Student Special Education Programs
This view captures student Special Education Program participation as published in the StudentSpecialEducationProgram Association resource within the Student Program category. The layout includes the School Name, PS Student Number, Student Name, Grade Level, Program Name, Begin Date, End Date, State Student Number, Last Publish Date, and Publishing ID.
studentSpecialEducationProgramAssociations
This association represents the Special Education program(s) that a student participates in or receives services from. The association is an extension of the StudentProgramAssociation particularly for Special Education programs.
StudentSpecialEducationProgramAssociation (student special ed program) records will report for the school enrollment record(s) where a student’s Special Education Start Date (IEP Start Date) falls within the reporting year. Additionally, if the student switches schools before the Special Education End Date (IEP End Date), or if the student does not have a Special Education End Date value, a studentSpecialEducationProgramAssociation record will report for each school enrollment. This means that students with high mobility could (and will) have multiple studentSpecialEducationProgramAssociation records; One for each school they have been enrolled in while they are in special education.
The BeginDate for the studentSpecialEducationProgramAssociation will be the School Entry Date for that particular school enrollment.
The EndDate for the studentSpecialEducationProgramAssociation is not required and will not be published.
Important - Students that are currently in Special Education and students that have exited Special Education this year:
In order for these students to publish correctly to PED, please follow these guidelines:
Students currently in Special Education:
The student Special Education Start Date must be the earliest date the student received services. This date can be in a previous year or the earliest date they received services in the current year. Once this date is entered, it should not be changed during the reporting/school year.
The Special Education Indicator must be set to Y.
The Date exited special education program after End of Year last year must be blank or a future date.
Students that have exit Special Education (this year):
The student Special Education Start Date must be the earliest date the student received services. This date can be in a previous year or the earliest date they received services in the current year. Once this date is entered, it should not be changed during the reporting/school year.
The Special Education Indicator must be set to N.
The Date exited special education program after End of Year last year must have a value that is in the current year and is less than the current date.
Note: If the Special Education Indicator is set to N and the Date exited special education program after End of Year last year value is blanked out, a delete will be sent for any previously published Special Education program records. For these records to persist (and reflect the student exited Special Education), the Special Education Indicator (N) and the Date exited special education program after End of Year last year values must remain for the reporting year.
Primary PowerSchool Source Data
[Students]
[ReEnrollments]
[S_NM_STU_X]
Selection Criteria
Records are published if the following criteria are met:
StudentUniqueId must be populated in PowerSchool.
The student must not be excluded from state reporting.
The school must not be excluded from state reporting.
The student’s school exit date must be greater than the student’s entry date.
The student must be identified as a Special Education student.
[S_NM_STU_X]SpEd38_YN = Y (for a current special education student) or N (for a student that has exited special education).
The date range between the following fields must span some part of the reporting year.
[S_NM_STU_X]SpedEntryDate
[S_NM_STU_X]SpEdExitDate
Special Education Start Date field values that fall in a previous school year. If the Special Education Start Date value is in a previous school year, the logic will publish the student’s school entry date as the record beginDate.
Resource Output
A separate record is published for each enrollment period the student was in Special Education.
The StudentSpecialEducationProgramAssociation resource is dependent on the prior publishing of the following resources: Student and StudentSchoolAssocation.
LEAs and Schools may upload (publish) data to the Ed-Fi ODS in real-time or on-demand ("Run Now" button).
Data Element | Description | Data Type | Stored in [Table]Field | Req'd |
|---|---|---|---|---|
studentReference | ||||
/studentUniqueId | A unique alphanumeric code assigned to a student. | String | [Students]State_StudentNumber | R |
educationOrganizationReference | ||||
/educationOrganizationId | The school associated with this student. This is an eight-digit number comprising of: 35+[LEA Number - 3 digit]+[School Number - 3 digit] | Integer | LEA Number - [Prefs]Value [Prefs]Name where = districtnumber School Number - [Students]LocationCode [Schools]Alternate_School_Number if the value greater is than zero else the [Schools]School_Number | R |
programReference | R | |||
/educationOrganizationId | The LEA associated with this student and program. This is an eight-digit number comprising of: 35+[LEA Number - 3 digit]+000 | Integer | LEA Number - [Prefs]Value [Prefs]Name where = districtnumber The last 3 digits will be 000 | R |
/programName | The formal name of the program of instruction, training, services, or benefits available through federal, state, or local agencies. | String | Always Special Education | R |
/programTypeDescriptor | Program Type - The type of program. | Type | Always Special Education | R |
/beginDate | The month, day, and year on which the student first received services. | Datetime | If the Special Education Start Date is in a previous year: [Students]EntryDate [ReEnrollments]EntryDate If the Special Education Start Date is in the current year: [S_NM_STU_X]SPEDEntryDate | R |
Disabilities A reference to the student’s disabilities. | ||||
/disabilityDescriptor | A disability category that describes a child's impairment. Disability Descriptor Set | String | [S_NM_STU_X]Disability [S_NM_STU_X]OtherDisabilities1 [S_NM_STU_X]OtherDisabilities2 [S_NM_STU_X]OtherDisabilities3 | R |
/orderOfDisability | The order by severity of student's disabilities: 1- Primary, 2 - Secondary, 3 - Tertiary, etc. | Int | Based on the disability field the reported value is saved in. | R |
/endDate | The month, day, and year on which the student exited the program or stopped receiving services. | Datetime | [Students]ExitDate [ReEnrollments]ExitDate If the student has exited Special Education: [S_NM_STU_X]SpEdExitDate | C |
/lastEvaluationDate | The date of the last special education evaluation. | Datetime | [S_NM_STU_X]SPEDEvalDate | R |
/iepReviewDate | The date of the last IEP review. | Datetime | [S_NM_STU_X]LastIEPDate | R |
/IEPBeginDate | The effective date of the most recent IEP. | Datetime | [S_NM_STU_X]SPEDEntryDate | R |
/IEPEndDate | The end date of the most recent IEP. | Datetime | [S_NM_STU_X]SpEdExitDate | C |
/specialEducationSettingDescriptor | The major instructional setting (more than 50 percent of a student's special education program). Special Education Setting Descriptor Set | String | [S_NM_STU_X]PrimarySettingCode | R |
/multiplyDisabled | True if the student has more than one disability. Otherwise, False. | Boolean | R | |
serviceProviders A reference to the student’s primary service provider. | ||||
/primaryProvider | Indicates the service provider is the primary provider. | Boolean | Always True | R |
/staffReference | The staff's SSN. | String | [S_NM_STU_X]CaseloadTeacherSSN | R |
specialEducationProgramServices References to the services the student is receiving. | ||||
/specialEducationProgramServiceDescriptor | Indicates the service being provided to the student by the Special Education Program. Note: SO (Speech Articulation Only) records are for local use only and will not publish to NOVA. Special Education Program Service Descriptor set | String | [S_NM_STU_SERVICE_FACT_C]ServiceCode | |
/serviceBeginDate | First date the Student was in this option for the current school year. | Date | If the Service Fact record Entry Date is in a previous school year: [Students]EntryDate If the Service Fact record Entry Date is in the current school year: [S_NM_STU_SERVICE_FACT_C]EntryDate | |
/serviceEndDate | Last date the Student was in this option for the current school year. | Date | If the Service Fact record Exit Date is blank or in a future year: [Students]ExitDate If the Service Fact record Exit Date is in the current school year: [S_NM_STU_SERVICE_FACT_C]ExitDate | |
programServiceProviders The provider of the service. | ||||
/staffReference | The SSN of the staff providing the service. | String | [S_NM_STU_SERVICE_FACT_C]StaffSSN | |
specialEducationProgramServiceExtension | ||||
integratedServicesStatus | A Y or N indication of whether the student receives services within the regular education environment. | Boolean | [S_NM_STU_SERVICE_FACT_C]IntegratedServiceStatus | |
serviceDuration | A value from 1 9999 to indicate the number of minutes the service occurs per week. | Int | [S_NM_STU_SERVICE_FACT_C]ServiceDuration | |
nmped_extension | ||||
/annualReviewDelayReasonDescriptor | The annual review delay reason. Annual Review Delay Reason Descriptor Set | String | [S_NM_STU_X]AnnualDelayRsnCd | C |
/expectedDiplomaTypeDescriptor | The option determined and indicated in a student's IEP. Expected Diploma Type Descriptor Set | String | [S_NM_STU_X]ExpectedDiplomaType | C |
/specialEducationLevelOfIntegrationDescriptor | his field holds the level of integration that represents the amount of special education service. Valid values are: 1 = Less than 10% of the day (minimum or 'A') 2 = 11% to 49% of the day (moderate or 'B') 3 = 50% of the day or more, but not a full day (extensive or 'C') 4 = Up to a full day or program 3Y/4Y (maximum or 'D'). Level Of Integration Descriptor Set | String | [S_NM_STU_X]SpEdPercentage | R |
/plannedPostGraduateActivityDescriptor | The planned post graduate activity. Planned Post Grad Activity Descriptor Set | String | [S_NM_STU_X]SpedPostGradActivity | R |
/primaryAreaOfExceptionalityDescriptor | Identification of a student's Primary Exceptionality Primary Area Of Exceptionality Descriptor Set | String | [S_NM_STU_X]PrimaryAreaDisability59 | R |
/specialEducationReferralCodeDescriptor | Required if the child was referred from Part C to B or thru Child Find. Special Education Referral Code Descriptor Set | String | [S_NM_STU_X]SpEdReferralCode | R |
/triennialReviewDelayReasonDescriptor | The triennial review delay reason. Triennial Review Delay Reason Descriptor Set | String | [S_NM_STU_X]TriennialDelayRsnCd | C |
/alernateInstruction | Indication of whether the special education student is entitled to take alternate assessment. | Boolean | [S_NM_STU_X]AlternateAssessment | C |
/brailleInstruction | Indication for student need for braille instruction. | Boolean | [S_NM_STU_X]Braille_YN | C |
childCountEducationOrganizationReference | ||||
/educationOrganizationId | The identifier assigned to the responsible education organization. | Integer | [S_NM_STU_X]OSS_Responsible | C |