The (GN) Student Course Record report includes all courses a student is participating in for the school year.
Selection criteria determine which database records are used in the report. For the (GN) Student Course Record, student course enrollment records are selected.
The report selects which school records to use based on the following criteria:
- The school must be associated with a student included in the report.
The report selects which student records to use based on the following criteria:
- The student must be enrolled in a course during the report start and end dates. If the student enrolled in the same course/ section multiple times during the reporting period, the most recent enrollment record for the course/section is extracted for the student.
- The student is not excluded from state reporting (State/Province-OH>Home Tab> State_ExcludeEnrollment).
For help with navigation and running the report, see How to Find and Generate a Report.
The report input is done in Incident Management with the codes and subcodes used in IM.
Schools for which to run?
If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Report Start Date
Enter the start date for scanning school enrollments.
Report End Date
Enter the end date for scanning school enrollments.
Current Selection Students*
Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running report.
Select the reporting period for which you are creating the extract.
Enter the fiscal year for the report.
Select this option to execute the report in the order it is received in the report queue.
Schedule (available Version 7.1.1.)
Enter the start date and start time for the report.
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Note: For documentation of XML report output from the state department of education, refer to http://www.ode.state.oh.us.
The sort type equals GN for the Student Course extract.
The fiscal year defaults to the current school year.
This is the reporting period selected on the Ohio Student Course Report page, Start Page > Reports > Run Reports > Student Course (GN) Record Report. Valid Value is L for the Staff/Course reporting period.
This field contains the district number. This field value is extracted from the Edit District page, Start Page > District Setup > District Information.
EMIS Student ID Number
This field contains the EMIS student ID number assigned by the district to this student. This field value is extracted from the Student Number field on the General Demographics page, Start Page > Student Selection > General Demographics and prepended with the EMIS Prefix ID, if entered, else zeroes are added to create a 9-digit number.
Local Classroom Code
This field is calculated by concatenating the School ID, Course Number, and Section Number.
High School Credit Earned
This field is calculated. Y displays in this field if the student has grades for this class; otherwise, N displays.
Partial / Override Credit
If the High School Credit Earned field equals P, this field contains the number of credits the student earned for this course. This field value is extracted from the Partial/Override Credit field on the Start Page > Student Selection > All Enrollments > Edit Enrollment Record.
3 with 2 decimal places
This value is extracted from the user-defined field entered in the User Specified Additional Field on the Report Interface. This value is a custom field from the Students table. A custom field is a user- created field or a state- defined field, which is prefixed with "OH".
[Students]User Specified Additional Field, where User Specified Additional Field is replaced with the field name entered in the User Specified Additional Field
NOT Currently Available