(FT) Student Truancy and Excessive Absence Record

Contents

Introduction

The report will export the (FT) Student Truancy and Excessive Absence Record section of the OH EMIS report. This report includes all students who have an FT record on the Truancy and Chronic Absenteeism Detail page.

Selection Criteria

Selection criteria determine which database records are used in the report. For the Student Truancy and Excessive Absence Record, student records are selected.

School Selection

The report selects which school records to use based on the following criteria:

The school must be associated with a student included in the report.

Student Selection

The student is not excluded from state reporting (State/Province - OH > Home Tab > State_ExcludeEnrollment).
Students are selected where an FT record exists with a date that falls within the report start and end dates.

Report Setup

To set up PowerSchool for this report:

Navigate to Start Page > Student Selection > Truancy/Chronic - OH > Truancy and Chronic Absenteeism Detail. Enter appropriate FT records based on the Ohio EMIS manual rules.

Report Input

For help with navigation and running the report, see How to Find and Generate a Report.

Field	Description
Schools for which to run?	If run at the district level, choose one of the following: Select Multiple Schools – Select schools to include in the report. To select a single school, click that school. To select multiple schools, use Ctrl+Click and select each school to be included. Select schools to include in the report All Schools – Run the report for the entire district. If run at the school level, the report includes all records associated with the current school that meet the selection criteria. To change the current school, click School at the top of the page and choose the appropriate school from the list.
Current Selection Students	Indicate which students to include in the report by selecting one of the following options: The Selected [number] Students Only – Run the report for students in the current selection. All Students – Run the report for all students in the current school or district that meet the selection criteria. Note: If running the report for a single student, or group of students, select the students prior to running report.
Report Start Date	Entering 7/1/xx will capture all dates for the start of the current fiscal year.
Report End Date	Entering 6/30/xx will capture all dates through the end of the current fiscal year.
Reporting Period	The report is only required for the Students(S) reporting period. The reporting period is defaulted to Students(S).
Fiscal Year	Select the fiscal year for the report.
Scheduling
Run Now	Select this option to execute the report in the order it is received in the report queue.
Schedule (available Version 7.1.1.)	Enter the start date and start time for the report. Select Run Once and Submit to run the report at the specified date and time. Select Repeat to set future dates (Daily, Weekly, Monthly, Yearly) and Submit.

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Report Output

Each of the fields displayed in the output of the report are described below. See Understanding the Report Output Table for a definition of each column in the table.

Note: For documentation of XML report output from the state department of education, refer to http://www.ode.state.oh.us.

Item #	Data Element	Description	[Table]FieldName	Field Type	Field Length	Begin/ End Position
N/A	Filler	Filler	N/A	Numeric	8	1–8
FT010	Sort Type	The sort type equals FT for Student Truancy and Excessive Absence Record report.	N/A	Alpha-numeric	2	9–10
N/A	Filler	Filler	N/A	Alpha-numeric	1	11
FT020	Fiscal Year	The fiscal year defaults to the fiscal year entered on the report interface.	N/A	Alpha-numeric	4	12–15
FT030	Data Set	This is defaulted to S for the Student reporting collections. Can be set to X for Student Records Exchange	N/A	Alpha-numeric	1	16
FT040	District IRN	This field contains the district number. This field value is extracted from the Edit District page, Start Page > District Setup > District Information.	[Prefs]DistrictNumber	Alpha-numeric	6	17–22
FT050	Student EMIS ID	This field contains the EMIS student ID number assigned by the district to this student. This field value is extracted from the Student Number field on the General Demographics page, Start Page > Student Selection > General Demographics and prepended with the EMIS Prefix ID, if entered, else zeroes are added to create a 9-digit number.	[Students]Student_Number	Alpha-numeric	9	23–31
FT060	Event Date	The date associated with the absence event. Format is CCYYMMDD.	[S_OH_STU_Truancy_Events_C]event_date	Numeric	8	32–39
FT070	Absence Event	Used to indicate the type of absence event.	[S_OH_STU_Truancy_Events_C]absence_event	Alpha	1	40

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