Continuing Education - Summer School Register
Introduction
This register is used for tracking data on enrolment and attendance on pupils enrolled in the following summer school courses or programs:
credit courses delivered through classroom instruction
credit courses delivered through cooperative education
additional preparation for changing course types, as described in Ontario Schools, Kindergarten to Grade 12: Policy and Program Requirements, 2011 (OS), section 7.2.4
mathematics course(s) for changing course types, as described in OS, section 7.2.4
credit recovery
non-credit summer school programs for developmentally disabled pupils
non-credit Remedial Literacy and Numeracy for pupils who have completed Grade 7 or higher
non-credit Remedial Literacy and Numeracy for pupils enrolled in Grade 9 or higher
Selection Criteria
Teacher Course Selection
For the summer school(s) selected on the report run page, process the summer school classes. The summer session term dates are based on the full year of the term at the top of the report run page and are used to identify the students enrolled in summer classes. The class session dates are based on the term associated with the class.
Process all selected school(s). Summer schools have the summer school flag set ([Schools]IsSummerSchool = 1). Schools not included either have Exclude From State Reporting or School is closed flag set. Only active schools are processed.
Process all summer school classes with either an empty delivery type ([S_ON_SEC_X]Delivery_Type = NULL) or ([S_ON_SEC_X]Delivery_Type ) of 1, 4, 7, 8, 12, 13 or 21 or S_ON_SEC_X]]OtherCrsInfo_Cred_Recovery = '1'.
Sections and Courses Register Type must be empty. Exclude processing courses if Register Type has a value. Register Types are saved in extension tables to Sections and Courses - [S_ON_SEC_X]Register_Code and [S_ON_CRS_X]Register_Code.
Independent Study Class Flag must be unchecked. Courses where [Section]IsIndependentStudy_Class = 1 are excluded.
Only process sections for selected terms. If report is run at school level, the default is to run for all terms in the selected year for that school. If report is run at district level, all terms for the selected year and for each selected term will be processed.
Courses are sorted on report based on parameter. Fields used are:
Course: [Courses]Alt_Course_Number, or if empty [Courses]Course_Number
Campus: [S_ON_SEC_X]Campus - length of 50
Room: [Sections]Room
If the course is a dual credit college course (a course where the fourth and fifth characters of the course number are 4T or 4Y.), ADE should be reported as zero, and the students should be excluded from any student enrolment count on the register. Sessions recognized will be set to zero and all calculated fields based on this field will be also set to zero.
Student Selection
For each included class, get all students:
enrolled in the class for at least one day in summer session
not excluded from state reporting
with CC enrollments where the Independent Study Class Flag is not selected
whose Board Residence Status matches Board Residence Status Runtime option. Students for which [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status is undefined are considered "Pupils of the Board".
Students cross enrolled in a summer school course that do not have a main enrollment in a summer school, must have the sections delivery type set to 1, 4, 7, 8, 12, 13 or 21.
Pupils enrolled in e-learning courses, self-study programs, summer day camps, sports camps, or daycard activities are not included.
The report does not consider a student to be enrolled in a class on any day associated with a school enrolment (i.e. Students or ReEnrollments record) with an attendance type (i.e. EnrollmentType field = 'EX'. This may have the effect of excluding the student from the report if, as a consequence, he has no days considered as enrolled in the class.
Report Input
For help with navigation and running the report, refer to How to Find and Generate a Report.
Field | Description |
Select School* | If run from the district level, multiple schools can be selected. Select the desired school(s). The following schools are displayed:
If no summer schools are present, "Active summer school not found" appears. |
Board Residence Status | Choose one or multiple Board Residence Status(es). Only students with those codes will be included in the student selection. Default is "Pupil of the Board'. |
Select Term to Print | School Level: Options are any terms for the year associated with the currently selected term. Default is every term will be selected. District Level: Option is 'All Terms'. |
Sort By | Course Code, Room # or Campus |
Select Course Section* | Choose one or more course section(s) to run the submission report for. This is a list of course section(s) available for the selected Term(s). |
Mailing Address | If selected, the report uses the student's mailing address if populated. Otherwise, the report uses the student's home address. If not selected, the report uses the home address. |
Print Summary Page | Select this checkbox to print a summary group for each included school at the end of the report. School groups are ordered by BSID. For details, see Continuing Education - Summer School Register. |
Print Course Detail | Note: This option is available only when the Print Summary Page option is selected. Select this checkbox to print a summary group for each included course at the end of the report. |
Report Output
Each of the fields displayed in the output of the report is described below. Refer to Understanding the Report Output Table for a definition of each column in the table.
The register does not print if there are no student details (no students have registered/enrolled in the class).
Data Element | Description | [Table]FieldName |
Fields appearing at top of page | ||
Display: Course Number Section Number Course Name | Appears under the title of the Register | [Sections]Course_Number - [Sections]Section_Number [S_ON_CRS_X] Course_Name |
Display: Sort Method | Appears on top right corner of report pages For each course display 'Sort by Course', 'Sort by Campus' or 'Sort by Room' | [Courses]Alt_Course_Number Campus: [S_ON_SEC_X]Campus (max length of 50) Room: [Sections]Room |
School | School name (60 characters maximum) | If defined [S_ON_SCH_X]Alt_School_Name, otherwise [Schools]Name Based on Report Input Parameter |
Teacher | Name of lead teacher for the class. First lead teacher assigned to the class. | Lead Teacher: [UsersCoreFields] PSCore_Legal_First_Name [UsersCoreFields] PSCore_Legal_Last_Name if blank [Users]First_Name [Users]Last_Name When [SchoolStaff]ID = [SectionTeacher]TeacherID [Roledef] ID = [SectionTeacher ]roleID [Roledef]islocked =1 [SectionTeacher]SectionID = [Sections]ID [Terms]ID = [Sections]TermID And [Terms]FirstDay between [SectionTeacher]Start_Date and [SectionTeacher]End_Date |
COURSE DATA | ||
Course Name | Course name Note: Character limit for Course Name is 150 (max size on extended tables). | [Courses]Course_Name |
Common Course Code | Ministry course code | [Courses]Alt_Course_Number If empty, use [Courses]Course_Number |
Credit Value | Credit value | [Courses]Credit_Hours |
Dates | ||
Start | Start date of class | [S_ON_SEC_X]ConEd_SectionStartDate, else Date[Terms]FirstDay |
Finish | End date of class | [S_ON_SEC_X]ConEd_SectionEndDate, else [Terms]LastDay |
Days | ||
Mon., Tue., Wed., Thur., Fri., Sat. | Day(s) of week the class meets | Calculated by getting class meeting cycle days and looking at Calendar_Day to find which days the class meets. |
Time of Day | ||
Start | Start time
| [S_ON_SEC_X]ConEd_SectionStartTIme if defined else Convert [Bell_Schedule_Items]Start_Time Hour = When trunc([Bell_Schedule_Items]Start_Time/3600) > 12 then trunc([Bell_Schedule_Items]Start_Time/3600) - 12 Else trunc([Bell_Schedule_Items]Start_Time/3600) Minutes = mod([Bell_Schedule_Items].start_time,3600) /60 |
Start (a.m./p.m.) | Start time AM PM | When [Bell_Schedule_Items]Start_Time/3600 > 12 then PM Else AM |
Finish | Finish time
| [S_ON_SEC_X]ConEd_SectionEndTime if defined else Convert [Bell_Schedule_Items]End_Time Hour = When trunc([Bell_Schedule_Items]End_Time /3600) > 12 then trunc([Bell_Schedule_Items]End_Time/3600) - 12 Else trunc([Bell_Schedule_Items]End_Time/3600) Minutes = mod([Bell_Schedule_Items]End_Time,3600) /60 |
Finish (a.m./p.m.) | Finish time AM PM | When [Bell_Schedule_Items]End_Time/3600 > 12 then PM Else AM |
Hours of Classroom Instruction | ||
Number of Sessions | Number of sessions the class meets, including all cancelled sessions. Note: All unfunded 'D' attendance codes are subtracted from the number of sessions. | Calculate sum of in-session days between: [S_ON_SEC_X]ConEd_SectionStartDate and [S_ON_SEC_X]ConEd_SectionEndDate, if defined else [Terms]FirstDay and [Terms]LastDay for [Sections]TermidID |
Hours per Session | Hours per session, rounded to two decimal places Note:
| [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for the periods the class meets for the summer term. [Bell_Schedule_Items]Period_ID = [Period]id And [Period]Period_Number for school/year = [SectionsMeeting]Period_Number And [SectionsMeeting]SectionID = [Sections]ID |
Total number of hours | Total number of hours | Calculated Number of Sessions Summer X Hours per Session Summer |
Number of Pupils | ||
Number of Pupils | Number of Students in class | |
PUPIL DATA | ||
Hours recognized for funding | ||
Sessions Recognized (from register) | Number of sessions recognized | Calculated - number of sessions recognized for funding for all students. |
Hours per Session | Hours per session rounded to two decimal places. If Section/Continuing Education Registers/Instructional Minutes is defined, then it will override this value. | [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Calculate [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods the class meets for school and summer term |
Total Number of Pupil Hours | Total number of pupil hours | Calculate Sessions Recognized (from register) x Hours per Session |
Calculation of equivalent average daily enrolment (ADE) | ||
Total Number of Pupil Hours | Total number of pupil hours | Calculate Sessions Recognized (from register) x Hours per Session |
Equivalent ADE | Equivalent ADE, calculated to four decimal places. Dual credit courses will have ADE set to 0.0000 when [S_ON_SEC_X]Delivery_Type = 12 or 13 or [S_ON_CRS_X]Transcript_T = 1. | For each pupil calculate the total number of hours from September to August divided by 950 and round to 4 decimal places. then get the sum for all students. |
STUDENT REGISTER DATA | ||
Month Day 1 To Day 40 Date | In-session date for class | [Calendar_Day]date_value |
Name of Pupil | Pupil name If student's last name is longer than 25 characters, the report displays the first character of student's first name and the first 25 characters of last name. | Use [S_ON_STU_X]Legal_First_Name and [S_ON_STU_X]Legal_Last_Name, if it exists. Otherwise [Students]First_Name and [Students]Last_Name Middle Name is not used. |
OEN | OEN | [Students]State_StudentNumber |
Day School Pupil | The student's enrollment status in the latest day school in which he/she is enrolled (Pupil's Day School) Day School Pupil is overridden by the Student Setup - Attendance Type override value, if it is set. Valid values are FT or PT. | |
Pupil's Day School | The latest day school in which the student is enrolled in the current year. If the "Pupil's Day School Override" flag is selected in Continuing Education - Summer School Register, the Pupil's Day School is overridden with the [S_ON_STU_X]Previous_School_Name. | [Students]/[Reenrollments]SchoolID is used to get the [S_ON_SCH_X]Alt_School_Name or [Schools]Name If [Prefs]Name=ON_Override_Pupil_Day_School is 1 then Pupil's Day school is overridden with [S_ON_STU_X]revious_School_Name |
Pupil 's board residence status | Pupil 's board residence status | [S_ON_STU_X]/[S_ON_REN_X]ON_Brd_Res_Status |
Pupil's Home address/ Telephone Number | Students home address and telephone number Mailing or home address depending on the 'Mailing Address' option on the report input page. If length of Street and length of City <= 43 characters, use Street and ', ' and City and Zip. Otherwise use 45 characters of Street and ' ' and Zip. | Address: If 'Mailing Address' is selected use:
if at least one of these fields is not empty. Otherwise, use:
Telephone: [Students]Phone_Number |
Month Day 1 To Day 45 Attendance | Attendance code for each day Cancelled sessions are counted for funding purposes, even if the cancelled session was before the student started the course. C is displayed for sessions that are cancelled before the student's first attendance in class or during the student's enrollment in the class. | See Attendance under Derived Fields |
Number of Sessions recognized for funding | Number of sessions recognized for funding. | Calculated |
Total number of pupil session | Total number of pupil session Sessions that are cancelled before the student starts the class are counted. | Calculated - sum number of sessions recognized for funding for all students. |
Class Session Cancellation | For each cancelled session, the cancellation date and the attendance code description are listed after the last student in the register. | [Attendance]Att_Date - [Attendance_code]Description |
