Districts must first enable the plugin DCF: USA OH Audit. Navigate to System > System Settings > Plugin Management Configuration > DCF: USA OH Audit to enable the plugin. The report will export a comma separated value file indicating attendance changes or deletes within the time frame chosen in the report parameters.
Selection criteria determine which database records are used in the report. For the Attendance Change Audit, student attendance records from the AU_Attendance table are selected.
The report selects which school records to use based on the following criteria:
- The school must be associated with a student included in the report.
- Students are selected where a record exists with a date that falls within the report start and end dates in the AU_Attendance table.
To set up PowerSchool for this report:
- Navigate to Start Page > System > System Settings > Plugin Management Configuration > DCF: USA OH Audit enabled.
For help with navigation and running the report, see How to Find and Generate a Report.
Schools for which to run?
If run at the district level, choose one of the following:
If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Current Selection Students
Indicate which students to include in the report by selecting one of the following options:
Note: If running the report for a single student, or group of students, select the students prior to running report.
|Report Start Date
|This represents the earliest date of changes made to the attendance record.
|Report End Date
|This represents the latest date of changes made to the attendance record.
Select this option to execute the report in the order it is received in the report queue.
Schedule (available Version 7.1.1.)
Enter the start date and start time for the report.
Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.
Note: For documentation of XML report output from the state department of education, refer to http://www.ode.state.oh.us.
The name of person who made the change.
The user type of the person who made the change.
The IP address of the computer used to make the change.
The date the change was made.
Indicates the type of change: update, insert or delete. Table values are saved as U, I, or D
The DCID associated with the attendance record that was changed.
The ID associated with the attendance record that was changed.
The date of the absence that was changed.
The student's ID for the record.
|The student's last and first name, comma separated.
|The Student_Number for the record
|Student's state student identification number.
|Old Attendance Code ID
|The attendance code ID associated with the record prior to the change.
|Old Attendance Code
|The attendance code associated with the record prior to the change.
|Old Attendance Code Description
|The attendance code description associated with the record prior to the change.
|New Attendance Code ID
|The new attendance code ID associated with the record.
|New Attendance Code
|The new attendance code associated with the record.
|New Attendance Code Description
|The new attendance code description associated with the record.