at some point during the school year. | [S_OR_STU_YDD_X]EmpDrngSchlYrFg | char | N |
| 100 | CV | Post-Secondary Enrollment Flag | Flag indicating that the student enrolled in postsecondary education or training within 3 months of exiting the reengagement program. | [S_OR_STU_YDD_X]PstScndryEnrlmntFg | char | N |
| 101 | CW | Post-Enrollment Employment Flag | Flag indicating that the student was employed within 3 months of exiting the reengagement program. | [S_OR_STU_YDD_X]PstEnrlmntEmplyFg | char | N |