Homeless Student File

Contents

Introduction

This report includes a record for each student who enrolled in a Homeless/Unaccompanied special program. This report returns one record per homeless student per year. The homeless code from the first record for the current year will be reported for students with more than one homeless program during the school year.

The report includes “Unaccompanied Youth” and “Primary Nighttime Residence Code” along with common Oregon 56 fields.

How to Use: To successfully run the Homeless Students report the following steps must be done:

Set up the Program:
- Go to District Office > District Setup > Special Programs
- Add a new program using any desired name, or modify an existing program, and select the Program Type of “Homeless/Unaccompanied”.
- Setting the Homeless/Unaccompanied flag for the program will determine which program is pulled by the report.
Add students to the Homeless program:
- Select a student; to go Start Page > Student Selection > Special Programs
- Add a New entry, or modify an existing entry.
- Enter the student’s homeless dates (entry date and exit date, if known), selecting the name given to the homeless program during setup.
- Complete the homeless data entry using the fields of:
  - Title X Homeless Services Flag (Obsolete as of 2016-2017)
  - Unaccompanied Youth
  - Homeless Primary Nighttime Residence Code

The report includes the following features:

The extract output is a comma delimited .csv file.
The report can be run at the school level or district-wide, for a selection of students or for all students.

This report uses PS_SchoolEnrollment, which is a reporting view. This view provides information from the enrollment view for PowerSchool application for both current as well as past school enrollments.

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Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

The report selects records from the [SpEnrollments] table based on the following criteria:

The Special Program Program Type must be “Homeless/Unaccompanied”.
The Special Program Enrollment must fall, in-whole or in-part, within the range of the Report Start Date and the Report End Date.

The report selects records from the [Students] and [ReEnrollments] tables based on the following criteria:

The student's school must not be excluded from state reporting.
The student must not be excluded from state reporting.
The student enrollment record must occur during the selected Special Program Enrollment.

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Report Input

To generate the Homeless Student File, do the following:

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Select Schools	Choose one of the following: Current School Only – Includes all student records associated with the current school that meet selection criteria. To change the current school, click the School link at the top of the page and choose the appropriate school from the list. All Schools – Includes all student records on the PowerSchool server that meet selection criteria. Note: The All Schools option is only available when running the report from the District Office.
Students to Include	Indicate which students to include in the report by selecting one of the following options: The selected [number] number of students only – Run the report for students in the current selection. All Students (Default) – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Report Start Date	The start of the date range
Report End Date	The end of the date range

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #	Data Element	Description	[Table]FieldName	Data Type	Field Length
This report is a student-level Consolidated Collections report using the “core fields query” to gather student details and assure consistent data submissions to ODE. SEE THE SSID REPORT OUTPUT FOR A LISTING OF THE CORE ELEMENTS OF THIS STUDENT-LEVEL CONSOLIDATED COLLECTION REPORT.
57	Unaccompanied Youth flag	Indicates a student who is 21 years of age, or younger, and is not in the physical custody of a parent or guardian.	[S_OR_SEN_X]UnacpydYthFg	varchar	1
58	Homeless Primary Nighttime Residence Code	Indicates student’s primary nighttime residence at the time they are identified as homeless.	[S_OR_SEN_X]HmlssNgtResdCd	varchar	1

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