Continuing Education - Register of Enrolment in the Literacy and Numeracy Program
Information from Ministry
This register must be used for recording data on enrolment and attendance only for pupils enrolled in the following courses:
7/8 Remedial Literacy & Numeracy. This course may be offered to pupils in Grade 7 or 8 for whom a remedial program in literacy and numeracy has been recommended by the principal of the day school in which the pupil is enrolled, if it is not provided as part of the school's day school program.
Non-credit 9/10 Remedial Literacy & Numeracy. This course may be offered to pupils in Grade 9 or a higher grade for whom a non-credit Grade 9 or 10 remedial programs in literacy and numeracy has been recommended by the principal of the day school in which the pupil is enrolled, if it is not provided as part of the school's day school program.
Literacy & Numeracy - Parents / Guardians. This course may be offered to adults who are parents or guardians of pupils enrolled in a day school program for whom a remedial program in literacy and numeracy has been recommended by the principal of the day school in which the pupil is enrolled.
This register must not be used to record the attendance of any pupils enrolled during the summer in non-credit Remedial Literacy and Numeracy for pupils who have completed Grade 7 or a higher grade or for non-credit Remedial Literacy and Numeracy for pupils enrolled in Grade 9 or a higher grade. The Summer School Register must be used to record this enrolment.
However, this register must be used to record enrolment and attendance in Literacy and Numeracy for Parents and Guardians in both the school year and the summer. This register must be used for recording data on enrolment and attendance only on pupils enrolled in continuing education.
Selection Criteria
Teacher Course Section Selection
For the selected School(s) selected on the report run page, process each Literacy and Numeracy Register Type. Use the session term dates based on the term at the top of the report run page to get the students enrolled. Get the Session dates based on the term associated with the section.
For the School(s) selected on the report run page, process each Literacy and Numeracy Register Type. Use the session term dates based on the term at the top of the report run page to get the students enrolled. Get the Session dates based on the term associated with the section.
Process all Selected School (s). Schools will not be included if Exclude From State Reporting or School is closed flag is set. Only active schools are processed.
Process all sections where Courses or Sections Course Offering equals '7/8 Remedial Literacy & Numeracy', 'Non-credit 9/10 Remedial Literacy & Numeracy' OR Literacy & Numeracy - Parents / Guardians'.
[S_ON_SEC_X]Course_Offering or [S_ON_CRS_X]Course_Offering has a value of 13, 14 or 15
3. Exclude sections where Independent Study Class Flag is selected.
a. [S_ON_SEC_X]IsIndependentStudy_Class is empty or 0 (does not equal 1)
4.Only process sections for selected terms. If the report is run at the school level, the default is to run for all terms in the selected year for that school. If the report is run at the district level, all terms for the selected year and for each selected term will be processed.
5. Courses are sorted in the report based on parameter. Fields used are
a. Course: [Courses]Alt_Course_Number, or if empty [Courses]Course_Number
b. Campus: [S_ON_SEC_X]Campus - length of 50
c. Room: [Sections]Room
Student Selection
For each Course Section, get students enrolled (get all Students who have CC Enrollments in the Section where the Independent Study Class Flag is not selected).
The report does not consider a student to be enrolled in a class on any day associated with a school enrolment (i.e. Students or ReEnrollments record) with an attendance type (i.e. EnrollmentType field) = 'EX'. This may have the effect of excluding the student from the report if, as a consequence, he has no days considered as enrolled in the class.
Continuous intake students marked with an attendance code that is configured with a Presence Status = "Present" and a Code Category = "Non-Instr" will not be counted towards sessions recognized and included in the Average Daily Enrollmnent.
Students marked as "Other Pupils (OP)" (board residence status of '02', '03', '05' or '07') will have sessions recognized for funding set to zero and will not be included in ADE calculation. Students for which [S_ON_SEC_X]/[S_ON_REN_X]Brd_Res_Status is undefined are considered "Pupils of the Board".
Pupil's Day School
The Pupil's Day School is selected based upon the following rules:
Under District Office\District information If "Pupil's Day School Override" flag is set On the Pupil's Day School will be set to [S_ON_STU_X]Previous_School_Name otherwise it will be calculated as follows:
If the student is enrolled at a Night school, then Pupil's Day School should be empty.
If student is enrolled at a Summer school, then Pupil's Day School should be the student's latest day school.
If student is enrolled at a Day school, then Pupil's Day School should be this school.
Report Input
For help with navigation and running the report, refer to How to Find and Generate a Report.
Field | Description |
Select School* | Choose which school to run the submission report for.
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Current Student Selection | Select one of the following:
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Select Term to Print | School Level: Options are any terms for the year associated with the currently selected term. The default is every term will be selected. District Level: Option is 'All Terms'. |
Sort By | Course Code, Room # or Campus |
Select Course Section* | Choose one or more course section(s) to run the submission report for. This is a list of course section(s) available for the selected Term(s). |
Mailing Address | If selected, the report uses the student's mailing address, if populated. If not selected, the report uses the student's home address. |
Print Summary Page | Select this checkbox to print a summary group for each included school at the end of the report. School groups are ordered by BSID. For details, see Continuing Education - Register of Enrolment in the Literacy and Numeracy Program. |
Print Course Detail | Select this checkbox to print a summary group for each included course at the end of the report.This option is available only when Print Summary Page option is checked otherwise hidden. |
Report Output
Each of the fields displayed in the output of the report is described below. Refer to Understanding the Report Output Table for a definition of each column in the table.
Data Element | Description | [Table]FieldName | |
Fields appearing at top of page | |||
Display: Course Number Section Number Course Name | Appears under the title of the Register | [Sections]Course_Number - [Sections]Section_Number [S_ON_CRS_X]Course_Name OR if empty [Courses]Course_Name | |
Display: Sort Method | Appears on top right corner of report pages For each course display 'Sort by Course', 'Sort by Campus' or 'Sort by Room' | [Courses]Alt_Course_Number OR if empty [Courses]Course_Number Campus: [S_ON_SEC_X]Campus (max length of 50) Room: [Sections]Room | |
School | School Name (60 characters maximum) | If defined [S_ON_SCH_X]Alt_School_Name, otherwise [Schools]Name Based on Report Input Parameter | |
Instructor | Name of lead teacher for the class. First lead teacher assigned to the class. | Lead Teacher: [UsersCoreFields] PSCore_Legal_First_Name [UsersCoreFields] PSCore_Legal_Last_Name if blank [Users]First_Name [Users]Last_Name When [SchoolStaff]ID = [SectionTeacher]TeacherID [Roledef] ID = [SectionTeacher ]roleID [Roledef]islocked =1 [SectionTeacher]SectionID = [Sections]ID [Terms]ID = [Sections]TermID And [Terms]FirstDay between [SectionTeacher]Start_Date and [SectionTeacher]End_Date | |
Location of Course | [Schools]Name - displayed ONLY when [Schools]alt_school_name is not empty. Otherwise, location remains empty. | ||
Campus Number | [S_ON_SEC_X]Campus | ||
COURSE DATA | |||
Check One (when course is offered) | |||
7/8 Remedial Literacy & Numeracy | ConEd Register Type '7/8 Remedial Literacy & Numeracy' | [S_ON_SEC_X]Register_Code [S_ON_CRS_X]Register_Code | |
Non-credit 9/10 Remedial Literacy & Numeracy | ConEd Register Type 'Non-credit 9/10 Remedial Literacy & Numeracy' | [S_ON_SEC_X]Register_Code [S_ON_CRS_X]Register_Code | |
Literacy & Numeracy - Parents / Guardians | ConEd Register Type added 'Literacy & Numeracy - Parents / Guardians' | [S_ON_SEC_X]Register_Code [S_ON_CRS_X]Register_Code | |
Dates | |||
Start | Start date of Course Section | [S_ON_SEC_X]ConEd_SectionStartDate, if defined else Date[Terms]FirstDay | |
Finish | End date of Course Section | [S_ON_SEC_X]ConEd_SectionEndDate, if defined else [Terms]LastDay | |
Days | |||
Sun., Mon., Tue., Wed., Thur., Fri., Sat. | Day of week course meets | Calculated by getting Section Meeting cycle days and looking at Calendar_day to find which days course meets. | |
Time of Day | |||
Start | Start Time
| [S_ON_SEC_X]ConEd_SectionStartTIme if defined else Convert [Bell_Schedule_Items]Start_Time Hour = When trunc([Bell_Schedule_Items]Start_Time/3600) > 12 then trunc([Bell_Schedule_Items]Start_Time/3600) - 12 Else trunc([Bell_Schedule_Items]Start_Time/3600) Minutes = mod([Bell_Schedule_Items].start_time,3600) /60 | |
Start a.m. p.m. | Time Start AM PM | When [Bell_Schedule_Items]Start_Time/3600 > 12 then PM Else AM | |
Finish | Finish Time Note: The end time in the database is saved as Number of Seconds after midnight Note: If a ConEd_SectionEndTime is entered, then it will override the calculated value. | [S_ON_SEC_X]ConEd_SectionEndTime if defined else Convert [Bell_Schedule_Items]End_Time Hour = When trunc([Bell_Schedule_Items]End_Time /3600) > 12 then trunc([Bell_Schedule_Items]End_Time/3600) - 12 Else trunc([Bell_Schedule_Items]End_Time/3600) Minutes = mod([Bell_Schedule_Items]End_Time,3600) /60 | |
Finish a.m. p.m. | Time Finish AM PM | When [Bell_Schedule_Items]End_Time/3600 > 12 then PM Else AM | |
September to June Hours of Classroom Instruction | |||
Number of Sessions | Number of Sessions that this course meets for a school that is not summer. Include all sessions (including cancelled). Note: All unfunded 'D' attendance codes are subtracted from the number of sessions. | Calculate sum of in-session days between: [S_ON_SEC_X]ConEd_SectionStartDate and [S_ON_SEC_X]ConEd_SectionEndDate, if defined where [Schools]IsSummerSchool not equal 1 and | |
Hours per Session | Hours per Session Rounded to two decimal places. Note:
| [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets in school that is not summer [Bell_Schedule_Items]Period_ID = [Period]ID AND [Period]Period_Number for school/year = [SectionsMeeting]Period_Number AND [SectionsMeeting]SectionID = [Sections]ID [Schools]IsSummerSchool not equal 1 | |
Total number of hours | Total number of hours for a school that is not summer. | Calculated Number of Sessions X Hours per Session | |
Total Enrolment | Count all students with CC Enrollments in a Course Section between September and June (count is not reduced for students that withdraw) for a school that is not summer. | Count Students with CC Enrollment in Literacy and Numeracy [cc]dateenrolled >= [S_ON_SEC_X]ConEd_SectionCourseStartDate [cc]dateenrolled < [S_ON_SEC_X]ConEd_SectionEndDate, if defined [cc]dateleft > [S_ON_SEC_X]ConEd_SectionStartDate, if defined Where [Schools]IsSummerSchool not equal 1 and ([S_ON_SEC_X]ConEd_SectionStartDate < July 1 and [S_ON_SEC_X]ConEd_SectionEndDate <= July 1) | |
Summer Hours of Classroom Instruction | |||
Number of Sessions | Number of Sessions that this course meets for a summer school. Include all sessions (including cancelled). | Calculate sum of in-session days between [Terms]FirstDay and [Terms]LastDay for [Sections]termed where [Schools]IsSummerSchool = 1 and (Class section starts on or after July 1 | |
Hours per Session | Hours per Session Rounded to two decimal places. Note:
| [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets for school and summer term. [Bell_Schedule_Items]Period_ID = [Period]ID AND [Period]Period_Number for school/year = [SectionsMeeting]Period_Number AND [SectionsMeeting]SectionID = [Sections]ID [Schools]IsSummerSchool = 1 | |
Total number of hours | Total number of hours for a summer school. | Calculated Number of Sessions Summer X Hours per Session Summer | |
Total Enrolment | Count of distinct students with CC Enrollments in a Course Section in the summer term (count is not reduced for students that withdraw) | Count Students with CC Enrollment in Literacy and Numeracy [cc]dateenrolled >= [S_ON_SEC_X]ConEd_SectionCourseStartDate [cc]dateenrolled < [S_ON_SEC_X]ConEd_SectionEndDate, if defined [cc]dateleft > [S_ON_SEC_X]ConEd_SectionStartDate, if defined where [Schools]IsSummerSchool = 1 and (Class section starts on or after July 1 OR (Class section starts prior to July 1 AND Class section ends after July 1)) | |
PUPIL DATA | |||
Number of pupils as of end of October | Eligible students in course enrolled any time on or before October 31 | Count Students not in summer school where [cc]dateenrolled <= Oct 31 | |
Number of pupils September to June | Eligible students first enrolled in the course before June 25. | Count of students not in summer school where [cc]dateenrolled < June 25 | |
Number of pupils Summer | Eligible students first enrolled in the course on or after June 25. | Count of students in summer school where [cc]dateenrolled >= June 25 | |
September to June Hours recognized for funding - See Sessions Recognized and Eligible for Funding | |||
Sessions Recognized (from register) | Sessions Recognized - Total Number of sessions recognized for funding, where the student is enrolled in the class from september to June 24. | Derived based on attendance between [Terms]FirstDay and [Terms]LastDay Where [cc]dateenrolled < June 25 | |
Hours per session | Hours per Session Note: If Section/Continuing Education Registers/Instructional Minutes is defined, then it will override this value | [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets for school and September to June term (same as above) | |
Total Number of Pupil Hours | Total number of pupil Hours for eligible students first enrolled in the course Rounded to two decimal places | Calculate Sessions Recognized (from register) X Hours per session | |
Summer Hours recognized for funding - See Sessions Recognized and Eligible for Funding | |||
Sessions Recognized (from register) | Sessions Recognized - Total Number of sessions recognized for funding where the student is enrolled in the class on or after June 25 | Derived based on attendance between [Terms]FirstDay and [Terms]LastDay Where [cc]dateenrolled >= June 25 | |
Hours per session | Hours per Session Rounded to two decimal places. Note: If Section/Continuing Education Registers/Instructional Minutes is defined, then it will override this value | [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets for school and summer term (same as above) | |
Total Number of Pupil Hours | Total number of pupil Hours for eligible students first enrolled in the course. Rounded to two decimal places | Calculate Sessions Recognized (from register) X Hours per session | |
Calculation of equivalent average daily enrolment (ADE) | |||
Total Number of Pupil Hours September to June | Total Number of Pupil Hours from September to June (calculated above) Formatted with two decimal places | calculated above | |
Total Number of Pupil Hours Summer | Total Number of Pupil Hours in Summer (calculated above) Formatted with two decimal places | calculated above | |
Total Number of pupil hours September to August | Sum of Total Number of Pupil Hours September to June and Total Number of Pupil Hours Summer Formatted with two decimal places | Calculate Total Number of Pupil Hours September to June + Summer | |
Equivalent ADE | Equivalent ADE, calculated to four decimal places | For each pupil calculate the total number of hours from September to August divided by 950 and round to 4 decimal places. then get the sum for all students. | |
STUDENT REGISTER DATA | |||
Month and Day1 To Month and Day45 Day | In-Session Date for Section | [Calendar_Day]Date_Value | |
Name of pupil | Pupil Name as last Name, First Name Display up to 40 characters of Student last name First Name
| Use [S_ON_STU_X]Legal_First_Name and [S_ON_STU_X]Legal_Last_Name, if exists. Otherwise [Students]First_Name and [Students]Last_Name Middle Name is not needed | |
OEN | OEN | [Students]State_StudentNumber | |
Day School Pupil | Student's Attendance Type Valid Values are FT or PT if student registered into a day school, otherwise blank.
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Pupil's Day School | Student's day school. The Pupil's Day School is calculated as follows:
Under District Office\District information If "Pupil's Day School Override" flag is set On the Pupil's Day School will be overridden and set to to [S_ON_STU_X]Previous_School_Name. | If the student is enrolled at a Night school, then Pupil's Day School will be blank. If student is enrolled at a Summer school, then Pupil's Day School will be the student's latest day school.[S_ON_STU_X]Previous_School_Name and IF the student does not have an entry in [S_ON_STU_X]Previous_School_Name, THEN the report will output blank If student is enrolled at a Day school, then Pupil's Day School will be this school..[Students]/[Reenrollments]SchoolID is used to get the [S_ON_SCH_X]Alt_School_Name or [Schools]Name If [Prefs]Name=ON_Override_Pupil_Day_School is 1 then Pupil's Day school is overridden with [S_ON_STU_X]Previous_School_Name | |
Pupil 's board residence status | Pupil 's board residence status | [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status | |
Pupil's Home address/ Telephone Number | Students home address and telephone number Mailing or home address depending on the 'Mailing Address' option on the report input page. If length of Street and length of City <= 43 characters, use Street and ', ' and City and Zip. Otherwise use 45 characters of Street and ' ' and Zip. | Address: If 'Mailing Address' is selected use:
if at least one of these fields is not empty. Otherwise, use:
Telephone: [Students]Phone_Number | |
Name of Parent/Guardian | Name of parent/guardian taking the class | [ON_LNPG_CONTACTS]Contact_Name If LNPG_Reference = 'M" then [Students]Mother If LNPS_Reference = "F" then [Students]Father If LNPS_Reference = "G" then If LNPS_Reference = "C" then | |
Attendance of Sessions | |||
Month and Day1 To Month and Day45 Attendance | The report prints ' - ' when the student is not present in the first session(s). The report will start recording 'A' for days the student is absent after his first attendance day for the course. Cancelled sessions are counted for funding purposes, even if the cancelled session was before the student started the course. C is displayed for sessions that are cancelled before the student's first attendance in class or during the student's enrollment in the class. | See Derived Fields: Attendance | |
Number of Sessions recognized for funding - See Sessions Recognized and Eligible for Funding | |||
September to June | Number of sessions recognized for funding in the class from September to June 24 Sessions cancelled before the student starts the class are counted. | Derived based on attendance between [Terms]FirstDay and [Terms]LastDay Where [cc]dateenrolled < June 25 | |
Summer | Number of sessions recognized for funding in the class on or after June 25 Sessions cancelled before the student starts the class are counted. | Derived based on attendance between [Terms]FirstDay and [Terms]LastDay Where [cc]dateenrolled >= June 25 | |
