(FE) Student Special Education Graduation Requirement Record

Field

Description

Schools for which to run?*

If run at the district level, choose one of the following:

• Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report

• All Schools – Run the report for the entire district.

If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.

Current Selection Students*

Indicate which students to include in the report by selecting one of the following options:

• The Selected [number] Students Only – Run the report for students in the current selection.

• All Students – Run the report for all students in the current school or district that meet the selection criteria.

Note: If running the report for a single student, or group of students, select the students prior to running report.

Report Start Date

Enter the start date for reporting period.

Format: [M]M/[D]D/[YY]YY

Report End Date

Enter the end date for the reporting period.

Format: [M]M/[D]D/[YY]YY

Reporting Period

Select the reporting period for which you are creating the extract - (S) Student and (G) Graduate).

Fiscal Year

Enter the fiscal year for the report.

Scheduling

Run Now

Select this option to execute the report in the order it is received in the report queue.

Schedule (available Version 7.1.1.)

Enter the start date and start time for the report.

• Select Run Once and Submit to run the report at the specified date and time.

• Select Repeat to set future dates (Daily, Weekly, Monthly, Yearly) and Submit.

Item #

Data Element

Description

[Table]FieldName

Field Type

Field Length

Begin/
End Position

N/A

Filler

Filler

N/A

Numeric

8

1–8

FE010

Sort Type

The sort type equals FE for the Student Special Education extract.

N/A

Alpha-numeric

2

9–10

N/A

Filler

Filler

N/A

Alpha-numeric

1

11

FE020

Fiscal Year

The fiscal year defaults to the fiscal year entered on the report interface.

N/A

Alpha-numeric

4

12–15

FE030

Reporting Period

This is the reporting period selected on the (FE) Student Special Education Graduation Requirement Report page, Start Page > Reports > Run Reports > (FE) Student Special Education Graduation Requirement Report.

N/A

Alpha-numeric

1

16

FE040

District IRN

This field contains the school building number, which is extracted from the Home tab on the Ohio State Information page.

If the Building IRN field is blank on the Home tab, the Alternate School Number value entered on the Edit Schools page, Start Page > District Setup > Schools/School Info > Edit School, is extracted. If the Alternate School Number value is blank, the School Number value entered on the Edit Schools page is extracted.

[Schools]Alternate_School_Number

or

[Schools]School_Number

or

CST_SUBDISTRICTS.Subdistrict_number

or

[S_OH_STU_COMMON_X]Building_IRN (current year)

or

[S_OH_STU_COMMON_SNAP_C]Building_IRN (prior year)

Alpha-numeric

6

17–22

FE050

Student EMIS ID

This field contains the EMIS student ID number assigned by the district to this student. This field value is extracted from the Student Number field on the General Demographics page, Start Page > Student Selection > General Demographics and prepended with the EMIS Prefix ID, if entered, else zeroes are added to create a 9-digit number.

[Students]Student_Number

Alpha-numeric

9

23–31

FE060

IEP Date Type

This field contains the four possible date type values –IIEP, RIEP, AIEP, TIEP in a drop down menu.

[S_OH_STU_Spec_Ed_Grad_Req_C] IEP_Date_Type

Alpha-numeric

4

32–35

FE070

IEP Date

This field contains the date that the special education event occurred where the student was exempted from passing the OGT (OH Graduation Test).

[S_OH_STU_Spec_Ed_Grad_Req_C]IEP_Date

Alpha-numeric

8

36–43

FE080 

Assessment Type Code

This field contains the two-character code for the assessment type of the assessment required for graduation.

[S_OH_STU_Spec_Ed_Grad_Req_C]test_type

Alpha-numeric

2

44-45

FE090

Assessment Area Code

This field contains the code identifying the Assessment Areas that are exempted. Values vary based on the assessment being reported.

[S_OH_STU_Spec_Ed_Grad_Req_C]test_area

Alpha-numeric

4

46-49

FE100

Exemption Flag

This field contains the (Y) Yes/ (N) No value for the exemption

[S_OH_STU_Spec_Ed_Grad_Req_C] Exempt_YN

Alpha-numeric

1

50