HQT Teacher Sheet Report

Contents

Introduction

This report generates two .pdf files, a personalized HQT Teacher Sheet for each teacher in the building/district and a building-level summary report to be used by building principals. The HQT Teacher Sheets and the HQT Summary Report are modeled after the Ohio Highly Qualified Teacher (HQT) Toolkit available on the Ohio Department of Education website. Districts can use these documents to gather HQT information and signatures from the teaching staff and track the return of completed individual HQT Teacher Sheets.

Selection Criteria

A HQT Teacher Summary report will be created based on the HQT Teacher Sheet creation process.

A HQT Teacher Sheet will be created for each teacher in a building or in the district where:

a six-digit subject code is present on the section or course and
the Teacher credential is not 999999999 (indicating a Post Secondary instructor).

The sheet will indicate the current HQT Status for each teacher based on the HQT Status found on the section for each course. If no HQT Status is found on the section, the report will indicate the HQT status found on the course. If no HQT Status is found on the course, the report will indicate the HQT Status found on the staff screen. If the HQT Status is blank on the staff screen the report will return a blank in the column “Current HQT Status”.

Users can choose to run the report in one of two ways:

for all teachers whether or not the course(s) they teach is subject to HQT
only for teachers who teach courses where an HQT Status is required – this is determined by the six-digit subject code associated with the course. If the subject code is listed as requiring HQT status reporting in Section 4.7 Subject Codes of the Ohio EMIS Manual the section is included on the HQT Sheet, if it is not a subject code that requires HQT status, the course will not appear.

The verbiage on each sheet is copied from the Ohio Department of Education’s HQT Toolkit with a few exceptions. Since PowerSchool does not keep historical information regarding HQT Status the report returns what is currently being reported rather than the previous year’s HQT status.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report .

The report input is done in Incident Management with the codes and subcodes used in IM.

Field	Description
Schools for which to run?	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Fiscal Year	Enter the fiscal year for the report.
Only show courses that require HQT?	Default is No, select Yes to limit results to courses that require an HQT status.
Scheduling
Run Now	Select this option to execute the report in the order it is received in the report queue.
Schedule (available Version 7.1.1.)	Enter the start date and start time for the report. Select Run Once and Submit to run the report at the specified date and time. Select Repeat to set future dates (Daily, Weekly, Monthly, Yearly) and Submit.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Note: The HQT Teacher Summary document contains the fields identified with an ‘*’

Data Element	Description	[Table]FieldName
Teacher ID*	Teacher Credential Number	[S_OH_USR_X]Teacher_Credential_ID
District IRN*	Ohio assigned six-digit number	[Prefs]districtnumber
Building IRN*	Ohio assigned six-digit number	[Schools]schoolid
Teacher Name*	Teacher first and last name	[Users]last_name [Users]first_name
District Name*	District name	[Prefs]districtname
Building Name*	Building name	[Schools]name
Subject Code/Name	This column shows six-digit subject code followed by course name and section number	[S_OH_CRS_COURSES_X]Subject_Code [Courses]course_name [Sections]section_number
Student Population	This column contains the student population served	[S_OH_SEC_X]Student_Population or [S_OH_CRS_COURSES_X]Student_Population
HQT Criteria	This column contains the HQT status value found at the section, if blank, from course, if blank from staff, if blank – column is blank	[S_OH_SEC_X]HQT [S_OH_CRS_COURSES_X]HQT [S_OH_SSF_X]HQT

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