(GN) Student Course Record

Report Parameters

Schools for which to run?

If run at the district level, choose one of the following:

• Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report
• All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Report Start Date

Enter the start date for scanning school enrollments.

Format: [M]M/[D]D/[YY]YY

Report End Date

Enter the end date for scanning school enrollments.

Format: [M]M/[D]D/[YY]YY

Current Selection Students*

Indicate which students to include in the report by selecting one of the following options:

• The Selected [number] Students Only – Run the report for students in the current selection.
• All Students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Reporting Period

Select the reporting period for which you are creating the extract.

Fiscal Year

Enter the fiscal year for the report.

Scheduling

Run Now

Select this option to execute the report in the order it is received in the report queue.

Schedule (available Version 7.1.1.)

Enter the start date and start time for the report.

• Select Run Once and Submit to run the report at the specified date and time.
• Select Repeat to set future dates (Daily, Weekly, Monthly, Yearly) and Submit.

N/A

Filler

Filler

N/A

Numeric

8

1–8

GN010

Sort Type

The sort type equals GN for the Student Course extract.

N/A

Alpha-numeric

2

9–10

N/A

Filler

Filler

N/A

Alpha-numeric

1

11

GN020

Fiscal Year

The fiscal year defaults to the current school year.

N/A

Alpha-numeric

4

12–15

GN030

Reporting Period

This is the reporting period selected on the Ohio Student Course Report page, Start Page > Reports > Run Reports > Student Course (GN) Record Report. Valid Value is L for the Staff/Course reporting period.

N/A

Alpha-numeric

1

16

GN040

District IRN

This field contains the district number. This field value is extracted from the Edit District page, Start Page > District Setup > District Information.

[Prefs]Name= districtname

[Prefs]Value

Alpha-numeric

6

17–22

GN050

EMIS Student ID Number

This field contains the EMIS student ID number assigned by the district to this student. This field value is extracted from the Student Number field on the General Demographics page, Start Page > Student Selection > General Demographics and prepended with the EMIS Prefix ID, if entered, else zeroes are added to create a 9-digit number.

[Students]Student_Number

Alpha-numeric

9

23–31

GN080

Local Classroom Code

This field is calculated by concatenating the School ID, Course Number, and Section Number.

[Schools]School_Number

[Sections]Course_Number

[Sections]Course_Number

Alpha-numeric

20

32–51

N/A

Filler

Filler

N/A

Alpha-numeric

1

52

GN150

High School Credit Earned

This field is calculated. Y displays in this field if the student has grades for this class; otherwise, N displays.
Two circumstances can change the value extracted:

• If the Subject Area for Credit field on the Course Edit page is set to Not Applicable, the High School Credit Earned value extracted for all students for that class is an asterisk regardless of whether or not the student has a grade for that class
• If the High School Credit Earned field on the Current Enrollment page is set to P, the student received credit as reported in the Partial/Override Credit field, P is exported as the value for the High School Credit Earned field and the credit value displays in the Partial/Override Credit field.
• This circumstance does not apply if the High School Credit Earned field on the Current Enrollment page is set to Determined by Course Settings for a student for a given course.

N/A

Alpha-numeric

1

53

N/A

Filler

Filler

N/A

Alpha-numeric

2

54–55

GN152

Partial / Override Credit

If the High School Credit Earned field equals P, this field contains the number of credits the student earned for this course. This field value is extracted from the Partial/Override Credit field on the Start Page > Student Selection > All Enrollments > Edit Enrollment Record.

[CC]PartialOverrideCredit

Numeric

3 with 2 decimal places

56–60

This value is extracted from the user-defined field entered in the User Specified Additional Field on the Report Interface. This value is a custom field from the Students table. A custom field is a user- created field or a state- defined field, which is prefixed with "OH".

[Students]User Specified Additional Field, where User Specified Additional Field is replaced with the field name entered in the User Specified Additional Field

NOT Currently Available

Alpha-numeric

N/A