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Continuing Education - Register of Enrolment in the Literacy and Numeracy Program

Information from Ministry

This register must be used for recording data on enrolment and attendance only for pupils enrolled in the following courses:

  • 7/8 Remedial Literacy & Numeracy. This course may be offered to pupils in Grade 7 or 8 for whom a remedial program in literacy and numeracy has been recommended by the principal of the day school in which the pupil is enrolled, if it is not provided as part of the school's day school program.
  • Non-credit 9/10 Remedial Literacy & Numeracy. This course may be offered to pupils in Grade 9 or a higher grade for whom a non-credit Grade 9 or 10 remedial programs in literacy and numeracy has been recommended by the principal of the day school in which the pupil is enrolled, if it is not provided as part of the school's day school program.
  • Literacy & Numeracy - Parents / Guardians. This course may be offered to adults who are parents or guardians of pupils enrolled in a day school program for whom a remedial program in literacy and numeracy has been recommended by the principal of the day school in which the pupil is enrolled.

This register must not be used to record the attendance of any pupils enrolled during the summer in non-credit Remedial Literacy and Numeracy for pupils who have completed Grade 7 or a higher grade or for non-credit Remedial Literacy and Numeracy for pupils enrolled in Grade 9 or a higher grade. The Summer School Register must be used to record this enrolment.

However, this register must be used to record enrolment and attendance in Literacy and Numeracy for Parents and Guardians in both the school year and the summer. This register must be used for recording data on enrolment and attendance only on pupils enrolled in continuing education.

Selection Criteria

Teacher Course Section Selection

For the selected School(s) selected on the report run page, process each Literacy and Numeracy Register Type. Use the session term dates based on the term at the top of the report run page to get the students enrolled. Get the Session dates based on the term associated with the section.

For the School(s) selected on the report run page, process each Literacy and Numeracy Register Type. Use the session term dates based on the term at the top of the report run page to get the students enrolled. Get the Session dates based on the term associated with the section.

  1. Process all Selected School (s). Schools will not be included if Exclude From State Reporting or School is closed flag is set. Only active schools are processed.
  2. Process all sections where Courses or Sections Course Offering equals '7/8 Remedial Literacy & Numeracy', 'Non-credit 9/10 Remedial Literacy & Numeracy' OR Literacy & Numeracy - Parents / Guardians'.
    1. [S_ON_SEC_X]Course_Offering or [S_ON_CRS_X]Course_Offering has a value of 13, 14 or 15

3. Exclude sections where Independent Study Class Flag is selected.

a. [S_ON_SEC_X]IsIndependentStudy_Class is empty or 0 (does not equal 1)

4.Only process sections for selected terms. If the report is run at the school level, the default is to run for all terms in the selected year for that school. If the report is run at the district level, all terms for the selected year and for each selected term will be processed.

5. Courses are sorted in the report based on parameter. Fields used are

a. Course: [Courses]Alt_Course_Number, or if empty [Courses]Course_Number

b. Campus: [S_ON_SEC_X]Campus - length of 50

c. Room: [Sections]Room

Student Selection

For each Course Section, get students enrolled (get all Students who have CC Enrollments in the Section where the Independent Study Class Flag is not selected).

The report does not consider a student to be enrolled in a class on any day associated with a school enrolment (i.e. Students or ReEnrollments record) with an attendance type (i.e. EnrollmentType field) = 'EX'. This may have the effect of excluding the student from the report if, as a consequence, he has no days considered as enrolled in the class.

Continuous intake students marked with an attendance code that is configured with a Presence Status = "Present" and a Code Category = "Non-Instr" will not be counted towards sessions recognized and included in the Average Daily Enrollmnent.

Students marked as "Other Pupils (OP)" (board residence status of '02', '03', '05' or '07') will have sessions recognized for funding set to zero and will not be included in ADE calculation. Students for which [S_ON_SEC_X]/[S_ON_REN_X]Brd_Res_Status is undefined are considered "Pupils of the Board".

Pupil's Day School

The Pupil's Day School is selected based upon the following rules:

    • Under District Office\District information If "Pupil's Day School Override" flag is set On the Pupil's Day School will be set to [S_ON_STU_X]Previous_School_Name otherwise it will be calculated as follows:
      • If the student is enrolled at a Night school, then Pupil's Day School should be empty.
      • If student is enrolled at a Summer school, then Pupil's Day School should be the student's latest day school.
      • If student is enrolled at a Day school, then Pupil's Day School should be this school.

Report Input

For help with navigation and running the report, see Continuing Education - Register of Enrolment in the Literacy and Numeracy Program.

Field

Description

Select School*

Choose which school to run the submission report for.

  • The school is not listed if the 'Exclude From State Reporting' flag is selected.
  • The school is not listed if the'School Is Closed' flag is selected.
  • If the report is run at the school level, the current school is displayed.
  • If the report is run at the District level, multiple schools can be selected.

Current Student Selection

Select one of the following:

  • Selected [number] Students only: The report includes only selected students who meet the student selection criteria.
  • All Students: The report includes all students who meet the student selection criteria.

Select Term to Print

School Level: Options are any terms for the year associated with the currently selected term. The default is every term will be selected.

District Level: Option is 'All Terms'.

Sort By

Course Code, Room # or Campus

Select Course Section*

Choose one or more course section(s) to run the submission report for.

This is a list of course section(s) available for the selected Term(s).

Mailing Address

If selected, the report uses the student's mailing address, if populated. If not selected, the report uses the student's home address.

Print Summary PageSelect this checkbox to print a summary group for each included school at the end of the report. School groups are ordered by BSID. For details, see Continuing Education - Register of Enrolment in the Literacy and Numeracy Program.
Print Course DetailSelect this checkbox to print a summary group for each included course at the end of the report.This option is available only when Print Summary Page option is checked otherwise hidden.

Report Output

The register does not print if there are no student details (i.e. no students have registered/enrolled in the class). See Continuing Education - Register of Enrolment in the Literacy and Numeracy Program for a definition of each column in the table.

Data Element

Description

[Table]FieldName

Fields appearing at top of page

Display:

Course Number

Section Number

Course Name

Appears under the title of the Register

[Sections]Course_Number - [Sections]Section_Number

[S_ON_CRS_X]Course_Name OR if empty [Courses]Course_Name

Display:

Sort Method

Appears on top right corner of report pages

For each course display 'Sort by Course', 'Sort by Campus' or 'Sort by Room'


[Courses]Alt_Course_Number OR if empty [Courses]Course_Number

Campus: [S_ON_SEC_X]Campus (max length of 50)

Room: [Sections]Room


School

School Name (60 characters maximum)

If defined [S_ON_SCH_X]Alt_School_Name, otherwise [Schools]Name

Based on Report Input Parameter

Instructor

Name of lead teacher for the class. First lead teacher assigned to the class.


Lead Teacher:

[UsersCoreFields] PSCore_Legal_First_Name [UsersCoreFields] PSCore_Legal_Last_Name if blank

[Users]First_Name [Users]Last_Name

When

[SchoolStaff]ID = [SectionTeacher]TeacherID

[Roledef] ID = [SectionTeacher ]roleID

[Roledef]islocked =1

[SectionTeacher]SectionID = [Sections]ID

[Terms]ID = [Sections]TermID

And

[Terms]FirstDay between [SectionTeacher]Start_Date and [SectionTeacher]End_Date

Location of Course


[Schools]Name - displayed ONLY when [Schools]alt_school_name is not empty. Otherwise, location remains empty.

Campus Number


[S_ON_SEC_X]Campus

COURSE DATA

Check One (when course is offered)

7/8 Remedial Literacy & Numeracy


ConEd Register Type '7/8 Remedial Literacy & Numeracy'

[S_ON_SEC_X]Register_Code

[S_ON_CRS_X]Register_Code

Non-credit 9/10 Remedial Literacy & Numeracy


ConEd Register Type 'Non-credit 9/10 Remedial Literacy & Numeracy'

[S_ON_SEC_X]Register_Code

[S_ON_CRS_X]Register_Code

Literacy & Numeracy - Parents / Guardians

ConEd Register Type added 'Literacy & Numeracy - Parents / Guardians'

[S_ON_SEC_X]Register_Code

[S_ON_CRS_X]Register_Code

Dates

Start

Start date of Course Section

[S_ON_SEC_X]ConEd_SectionStartDate, if defined

else

Date[Terms]FirstDay
when
[Sections]TermID = [Terms]ID

Finish

End date of Course Section

[S_ON_SEC_X]ConEd_SectionEndDate, if defined

else

[Terms]LastDay
when
[Sections]TermID = [Terms]ID

Days

Sun., Mon., Tue., Wed., Thur., Fri., Sat.

Day of week course meets

Calculated by getting Section Meeting cycle days and looking at Calendar_day to find which days course meets.

Time of Day

Start

Start Time

  • The start time in the database is saved as Number of Seconds after midnight
  • If a ConEd_SectionStartTime is entered, then it will override the calculated value.

[S_ON_SEC_X]ConEd_SectionStartTIme if defined

else

Convert [Bell_Schedule_Items]Start_Time

Hour =

When trunc([Bell_Schedule_Items]Start_Time/3600) > 12 then trunc([Bell_Schedule_Items]Start_Time/3600) - 12

Else trunc([Bell_Schedule_Items]Start_Time/3600)

Minutes = mod([Bell_Schedule_Items].start_time,3600) /60

Start

a.m.

p.m.

Time Start AM PM

When [Bell_Schedule_Items]Start_Time/3600 > 12 then PM

Else AM

Finish

Finish Time

Note: The end time in the database is saved as Number of Seconds after midnight

Note: If a ConEd_SectionEndTime is entered, then it will override the calculated value.

[S_ON_SEC_X]ConEd_SectionEndTime if defined

else

Convert [Bell_Schedule_Items]End_Time

Hour =

When trunc([Bell_Schedule_Items]End_Time /3600) > 12 then trunc([Bell_Schedule_Items]End_Time/3600) - 12

Else trunc([Bell_Schedule_Items]End_Time/3600)

Minutes = mod([Bell_Schedule_Items]End_Time,3600) /60


Finish

a.m.

p.m.

Time Finish AM PM

When [Bell_Schedule_Items]End_Time/3600 > 12 then PM

Else AM

September to June

Hours of Classroom Instruction

Number of Sessions

Number of Sessions that this course meets for a school that is not summer. Include all sessions (including cancelled).


Note: All unfunded 'D' attendance codes are subtracted from the number of sessions.

Calculate sum of in-session days between:

[S_ON_SEC_X]ConEd_SectionStartDate and [S_ON_SEC_X]ConEd_SectionEndDate, if defined
else
[Terms]FirstDay and [Terms]LastDay for [Sections]TermID

where

[Schools]IsSummerSchool not equal 1 and
([S_ON_SEC_X]ConEd_SectionStartDate < July 1 and [S_ON_SEC_X]ConEd_SectionEndDate <= July)

Hours per Session

Hours per Session

Rounded to two decimal places.

Note:

  • If Section/Continuing Education Registers/Instructional Minutes is defined, then it will override this value.
  • When there are multiple cycle days for a section, the report will sum the hours for each section meeting and divide by the count of section meetings.

[S_ON_SEC_X]ConEd_SectionInstrMinutes if defined

else

Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets in school that is not summer

[Bell_Schedule_Items]Period_ID = [Period]ID

AND

[Period]Period_Number for school/year = [SectionsMeeting]Period_Number

AND

[SectionsMeeting]SectionID = [Sections]ID

[Schools]IsSummerSchool not equal 1


Total number of hours

Total number of hours for a school that is not summer.

Calculated

Number of Sessions X Hours per Session

Total Enrolment

Count all students with CC Enrollments in a Course Section between September and June (count is not reduced for students that withdraw) for a school that is not summer.

Count Students with CC Enrollment in Literacy and Numeracy

[cc]dateenrolled >= [S_ON_SEC_X]ConEd_SectionCourseStartDate
else
[cc]dateenrolled >= [terms]FirstDay

[cc]dateenrolled < [S_ON_SEC_X]ConEd_SectionEndDate, if defined
else
[cc]dateenrolled < [Terms]LastDay

[cc]dateleft > [S_ON_SEC_X]ConEd_SectionStartDate, if defined
else
[cc]dateleft > [Terms]FirstDay

Where

[Schools]IsSummerSchool not equal 1 and

([S_ON_SEC_X]ConEd_SectionStartDate < July 1 and [S_ON_SEC_X]ConEd_SectionEndDate <= July 1)

Summer

Hours of Classroom Instruction

Number of Sessions

Number of Sessions that this course meets for a summer school. Include all sessions (including cancelled).

Calculate sum of in-session days between [Terms]FirstDay and [Terms]LastDay for [Sections]termed

where

[Schools]IsSummerSchool = 1 and

(Class section starts on or after July 1
OR
( Class section starts prior to July 1 AND
Class section ends after July 1))

Hours per Session

Hours per Session

Rounded to two decimal places.

Note:

  • If Section/Continuing Education Registers/Instructional Minutes is defined, then it will override this value.
  • When there are multiple cycle days for a section, the report will sum the hours for each section meeting and divide by the count of section meetings.

[S_ON_SEC_X]ConEd_SectionInstrMinutes if defined

else

Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets for school and summer term.

[Bell_Schedule_Items]Period_ID = [Period]ID

AND

[Period]Period_Number for school/year = [SectionsMeeting]Period_Number

AND

[SectionsMeeting]SectionID = [Sections]ID

[Schools]IsSummerSchool = 1


Total number of hours

Total number of hours for a summer school.

Calculated

Number of Sessions Summer

X Hours per Session Summer

Total Enrolment

Count of distinct students with CC Enrollments in a Course Section in the summer term (count is not reduced for students that withdraw)

Count Students with CC Enrollment in Literacy and Numeracy

[cc]dateenrolled >= [S_ON_SEC_X]ConEd_SectionCourseStartDate
else
[cc]dateenrolled >= [terms]FirstDay

[cc]dateenrolled < [S_ON_SEC_X]ConEd_SectionEndDate, if defined
else
[cc]dateenrolled < [Terms]LastDay

[cc]dateleft > [S_ON_SEC_X]ConEd_SectionStartDate, if defined
else
[cc]dateleft > [Terms]FirstDay

where

[Schools]IsSummerSchool = 1 and

(Class section starts on or after July 1

OR

(Class section starts prior to July 1 AND

Class section ends after July 1))

PUPIL DATA

Number of pupils as of end of October

Eligible students in course enrolled any time on or before October 31

Count Students not in summer school where [cc]dateenrolled <= Oct 31

Number of pupils September to June

Eligible students first enrolled in the course before June 25.

Count of students not in summer school where [cc]dateenrolled < June 25


Number of pupils Summer

Eligible students first enrolled in the course on or after June 25.

Count of students in summer school where [cc]dateenrolled >= June 25

September to June

Hours recognized for funding - See Sessions Recognized and Eligible for Funding

Sessions Recognized (from register)

Sessions Recognized - Total Number of sessions recognized for funding, where the student is enrolled in the class from september to June 24.

Derived based on attendance between [Terms]FirstDay and [Terms]LastDay

Where [cc]dateenrolled < June 25

Hours per session

Hours per Session

Note: If Section/Continuing Education Registers/Instructional Minutes is defined, then it will override this value

[S_ON_SEC_X]ConEd_SectionInstrMinutes if defined

else

Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets for school and September to June term

(same as above)

Total Number of Pupil Hours

Total number of pupil Hours for eligible students first enrolled in the course

Rounded to two decimal places

Calculate Sessions Recognized (from register) X

Hours per session

Summer

Hours recognized for funding - See Sessions Recognized and Eligible for Funding

Sessions Recognized (from register)

Sessions Recognized - Total Number of sessions recognized for funding where the student is enrolled in the class on or after June 25


Derived based on attendance between [Terms]FirstDay and [Terms]LastDay

Where [cc]dateenrolled >= June 25

Hours per session

Hours per Session

Rounded to two decimal places.

Note: If Section/Continuing Education Registers/Instructional Minutes is defined, then it will override this value

[S_ON_SEC_X]ConEd_SectionInstrMinutes if defined

else

Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets for school and summer term

(same as above)

Total Number of Pupil Hours

Total number of pupil Hours for eligible students first enrolled in the course.

Rounded to two decimal places

Calculate Sessions Recognized (from register) X

Hours per session

Calculation of equivalent average daily enrolment (ADE)

Total Number of Pupil Hours September to June

Total Number of Pupil Hours from September to June (calculated above)

Formatted with two decimal places

calculated above

Total Number of Pupil Hours Summer

Total Number of Pupil Hours in Summer (calculated above)

Formatted with two decimal places

calculated above

Total Number of pupil hours September to August

Sum of Total Number of Pupil Hours September to June

and

Total Number of Pupil Hours Summer

Formatted with two decimal places

Calculate Total Number of Pupil Hours

September to June + Summer

Equivalent ADE

Equivalent ADE, calculated to four decimal places

For each pupil calculate the total number of hours from September to August divided by 950 and round to 4 decimal places. then get the sum for all students.


STUDENT REGISTER DATA

Month and Day1 To Month and Day45

Day

In-Session Date for Section

[Calendar_Day]Date_Value

Name of pupil

Pupil Name as last Name, First Name

Display up to 40 characters of Student last name

First Name

  • If length of last name >= 35 then display first initial of first name
  • Otherwise length of first name will be: 40 minus the length of last name


Use [S_ON_STU_X]Legal_First_Name and [S_ON_STU_X]Legal_Last_Name, if exists. Otherwise [Students]First_Name and [Students]Last_Name

Middle Name is not needed

OEN

OEN

[Students]State_StudentNumber

Day School Pupil

Student's Attendance Type

Valid Values are FT or PT if student registered into a day school, otherwise blank.


In Quad/Octomester model, student attendance type is calculated based on the sum of the student FTE in all schools the student was enrolled in the semester. If Total FTE >= 0.7 then Student Attendance Type is FT otherwise PT.


Pupil's Day School

Student's day school.

The Pupil's Day School is calculated as follows:

  • If the student is enrolled at a Night school, then Pupil's Day School should be empty.
  • If student is enrolled at a Summer school, then Pupil's Day School should be the student's latest day school.
  • If student is enrolled at a Day school, then Pupil's Day School should be this school.

Under District Office\District information If "Pupil's Day School Override" flag is set On the Pupil's Day School will be overridden and set to to [S_ON_STU_X]Previous_School_Name.

If the student is enrolled at a Night school, then Pupil's Day School will be blank.

If student is enrolled at a Summer school, then Pupil's Day School will be the student's latest day school.[S_ON_STU_X]Previous_School_Name and IF the student does not have an entry in [S_ON_STU_X]Previous_School_Name,


THEN the report will output blank

If student is enrolled at a Day school, then Pupil's Day School will be this school..[Students]/[Reenrollments]SchoolID is used to get the [S_ON_SCH_X]Alt_School_Name or [Schools]Name


If [Prefs]Name=ON_Override_Pupil_Day_School is 1 then Pupil's Day school is overridden with [S_ON_STU_X]Previous_School_Name

Pupil 's board residence status

Pupil 's board residence status
Students with a board residence status of '02', '03', '05' or '07'

[S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status

Pupil's Home address/ Telephone Number

Students home address and telephone number

Mailing or home address depending on the 'Mailing Address' option on the report input page.

If length of Street and length of City <= 43 characters, use Street and ', ' and City and Zip.

Otherwise use 45 characters of Street and ' ' and Zip.


Address:

If 'Mailing Address' is selected use:

  • [Students]Mailing_Street
  • [Students]Mailing_City
  • [Students]Mailing_Zip

if at least one of these fields is not empty.

Otherwise, use:

  • [Students]Street
  • [Students]City
  • [Students]Zip


Telephone:

[Students]Phone_Number

Name of Parent/Guardian

Name of parent/guardian taking the class

[ON_LNPG_CONTACTS]Contact_Name
for the parent/guardian referenced by
[S_ON_CC_X]LNPG_Reference:

If LNPG_Reference = 'M" then [Students]Mother

If LNPS_Reference = "F" then [Students]Father

If LNPS_Reference = "G" then
[Students]Guardian_LN + ", " + Guardian_FN + " " + Guardian_MN

If LNPS_Reference = "C" then
[S_Contacts_S]Last_Name + ", " + First_Name + " " + Middle_Name for contacts associated with the student via a [S_Contact_Relationship_C] record that has [S_Contact_Relationship_C]Association = "LNPG"

Attendance of Sessions

Month and Day1 To Month and Day45

Attendance

The report prints ' - ' when the student is not present in the first session(s). The report will start recording 'A' for days the student is absent after his first attendance day for the course.

Cancelled sessions are counted for funding purposes, even if the cancelled session was before the student started the course. C is displayed for sessions that are cancelled before the student's first attendance in class or during the student's enrollment in the class.

See Derived Fields: Attendance

Number of Sessions recognized for funding - See Sessions Recognized and Eligible for Funding

September to June

Number of sessions recognized for funding in the class from September to June 24

Sessions cancelled before the student starts the class are counted.

Derived based on attendance between [Terms]FirstDay and [Terms]LastDay

Where [cc]dateenrolled < June 25

Summer

Number of sessions recognized for funding in the class on or after June 25

Sessions cancelled before the student starts the class are counted.

Derived based on attendance between [Terms]FirstDay and [Terms]LastDay

Where [cc]dateenrolled >= June 25

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