Enroll New Student - New York State Information
To enroll a new New York State student, first follow the "How to Enroll a Student" instructions in PowerSchool System Help. After completing the Student Information section of the Enroll New Student page, enter the following information:
| Data Element | Description | [Table]FieldName | Used in these reports |
|---|---|---|---|
| New York State Information | |||
| Adult Student | If the DOB indicates that student is over the age of 21, this checkbox is automatically selected. After clicking Submit, a prompt will ask for confirmation that the student is an adult student. | [S_NY_STU_X]Adult_Student_Indicator_TF | N/A |
| Exclude this enrollment from State Reporting | Select the checkbox to exclude this enrollment from State Reporting. Note: If the student is over the age of 21, this box is automatically checked. | [S_NY_STU_X]State_ExcludeEnrollment [S_NY_REN_X]State_ExcludeEnrollment | Student Lite School Enrollment Programs Fact Assessment Fact |
| Exclude Student from Attendance Reporting | Select the checkbox to exclude the student from the AT-6, SA-129, and Student Daily Attendance reports. | [S_NY_STU_X]ExcludeFromAttendance [S_NY_REN_X]ExcludeFromAttendance | AT-6 SA-129 Student Daily Attendance |
| Location Code | Enter the local BOCES building code for this enrollment, if necessary to override the value entered for the school (Start Page > District Setup > Schools/School Info > Edit School). For code values, see http://www.p12.nysed.gov/sedcar/locationcodes.html | [S_NY_STU_X]LocationCode [S_NY_REN_X]LocationCode | Student Lite School Enrollment Programs Fact Assessment Fact Location Marking Period |
| Student School Enrollment Grade Level | Choose the grade level of the student for the reported school year, from the pop-up menu as an override if none of the standard grade level codes apply. See the Appendix for valid values. This value will override the value set in the Grade Level field. | [S_NY_STU_X]SSE_GradeLevel [S_NY_REN_X]SSE_GradeLevel | Student Lite School Enrollment Programs Fact (Audit) Assessment Fact (Audit) |
| Reason for Beginning Enrollment Code | Choose a Reason for Beginning Enrollment Code from the pop-up menu as an override if none of the entry codes apply. See the Appendix for valid values. This value will override the value set in the Entry Code field. | [S_NY_STU_X]R4B_EnrollCode [S_NY_REN_X]R4B_EnrollCode | School Enrollment |
Reason for Ending Enrollment Code | Choose a Reason for Ending Enrollment Code from the pop-up menu as an override if none of the entry codes apply. See the Appendix for valid values. Under the Other Circumstance of Ending Enrollment category, the following code needs to be added:
| [S_NY_STU_X]R4E_EnrollCode | School Enrollment |
| Previous Enrollment | Edit previous enrollment. | [S_NY_REN_X]R4E_EnrollCode | School Enrollment |
| Kindergarten Enrollment | Choose a Kindergarten Enrollment from the pop-up menu:
| [S_NY_STU_X]KindergartenCode [S_NY_REN_X]KindergartenCode | SA-129 Student Lite School Enrollment |
| Guidance Counselor | Choose a guidance counselor from the drop-down menu. | [Reenrollments]Guidance_Counselor | Student Lite School Enrollment |