Immunization Primary Review Summary
Contents
Introduction
This report returns immunization information and displays the summary of the number of students by vaccine based on the selected term.
Important: Run the Immunization Audit Report before running the Immunization Preview Summary Report to make sure the data is entered properly.
Per Audit Report results, correct the data if any discrepancies exist. This report will display the results based on the existing data.
Here is the consideration for Vaccine Specific Student count for E, F and G sections in Immunization Summary Report.
Students enrolled on student inclusion date are included.
Students are Exempted (REL, MEP, MET, MEX, DIS, ALL, IMM) from a vaccine for any reason and do not have dose dates will not be included in the vaccine specific count.
We have modified the Immunization rules used by the Immunization Audit report and redesigned to get the desired results for the three sections. Mostly it involves the changes to ignore bad data entry and not to bind the counts to the Immunization Audit Rules strictly. For these Sections, report code will not check for Insufficient data (Ex: duplicate dates, missing dates, dates not in order etc.,)
The F, G, and H Sections have the non-medical exemptions for Measles, Mumps, and Rubella.
As per the updated guidelines by the Oregon Health Department, the E, F, G, and H sections have been updated to report blank if none of the students have been excluded on the exclusion day.
This SRP extract is named as ‘Immunization Primary Review Summary’ and displays under the category of ‘OR State Reports’. This Extract contains four PDF templates in a zipped folder in the following format “OR_Immunization_Summary_[SchoolID/ DistrictNumber]_[Timestamp].zip”. This report can be run at both school and district level.
Selection Criteria
The report selects records from the [Students] and [Reenrollments] tables based on the following criteria:
The student must have a current or previous school enrollment at appropriate school on the student inclusion date.
The student must not be excluded from state reporting.
All the students considered for Immunization Audit report will be considered for Immunization Primary Review Summary.
Note: The results of this report depends on the accuracy of the Immunization Audit Report. Please run the Immunization Audit Report before running this report.
Report Input
To generate the Immunization Primary Review Summary, do the following:
For help with navigation and running the report, see How to Find and Generate a Report.
Field | Description |
Student Inclusion Date | Enter the student inclusion date. Students enrolled in school on this date will be included. |
Compliance Evaluation Date | Enter the compliance evaluation date. |
Select Schools | Choose one of the following:
Note: The All Schools option is only available when running the report from the District Office. |
Current Selection Students | Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running the report. |
Name of Person Completing Report | Enter the name of the person running the Preview Summary Report |
Email of Person Completing Report | Enter the email of the person running the Preview Summary Report |
File Name | OR_Immunization_Summary_[SchoolID/DistrictNumber]_[Timestamp].ZIP |
Scheduling | Choose a time to run the report from following options:
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Report Output
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Data Element | Description | [Table]FieldName |
Section A and H: Name of School or Program | The ODE Institution Identification number for the program or school where the class is taught. | [Schools]Name Name = District Office for District |
Section A: Address | School Address | [Schools]SchoolAddress [Schools]SchoolCity [Schools]SchoolState [Schools]SchoolZip |
Section A: School District | District Name | [prefs]value when name=’districtname’ |
Section A: Phone | School Phone Number | [Schools]SchoolPhone |
Section A: Administrator’s Name and Title | Administrator Name | [Schools]principal ‘PRINCIPAL’ for District |
Section A: Administrator’s E-mail | Administrator Email Address | [Schools]PrincipalEmail |
Section A and H: Name of Person Completing Report | Name of the person running the report | Entry from run page |
Section A and H: Email of Person Completing Report | Email of the person running the report | Entry from run page |
Section H: Phone of Person Completing Report | Phone Number of the person running the report | Entry from run page |
Section A: Grades or Ages Served | Grades served at the school | [Schools]High_Grade [Schools]Low_Grade |
Section A and H: Date of Report | Server date of the report | Entry from run page |
Section A: Name of computer system used | Name of computer system used | Output is word “PowerSchool” |
Section A: Number complete or up-to-date | Number of students with ‘complete’ or ‘up-to-date’ overall status in the Immunization Audit Report. | Calculated |
Section A: Number non-medical exemptions | Number of students with ‘non-medical exemptions’ as the overall status in the Immunization Audit Report. | Calculated |
Section A: Number permanent medical exemptions | Number of students with ‘Permanent Medical Exemption’ as the overall status in the Immunization Audit Report. | Calculated |
Section A: Number temporary medical exemptions | Number of students with ‘Temporary Medical Exemption’ as the overall status in the Immunization Audit Report. | Calculated |
Section A: Number incomplete/insufficient | Number of students with ‘Incomplete/Insufficient’ as the overall status in the Immunization Audit Report. | Calculated |
Section A: Number no record | Number of students with No Record as the overall status in the Immunization Audit Report. | Calculated |
Sections B, C and D: Child's Name | Student Name (Last Name, First Name) | [Students]LastFirst |
Sections B, C and D: Grade and Birthdate | Grade and Date of Birth are displayed in one column. | [Students]Grade_Level [Reenrollments]Grade_Level [Students]DOB |
Sections B, C and D: Current Mailing Address | The student's current mailing address. | [Students]Mailing_Street [Students]Mailing_City [Students]Mailing_State Students]Mailing_Zip |
Sections B, C and D: Exclusion Order Mailed Y/N | N/A | N/A |
Sections B, C and D: Date | N/A | N/A |
Sections B, C and D: Vaccines | N/A | N/A |
Sections B, C and D: Date Orders Canceled | N/A | N/A |
Sections B, C and D: Excluded Y/N? | N/A | N/A |
Sections A, E, F, G, and H: Total enrollment | Number of Students enrolled in a school or district in PreSchool or Kindergarten or Seventh Grade. Note: This shows the number of students selected to run the report. This field is displayed for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). | Calculated |
Sections A, E, F, G, and H: Children not counted | Children not to be counted are those who attend both a school and a children’s facility or more than one school or facility. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). | Defaults to 0 (Zero ) |
Sections E,: Children <= 18 months of age | Number of students under 18 months of age and enrolled in a school or district. | Calculated |
Sections A, E, F, G, H: Adjusted enrollment | Number of students with adjusted enrollment. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). | (Total enrollment - Children not counted - Children <= 18 months of age) for Section E (Total enrollment - Children not counted) for Sections F and G |
Sections E and H Exclusion Day | Number of students who were excluded from school on Exclusion Day. | [S_OR_STU_HIR_X]ExcludedOnExclusionDay |
Sections E, F, G, and H: No record | Number of students that are not having any immunization record entered in health module. Note: This field displays for all the 3 sections of Template -3 (Section E –PreSchool, Section F – Kindergarten and Section G -7th Grade). | Calculated |
Sections E, F, G, and H: Non-medical exemptions | Number of students with a Non-medical Exemption for at least one of the vaccine. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). | Calculated |
Sections E, F, G, and H: Non-medical (Online Module) exemptions | Number of students with Non-medical (Online Module) Exemption for at least one of the vaccine. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). | Calculated |
Sections E, F, G, and H: Non-medical (Health Care Practitioner) exemptions | Number of students with Non-medical (Health Care Practitioner) Exemption for at least one of the vaccine. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). | Calculated |
Sections E, F and G: Non-medical (Religious) exemptions | Number of students with Non-medical (Religious) Exemption for at least one of the vaccine. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). | Calculated |
Sections E, F and G: Medical exemptions | Number of students with Medical Exemption as overall status in Immunization Audit Report. Medical Exemption can be any of the following:
Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). | Calculated |
Sections E, F, G, and H: D/T/P | Number of students with Dtap /Tdap Vaccine and dose count contests with the immunization Summary Rules. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections E, F, G, and H: Polio | Number of students with Polio Vaccine and dose count contests with the immunization Summary Rules. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections E, F and G: MMR | Number of students with all the three vaccines (Measles, Mumps and Rubella) and dose count contests with the Immunization Summary Rules. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections E: HIB | Number of students with HIB Vaccine overall status as complete in Immunization Audit Report. Note: This field displays only for the Section E –PreSchool. | Calculated |
Sections E, F, G, and H: Hepatitis B | Number of students with HepB vaccine and dose count contests with the Immunization Summary Rules. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections E, F, G and H: Hepatitis A | Number of students with HepA vaccine and dose count contests with the Immunization Summary Rules. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten, Section G - 7th Grade and Section H- 9th Grade). Rules are not the same for all the three sections; for example, the Hepatitis A vaccine is only required for students in grade 10 or lower. Students in grades 11 and higher are assessed as 'Not Required' for Hepatitis A. | Calculated |
Sections E, F, G, and H: Varicella | Number of students with Varicella vaccine and dose count contests with the Immunization Summary Rules. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections E, F, G, and H: ALL | Number of students with all vaccines of the section and dose count contests with the immunization Summary Rules. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections F and G: 2nd Measles | Number of students with second MMR requirement. Note: This field displays for 2 sections of Template -3 (Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Section G and H: Tdap | Number of students with Tdap and dose count contests with the immunization Summary Rules. This field displays only for section - G of the Template. | Calculated |
Sections E, F, G, and H: D/T/P | Number of students exempt from D/T/P for non-medical reasons. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections E, F, G, and H: Polio | Number of students exempt from Polio for non-medical reasons. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections E, F, G, and H:Measles | Number of students exempt from Measles for non-medical reasons. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections E, F, G, and H: Mumps | Number of students exempt from Mumps for non-medical reasons. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections E, F, G, and H: Rubella | Number of students exempt from Rubella for non-medical reasons. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Section E: Hib | Number of students exempt from Hib for non-medical reasons. Note: This field displays only for Section E. | Calculated |
Sections E, F, G, and H: Hepatitis B | Number of students exempt from Hepatitis B for non-medical reasons. Note: This field displays for all the 3 sections of Template -3 (Section E -PreSchool, Section F - Kindergarten and Section G - 7th Grade). Rules are not the same for all the three sections. | Calculated |
Sections E, F, G and H: Hepatitis A | Number of students exempt from Hepatitis A for non-medical reasons. | Calculated |
Sections E, F, G, and H: Varicella | Number of students exempt from Varicella for non-medical reasons. | Calculated |
Sections E, F, and H: All | Number of students exempt from all the vaccines for non-medical reasons. | Calculated |