(GE) Student Special Education Record

Schools for which to run?*

If run at the district level, choose one of the following:

• Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report
• All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Report Start Date

Enter the start date for scanning school enrollments.

• Format: [M]M/[D]D/[YY]YY

Report End Date

Enter the end date for scanning school enrollments.

Format: [M]M/[D]D/[YY]YY

Current Selection Students

Indicate which students to include in the report by selecting one of the following options:

• The Selected [number] Students Only – Run the report for students in the current selection.
• All Students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Reporting Period

Select the reporting period for which you are creating the extract – (S) Student

Fiscal Year

Enter the fiscal year for the report.

Scheduling

Enter the fiscal year for the student special education event records included on the report.

Run Now

Select this option to execute the report in the order it is received in the report queue.

Schedule (available Version 7.1.1.)

Enter the start date and start time for the report.

• Select Run Once and Submit to run the report at the specified date and time.

Select Repeat to set future dates (Daily, Weekly, Monthly, Yearly) and Submit.

N/A

Filler

Filler

N/A

Numeric

8

1–8

GE010

Sort Type

The sort type equals GE for the Student Special Education extract.

N/A

Alpha-numeric

2

9–10

N/A

Filler

Filler

N/A

Alpha-numeric

1

11

GE020

Fiscal Year

The fiscal year defaults to the fiscal year entered on the report interface.

N/A

Alpha-numeric

4

12–15

GE030

Reporting Period

This is the reporting period selected on the Student Special Education (GE) Report page, Start Page > Reports > Run Reports > Student Special Education (GE) Report.

N/A

Alpha-numeric

1

16

GE040

Building IRN

This field contains the school building number, which is extracted from the Home tab on the Ohio State Information page.

If the Building IRN field is blank on the Home tab, the Alternate School Number value entered on the Edit Schools page, Start Page > District Setup > Schools/School Info > Edit School, is extracted. If the Alternate School Number value is blank, the School Number value entered on the Edit Schools page is extracted.

[Schools]Alternate_School_Number

or

[Schools]School_Number

or

[S_OH_STU_COMMON_X]Building_IRN (current year)

or

[S_OH_STU_COMMON_SNAP_C]Building_IRN (prior year)

Alpha-numeric

6

17–22

GE050

Student EMIS ID

This field contains the EMIS student ID number assigned by the district to this student. This field value is extracted from the Student Number field on the General Demographics page, Start Page > Student Selection > General Demographics and prepended with the EMIS Prefix ID, if entered, else zeroes are added to create a 9-digit number.

[Students]State_StudentNumber

Alpha-numeric

9

23–31

GE100

Date Type

This field contains the type of date that identifies the special education event. This field value is extracted from the Date Type field on the Edit Special Program Enrollment page, Start Page > Student Selection > Special Programs > Edit Special Program Enrollment.

[S_OH_SPENROLLMENTS_X]SpecialEd_Date_Type

Alpha-numeric

4

32–35

GE110

Date

This field contains the date that this special education event occurred. This field value is extracted from the Date field on the Edit Special Program Enrollment page, Start Page > Student Selection > Special Programs > Edit Special Program Enrollment.

[SpEnrollments]Enter_Date

Alpha-numeric

8

36–43

GE120

Outcome ID

This field contains the outcome of the special education event. This field value is extracted from the Outcome ID field on the Edit Special Program Enrollment page, Start Page > Student Selection > Special Programs > Edit Special Program Enrollment.

[S_OH_SPENROLLMENTS_X]SpecialEd_Outcome_ID

Alpha-numeric

4

44–47

GE130

Non-compliance ID

This field contains the reason the special education student has not met federally mandated time lines. This field value is extracted from the Non-compliance ID field on the Edit Special Program Enrollment page, Start Page > Student Selection > Special Programs > Edit Special Program Enrollment.

[S_OH_SPENROLLMENTS_X] SpecialEd_NonCompliance_ID

Alpha-numeric

2

48–49

GE140

Outcome Beginning Date

This field contains the date on which the outcome of the event became effective. The format is YYYYMMDD.

If the Outcome ID is set to IEDP, IENS, or IEPR, the Enter Date is extracted from the Edit Special Program Enrollment page, Start Page > Student Selection > Special Programs > [New/Edit] Special Program Enrollment.

If the Date Type is set to IIEP, RIEP, AIEP, TIEP, IETR, RETR, CIEP, or TETR, the Outcome Beginning Date is extracted from the Edit Special Program Enrollment page, Start Page > Student Selection > Special Programs > [New/Edit]Special Program Enrollment.

If the Outcome ID and Date Type are not any of those listed above, this field defaults to all zeroes (00000000).

[SpEnrollments]Enter_Date when Outcome ID is IEDP, IENS or IEPR

else

.S_OH_SPENROLLMENTS_X]Outcome_Begin_Date, when Date Type is IIEP, RIEP, AIEP, TIEP, IETR, RETR, CIEP, or TETR

Numeric

8

50–57

GE150

Outcome Ending Date

This field contains the last day on which the outcome of the event will be effective. The format is YYYYMMDD.

If the Outcome ID is set to IEDP, IENS, or IEPR, the Enter Date is extracted from the Edit Special Program Enrollment page, Start Page > Student Selection > Special Programs > [New/Edit] Special Program Enrollment.

If the Date Type is set to IIEP, RIEP, AIEP, TIEP, IETR, RETR, CIEP, or TETR event types, the Outcome Beginning Date is extracted from the Edit Special Program Enrollment page, Start Page > Student Selection > Special Programs > [New/Edit]Special Program Enrollment.

If the Outcome ID and Date Type are not any of those listed above, this field defaults to all zeroes (00000000).

[SpEnrollments]Enter_Date when Outcome ID is IEDP, IENS or IEPR

else

[S_OH_SPENROLLMENTS_X]Outcome_End_Date when Date Type is IIEP, RIEP, AIEP, TIEP, IETR, RETR, CIEP, or TETR 

Numeric

8

58–65

GE160

Test Type

If the student has an IEP, this field contains the format of the tests that the student is required to take.

This field is reported only for students with disabilities when a Date Type of IIEP, RIEP, AIEP, or TIEP is reported. The IEP Test Type format reported is the required format for all assessments taken by a student with a disability.

This field value is extracted from the IEP Test Type field on the Edit Special Program Enrollment page, Start Page > Student Selection > Special Programs > [New/Edit]Special Program Enrollment.

[S_OH_SPENROLLMENTS_X]Test_Type if Date type is IIEP, RIEP, AIEP or TIEP, AND the Outcome ID is not IEDP, IEEX, IENS or IEPR

Alpha-numeric

3

66–68

GE170

Secondary Planning

This field contains the result of transition planning on the IEP for students age 14 and above. This field value is extracted from the Secondary Planning field on the Edit Special Program Enrollment page, Start Page > Student Selection > Special Programs > [New/Edit]Special Program Enrollment.

[S_OH_SPENROLLMENTS_X]Secondary_Planning

Alpha-numeric

4

69–72