(DT) District Testing Record

Contents

Introduction

The District Testing Record includes aggregate counts for district-wide assessments beyond those required by the state. This record is to be reported during the final Student (S) reporting period for each city, exempted village, and local school district as well as each community school and the Ohio Department of Youth Services (ODYS). A record is reported even if the district does not administer any qualifying test. In this situation, the district reports a value of NT for grade level, all zeroes for count fields, and a value of N (No) where appropriate. It can only be run at the District level.

Selection Criteria

The report selects all records located in the Ohio District Testing Record table that match the fiscal year indicated in the report parameters.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

The report input is done in Incident Management with the codes and subcodes used in IM.

Field	Description
Report Parameters
Schools for which to run?	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Reporting Period	Select the reporting period for which you are creating the extract – (S) Student
Fiscal Year	Enter the fiscal year for the report.
Scheduling
Run Now	Select this option to execute the report in the order it is received in the report queue.
Schedule (available Version 7.1.1.)	Enter the start date and start time for the report. Select Run Once and Submit to run the report at the specified date and time. Select Repeat to set future dates (Daily, Weekly, Monthly, Yearly) and Submit.

Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Note: For documentation of XML report output from the state department of education, refer to http://www.ode.state.oh.us.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length	Begin/ End Position
N/A	Filler	Filler	N/A	Numeric	8	1–8
DT010	Sort Type	The sort type equals DT for the District Testing Record.	N/A	Alpha-numeric	2	9–10
N/A	Filler	Filler	N/A	Alpha-numeric	1	11
DT020	Fiscal Year	The fiscal year defaults to the current school year.	N/A	Alpha-numeric	4	12–15
DT030	Reporting Period	This defaults to N.	N/A	Alpha-numeric	1	16
DT040	District IRN	This field contains the district number.	[Prefs]districtnumber	Alpha-numeric	6	17–22
DT050	Grade Level Assessed	This field contains the grade level assessed.	[S_OH_District_Testing_S]grade	Alpha-numeric	2	23-24
DT060	Local Assessment Number	This field contains the locally determined assessment number.	[S_OH_District_Testing_S]Assessment_number	Alpha-numeric	3	25-27
DT070	Number of Students Taking Assessment	The number of students who took the test.	[S_OH_District_Testing_S]Count_students	Alpha-numeric	4	28-31
DT080	Assessed Students with Disabilities Headcount	The number of students with disabilities who took the test.	[S_OH_District_Testing_S]Count_disabilities	Numeric	4	32-35
DT090	Administered with Accommodations/Modifications	Did the district administer any tests with accommodations/modifications? Y/N	[S_OH_District_Testing_S]Accommodations_YN	Alpha-numeric	1	36
DT100	Accommodations/Modifications Headcount	The number of students who received accommodations/modifications.	[S_OH_District_Testing_S]Count_accommodations	Numeric	4	37-40
DT110	Alternate Assessments Provided	Did the district provide alternate assessments for this test? Y/N	[S_OH_District_Testing_S]Alt_Assessment_yn	Alpha-numeric	1	41
DT120	Alternate Assessment Headcount	The number of students who took an alternate assessment for this test.	[S_OH_District_Testing_S]Count_alt_assessment	Numeric	4	42-45

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