Continuing Education - Register of Enrolment in Adult Indigenous Language Instruction
Information from Ministry
This register must be used for recording data on enrolment and attendance of all pupils enrolled in adult indigenous language non-credit courses offered both during the school year and during the summer.
This register must not be used to record the enrolment of any pupil who is a day school pupil in any publicly funded day school in Ontario.
Selection Criteria
Teacher Course Section Selection
For the selected School(s) selected on the report run page, process each Adult Indigenous Language Program class. Use the session term dates based on the term at the top of the report run page to get the students enrolled. Get the Session dates based on the term associated with the section.
Process all Selected School (s), [Sections]schooled = School ID Parameter. Schools will not be included if Exclude From State Reporting or School is closed flag is set. Only active schools are processed.
Process all sections where Courses or Sections Course Offering Type equals 'Adult Indigenous Language instruction'
[S_ON_SEC_X]Course_Offering or [S_ON_CRS_X]Course_Offering has a value of 16
Exclude sections where Independent Study Class Flag is checked.
[S_ON_SEC_X]IsIndependentStudy_Class is empty or 0 (not equal 1)
Only process sections for selected terms. If report is run at the school level, the default is to run for all terms in the selected year for that school. If the report is run at the district level, all terms for the selected year and for each selected term will be processed.
Courses are sorted on report based on parameters. Fields used are
Course: [Courses]Alt_Course_Number, or if empty [Courses]Course_Number
Campus: [S_ON_SEC_X]Campus - length of 50
Room: [Sections]Room
Student Selection
For each Course Section, get students enrolled (get all Students that have CC Enrollments in the Section where the Independent Study Class Flag is not selected).
The report does not consider a student to be enrolled in a class on any day associated with a school enrolment (i.e. Students or ReEnrollments record) with an attendance type (i.e. EnrollmentType field) = 'EX'. This may have the effect of excluding the student from the report if, as a consequence, he has no days considered as enrolled in the class.
Students for which [S_ON_STU_X]/[S_ON_REN_X]Brd_Res_Status is undefined are considered "Pupils of the Board".
Pupil's Day School
The Pupil's Day School is selected based upon the following rules:
If the student is enrolled at a Night school, then Pupil's Day School should be empty.
If student is enrolled at a Summer school, then Pupil's Day School should be the student's latest day school.
If student is enrolled at a Day school, then Pupil's Day School should be this school.
Report Input
For help with navigation and running the report, refer to How to Find and Generate a Report.
Field | Description |
Select School | Choose which school to run the submission report for.
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Current Selection Students | Select one of the following:
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Select Term to Print | School Level: Options are any terms for the year associated with the currently selected term. The default is every term will be selected. District Level: Option is 'All Terms'. |
Sort By | Course Code, Room # or Campus |
Mailing Address | If selected, the report uses the student's mailing address if populated. Otherwise, the report uses the student's home address. If not selected, the report uses the home address. |
Select Course Section | Choose one or more course section(s) to run the submission report for. This is a list of course section(s) available for the selected Term(s). |
Print Summary Page | Select the checkbox to print a summary group for each included school at the end of the report. School groups are ordered by BSID. For details, see Continuing Education - Register of Enrolment in Adult Indigenous Language Instruction. |
Print Course Detail | Select the checkbox to print a summary group for each included course at the end of the report. This option is available only when the Print Summary Page option is selected. |
Report Output
Information from Ministry
The "total enrolment" in a course must include all pupils who attended course sessions. This number is not reduced if a pupil withdraws before completing the course. Each of the fields displayed in the output of the report is described below. Refer to Understanding the Report Output Table for a definition of each column in the table.
The register does not print if there are no student details (i.e. no students have registered/enrolled in the class).
Data Element | Description | [Table]FieldName | |
Fields appearing at top of page | |||
Display: Course Number Section Number Course Name | Appears under the title of the Register | [Sections]Course_Number - [Sections]Section_Number [S_ON_CRS_X]Course_Name OR if empty [Courses]Course_Name | |
Display: Sort Method | Appears on top right corner of report pages For each course display 'Sort by Course', 'Sort by Campus' or 'Sort by Room' | [Courses]Alt_Course_Number OR if empty [Courses]Course_Number Campus: [S_ON_SEC_X]Campus (max length of 50) Room: [Sections]Room | |
School | School Name (60 characters maximum) | If defined [S_ON_SCH_X]Alt_School_Name, otherwise [Schools]Name Based on Report Input Parameter | |
Instructor | Lead Teacher on Sections. First lead teacher assigned to the class. | Lead Teacher: [UsersCoreFields] PSCore_Legal_First_Name, [UsersCoreFields] PSCore_Legal_Last_Name if blank [Users]First_Name [Users]Last_Name When [Users]ID = [SectionTeacher]TeacherID [Roledef] ID = [SectionTeacher ]roleID [Roledef]islocked =1 [SectionTeacher]SectionID = [Sections]ID [Terms]ID = [Sections]TermID And [Terms]FirstDay between [SectionTeacher]Start_Date and [SectionTeacher]End_Date | |
Location of Course | [Schools]Name - displayed ONLY when [Schools]alt_school_name is not empty. Otherwise, location remains empty. | ||
Campus Number | [S_ON_SECS_X]Campus | ||
COURSE DATA | |||
Dates | |||
Start | Start date of Course Section | [S_ON_SEC_X]ConEd_SectionStartDate, if defined else Date[Terms]FirstDay when [Sections]TermID = [Terms]ID | |
Finish | End date of Course Section | [S_ON_SEC_X]ConEd_SectionEndDate, if defined else [Terms]LastDay when [Sections]TermID = [Terms]ID | |
Days | |||
Sun., Mon., Tue., Wed., Thur., Fri., Sat. | Day of week course meets | Calculated by getting Section Meeting cycle days and looking at Calendar_day to find which days course meets. | |
Time of Day | |||
Start | Start Time Note: The start time in the database is saved as Number of Seconds after midnight Note: If a ConEd_SectionStartTime is entered, then it will override this value. | [S_ON_SEC_X]ConEd_SectionStartTIme if defined else Convert [Bell_Schedule_Items]Start_Time Hour = When trunc([Bell_Schedule_Items]Start_Time/3600) > 12 then trunc([Bell_Schedule_Items]Start_Time/3600) - 12 Else trunc([Bell_Schedule_Items]Start_Time/3600) Minutes = mod([Bell_Schedule_Items].start_time,3600) /60 | |
Start a.m. p.m. | Time Start AM PM | When [Bell_Schedule_Items]Start_Time/3600 > 12 then PM Else AM | |
Finish | Finish Time Note: The end time in the database is saved as Number of Seconds after midnight Note: If a ConEd_SectionEndTime is entered, then it will override this value. | [S_ON_SEC_X]ConEd_SectionEndTime if defined else Convert [Bell_Schedule_Items]End_Time Hour = When trunc([Bell_Schedule_Items]End_Time /3600) > 12 then trunc([Bell_Schedule_Items]End_Time/3600) - 12 Else trunc([Bell_Schedule_Items]End_Time/3600) Minutes = mod([Bell_Schedule_Items]End_Time,3600) /60 | |
Finish a.m. p.m. | Time Finish AM PM | When [Bell_Schedule_Items]End_Time/3600 > 12 then PM Else AM | |
September to June Hours of Classroom Instruction | |||
Number of Sessions | Number of Sessions that this course meets for a school that is not summer. Include all sessions (including cancelled). Note: All unfunded 'D' attendance codes are subtracted from the number of sessions. | Calculate sum of in-session days between: [S_ON_SEC_X]ConEd_SectionStartDate and [S_ON_SEC_X]ConEd_SectionEndDate, if defined else [Terms]FirstDay and [Terms]LastDay for [Sections]TermID where | |
Hours per Session | Hours per Session Rounded to two decimal places. Note:
| [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets in school that is not summer [Bell_Schedule_Items]Period_ID = [Period]ID AND [Period]Period_Number for school/year = [SectionsMeeting]Period_Number AND [SectionsMeeting]SectionID = [Sections]ID [Schools]IsSummerSchool not equal 1 | |
Total number of hours | Total number of hours for a school that is not summer. | Calculated Number of Sessions X Hours per Session | |
Total Enrolment | Count all students with CC Enrollments in a Course Section between September and June (count is not reduced for students that withdraw) for a school that is not summer. | Count Students with CC Enrollment in Adult Indigenous Language courses [cc]dateenrolled >= [S_ON_SEC_X]ConEd_SectionCourseStartDate else [cc]dateenrolled >= [terms]FirstDay [cc]dateenrolled < [S_ON_SEC_X]ConEd_SectionEndDate, if defined else [cc]dateenrolled < [Terms]LastDay [cc]dateleft > [S_ON_SEC_X]ConEd_SectionStartDate, if defined else [cc]dateleft > [Terms]FirstDay where [Schools]IsSummerSchool not equal 1 and [S_ON_SEC_X]ConEd_SectionStartDate < July 1 and [S_ON_SEC_X]ConEd_SectionEndDate <= July 1 | |
Summer Hours of Classroom Instruction | |||
Number of Sessions | Number of Sessions that this course meets for a summer school. Include all sessions (including cancelled). | Calculate sum of in-session days between: [S_ON_SEC_X]ConEd_SectionStartDate and [S_ON_SEC_X]ConEd_SectionEndDate, if defined else [Terms]FirstDay and [Terms]LastDay for [Sections]TermID where [Schools]IsSummerSchool = 1 and (Class section starts on or after July 1 OR (Class section starts prior to July 1 AND | |
Hours per Session | Hours per Session Rounded to two decimal places. Note:
| [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets for school and summer term. [Bell_Schedule_Items]Period_ID = [Period]ID AND [Period]Period_Number for school/year = [SectionsMeeting]Period_Number AND [SectionsMeeting]SectionID = [Sections]ID [Schools]IsSummerSchool = 1 | |
Total number of hours | Total number of hours for a summer school. | Calculated Number of Sessions Summer X Hours per Session Summer | |
Total Enrolment | Count of distinct students with CC Enrollments in a Course Section in the summer term (count is not reduced for students that withdraw) | Count Students with CC Enrollment in Adult Credit courses taken for diploma purposes [cc]dateenrolled >= [S_ON_SEC_X]ConEd_SectionCourseStartDate else [cc]dateenrolled >= [terms]FirstDay [cc]dateenrolled < [S_ON_SEC_X]ConEd_SectionEndDate, if defined else [cc]dateenrolled < [Terms]LastDay [cc]dateleft > [S_ON_SEC_X]ConEd_SectionStartDate, if defined else [cc]dateleft > [Terms]FirstDay where [Schools]IsSummerSchool = 1 and (Class section starts on or after July 1 OR (Class section starts prior to July 1 AND | |
PUPIL DATA | |||
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Number of pupils as of end of October | |||
Number of pupils as of the end of October | Eligible students enrolled in the course any time on or before October 31 | Count of students not in summer school where [cc]dateenrolled <= Oct 31 | |
Number of pupils September to June | |||
Number of pupils September to June | Eligible students first enrolled in the course before June 25th | Count of students not in summer school where [cc]dateenrolled < June 25 | |
Number of pupils Summer | |||
Number of pupils Summer | Eligible students first enrolled in the course on or after June 25th | Count of students in summer school where [cc]dateenrolled >= June 25 | |
September to June Hours recognized for funding - See Sessions Recognized and Eligible for Funding | |||
Sessions Recognized (from register) | Sessions Recognized - Total Number of sessions recognized for funding, where students are enrolled in the class from september to June 24 | Derived based on attendance between [Terms]FirstDay and [Terms]LastDay Where [cc]dateenrolled < June 25 | |
Hours per session | Hours per Session Note: If Section/Continuing Education Registers/Instructional Minutes is defined, then it will override this value | [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets for school and September to June term (same as above) | |
Total Number of Pupil Hours | Total number of pupil Hours for eligible students Rounded to two decimal places | Calculate Sessions Recognized (from register) X Hours per session | |
Average Enrolment (small class adjustment) | Only calculated when section or course field 'Eligible for Small Class Adjustment' is checked Total Number of Pupil Hours divided by Total number of hours Rounded to two decimal places | Derived when [S_ON_ SEC _X] SmallClassAdjustmentEligible if not empty OR [S_ON_CRS_X] SmallClassAdjustmentEligible is not empty where [cc]dateenrolled < June 25 | |
Summer Hours recognized for funding - See Sessions Recognized and Eligible for Funding | |||
Sessions Recognized (from register) | Sessions Recognized - Total Number of sessions recognized for funding where students are enrolled in the class on or after June 25 | Derived based on attendance between [Terms]FirstDay and [Terms]LastDay Where [cc]dateenrolled >= June 25 | |
Hours per session | Hours per Session Rounded to two decimal places. Note: If Section/Continuing Education Registers/Instructional Minutes is defined, then it will override this value | [S_ON_SEC_X]ConEd_SectionInstrMinutes if defined else Sum [Bell_Schedule_Items]Minutes_Attended / 60 rounded to two decimal places for periods that section meets for school and summer term (same as above) | |
Total Number of Pupil Hours | Total number of pupil hours for eligible students. Rounded to two decimal places | Calculate Sessions Recognized (from register) X Hours per session | |
Average Enrolment (small class adjustment) | Only calculated when section or course field 'Eligible for Small Class Adjustment' is checked. Total Number of Pupil Hours divided by Total number of hours. Rounded to two decimal places | Derived when [S_ON_ SEC _X] SmallClassAdjustmentEligible if not empty OR [S_ON_CRS_X] SmallClassAdjustmentEligible is not empty where [cc]dateenrolled >= June 25 | |
Calculation of equivalent average daily enrolment (ADE) | |||
Total Number of Pupil Hours September to June | Total Number of Pupil Hours from September to June (calculated above) Formatted with two decimal places | calculated above | |
Total Number of Pupil Hours Summer | Total Number of Pupil Hours in Summer (calculated above) Formatted with two decimal places | calculated above | |
Total Number of pupil hours September to August | Sum of Total Number of Pupil Hours September to June and Total Number of Pupil Hours Summer Formatted with two decimal places | Calculate Total Number of Pupil Hours September to June + Summer | |
Equivalent ADE | Equivalent ADE, calculated to four decimal places. Small class adjustment is excluded from this calculation. | For each pupil calculate the total number of hours from September to August divided by 950 and round to 4 decimal places. then get the sum for all students. | |
STUDENT REGISTER DATA | |||
Month and Day1 To Month and Day45 Day | In-Session Date for Section | [Calendar_Day]date_value | |
Name of Pupil | Pupil Name as last Name, First Name Display up to 40 characters of Student last name First Name
| Use [S_ON_STU_X]Legal_First_Name and [S_ON_STU_X]Legal_Last_Name, if exists. Otherwise [Students]First_Name and [Students]Last_Name Middle Name is not needed | |
OEN | OEN | [Students]State_StudentNumber | |
Day School Pupil | Student's Attendance Type Valid Values are FT or PT if the student registered into a day school, otherwise blank. In the Quad/Octomester model, student attendance type is calculated based on the sum of the student FTE in all schools the student was enrolled in the semester. If Total FTE >= 0.7 then Student Attendance Type is FT otherwise PT. | ||
Pupil's Day School | Student's day school. The Pupil's Day School is calculated as follows:
Under District Office\District information If "Pupil's Day School Override" flag is set On the Pupil's Day School will be overridden and set to to [S_ON_STU_X]Previous_School_Name. | If the student is enrolled at a Night school, then Pupil's Day School will be blank. If student is enrolled at a Summer school, then Pupil's Day School will be the student's latest day school. [S_ON_STU_X]Previous_School_Name and IF the student does not have an entry in [S_ON_STU_X]Previous_School_Name, THEN the report will output blank If student is enrolled at a Day school, then Pupil's Day School will be this school..[Students/Reenrollments]SchoolID is used to get the [S_ON_SCH_X]Alt_School_Name or [Schools]Name If [Prefs]Name=ON_Override_Pupil_Day_School is 1 then Pupil's Day school is overridden with [S_ON_STU_X]Previous_School_Name | |
Pupil 's board residence status | Pupil 's board residence status | [S_ON_STU_X]Brd_Res_Status [S_ON_REN_X]Brd_Res_Status | |
Pupil's Home address/ Telephone Number | Students home address and telephone number Mailing or home address depending on the 'Mailing Address' option on the report input page. If length of Street and length of City <= 43 characters, use Street and ', ' and City and Zip. Otherwise use 45 characters of Street and ' ' and Zip. | Address: If 'Mailing Address' is selected use:
if at least one of these fields is not empty. Otherwise, use:
Telephone: [Students]Phone_Number | |
Attendance Of Sessions | |||
Month and Day1 To Month and Day45 Attendance | The report prints ' - ' when the student is not present in the first session(s). The report will start recording 'A' for days the student is absent after his first attendance day for the course. Cancelled sessions are counted for funding purposes, even if the cancelled session was before the student started the course. C is displayed for sessions that are cancelled before the student's first attendance in class or during the student's enrollment in the class. | See Derived Fields: Attendance | |
Number of Sessions recognized for funding - See Sessions Recognized and Eligible for Funding | |||
September to June | Number of sessions recognized for funding in the class from September to June 24. Sessions cancelled before the student starts the class are counted. | Derived based on attendance between [Terms]FirstDay and [Terms]LastDay Where [cc]dateenrolled < June 25 | |
Summer | Number of sessions recognized for funding in the class on or after June 25. Sessions cancelled before the student starts the class are counted. | Derived based on attendance between [Terms]FirstDay and [Terms]LastDay Where [cc]dateenrolled >= June 25 | |
