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Notification of Student Transfer Report


When a student transfers to another school in Ontario, the receiving school must be sent written notification of the student's transfer using the Notification of Student Transfer form indicating that the student's OSR will be sent upon receipt of an official written request from the receiving school. This report will generate the Notification of Student Transfer form for any selected students who meet the report criteria.

Selection Criteria

Selection criteria determine which database records are used in the report. Refer to selection criteria for analysis when the report does not return the correct records.

  • The student has been enrolled in the current school at some time during the current school year.

  • The student's exit date is less than or equal to the last day of the school year.

  • The student's ministry transfer/retirement code is one of the following: 64, 65, 67, 69, 72, 73.

The report excludes students for which any of the following are true:

  • The Exclude From Provincial Reporting flag ([Students]State_ExcludeFromReporting) is on.

  • The attendance type (i.e. EnrollmentType field) = 'EX' for ALL enrolments (i.e. Students or ReEnrollments record) associated, in whole or in part, with the year for which the report is run (i.e. if there is any overlap between the enrolment start and end dates and start and end dates for the year long term for the year associated with selected PowerSchool term). This indicates the student was excluded for the entire year.

Report Input

For help with navigation and running the report, refer to How to Find and Generate a Report.



Current Selection Students

Choose whether you wish to run the report for the current selection of students or have the report search for students based on school, exit date and exit code (All Students). When the current selection is selected, the same selection criteria is still considered for inclusion in the report run. Default setting is "Selected n Students Only".

Report Output

Each of the fields displayed in the output of the report are described below. Refer to Understanding the Report Output Table for a definition of each column in the table.

Data Element




Legal last name

[S_ON_STU_X]Legal_Last_Name or, if blank, [Students]Last_Name

First name

Legal first name

[S_ON_STU_X]Legal_First_Name or, if blank, [Students]First_Name

Middle name

Legal middle name

[S_ON_STU_X]Legal_Middle_Name or, if blank, [Students]Middle_Name


Student's Grade Level (JK and K are printed for grade levels -1 and 0 respectively).


Name of school

Name of the sending school

[S_ON_SCH_X]Alt_School_Name if defined,

otherwise [Schools]Name

Address (school)

Sending school's address






Print date

System date

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