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SHSM Student Data Report

Contents

Introduction

This report displays the totals to be entered in the ministry SHSM Student Data Report page.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

  • A student is included on a Count line if the student is enrolled in a SHSM program on the corresponding specified count date.
  • A student is included on a Semester line if the student's diploma date falls within the date range specified.
  • If the report is run at the District Office, a list of all schools within PowerSchool will display in a multi-select box.
    • The user may select any or all schools.
    • Only schools where [Schools]Low_Grade > 8 are included.
    • Only schools where [Schools]State_ExcludeFromReporting flag is off are included.
  • If the report is run at a specific school, only the current school will display in the multi-select box.
  • Only students whose primary enrolment as of the appropriate count or semester end date is at a selected school are included.

The report excludes students for which any of the following are true:

  • The Exclude From Provincial Reporting flag ([Students]State_ExcludeFromReporting) is on.
  • The attendance type (i.e. EnrollmentType field) = 'EX' for ALL enrolments (i.e. Students or ReEnrollments record) associated with, in whole or in part, all of the specified count or end dates (i.e. if there is any overlap between the enrolment start and end dates and a specified count or end date).

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Select School*

Choose which school to run the report for. If the report is run at the school level, only the current school will be available. If no schools are selected, the report includes all schools that appear in the list.

First Count Date*

Default is October 31st of the current school year

Second Count Date*

Default is February 5th of the current school year

Third Count Date*

Default is June 1st of the current school year

Semester 1 End Date*

Default is end date of the term with the earlier start date where [Terms]Portion = 2

Semester 2 End Date*

Default is last day of school

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Data Element

Description

 [Table]FieldName

School

The name of the school.

[S_ON_SCH_X]Alt_School_Name if defined,

otherwise [Schools]Name

SHSM Sector

SHSM Program Type

[Gen]Value2

1, 2, 6. Total Number of SHSM students enrolled at Count Date (October 31st, February 5th, June 1st)

Calculation:

For all Students where [Gen]Cat = ‘specprog’ and [Gen]ON_SHSM_Flag = ‘1’, and

  • [PS_Common_Code]Category = ‘SHSM_Program_Type’, and
  • ‘First Count Date’ between [ps_enrollment_reg]EntryDate and [ps_enrollment_reg]ExitDate, and
  • [SPEnrollments]enter_date <= ‘Count Date’, and
  • ([SPEnrollments]exit_date = ‘1/1/1900’ or [SPEnrollments]exit_date IS NULL or [SPEnrollments]exit_date >= ‘Count Date’)

Grade 11 F

Count of Grade 11 female students enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’F’ and [Students/Reenrollments]grade_level = 11

Grade 11 M

Count of Grade 11 male students enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’M’ and [Students/Reenrollments]grade_level = 11

Grade 11 N

Count of Grade 11 students with Gender N ( prefer to disclose) enrolled in a SHSM program on the corresponding specified count date.

Count of [Students]Gender =’N’ and [Students/Reenrollments]grade_level = 11

Grade 11 S

Count of Grade 11 students with Gender S (prefer to specify) enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’S’ and [Students/Reenrollments]grade_level = 11

Grade 12 F

Count of Grade 12 female students enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’F’ and [Students/Reenrollments]grade_level = 12

Grade 12 M

Count of Grade 12 male students enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’M’ and [Students/Reenrollments]grade_level = 12

Grade 12 N

Count of Grade 12 students with Gender N ( prefer to disclose) enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’N' and [Students/Reenrollments]grade_level = 12

Grade 12 S

Count of Grade 12 students with Gender S (prefer to specify) enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’S' and [Students/Reenrollments]grade_level = 12

Total F

Count of female students enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’F’

Total M

Count of male students enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’M’

Total N

Count of students with Gender N ( prefer to disclose) enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’N’

Total S

Count of sudents with Gender S (prefer to specify) enrolled in a SHSM program on the corresponding specified count date.

Counts of [Students]Gender =’S'

3 and 7. Total Number of SHSM students awarded the OSSD without the red seal (Semester 1, Semester 2)

Calculation:

  • [S_ON_STU_X]Diploma_Date >= semester 1 start date and <= semester 1 end date
  • All Requirements Met Date is NULL or All Requirements Met Date > semester 1 end date

OR

  • [S_ON_STU_X]Diploma_Date >= semester 2 start date and <= semester 2 end date
  • All Requirements Met Date is NULL or All Requirements Met Date > semester 2 end date

Grade 11 F

Count of Grade 11 female students awarded OSSD without red seal in the corresponding specified semester.

Counts of [Students]Gender =’F’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 11 M

Count of Grade 11 male students awarded OSSD without red seal in the corresponding specified semester.

Counts of [Students]Gender =’M’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 11 N

Count of Grade 11 students with Gender N ( prefer to disclose) awarded OSSD without red seal in the corresponding specified semester.

Counts of [Students]Gender =’N’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 11 S

Count of Grade 11 students with Gender S (prefer to specify) awarded OSSD without red seal in the corresponding specified semester.

Counts of [Students]Gender =’S’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 12 F

Count of Grade 12 female students awarded OSSD without red seal in the corresponding specified semester.

Counts of [Students]Gender =’F’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 12 M

Count of Grade 12 male students awarded OSSD without red seal on the corresponding specified semester.

Counts of [Students]Gender =’M’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 12 N

Count of Grade 12 students with Gender N ( prefer to disclose) awarded OSSD without red seal on the corresponding specified semester.

Counts of [Students]Gender =’N’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 12 S

Count of Grade 12 students with Gender S (prefer to specify) awarded OSSD without red seal on the corresponding specified semester.

Counts of [Students]Gender =’S’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type IN (1,4)

Total F

Count of female students awarded OSSD without red seal on the corresponding specified semester.

Counts of [Students]Gender =’F’ [S_ON_STU_X]Diploma_Type IN (1,4)

Total M

Count of male students awarded OSSD without red seal on the corresponding specified semester.

Counts of [Students]Gender =’M’ [S_ON_STU_X]Diploma_Type IN (1,4)

Total N

Count of students with Gender N ( prefer to disclose) awarded OSSD without red seal on the corresponding specified semester.

Counts of [Students]Gender =’N’ [S_ON_STU_X]Diploma_Type IN (1,4)

Total S

Count of students with Gender S (prefer to specify) awarded OSSD without red seal on the corresponding specified semester.

Counts of [Students]Gender =’S’ [S_ON_STU_X]Diploma_Type IN (1,4)

4 and 8. Total Number of SHSM students awarded OSSD with the red seal (Semester 1, Semester 2)  

  • [S_ON_STU_X]Diploma_Date >= semester 1 start date and <= semester 1 end date
  • All Requirements Met Date is not NULL and <= semester 1 end date

OR

  • [S_ON_STU_X]Diploma_Date >= semester 2 start date and <= semester 2 end date
  • All Requirements Met Date is not NULL and <= semester 2 end date

Grade 11 F

Count of Grade 11 female students awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’F’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type = 4

Grade 11 M

Count of Grade 11 male students awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’M’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type = 4

Grade 11 N

Count of Grade 11students with Gender N ( prefer to disclose) awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’N’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type = 4

Grade 11 S

Count of Grade 11 students with Gender S (prefer to specify) awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’S’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type = 4

Grade 12 F

Count of Grade 12 female students awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’F’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type = 4

Grade 12 M

Count of Grade 12 male students awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’M’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type = 4

Grade 12 N

Count of Grade 12 students with Gender N ( prefer to disclose) awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’N’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type = 4

Grade 12 S

Count of Grade 12 students with Gender S (prefer to specify) awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’S’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type = 4

Total F

Count of female students awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’F’ [S_ON_STU_X]Diploma_Type = 4

Total M

Count of male students awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’M’ [S_ON_STU_X]Diploma_Type = 4

Total N

Count of students with Gender N ( prefer to disclose) awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’N’ [S_ON_STU_X]Diploma_Type = 4

Total S

Count of students with Gender S (prefer to specify) awarded OSSD with red seal on the corresponding specified semester.

Counts of [Students]Gender =’S’ [S_ON_STU_X]Diploma_Type = 4

5 and 9. Total number of SHSM students who have previously earned their OSSD (without the red seal) and have now completed the SHSM components (Semester 1, Semester 2)

  • Students who have been awarded their SHSM for a date occurring during semester 1 of the current academic school year AND who have earned their OSSD 1999 for a date prior to the start of semester 1.
    • All Requirements Met Date >= semester 1 start date and <= semester 1 end date
    • [S_ON_STU_X]Diploma_Date < semester 1 start date

OR

  • Students who have been awarded their SHSM for a date occurring during semester 2 of the current academic school year AND who have earned their OSSD 1999 for a date prior to the start of semester 2.
    • All Requirements Met Date >= semester 2 start date and <= semester 2 end date
    • [S_ON_STU_X]Diploma_Date < semester 2 start date

Grade 11 F

Count of Grade 11 female students awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’F’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 11 M

Count of Grade 11 male students awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’M’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 11 N

Count of Grade 11 students with Gender N ( prefer to disclose) awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’N’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 11 S

Count of Grade 11 students with Gender S (prefer to specify) awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’S’ and [Students/Reenrollments]grade_level = 11 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 12 F

Count of Grade 12 female students awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’F’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 12 M

Count of Grade 12 male students awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’M’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 12 N

Count of Grade 12 students with Gender N ( prefer to disclose) awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’N’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type IN (1,4)

Grade 12 S

Count of Grade 12 students with Gender S (prefer to specify) awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’S’ and [Students/Reenrollments]grade_level = 12 [S_ON_STU_X]Diploma_Type IN (1,4)

Total F

Count of female students awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’F’ [S_ON_STU_X]Diploma_Type IN (1,4)

Total M

Count of male students awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’M’ [S_ON_STU_X]Diploma_Type IN (1,4)

Total N

Count of students with Gender N ( prefer to disclose) awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’N’ [S_ON_STU_X]Diploma_Type IN (1,4)

Total S

Count of students with Gender S (prefer to specify) awarded OSSD with a SHSM program on the corresponding specified semester.

Counts of [Students]Gender =’S’ [S_ON_STU_X]Diploma_Type IN (1,4)

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