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Independent Study and Online Learning Register for Day School Pupils

This register is used for tracking information about enrolment and attendance for pupils enrolled in non-classroom instruction offered through an independent study or online program.

Note: This version of the report references the [S_ON_CC_WKUNOLM_C] extended schema table and should be used for classes for the 2015-2016 school year and later.

Information from Ministry

  • A pupil engaged in "independent study" is not registered for classroom instruction but takes credit courses that fulfil the ministry's program and diploma requirements and meets with qualified teachers for scheduled times during the school day. It should be noted that a course for which a pupil is enrolled cannot be considered an independent study course if any portion of it consists of classroom instructional time that is also used to classify the pupil as either "full-time" or "part-time".
  • Enrolment in non-classroom instruction offered through an independent study program must not be included in the enrolment register for elementary or secondary schools. The ministry's Independent Study and e-Learning Register for Day School Pupils, or an appropriate computerized equivalent, must be used to record this enrolment. The Independent Study and e-Learning Register for Day School Pupils must not include any pupil whose enrolment is recorded as "full-time" in any publicly funded school.

Selection Criteria

Teacher Course Section Selection

For the School(s) selected on the report run page, process the Day School Independent Study course sections. Use the session term dates based on the term at the top of the report run page to get the students enrolled.

  • Process all selected school(s). Schools will not be included if Exclude From State Reporting or School is closed flag is set. Only active schools are processed.
  • Sections must be flagged as Independent Study ([S_ON_SEC_X]IsIndependentStudy_Class = 1).
  • The Register Type should be empty.
  • Courses must have students enrolled in course.
  • Course must be in progress as of or completed prior to run date for current school year.
  • Attendance details: for students to be marked attending the class, the attendance code must be tied to the INDEPSTUDY attendance category.

Student Selection

  • For each Course Section, get all students:
    • enrolled for at least one day.
    • who have at least one [S_ON_CC_WKUNOLM_C] record which contains a mark ([S_ON_CC_WKUNOLM_C]Mark). A record must be present for a work unit number AND a mark to be considered completed (marks may be entered via the PowerTeacher or PowerSchool Administrator portals).
  • The report does not consider a student to be enrolled in an independent study class on any day associated with a school enrolment (i.e. Students or ReEnrollments record) with an attendance type (i.e. EnrollmentType field) = 'EX'. This may have the effect of excluding the student from the report if, as a consequence, he/she has no days considered as enrolled in the class.
  • Sections must be flagged as Independent Study ([S_ON_SEC_X]IsIndependentStudy_Class = 1) or a student's CC enrollment must be flagged as an Independent Study class ([S_ON_CC_X]IsIndependentStudy_Class = 1).
  • Students excluded from state reporting are not displayed.

If attendance entries for a particular student in a course exceed 30, the register adds additional page(s) to show all attendance entered. The grand totals only show on the last page of the class.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field

Description

Current Selection Students

Indicate which students to include in the report by selecting one of the following options:

  • The selected [number] students only - Run the report for students in the current selection.
  • All students - Run the report for all students in the current school that meet the selection criteria.

Note: If running the report for a single student or group of students, select the students prior to running report.

Select School

Choose which school to run the submission report for.

School is not listed if 'Exclude From State Reporting' and/or 'School Is Closed' checkboxes are selected.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Data ElementDecription[Table]FieldName

School

School Name

If defined, [S_ON_SCH_X]Alt_School_Name, otherwise [Schools]Name

Based on Report Input Parameter

Teacher

Lead Teacher on Sections

If multiple Teachers during session, list the one active as of the current run date or the latest one if the run date is after the last day of section.



[UsersCoreFields] PSCore_Legal_First_Name [UsersCoreFields] PSCore_Legal_Last_Name if blank

[Users]LastFirst

When

[Users]DCID = [SchoolStaff]Users_DCID

[SchoolStaff]SchoolID = Report Input Parameter

[SchoolStaff]Id = [SectionTeacher]TeacherID

[SectionTeacher]Start_Date >= Start Term

[SectionTeacher]End_Date <= End Term

[SectionTeacher]SectionID = [Sections]ID

And either

- current run date between [SectionTeacher]Start_Date and [SectionTeacher]End_Date

OR

- current run date > [Terms]LastDay of section and [Terms]LastDay=[SectionTeacher]End_Date

Course Name

Course Name

[Courses]Name

Course Code

Common Course Code

[Courses]Alt_Course_Number

Credit Value

Credit Value

[Courses]Credit_Hours

Scheduled teacher-contact sessions

Number of sessions required to complete course


[S_ON_ SEC _X]IS_NumberSessionsCompleteCrs

if empty, then

[S_ON_CRS_X]IS_NumberSessionsCompleteCrs

Duration of each session



[S_ON_ SEC _X]IS_DurationSessionsMinutes

if empty, then

[S_ON_CRS_X]IS_DurationSessionsMinutes

Number of work units required to complete course



[S_ON_ SEC _X]IS_WorkUnitsCompleteCrs

if empty, then

[S_ON_CRS_X]IS_WorkUnitsCompleteCrs

Pupil Data summarized for course

Pupils under 21

Number of sessions scheduled

(Pupils of the board)

Derive Number of Sessions Scheduled for Pupils of the Board for students whose age as of December 31st < 21


Derived Total from Attendance associated with IndepStudy category combined with student absences for all students under 21 enrolled in the course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status NOT = '02','03','05','07'

Number of sessions scheduled

(Other Pupils)

Derive Number of Sessions Scheduled for Other Pupils for students whose age as of December 31st < 21

Derived Total for from Attendance associated with IndepStudy category combined with student absences for all students under 21 enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status = '02','03','05','07'

Number of sessions attended

(Pupils of the board)

Derive Number of Sessions Attended for Pupils of the Board for students whose age as of December 31st < 21


Derived Total from Attendance associated with IndepStudy category for all students under 21 enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status NOT = '02','03','05','07'

Number of sessions attended

(Other Pupils)

Derive Number of Sessions Attended for Other Pupils for students whose age as of December 31st < 21

Derived Total from Attendance associated with IndepStudy category for all students under 21 enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status = '02','03','05','07' enrolled in Course

Number of work units completed - Total

(Pupils of the board)

Count of 'Number of Work Units Completed for Pupils of the Board' for students whose age as of December 31st < 21.

Based on the number of [S_ON_CC_WKUNOLM_C] records.

Count of [S_ON_CC_WKUNOLM_C] records for students for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined
for all students under 21 enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status NOT = '02','03','05','07'

Number of work units completed - Regular

(Pupils of the board)

Derived

'Number of Work Units Completed - Total'
minus
('Number of Work Units Completed - Total'
times
'High Credit Factor)

Count of [S_ON_CC_WKUNOLM_C] records for students for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined

Minus

Count of [S_ON_CC_WKUNOLM_C] records for students for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined times high credit factor for all students under 21 enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status NOT = '02','03','05','07'

Total Number of work units completed - High-Credit

(Pupils of the board)

Derived

'Number of Work Units Completed - Total' times
'High Credit Factor'.

Count of [S_ON_CC_WKUNOLM_C] records for students for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined times high credit factor for all students under 21 enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status NOT = '02','03','05','07'

Number of work units completed

(Other Pupils)

Number of Work Units Completed for Other Pupils for students whose age as of December 31st < 21.

Based on [the number of [S_ON_CC_WKUNOLM_C] records.

Count of [S_ON_CC_WKUNOLM_C] records for students for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined
for all students under 21 enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status = '02','03','05','07'

Pupil Data summarized for course

Pupils 21 or over

Number of sessions scheduled

(Pupils of the board)

Derive Number of Sessions Scheduled for Pupils of the Board for students whose age as of December 31st >= 21


Derived Total from Attendance associated with IndepStudy category combined with student absences for all students 21 and over enrolled in the course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status NOT = '02','03','05','07'

Number of sessions scheduled

(Other Pupils)

Derive Number of Sessions Scheduled for Other Pupils for students whose age as of December 31st >= 21

Derived Total for from Attendance associated with IndepStudy category combined with student absences for all students 21 and over enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status = '02','03','05','07'

Number of sessions attended

(Pupils of the board)

Derive Number of Sessions Attended for Pupils of the Board for students whose age as of December 31st >= 21


Derived Total from Attendance associated with IndepStudy category for all students 21 and over enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status NOT = '02','03','05','07'

Number of sessions attended

(Other Pupils)

Derive Number of Sessions Attended for Other Pupils for students whose age as of December 31st >= 21

Derived Total from Attendance associated with IndepStudy category for all students 21 and over enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status = '02','03','05','07' enrolled in Course

Number of work units completed

(Pupils of the board)

Count of 'Number of Work Units Completed for Pupils of the Board' for students whose age as of December 31st >= 21.

Based on the number of [S_ON_CC_WKUNOLM_C] records.

Count of [S_ON_CC_WKUNOLM_C] records for students for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined for all students 21 and over enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status NOT = '02','03','05','07'

Number of work units completed

(Other Pupils)

Number of Work Units Completed for Other Pupils for students whose age as of December 31st >= 21

Based on the number of [S_ON_CC_WKUNOLM_C] records.

Count of [S_ON_CC_WKUNOLM_C] records for students for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined
for all students 21 and over enrolled in course with [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status = '02','03','05','07'

STUDENT DETAIL (page 2)

Sessions

(Column values 1 to 30)

Work Units to Complete.

List value 1 to 30.

Names of Pupils

Pupil Name as last Name, First Name

Display up to 40 characters of Student last name.

First Name

  • If length of last name >= 35 then display first initial of first name
  • Otherwise length of first name will be: 40 minus the length of last name

Use [S_ON_STU_X]Legal_First_Name and [S_ON_STU_X]Legal_Last_Name, if exists. Otherwise [Students]First_Name and [Students]Last_Name

Middle Name is not needed.

OEN

OEN

[Students]State_StudentNumber

Adult

Derive if student's age is 21 or over on December 31st.

Set to 'A' if 21 or over

Other Pupils (OP)

Derive from Board Residence Status '02','03','05','07'

Set to 'OP' when [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status = '02','03','05','07'

High Credit Factor


Derived based on course credits and stored grades.

Individuals or organizations responsible for payment of fees for 'other pupils'


[S_ON_STU_X]/[S_ON_REN_X]StudentPaidBy when [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status = '02','03','05','07'

Commencement Date


[CC] DateEnrolled


A: Attendance at teacher-contact sessions

IndepStudy Category must be set up.

An Attendance Code for Presence must be set up and associated with IndepStudy Category.

Student will only be counted as present if marked with code associated with IndepStudy category.


Set value 'A' when [Attendance_code]Presence_Status_Cd = 'Absent' for associated attendance for school/yearid/studentid/ccid/periodid

Othewise display a '✓' for student being present.

For classes that run over multiple periods and where attendance was set up as "Record Attendance: Each Meeting Separately", if the student is present for one or more periods, the student is considered present.

B: Work units completed

Count of 'Number of Work Units Completed.

Based on the number [S_ON_CC_WKUNOLM_C] records.

Count of [S_ON_CC_WKUNOLM_C] records for the student for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined.

Based on count, display a 'C' for that number of lessons.

Completion or retirement date


Previous date in session for [CC]dateleft

Pupils Under 21

A: Sessions Scheduled
Sept to June

Derived from total Attendance in courses enrollment (presents and absents) for students under 21.

Derived from Attendance associated with IndepStudy category combined with student absences from the course for students under 21

A: Sessions Attended
Sept to June

Derived from Attendance marked present with a code associated with IndepStudy category in courses enrollment for students under 21.

Derived from Attendance associated with IndepStudy category from the course for students under 21.

B: Total Number of Work Units Completed
Sept to June

Count of 'Number of Work Units Completed for Pupils of the Board' for students whose age as of December 31st < 21.

Based on the number [S_ON_CC_WKUNOLM_C] records.

Count of [S_ON_CC_WKUNOLM_C] records for the student for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined for students under 21

Regular
Sept to June

Derived

'Total Number of Work Units Completed' minus
('Total Number of Work Units Completed' times
'High Credit Factor')

Count of [S_ON_CC_WKUNOLM_C] records for students for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined

Minus

Count of [S_ON_CC_WKUNOLM_C] records for students for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined times high credit factor for students under 21

High-Credit
Sept to June

Derived

'Total Number of Work Units Completed' times
'High Credit Factor')

Count of [S_ON_CC_WKUNOLM_C] records for students for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined times high credit factor for students under 21

Pupils 21 or over

A: Sessions Scheduled
Sept to June

Derived from total Attendance in courses enrollment (presents and absents) for students 21 and over.

Derived from Attendance associated with IndepStudy category combined with student absences from the course for students 21 and over.

A: Sessions Attended
Sept to June

Derived from Attendance marked present with a code associated with IndepStudy category in courses enrollment for students 21 and over.

Derived from Attendance associated with IndepStudy category from the course for students 21 and over.

B: Total Number of Work Units Completed
Sept to June

Count of 'Number of Work Units Completed for Pupils of the Board' for students whose age as of December 31st is 21 and over.

Based on the number of [S_ON_CC_WKUNOLM_C] records.

Count of [S_ON_CC_WKUNOLM_C] records for the student for the class enrolment for which [S_ON_CC_WKUNOLM_C]Mark is defined for students over 21

Section Totals

Teacher-contact sessions - pupils of the board

Work units completed - pupil of the board

Derived based on student row totals and board residence status not equal to '02','03','05','07'

Derived from student row totals above and [S_ON_STU_X]/[S_ON_REN_X]ON_Brd_Res_Status not = '02','03','05','07'

Total Number of Pupil Sessions - other pupils

Work units completed - other pupils

Derived based on student row totals and board residence status equal to '02','03','05','07'

Derived from student row totals above and [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status = '02','03','05','07'

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